60-S0019-25-CP355_2021_Sole_Source_Form for James Baca.pdf.PDF

2021 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without challenge and subsequently approved in writing by the State Purchasing Agent or, for Professional Services Agreements, the Secretary of the General Services Department. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency and/or the Contractor.

I. Name of Agency: Cobre Consolidated School District

Agency Chief Procurement Officer: Crystal Norero-Arellano

Telephone Number: 575-537-4010 Agency Contact for this request: Crystal Norero-Arellano Telephone Number & Email Address:575-537-4010, cnoreroarellano@cobreschools.org

II. Name of prospective Contractor: Sunbelt Staffing, LLC

SHARE Vendor Number (must be active):

Address of prospective Contractor: PO Box 934411

Atlanta, GA 31193-4411 Contact Name, Telephone Number and Email Address: Tracy Kline, 813-792-3409, tracy.kline@sunbeltstaffing.com Amount of prospective contract before tax: $83,160.00 Estimated tax amount (tax is subject to change): $6,653.00

Term of prospective contract: 10 (Ten) Months

Note: For terms longer than one year, Request for Policy Exemption from DFA MUST be included.

III. Agency is required to state purpose/need of purchase and thoroughly list the services (scope of work), construction or items of tangible personal property of the prospective contract (if this is an amendment request to an existing contract, include current contract number issued by SPD):

a. Perform case management responsibilities for assigned caseload, which includes but not limited to creating Individual Education Programs, (IEP), scheduling IEP’s, provide special education services as per IEP, and provide accommodations/modifications to staff who work with the student.

b. Instruct assigned classes remotely at designated times.

c. Teach skills, knowledge, and attitudes to students on grade academic level in the curriculum area of assignment, utilizing district curriculum guides prescribed by the Board of Education or other appropriate agencies.

d. Develop lesson plans and supplementary materials compatible with basic instructional philosophy.

e. Provide individualized and small group instruction and establish a classroom environment in order to adapt the curriculum to the needs of the students with varying intellectual abilities, attitudes, cultural backgrounds, and learning styles.

f. Provide instruction whereby students may develop concepts and appreciation for the course of study, enhancing their ability to make qualitative judgements.

g. Develop instructional plans appropriate to the needs of the students.

h. Evaluate student performances and maintain an accurate written record of each student’s individual progress.

i. Provide the appropriate development of organizational skills and social/emotional growth.

j. Identify student needs and cooperate with other professional staff members in helping students solve health, attitudinal, and learning problems.

k. Utilize technology in planning, developing, and implementing instructional objectives.

l. Establish and maintain standards of student behavior needed to provide an orderly and productive environment and encourage students to take responsibility for their own behavior.

m. Participate in curriculum planning and program development within the assigned school or division.

n. Confer, as needed, with parents and other professional staff.

o. Supervise students’ activities during the regular workday

p. Maintain professional competence through in-service education activities provided by the district, and/or in self-selected professional growth activities.

q. Exhibit professionalism by maintaining good attendance and adhering to an established work schedule.

Comply with the Code of Ethics, administrative directives, board policies, local, state and federal statutes and regulations.

r. Communicate and display courteous and professional behavior toward students, the public, the Immediate Supervisor, School and District Administrators, staff and peers.

s. Safeguard the confidentiality of information pursuant to the Family Educational Rights and Privacy Act (FERPA) and other applicable state and federal statutes.

t. Perform such other tasks as may be assigned.

IV. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.

Using the Cobre Consolidated job description and job duties as assigned to district employees performing the same duties as special education teacher, the district uses contracting agencies to locate qualified candidates to work at Cobre Consolidated Schools either remotely or in person. This contractor is available to work with students directly on campus, which is highly desirable compared to a virtual/remote candidate.

V. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes the prospective contractor the one source capable of providing the required professional service, service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)

The contractor is a licensed Special Education Teacher in the state of New Mexico and will provide required special education services to students with disabilities on campus (in person). This is desirable because many other contractors are only available remotely.

A. Provide a detailed, sufficient explanation of how the professional service, service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

The contractor will provide legally-required special education services to students attending Cobre Consolidated Schools.

B. Explain why other similar professional services, services, construction or item(s) of tangible personal property cannot meet the intended purpose of the contract.

Cobre Consolidated Schools has not been able to locate a district hire Special Education teacher to fulfill this vacancy, which would be the most desired situation. While virtual contractors are another viable option, in person services are preferred for students with disabilities due to having greater access to direct instruction and other support needed to address their needs as indicated in their Individualized Education Plan (IEP)

C. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;

contacting similar service providers; and reviewing the State Purchasing Divisions’ Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

The position for in-person(s) Special Education teachers has been vacant for two (2) plus years and the district has been unsuccessful in filling this position. LSG, who has a contract with ACES Education Services, was contacted. LSG does not have in-person providers in our region.

Certified by: Date:____________________

Agency Chief Procurement Officer

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

July 21, 2025

APPROVED: Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the final authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy Documentation for Courtesy Postings do not need to be submitted to SPD for approval.

I. Name of Agency: Cobre Consolidated School District