8D._Other_-_Redacted_Jotfoc_Posting.pdf

5OK0181/ /Tulsa, OK

Justification For Other Than Full And Open Competition PAGE 1 OF 3 Last Revised 10/05/15

U.S. General Services Administration

GSA Region 7

Leasing Division

Justification for Other than Full and Open Competition

Lease Number: GS-07B-LOK15589

Project Number: 5OK0181

Agency Name:

Estimated Contract Value $243,986.88

1. IDENTIFICATION AND DESCRIPTION OF ACTION BEING APPROVED.

Approval is requested to negotiate a lease extension without competition for a term of 12 months, 8 months firm.

2. DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED.

Lease GS-07B-LOK15589 for 13,738 RSF, expires December 15, 2015. The space is located at Williams Center Tower II, Two West Second Street, Tulsa, OK 74103-3123 (OK1468) and is currently occupied by the The current Lessor is , located at 2 West Second Street, Suite 22, Tulsa OK 74103-3122.

The current lease includes office and related space for the tenants.

This proposal will extend the current lease 12 months to provide sufficient time to deliver a long term replacement lease.

3. IDENTIFICATION OF STATUTORY AUTHORITY.

GSAM 570.405 (c) specifies that FAR 6.302-1 applies to lease extensions in certain situations related to protecting the Governments current occupancy until replacement space is ready for occupancy. FAR 6.302-1 is the implementing regulation for 41 U.S.C. 253 (c)(1) – Only one responsible source and no other supplies or services will satisfy agency requirements.

4. DEMONSTRATION THAT THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED.

An extension is required to protect the Government’s occupancy until the replacement space can be occupied. It is not reasonable to duplicate the tenant’s existing space at another location while replacement space is being acquired.

5. DESCRIPTION OF EFFORTS TO SOLICIT AS MANY OFFERS AS PRACTICABLE.

Exception to Advertising: GSAM 570.106(d) provides that the contracting officer need not publicize the proposed acquisition of a leasehold interest in real property by lease extension under the conditions defined in 570.405.

6. DEMONSTRATION THAT THE ANTICIPATED COST WILL BE FAIR AND REASONABLE.

5OK0181/ /Tulsa, OK

Justification For Other Than Full And Open Competition PAGE 2 OF 3 Last Revised 10/05/15

The Bullseye target is $15.87 per RSF. The LCRM, which consists of the Bullseye target + 10%, is $17.46 per RSF. We intend to negotiate a rate at or below the LCRM of $17.46 per RSF.

7. DESCRIPTION OF THE MARKET SURVEY CONDUCTED.

Market research was performed using Bullseye data, which showed a target rental range of $15.87 per RSF and a LCRM of $17.46 per RSF ($15.87 + 10%).

8. OTHER FACTORS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN

COMPETITION.

The delay is due to the agency’s change of requirements and budget concerns. The tenant agency changed their square foot requirements after the lease was awarded. The lack of advance planning for the tenant agency and their union representatives caused a significant delay in the estimated project schedule.

9. LIST OF OTHER SOURCES THAT EXPRESSED AN INTEREST IN THE ACQUISITION IN

WRITING.

None.

10. STATEMENT OF ACTIONS THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION.

The lease action to provide long term replacement space provides the opportunity for full and open competition where alternative space is available and seeking competition is in the best interest of the Government. The Government continually strives to improve processes which will minimize the need for extensions.

5OK0181 /Tulsa, OK

Justification For Other Than Full And Open Competition PAGE 3 OF 3 Last Revised 10/05/15

3/11/2016

X Project Manager

Signed by: General Services Administration

11. CONTRACTING OFFICER CERTIFICATION

I certify that by signature on this Justification for Other than Full and Open Competition, the information herein is accurate and complete to the best of my knowledge.

3/11/2016

X Contracting Officer (Approver up to $750,000 TCV) Signed by:

12. TECHNICAL REQUIREMENTS PERSONNEL CERTIFICATION

I certify that by signature on this Justification for Other than Full and Open Competition, the supporting data used to form the basis of this Justification is accurate and complete to the best of my knowledge.

3/10/2016

X Leasing Specialist

Signed by:

FAR Part 6.303 requires that information on which the Justification is based be certified as complete and accurate by the technical or requirements personnel. FAR Part 6.304 specifies that the justification must be approved in writing by a specified designee (position title from FAR used above) based on TCV. No additional guidance is included in GSAM Part 506.3. *Regional practice requires concurrence by the Leasing Director and Legal Counsel where TCV>$650,000, by the RC where TCV>$12.5M and by all lower level approvers.

M=Million NAR=Net Annual Rent (Annual Rent less Operating) TCV=Total Contract Value HCA=Head of Procuring Activity SPE=Senior Procurement Executive