6 - JA with CAD redacted.pdf

JUSTIFICATION FOR OTHER THAN

FULL AND OPEN COMPETITION

I. CONTRACTING ACTIVITY

United States Air Force

AFSC/PZA

3001 Staff Drive Tinker AFB, OK 73145

Purchase Request (PR): FD2030-19-02758

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING PROCESSED

This individual Justification and Approval (J & A) authorizes the use of other than full and open competition procedures to obtain a new, follow-on sole source firm-fixed price requirements-type contract to repair non-commercial Fuel Quantity Indicators applicable to E-3 and E-8 aircraft. The contemplated contract is for a repair service from Ametek, Inc.

(CAGE) code 61349. This is not a bridge action. The follow-on action is due to exceeding the previous contract FA8117-19-D-0005 Best Estimated Quantities (BEQ). In accordance with (IAW) FAR Part 16, a 1-year basic contract with four 1-year options is considered to be appropriate for this acquisition. The estimated total value of this award is with an estimated award date of 31 January 2020.

Previous Contract Number: FA8117-19-D-0005 (exceeded BEQ) Contractor Name: Ametek, Inc.

Award Date: 31 Jan 2019 Completion Date: 30 Jan 2024 Basis of Award: Sole Source

III. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS

Under the contemplated contract, Ametek, Inc will provide the following repair services for the sustainment of the following aircraft components:

Contract Summary Year Estimated Dates Estimated Dollars Basic Jan 20 - Jan 21

Option I Jan 21 - Jan 22 Option II Jan 22 – Jan 23 Option III Jan 23 - Jan 24

PR L/I 0001

Repair of NSN: 6680-01-533-3605RK

PN: 10729N01Y00

Noun: Liquid Quantity Indicator Application: E-3 and E-8 Item Description and Function: Item material made of aluminum alloy housing with internal electronic components, glass lenses and liquid crystal display. Displays fuel quantity in terms of how many pounds of fuel is remaining in the tank.

Type of appropriation: 97X4930 Total Estimated Dollars:

Year QTY/UI ESTIMATED

UNIT PRICE

ESTIMATED

DOLLARS

Period of Delivery/ Performance Dates

BASIC 21 ea Jan 20-Jan 21 OPT YR I 16 ea Jan 21-Jan 22 OPT YR II 16 ea Jan 22-Jan 23 OPT YR III 16ea Jan 23-Jan 24 OPT YR IV 16 ea Jan 24-Jan 25

PR L/I 0002 No Fault Found (NFF) Repair of NSN: 6680-01-533-3605RK

PN: 10729N01Y00

Noun: Liquid Quantity Indicator Application: E-3 and E-8 Item Description and Function: Item material made of aluminum alloy housing with internal electronic components, glass lenses and liquid crystal display. Displays fuel quantity in terms of how many pounds of fuel is remaining in the tank.

Total Estimated Dollars: NFF costs are less than the cost of repair. They are applied through de-obligated funds from the cost of repair, thereby reducing the dollar value of the contract. Cost estimation is unnecessary.

PR L/I 0003

Repair of NSN: 6680-01-533-3609RK

PN: 10729N02Y00

Noun: Liquid Quantity Indicator Application: E-3 and E-8

Option IV Jan 24 – Jan 25 O & A Jan 20 – Jan 25 Surge Jan 20 – Jan 25

Total Contract Jan 20 – Jan 25

Item Description and Function: Item material made of aluminum alloy housing with internal electronic components, glass lenses and liquid crystal display. Displays fuel quantity in terms of how many pounds of fuel is remaining in the tank.

Total Estimated Dollars:

ESTIMATED

DOLLARS

Period of Delivery/ Performance Dates

BASIC 21 ea Jan 20-Jan 21 OPT YR I 15 ea Jan 21-Jan 22 OPT YR II 15 ea Jan 22-Jan 23 OPT YR III 15 ea Jan 23-Jan 24 OPT YR IV 15 ea Jan 24-Jan 25

PR L/I 0004 No Fault Found (NFF) Repair of NSN: 6680-01-533-3609RK

PN: 10729N02Y00

Noun: Liquid Quantity Indicator Application: E-3 and E-8 Item Description and Function: Item material made of aluminum alloy housing with internal electronic components, glass lenses and liquid crystal display. Displays fuel quantity in terms of how many pounds of fuel is remaining in the tank.

Total Estimated Dollars: NFF costs are less than the cost of repair. They are applied

PR L/I 0005 Repair Repair of NSN: 6680-01-533-3624RK

PN: 10729N03Y00

Noun: Liquid Quantity Indicator Application: E-3 and E-8 Item Description and Function: Item material made of aluminum alloy housing with internal electronic components, glass lenses and liquid crystal display. Displays fuel quantity in terms of how many pounds of fuel is remaining in the tank.

Total Estimated dollars:

ESTIMATED

DOLLARS

Period of Delivery/ Performance Dates

BASIC 29 ea Jan 20-Jan 21 OPT YR I 19 ea Jan 21-Jan 22 OPT YR II 14 ea Jan 22-Jan 23 OPT YR III 12 ea Jan 23-Jan 24 OPT YR IV 14 ea Jan 24-Jan 25

PR L/I 0006 No Fault Found (NFF) Repair of NSN: 6680-01-533-3624RK

PN: 10729N03Y00

Noun: Liquid Quantity Indicator Application: E-3 and E-8 Item Description and Function: Item material made of aluminum alloy housing with internal electronic components, glass lenses and liquid crystal display. Displays fuel quantity in terms of how many pounds of fuel is remaining in the tank.

Total Estimated Dollars: NFF costs are less than the cost of repair. They are applied

PR L/I 0007 Repair Repair of NSN: 6680-01-533-3625RK

PN: 10729N04Y00

Noun: Liquid Quantity Indicator Application: E-3 and E-8 Item Description and Function: Item material made of aluminum alloy housing with internal electronic components, glass lenses and liquid crystal display. Displays fuel quantity in terms of how many pounds of fuel is remaining in the tank.

ESTIMATED

DOLLARS

Period of Delivery/ Performance Dates

BASIC 18 ea Jan 20-Jan 21 OPT YR I 20 ea Jan 21-Jan 22 OPT YR II 12 ea Jan 22-Jan 23 OPT YR III 15 ea Jan 23-Jan 24 OPT YR IV 13 ea Jan 24-Jan 25

PR L/I 0008 No Fault Found (NFF) Repair of NSN: 6680-01-533-3625RK

PN: 10729N04Y00

Noun: Liquid Quantity Indicator Application: E-3 and E-8 Item Description and Function: Item material made of aluminum alloy housing with internal electronic components, glass lenses and liquid crystal display. Displays fuel quantity in terms of how many pounds of fuel is remaining in the tank.

Total Estimated Dollars: NFF costs are less than the cost of repair. They are applied through de-obligated funds from the cost of repair, thereby reducing the dollar value of the contract. Cost estimation is unnecessary.

PR L/I 0009 Repair Repair of NSN: 6680-01-533-3627RK

PN: 10729N05Y00

Noun: Liquid Quantity Indicator Application: E-3 and E-8 Item Description and Function: Item material made of aluminum alloy housing with internal electronic components, glass lenses and liquid crystal display. Displays fuel quantity in terms of how many pounds of fuel is remaining in the tank.

ESTIMATED

DOLLARS

Period of Delivery/ Performance Dates

BASIC 10 ea Jan 20-Jan 21 OPT YR I 11 ea Jan 21-Jan 22 OPT YR II 9 ea Jan 22-Jan 23 OPT YR III 11 ea Jan 23-Jan 24 OPT YR IV 4 ea Jan 24-Jan 25

PR L/I 0010 No Fault Found (NFF) Repair of NSN: 6680-01-533-3627RK

PN: 10729N05Y00

Noun: Liquid Quantity Indicator Application: E-3 and E-8 Item Description and Function: Item material made of aluminum alloy housing with internal electronic components, glass lenses and liquid crystal display. Displays fuel quantity in terms of how many pounds of fuel is remaining in the tank.

Total Estimated Dollars: NFF costs are less than the cost of repair. They are applied

PR L/I 0011 Data Data IAW DD 1423 Contract Data Requirements List (CDRL) Commercial Asset Visibility Air Force (CAV AF) Reporting Not separately priced

PR line item 0012 Over and Above (O&A) Over and Above (O&A) Total estimated dollars for PR line item 0012: Over and above (O&A) is to be negotiated (TBN) on an as needed basis. It is estimated by using 10% of the total estimated repair dollars based on historical requirement.

Total estimated dollars for PR line item 0012:

PR L/I 0013 O&A (SURGE Expedite Fee) Total estimated dollars for PR line item 0013: Is negotiated on an as needed basis for SURGE. The O&A Expedite Fee is estimated at 10% of total estimated repair dollars.

Total estimated dollars for PR line item 0013:

Total PR Estimated Dollars: $1,863,944.40

Due to the circumstances described below in Sections V, IX, and XI, there are no immediate actions that could be taken to develop competition. Therefore, it is considered appropriate to seek approval for more than one fiscal year. If other qualified or approved sources become known during the life of this contract, full and open competition will be considered and utilized to the maximum extent practicable.

IV. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION

10 U.S.C. 2304 (c) (1), as implemented by FAR 6.302-1(a) (2)(iii).

V. DEMONSTRATION THAT THE CONTRACTOR’S UNIQUE QUALIFICATIONS

OR NATURE OF THE ACQUISITION REQUIRES THE USE OF THE

AUTHORITY CITED ABOVE (APPLICABILITY OF AUTHORITY)

The Original Equipment Manufacturer (OEM), Ametek, Inc is the only known source that has the repair procedures, parts, expertise, tools and test equipment necessary to sufficiently meet the Government’s needs. Ametek, Inc possesses the unique capabilities such as test equipment, acceptance test procedures, theory of operation/architecture, assembly/ disassembly procedures, material provisioning and selection criteria, fault diagnostics, shop practices, replacement parts and trained personnel, and technical data to satisfy the Air Force’s minimum need. This service provides repair of five liquid quantity indicators which make up the Fuel Quantity Indicator System (FQIS) applicable to E-3 and E-8 weapon systems. Ametek, Inc. is providing a highly specialized service on both sole-source contract FA8117-19-D-0005 for the E-3 and Northrup Grumman Total System Sustainment Responsibility (TSSR) contract scheduled to end June 2019 through Ametek for E-8.

Therefore, this acquisition will be a follow-on contract from FA8117-19-D-0005 for the continued performance of a highly specialized service for both the E-3 and E-8.

The repair data, acceptance test procedures, specialized tools and test equipment necessary to foster competition which is not presently available to the government and it is not possible for the Government to draft adequate specifications for the repair. The nessecary repair data is proprietary to the OEM. Ametek has specialized capabilities to hermetically seal system parts and it would take another vendor years to re-engineer and duplicate the process Ametek has in place. A request to purchase repair data rights was sent to Ametek on 30 May 2019 with a positive response received on 8 July 2019. Although a positive response was received it would not affect this effort due to unacceptable delays in fulfilling the Air Force’s requirement. A cost analysis study with an examination of repair/manufacture data rights along with obsolescence and tooling requirements would need to be performed to verify if it is cost effective to purchase the rights. Based on similar weapon systems it is estimated to take up to 5 years for this study and possible approval. The unexpected unknowns involved with the study would hinder the timely award of this acquisition.

The 422 SCMS believes that award to any other source other than Ametek, Inc. would result in unacceptable delays in fulfilling the Air Force’s requirements. Due to current unavailability of repair data and qualification requirements the Government does not expect that another source could become qualified in time to avoid unacceptable delays in meeting the Government’s requirements. Once a source approval request (SAR) is submitted by a vendor, a period of 3 years can be required to process and validate an alternate supplier’s approach. As the Government is not aware of any vendor SARs at present to initiate this process, the proposed sole-source approach is the Air Force’s remaining alternative to execute the requriements between now and the need date for the repair items. It is estimated if the contract is not awarded by 31 January 2020 Mission Impaired Capability Awaiting Parts (MICAP) are imminent. In the event of war and “SURGE” is activated an increment of 10% is included in the dollar estimate to address any impact on funds which may arise due to any possible surge requirements associated with this acquisition.

Accordingly, Ametek is the only firm capable of providing the service described in section III above without the U.S. Air Force experiencing unacceptable delays in fulfilling its requirements.

VI. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS DEEMED

PRACTICABLE

This requirement will be synopsized in http://www.FedBizOpps.gov as a notice of proposed contract action IAW FAR 5.201. The expected posting is 30 September 2019.

A Sources Sought Synopsis (SSS) reference number FA8117-19-SS-0016 was posted on 8 April 19 in support of market research to identify potential repair sources. The SSS closed on 8 May 2019, with two businesses having responded. Airmaurin, Inc and Wavetron Corporation submitted a response to the posted SSS. On 29 May 2019 both vendors were contacted by phone to assess their capabilities. It was discovered at this time the vendors would need to submit a Source Approval Request (SAR) package through Tinker Air Force http://www.fedbizopps.gov/

Base Small Business Office to be approved sources of repair. As of the date of this signed document, neither vendor has met the approval qualifications.

VII. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND

REASONABLE

The Contracting Officer will ensure that the items described herein are negotiated at a fair and reasonable price to the Government. The contractor may be required to provide other than certified cost or pricing data. A detailed cost analysis and price analysis will be accomplished. The Defense Contracting Management Agency (DCMA) and/or Defense Contract Audit Agency (DCAA) may be contacted to assist with the analysis, and may assist with inputs throughout the life of the contract.

VIII. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS, OR A STATEMENT OF THE REASONS MARKET RESEARCH WAS

NOT CONDUCTED

As described in Section VI above and IAW FAR Part 10, market research was conducted by Sources Sought Synopsis posted 8 April 2019. Additionally, a multi-functional team consisting of the Engineer, Contracting Officer, and Production Management Specialist conducted further research by reviewing Parts Manufacturer Approval (PMA), Haystack, web searches, and completed on the 31 May 2019. Market research revealed two potential additional repair sources for the above items. As stated in Section IV, Airmaurin, Inc. and Wavetron Corporation both submitted a response to the SSS posting but have not submitted SAR packages to become qualified sources of repair. Both companies were contacted to determine qualifications and informed of the SAR process. In accordance with email dated 9 Sep 2019, Small Business has not been contacted by either company to further their approval status. As a result, Ametek, Inc. CAGE code 61349 is the only approved source to meet this repair requirement and is identified in the Contract Repair Screening Analysis Worksheet (CRSAW). Research revealed that there is no other non-commercial process available to meet this requirement besides the process provided by this contractor.

IX. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION

Due to the unavailability of repair data and qualification requirements stated in section V, the Government does not expect that another source could become qualified in time to avoid unacceptable delays in meeting the Government’s requirement. If deliveries do not begin by 31 January 2020 the Air Force’s capability would become inoperable and would be impacted immediately with Mission Incapable Awaiting Parts (MICAP) backorders materializing immediately, thereby degrading the Air Force’s combat capability.

X. LIST OF SOURCES, IF ANY, THAT EXPRESSED INTEREST IN THE

ACQUISITION

Ametek, Inc CAGE: 61349 343 Godshall Dr Point of contact: Pat Cosenza Harleysville, PA 19438-2007 Email: pat.cosenza@ametek.com Phone: (267) 933-2135

Airmaurin Inc CAGE: 3U0T1 6065 NW 167 Street Point of contact: Hernando Forero Suite B13 Email: junior@airmaurin.com Hialeah, FL 33015-2481 Phone: (305) 620-1145

Wavetron Corporation CAGE: 88VS4 2220 Blue Water Dr, Point of contact: Michael Slovicke Unit # 1002 Email: wavetron@protonmail.com Arlington, TX 76010 Phone: (682) 302-8744

XI. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE

MAKING SUBSEQUENT ACQUISITIONS FOR THE SUPPLIES OR SERVICES

REQUIRED

As stated in Section V, a request to purchase repair data right was sent to Ametek on 30 May 2019 with a positive response recied on 8 July 2019. A cost analysis study with an examination of repair/manufacture data rights along with obsolescence and tooling requirements would need to be performed to verify if it is cost effective to purchase the rights.

The Government expects no firm date for when these actions will occur due to the unknowns involved with a study of this magnitude. Based on similar weapon systems it is estimated to take up to 5 years for this study and possible approval. Engineering will investigate however there is no timeframe associated with these activities.

Per PGI 206.304(a)(S-70)- As indicated by signature on the Coordination and Approval Document, the previous Single Source Justification has been reviewed and the Approval Authority determines that all stated actions to remove barriers to competition have been accomplished.

XII. CONTRACTING OFFICER’S CERTIFICATION

mailto:junior@airmaurin.com mailto:wavetron@protonmail.com

The contracting officer’s signature on the Coordination and Approval Document evidences that he/she has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XIII. TECHNICAL/REQUIREMENTS PERSONNEL’S CERTIFICATION

By their signatures on the Coordination and Approval Document, the technical and/or requirements personnel have certified as accurate and complete all supporting data, which is their responsibility, contained herein IAW FAR 6.303-2(c).