Annexure B suggested grant budget format.xlsx

Suggested budget format Annexure B: Suggested Grant Budget format

(for US Entities only)

TOTAL DIRECT COSTS 0.00 0.00

Indirect Costs 0 0 0.00 0.00 0 0 0.00

TOTAL USG Share of Cost -- (A) 0.00 0.00

GRAND TOTAL (A) + (B) 0.00 0.00

&D

Page &P of &N

Instructions Instructions:

Microsoft_Word_Document.docx

a. Personnel – Identify staffing requirements by each position title and brief description of duties. Please list the annual salary of each position, percentage of time and number of months devoted to the project. (e.g., Administrative Director gets $30,000 per year and will work on the project 25% of her time for 8.5 months: calculation is $30,000/12 x 25% x 8.5 months = $5,312).

b. Fringe Benefits - State benefit costs separately from salary costs and explain how benefits are computed for each category of employee - specify type and rate.

c. Travel - Staff and any participant travel

1) International Airfare

2) In-country Travel

3) Domestic Travel in the U.S., if any

4) Per diem/maintenance: Includes lodging, meals and incidentals for both participant and staff travel. Per diem rates may not exceed the published U.S. government allowance rates; institutions may use per diem rates lower than official government rates. Please explain differences in fares among travelers on the same routes. Please note that all travel, where applicable, must be in compliance with the Fly America Act.

d. Equipment – Please provide justification for any equipment purchase/rental, defined as tangible personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.

e. Supplies – The specifications and cost of each type of supply proposed (e.g., desktop computer with pre-installed software) must be included in this section. List items separately using unit costs (and the percentage of each unit cost being charged to the award) for photocopying, postage, telephone/fax, printing, and office supplies (e.g., a telephone used 50% of the time for this project, for a one year period: calculation $50/month account x 50% x 12 month = $300).

f. Contractual -

a) Sub-grants and sub-contracts. For each sub-grant/contract please provide a detailed line item breakdown explaining specific services. In the sub-grant budgets, provide the same level of detail for personnel, travel, supplies, equipment, direct costs, fringe benefits, and indirect costs as required of the direct applicant.

b) Consultant Fees. For example lecture fees, honoraria, travel, and per diem for outside speakers or independent evaluators: list number of people and rates per day (e.g., 2 x $150/day x 2 days).

g. Other Direct Costs - these will vary depending on the nature of the project. The inclusion of each should be justified in the budget narrative.

i. Indirect Costs (applies to US organizations only) –Organizations claiming indirect costs should have an established Negotiated Indirect Cost Rate Agreement (NICRA). A copy of the organization’s NICRA should be provided with the proposal package. If sub-grantees (US based) are claiming indirect costs, they should also have an established NICRA which is submitted with the proposal package. If an organization does not have a NICRA, and the proposal budget has a line item for indirect cost charges, those indirect charges may not exceed 10%.

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