619-21-104 Scope of Work.docx

Replace Roof for Building 4 - Montgomery Project No. 619-21-104

Veterans’ Health Administration Central Alabama Veterans Health Care System West Campus 215 Perry Hill Road Montgomery, AL 36109

SUPPLEMENT B

I. SCOPE OF WORK:

Provide Professional (PE) Architectural / Engineering services to verify existing conditions and utilities design and prepare contract working drawings and specifications for Project No. 619-21-104 “Replace Roof for Building 4”. This project will replace, repair and correct roof deficiencies as identified in the 2016 VISN 7 Facilities Condition Assessments (FCA) for Central Alabama Veterans Health Care Systems-West (CAVHCS-West).

The scope of work of this project is the development of construction documents (drawings and specifications, etc.). This project will replace deficient roofs on various buildings. Asphalt shingle and built-up roofs are leaking and in poor condition shall be replaced. The works will include installation of fall protection for buildings 4 and 40. The project shall include replacing gutters that show evidence of leaking and sagging. All rotten and damaged wood, fascia, soffit, and trim work will be replaced. This project will include upgrading/repairing the roof insulation in all buildings to the minimum code insulation level of R-30.

Professional (PE) Architect / Engineer services to include phasing recommendations, planning, consultation and visits, investigation visits before design, design work, preparation of contract drawings and specifications for construction bidding, constructability reviews at each design review, design for accessibility for maintenance and operation of all systems, perform energy review & analysis, preparation of cost estimates including contractor bid analysis and recommendations, and participation in any pre-bid and pre-construction conferences. In addition, provide construction period services for demolition, construction, and inspection all work for this project.

All design will be done according to VA specifications, Design Guides, Infection Control guidelines and all applicable codes. The design will be structured to require minimum interruption of space function during construction. All work shall meet the most current edition of NFPA/Life Safety Code and comply with all applicable building codes.

Hazardous materials investigations. None of the areas to be affected by this work are known to contain asbestos. However, there are inactive and undocumented systems crisscrossing the facility which may contain asbestos or other hazardous materials. The contractor is responsible to test all asbestos containing materials. If asbestos containing materials are discovered, the contractor is responsible for the safe removal and disposal as per OSHA and other regulatory requirements. The asbestos test results and disposal documents; if necessary, shall be provided to the CAVHCS Industrial Hygienist upon completion of that activity.

Removal/containment of any hazardous materials will be addressed in the design documents. Any hazardous material work will be reviewed by CAVHCS Industrial Hygienist.

Work performed involving environmental aspects must be done in compliance with laws, policies, and guidelines in accordance with CAVHCS Green Environmental Management Systems (GEMS) Program, Waste Management, VA Directive 2004-069 and the Federal Pollution Prevention Act.

Life safety and infection control will be considered during all phases of design. Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment will be completed and included in project submissions.

Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Items to be addressed may include timing of entrance and exit of the facilities, road closures, limited lane closures, work after normal working hours, and limited parking closures, etc. Plan construction to include impacts on the medical center such as providing alternate facilities entrance and exit, parking, or temporary access points.

The project design shall be completed in accordance with this Supplement B and all appropriate Department of Veterans Affairs (VA) standards, specifications, and other Criteria. The A/E shall retrieve all VA design information and standards from the VA Office of Construction & Facilities Management Internet site (http://www.cfm.va.gov/) technical library. VA design standards and all national, state and local codes adopted and used by the VA shall be incorporated in the design of this project and reflected in the construction cost estimate.

All projects shall be designed to achieve an energy consumption level that is at least 30% below the level achieved under ASHRAE Standard 90.1-2004, if life-cycle cost effective. Use Appendix G of ASHRAE Standard 90.1-2004 to document the energy savings.

Should the 30% reduction in energy consumption prove not to be life-cycle cost effective, then the A/E shall evaluate alternative designs at 5% successive decrements in order to identify the most energy-efficient design that is life-cycle cost effective.

The following parameters shall be used for performing the analysis:

1. 20-year life-cycle period for system comparison

1. Use Public domain programs such as TRACE, E-CUBE, Carrier E20-II, Energy Plus, etc.

1. 3% Discount Factor

1. Do not include taxes or insurance while computing costs.

Stamp and certify each design and construction plan with one of the applicable AEE certifications or with one of the applicable LEED certifications to achieve the ASHRAE 90.1 energy standards for the VA.

Place the seal of the Registered Architect and Professional Engineer responsible for the design on the Construction Documents.

Prepare a construction cost estimate; and provide construction period services and site visits for the CAVHCS project, at the Central Alabama Veterans Health Care System, Montgomery, Alabama.

Engineering point of contact is Ronald McCarden, 334-272-4670, Ext. 4874. Point of contact is to be contacted for any information concerning this work.

Table 1: Facilities Condition Assessment and General Details.

[footnoteRef:2]Description [2: Taken from 2016 Facilities Condition Assessments, Work Order History and Field Visual Inspection.]

-Many of the damaged slate shingles are throughout the roof but the majority of the damaged slate singles are at rake intersections and cast stone cornices.

-Repair or replace approximately 5% of slates (500- 600 SF) and reflash the rakes and repoint the cap Stone cornices.

-Provide anti-fall striping and cabling.

-Reattach the gutter and repair downspout. (50-75 lf)

-Replace the connecting corridor roof.

-Provide anti-fall striping and cabling.

-The new built-up roof failed after only a few years and has been repaired several times.

-The latest building roof was replaced in 2011 and is presently leaking. The roof should be under warranty.

-A full survey and study of the roof should be conducted to determine the cause of the present roof leaks.

II. General

Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up one or more bid deduct alternatives totaling 20% or the construction cost. If the base bid cost exceeds budget and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded.

The project construction will be under the supervision of the COR/Project Engineer. The Architect/Engineer shall furnish assistance during the construction period, including review of shop drawings, RFI response, submittals, site visits and serve as necessary in clearing up any problems that may arise. Bidding shall be handled by the Veterans Affairs Contracting Officer.

III. Quality Assurance/Quality Control (QA/QC):

To reduce construction, change orders due to design errors and omissions, the A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

a. Provide an outline of the actions that your firm will take during the design process.

b. Two weeks after Receipt of the NTP: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

c. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

IV. DESIGN REVIEW AND COMPLETION SCHEDULE: -

The A/E shall perform the work required for working drawings by this contract within the limits of the following schedule: Days shown are calendar days:

Deliver First Review (25%) material to VA not later than 30 days .………...…………………………………………………………………after NTP

Review First Review material with VA 10 days ……………………………………………………………………………after 25% Submission

Deliver Second Review (50%) material to VA not later than 30 days …….……………………………………………………………………...after 25% Review

Review Second Review material with VA 10 days ……………………………………………………………………………after 50% Submission

Deliver Third Review (75%) material to VA not later than 30 days ….…………………………………………………………………………after 50% Review

Review Third Review material with VA 10 days …………………………………………………………………………….after 75% Submission

Deliver Fourth Review (100%) material to VA not later than 30 days …………………………………………………………………………..after 75% Review

Review Fourth Review material with VA 10 days ..…………………………………………………………………………after 100% Submission

Deliver Final (w/comments from 100% Review) material to VA not later 20 days …………………………………………………………………………..after 100% Review The total period of performance for the design schedule is 180 days.

V. FIRST SUBMISSION OF WORKING DRAWINGS:

This design review material shall meet all requirements described for the First Working Drawing Submission in the Office of Facilities Management web site, “A/E Submission for Conceptual Drawings, Preliminary Drawings, Working Drawings, and Cost Estimate, Volume C”, VA Directive 0100 and Handbook 0100 for Metric Transition Plan

Implementation and Guidance. Provide two (3) sets of drawings, specifications, and cost estimate. Provide one PDF file of drawings and any other required review materials.

The contract A/E shall provide accurate written documentation of the design review meeting attendance, comments, and minutes, within 10 working days of the review meeting.

IV. SECOND SUBMISSION OF WORKING DRAWINGS:

This design review material shall meet all requirements described for the Second Working Drawing Submission in the Office of Facilities Management and VA Directive 0100 and Handbook 0100 for Metric Transition Plan Implementation and Guidance; title as shown in paragraph III. Provide three (3) sets of drawings, specifications, and cost estimate. Provide one (l) PDF file of drawings and any other required review materials. The contract A/E shall provide accurate written documentation of the design review meeting attendance, comments, and minutes, within 10 working days of the review meeting.

V. THIRD SUBMISSION OF WORKING DRAWINGS:

This design review material shall meet all requirements described for the Third Working Drawing Submission in the Office of Facilities Management and VA Directive 0100 and Handbook 0100 for Metric Transition Plan Implementation and Guidance; title as shown in paragraph III. Provide three (3) sets of drawings, specifications, and cost estimate. Provide one (l) PDF file of drawings and any other required review materials. The contract A/E shall provide accurate written documentation of the design review meeting attendance, comments, and minutes, within 10 working days of the review meeting.

VI. FOURTH SUBMISSION OF WORKING DRAWINGS:

This design review material shall meet all requirements described for the Third Working Drawing Submission in the Office of Facilities Management and VA Directive 0100 and Handbook 0100 for Metric Transition Plan Implementation and Guidance; title as shown in paragraph III. Provide three (3) sets of drawings, specifications, and cost estimate. Provide one (l) PDF file of drawings and any other required review materials. The contract A/E shall provide accurate written documentation of the design review meeting attendance, comments, and minutes, within 10 working days of the review meeting

VII. FINAL SUBMISSION OF WORKING DRAWINGS:

Provide final materials, incorporating comments from the 75% Review and VA Directive 0100 and Handbook 0100 for Metric Transition Plan Implementation and Guidance. Provide four (4) sets of: drawings (prints) in “AutoCAD 2018 or newer” version, specifications, cost estimate, T-bond drawings, 1-CD copy and PDF files of all final drawings and specifications and any other contract documents.

VII. SITE VISITS/CONSTRUCTION PERIOD SERVICES:

During the Construction Period, the A/E shall make three (3) site visits: One at 25% construction, one at 50% construction and one at 100% construction. The A/E will render certain technical services during construction including all submittal reviews, final as-built drawings in AutoCAD format, and differing site condition reviews and analysis to all claims.

Such services shall be considered as advisory and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or the duly authorized representative.

The A/E shall check Government furnished and/or the construction shop drawings, detail drawings, schedules, descriptive literature and samples, test reports, field investigative data and review the suitability of materials for conformity with the design concept and construction documents. The A/E shall recommend approval, disapproval, or other suitable disposition. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system.

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