54265 REQUEST FOR QUOTATION.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ IS X IS NOT A SMALL BUSINESS SET-ASIDE.

PAGE OF PAGES

1 64

1. REQUEST NO.

75D301-21-Q-73097

2. DATE ISSUED

06/08/2021

3. REQUISITION/PURCHASE REQUEST NO.

00HCVLJC-2021-54265

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

Centers for Disease Control and Prevention (CDC) Office of Acquisition Services (OAS) 2900 Woodcock Blvd, MS TCU-4 Atlanta, GA 30341-4004

6. DELIVERY BY (Date)

08/01/2021

5b. FOR INFORMATION CALL (No collect calls)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Dehlia Moore (571) 282-3776 x

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

c. STREET ADDRESS b. STREET ADDRESS

c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

2:00PM EST 06/29/2021

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

All questions and Reqest for Quotations should be sent to Dehlia Moore at

QNA5@CDC.GOV

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA FAR (48 CFR) 53.215-1(a)

7. DELIVERY

FOB

DESTINATION

OTHER

(See Schedule)

75D301-21-Q-73097

Section B - Supplies Or Services And Prices/Costs

Period of Performance 08/01/2021 – 07/31/2022

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 services

Please set up receiving to be performed by dollar value. This PR is for services is to be openly competed.

This PR is for Evaluation of fall and spring acaricide applications to suppress host-seeking Ixodes scapularis ticks.

POP is 8/1/21 - 7/31/22

1 Each

0002 Travel

Travel shall be in accordance with the

Federal Travel Regulations.

Reimbursed for Costs only

1 Job

0003 Other direct costs

Other direct costs as required such as supplies, materials, or subcontractors, if used for application.

1 Job

Section C – Statement Of Work (SOW)

Title: Evaluation of fall and spring acaricide applications to suppress host-seeking Ixodes scapularis ticks

SECTION C.1 – BACKGROUND

In the eastern United States, the blacklegged tick, Ixodes scapularis, is a vector of seven human pathogens, including those causing Lyme disease, anaplasmosis, babesiosis, Borrelia miyamotoi disease, Powassan virus disease, and ehrlichiosis associated with Ehrlichia muris eauclairensis

(Eisen and Eisen 2018, Rosenberg et al. 2018). Lyme disease alone is estimated by CDC to account for nearly 500,000 cases of human illness every year in the United States, with the vast majority of cases occurring in the Northeast and Upper Midwest (Kugeler et al. 2015, 2021).

Human exposure to infected Ixodes scapularis ticks, including the small and easily overlooked nymphal life stage which is considered to account for most human infections, is thought to occur commonly on residential properties, especially in the Northeast (Stafford et al. 2017, Mead et al.

2018). Control of ticks on residential properties is the responsibility of the homeowners and performed either by homeowners or pest control firms they engage for this purpose (Eisen 2020, Jordan and Schulze 2020). One notable method to reduce the risk of encountering infected ticks while spending time in the backyard is to apply acaricides or biological control agents to the vegetation to kill the host-seeking ticks that are present (Stafford 2007, Piesman and Eisen 2008, Eisen and Dolan 2016, Stafford et al. 2017, Eisen and Stafford 2020). The timing of acaricide applications is variable in operational tick control on residential properties (Jordan and Schulze

2020) and there are still gaps in the knowledge of optimal temporal application schemes to achieve sustained control of the primary pathogen-infected and human-biting life stages of Ixodes scapularis (nymphs active primarily in late spring and adults in the fall and early spring) while minimizing the amount of acaricide applied to the environment. Recent studies (Schulze and

Jordan 2020a, b) have clarified the impact of temporally variable spring applications of acaricides on host-seeking Ixodes scapularis nymphs but the impact of fall applications on this tick species remain poorly understood despite some previous studies (Schulze et al. 2008, Elias et al. 2013) showing intriguing results including impact from fall acaricide applications not only on the adult ticks that are active during that part of the year but also on host-seeking nymphs in the following spring (presumably via impact in the fall on quiescent fed larvae or molted nymphs). Fall acaricide applications are of interest due to reduced potential for impact on pollinators and potential enhanced application efficacy with less foliage for broadcast sprays to penetrate. Additional research therefore is justified to clarify the value of fall acaricide applications in the control of

Ixodes scapularis on residential properties.

SUBSECTION A – DEFINITIONS

CDC/NCEZID/DVBD – Centers for Disease Control and Prevention/National Center for Emerging and Zoonotic Infectious Diseases/Division of Vector-borne Diseases.

SECTION C.2 – PURPOSE

The purpose of the work is to evaluate the impact of fall versus spring acaricide applications on host-seeking Ixodes scapularis nymphs in the spring, including for different application methodologies that may influence the efficacy of the fall acaricide application on quiescent fed larval and molted nymphal ticks. Selected acaricides should be known to effectively suppress

Ixodes scapularis and experimental field plots should be representative of wooded tick habitat found on residential properties. The outcome of the research will be of direct relevance for homeowners and professional pest control firms engaging in tick control activities.

SECTION C.3 – SCOPE OF WORK

The vendor shall furnish all labor, materials and equipment necessary to conduct the work. The main purpose of the work is to compare the impact on host-seeking Ixodes scapularis nymphs in the spring (Year 1) of acaricide applications with (A) three variable seasonal timings (single acaricide application only in the preceding fall in Year 0; single acaricide application both in the preceding fall in Year 0 and spring in Year 1; single acaricide application only in spring in Year 1;

control plots without acaricide application); and (B) three variable acaricide application methodologies (high-pressure spraying of liquid formulation; backpack spraying of liquid formulation; distribution of granular formulation; no acaricide application control). The work thus includes 9 different treatment variations and a negative control. The acaricide formulations selected for use must include active ingredient(s) previously shown to have strong impact on host-seeking Ixodes scapularis nymphs (>80% suppression over at least 4 weeks) in the field. The formulations used must be approved for tick control by the Environmental Protection Agency and applied according to label instructions.

The experimental field plots should: (A) not be subject to tick control measures other than those evaluated in this research; (B) be located in areas known to have densities of host-seeking Ixodes scapularis nymphs sufficiently high to achieve adequate statistical power for the spring only intervention based on a projected 75% suppression; and (C) represent a wooded and uniform habitat type commonly found on residential properties (either along the woods/lawn edge or in wooded portions of backyards or in woodlands representative of the wooded portions of local residential properties) to reduce variability in intervention efficacy among plots due to the structure of the substrate impacting acaricide penetration. Density of host-seeking Ixodes scapularis should be determined in all experimental plots based on drag sampling to include, for each of the fall of

Year 0 and spring of Year 1, a pre acaricide-application date sample and at least 4 weekly post-application date samples. Non-removal tick sampling is preferred but removal sampling can be used if the work is conducted on residential properties; however, all experimental plots must be sampled using the same method.

An additional effort to determine if the acaricide applied in the fall retains any residual activity against host-seeking Ixodes scapularis nymphs into the spring of the following year is encouraged.

The vendor will identify suitable test plots (assigned randomly to treatment category or control);

mark and stake each treatment and control plot; apply control products; and conduct drag sampling of host-seeking Ixodes scapularis nymphs. The vendor will provide monthly reports and at the end of the field work all data will be sent to CDC/NCEZID/DVBD, Fort Collins, CO (as outlined in

Section F2).

SECTION C.4 – GOVERNMENT FURNISHED MATERIALS

Not Applicable

SECTION C. 5 – POINT OF CONTACT INFORMATION

The Point of Contact (POC) for this procurement is:

Cindy Summerhawk

Centers for Disease Control and Prevention 3156 Rampart Road, Mail Stop P02

Fort Collins, CO 80525

Telephone Number: 970-225-4240

E-mail Address: hrf8@cdc.gov

Preferred method of communication: email

SECTION C.6 – PAYMENT TERMS

Not Applicable

SECTION C. 7 – REFERENCE MATERIALS

Eisen, L. 2020. Stemming the rising tide of human-biting ticks and tickborne diseases, United

States. Emerging Infectious Diseases 26: 641-647.

Eisen, L., and M.C. Dolan. 2016. Evidence for personal protective measures to reduce human contact with blacklegged ticks and for environmentally based control methods to suppress host-seeking blacklegged ticks and reduce infection with Lyme disease spirochetes in tick vectors and rodent reservoirs. Journal of Medical Entomology 53: 1063-1092.

Eisen, L., and K.C. Stafford III. 2020. Barriers to effective tick management and tick-bite prevention in the United States (Acari: Ixodidae). Journal of Medical Entomology 57:

doi:10.1093/jme/tjaa079.

Eisen, R.J., and L. Eisen. 2018. The blacklegged tick, Ixodes scapularis: an increasing health concern. Trends in Parasitology 34: 295-309.

Elias, S.P., C.B. Lubelczyk, P.W. Rand, J.K. Staples, T.W. St Amand, C.S. Stubbs, E.H. Lacombe, L.B. Smith, and R.P. Smith. 2013. Effect of a botanical acaricide on Ixodes scapularis (Acari:

Ixodidae) and nontarget arthropods. Journal of Medical Entomology 50: 126-136.

Jordan, R.A., and T.L. Schulze. 2020. Availability and nature of commercial tick control services in three Lyme disease endemic states. Journal of Medical Entomology 57, 807-814.

Kugeler, K.J., G.M. Farley, J.D. Forrester, and P.S. Mead. 2015. Geographic distribution and expansion of human Lyme disease, United States. Emerging Infectious Diseases 21: 1455-1457.

Kugeler, K.J., A.M. Schwartz, M.J. Delorey, P.S. Mead, and A.F. Hinckley. 2021. Estimating the frequency of Lyme disease diagnoses, United States, 2010-2018. Emerging Infectious

Diseases 27: DOI: 10.3201/eid2702.202731

Mead, P., S. Hook, S. Niesobecki, J. Ray, J. Meek, M. Delorey, C. Prue, and A. Hinckley. 2018.

Risk factors for tick exposure in suburban settings in the Northeastern United States. Ticks and

Tick-borne Diseases 9: 319-324.

Piesman, J., and L. Eisen. 2008. Prevention of tick-borne diseases. Annual Review of Entomology

53: 323-343

Rosenberg, R., N.P. Lindsey, M. Fischer, C.J. Gregory, A.F. Hinckley, P.S. Mead, G. Paz-Bailey, S.H. Waterman, N.A. Drexler, G.J. Kersh, H. Hooks, S.K. Partridge, S.N. Visser, C.B. Beard, and

L.R. Petersen. 2018. Vital signs: Trends in reported vectorborne disease cases - United States and Territories, 2004-2016. Morbidity and Mortality Weekly Report 67 (4 May): 496-501.

https://doi:10.1093/jme/tjaa079

Schulze, T. L., and R. A. Jordan. 2020a. Early season applications of bifenthrin suppress Ixodes scapularis and Amblyomma americanum (Acari: Ixodidae) nymphs. Journal of Medical

Entomology 57: 797-800.

Schulze, T. L., and R. A. Jordan. 2020b. Synthetic pyrethroid, natural product, and entomopathogenic fungal acaricide product formulations for sustained early season suppression of host-seeking Ixodes scapularis (Acari: Ixodidae) and Amblyomma americanum nymphs.

Journal of Medical Entomology 57: doi: 10.1093/jme/tjaa248.

Schulze, T.L., R.A. Jordan, C.J. Schulze, and S.P. Healy. 2008. Suppression of Ixodes scapularis

(Acari: Ixodidae) following annual habitat targeted acaricide applictions against fall populations of adults. Journal of the American Mosquito Control Association 24: 566-570.

Stafford, III, K.C., 2007. Tick Management Handbook: An Integrated Guide for Homeowners, Pest

Control Operators, and Public Health Officials for the Prevention of Tick-Associated Disease, 2nd Edition, The Connecticut Agricultural Experiment Station, Bull. No. 1010, New Haven, CT, USA.

Stafford III, K.C., S.C. Williams, and G. Molaei. 2017. Integrated pest management in controlling ticks and tick-associated diseases. Journal of Integrated Pest Management 8: 28-28.

SECTION D – PACKAGING AND MARKETING

There are no terms and conditions in this section.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov

(End of Clause)

FAR SOURCE TITLE AND DATE

52.246-4 Inspection of Services -- Fixed-Price (Aug. 1996) https://acquisition.gov/

SECTION F – DELIVERIES OR PERFORMANCE

F.1 - Tasks to be Performed

a. Locate and secure access to a study area with the following characteristics: either residential properties (either along the woods/lawn edge or in wooded portions of the backyard) or woodlands representative of the wooded portions of local residential properties in an area with previously documented high peak abundance of nymphal Ixodes scapularis ticks and where other tick control strategies are not being implemented.

b. Devise a study design with sufficient replication of treatment and control plots, and numbers of tick sampling occasions, for robust statistical evaluation of the impact of the required application variations on the density of host-seeking Ixodes scapularis ticks, based on a projected treatment effect size of 75%.

c. Ensure inclusion in the contractor team of a licensed pest control operator with previous experience of application of tick control products via high-pressure equipment.

d. Select and acquire the needed acaricide formulations.

e. Select and stake study plots; and randomly assign the plots across the treatment and control categories included in the study design.

f. Apply tick control products.

g. Conduct pre- and post-acaricide application drag sampling for ticks in all study plots.

The period of performance shall commence upon receipt of a purchase order and shall continue for a period of 365 days. The anticipated award date is on or before August 1, 2021 through Juy 31, 2022.

F.2 Deliverables

Items Description Quantity or No. of

Copies

Delivery

Date

Deliver To

1 Locate field site N/A On or about

15 August

N/A

2 Prepare experimental plots and secure acaricides and application equipment

N/A On or about

September

N/A

3 Complete the field work N/A On or about

15 July 2022

N/A

4 Provide raw data in

Excel format and draft final report in Word format to

CDC/NCEZID/DVBD

1 No later than

31 July 2022

CDC/NCEZID/DVBD

This is a stepwise progression of vendor deliverables leading to a final deliverable; therefore, this is a non-severable contract. The CDC/NCEZID/DVBD Technical POC will determine if the deliverables have been met prior to releasing approval for payment to vendor. Factors that may affect accomplishing the deliverables as outlined and according to the provided timeline would include but are not limited to: adverse weather events and a delay in notice of award to vendor.

The timelines outlined above are critical for the vendor to be able to assess acaricide efficacy during the times of year when Ixodes scapularis ticks of different life stages are most active.

(a) Required Reports/Documentation and Content

(1) Monthly Technical Report

The Contractor shall prepare and submit monthly technical progress reports in narrative form which shall contain technical results of the work accomplished during the reporting period. This report shall be in sufficient detail to disclose all work started and results achieved during the reporting period, an indication of any current problems which may impede performance, the proposed corrective action, and the work forecast for the next period. This document shall report progress and planning to correspond with the work schedule contained in the Center approved program plan.

(2) Draft Final Report

Upon completion of all work under the contract, the Contractor shall prepare and submit to the

Government a final report covering in detail all the work accomplished under the contract. The final report shall document and summarize the entire contract work and shall include recommendations and conclusions based on the experience and results obtained. The final report shall include tables, graphs, photos, and diagrams in sufficient detail to comprehensively explain the results achieved under the contract. The report shall also include an analysis of salient findings, a presentation of general conclusions, and any guidance or recommendations deemed pertinent for future consideration by CDC/NCEZID/DVBD. The Government shall be allowed sixty (60) days to review the draft and notify the Contractor in writing of approval or of recommended changes to be made in the final copy. If the Government does not approve or recommend changes within sixty (60) days of receipt of the draft final report, the report shall be deemed approved.

(3) Final Report

Within thirty (30) days of receipt of a notice of approval from the Contracting Officer, the

Contractor shall furnish the Government with a reproducible master and the required number of copies of the final report in final form. The reproducible master shall be prepared in accordance with the guidelines referenced under DRAFT FINAL REPORT.

(b) Reporting Period

All monthly reporting periods shall end on the last day of a calendar month.

(1) For contracts awarded (i.e., effective date) on or before the fifteenth (15th) of a calendar month, the initial reporting period shall end on the last day of the calendar month during which the contract became effective.

(2) For contracts awarded (i.e., effective date) on or after the sixteenth (16th) of a calendar month, the initial reporting period shall end on the last day of the month immediately following the month during which the contract became effective.

(c) Delivery of Reports

One copy of each report, in draft and/or final form as required by the contract, shall be delivered via e-mail to the CDC/NCEZID/DVBD Technical POC Lars Eisen at evp4@cdc.gov mailto:evp4@cdc.gov

SECTION G - CONTRACT ADMINISTRATION DATA

CDCA_G001 – Invoice Submission (Mar 2021)

(a) The Contractor shall submit the original contract invoice/voucher in one of the following ways: 1) mail, 2) facsimile, 3) email:

Mailing Address:

The Centers for Disease Control and Prevention Office of Financial Resources (OFR)

P.O. Box 15580

Atlanta, GA 30333

Fax: 404-638-5324

Email: cpbapinv@cdc.gov

NOTE: Submit only one Invoice in PDF format per attachment.

(b) Subject Line must contain the word “Invoice” Example: Subject: Invoice SAM12345 for Contract

75D30121***********

(c) The content/details of the email must include the below information provided in the body of the email:

• Contract or PO Number:

• Invoice Number:

• Amount:

• Vendor Name:

Only one invoice can be sent to the mailbox with the above relevant details in the body (multiple invoices need to be sent in multiple emails)

(d) The contractor shall submit 2 copies of the invoice to the cognizant contracting office previously identified in this contract. These invoice copies shall be addressed to the attention of the Contracting

Officer.

(e) Do not send Links, Zip Files, or .DAT files containing PDF Invoices

(f) The Contractor is , is not required to submit a copy of each invoice directly to the Contracting

Officer’s Representative (COR) concurrently with submission to the Contracting Officer.

(g) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Office of Financial Resources is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(h) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date mailto:cpbapinv@cdc.gov

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c)(1).

(13) DUNS + 4 Number

(14) Electronic funds transfer (EFT) banking info

For the status of invoices, please contact the OFR Service desk at ofrservicedesk@cdc.gov

NOTE: If your invoice has supporting documents, please combine the invoice and supporting documents as one PDF file. Do not submit the invoice and its supporting documents separately.

mailto:ofrservicedesk@cdc.gov

SECTION H – Special Contract Requirements

CDCA_H004 Identification of Data (May 1998)

The Contractor shall identify the technical data delivered to the Government as required by this contract with the number of the contract and the name and address of the Contractor or subcontractor that generated the data.

CDCA_H005 Data Subject to Privacy Act Requirements (Jul 2017)

(a) Notification is hereby given that the Contractor and its employees are subject to criminal penalties for violation of the Privacy Act to the same extent as employees of the Government. The Contractor shall assure that each of its employees knows the prescribed rules of conduct and that each is aware that he or she can be subjected to criminal penalty for violation of the Act.

(b) In accordance with HHSAR Clause 352.224-70, Privacy Act, which has been incorporated into this contract, certain data provided to the Contractor under this contract shall be treated confidentially. The type(s) of data subject to this clause are as follows:

(c) Following are the requirements for handling this data and the disposition to be made of this data upon completion of contract performance:

(d) The Contracting Officer’s Representative (COR) is hereby designated as the official who is responsible for monitoring contractor compliance with the Privacy Act.:

CDCA_H007 Subcontracting Plan (Jul 1999)

The Contractor’s subcontracting plan, as negotiated, submitted in response to Solicitation , is hereby incorporated into this contract by reference.

CDCA_H009 Key Personnel (Jan 2021)

The key personnel cited below are considered essential to the work performed under the contract.

Pursuant to the terms of HHSAR Clause 352.237-75, Key Personnel, the Contractor shall not replace or divert any of these individuals without the written consent of the Contracting Officer.

Personnel Title

CDCA_H016 Prohibition of Food, Meals and Light Refreshments (Jun 2012)

The inclusion of food, meals, beverages or light refreshments is expressly prohibited in the performance of this contract and is considered an unallowable contract expense. This prohibition on the inclusion of food shall be flowed down and included in all subcontracts, purchase orders, and agreements issued in the performance of this contract. Food and meals may not be accepted and shall not be provided even if offered at no additional cost to CDC.

CDCA_H017 Availability and Use of Utility Services (Jul 1999)

In accordance with FAR 52.236-14, Availability and Use of Utility Services, the following utility services will be made available under the contract:

CDCA_H018 Minimum Required Insurance (Jul 2017)

In accordance with FAR Clause 52.228-5, Insurance, Work on a Government Installation, and the requirements of FAR section 28.307-2, Liability, the Contractor shall furnish a certificate of insurance of the following types and minimum amounts which shall be obtained and maintained during the entire period of performance of this contract:

(a) Workman’s Compensation and Employees Liability Insurance - as specified by applicable statute, but not less than $100,000;

(b) General Liability Insurance - Bodily Injury Liability - $500,000 per occurrence;

(c) Automobile Liability Insurance - $200,000 per person, $500,000 per occurrence bodily injury;

$20,000 per occurrence property damage.

CDC0_H022 Smoke Free Working Environment (May 2009)

In compliance with Department of Health and Human Services (DHHS) regulations, all contractor personnel performing work within CDC/ATSDR facilities shall observe the CDC/ATSDR smoke-free working environment policy at all times. This policy prohibits smoking in all CDC/ATSDR buildings and in front of buildings which are open to the public. This policy is also applicable to contractor personnel who do not work full-time within CDC/ATSDR facilities, but are attending meetings within

CDC/ATSDR facilities.

CDCA_H034 Retention of Contractor Accounting Records (May 2020)

The contractor agrees to maintain an accounting system that will keep accurate, complete, and current accounting of all financial transactions on a site specific basis under the contract. The contractor shall retain for a period of not less than ten (10) years after final payment under this contract, those pertinent accounting records and supporting documentation related to ATSDR cost recovery Superfund records, in accordance with the EPA Superfund Financial Management and Record Keeping, Guidance for Federal Agencies, dated

January 1989. The contractor shall obtain written authorization from the Contracting Officer prior to the disposal of such records.

The contractor agrees to include these terms in all subcontracts awarded under this contract.

CDCA_H037 Observance of Legal Holidays and Administrative Leave (Government Facilities

Performance) (Jun 2020)

(a) Holidays

Government personnel observe the following listed days as holidays:

Washington's Birthday

Memorial Day

Independence Day

Labor Day

Veterans' Day

Thanksgiving Day

Christmas Day

New Year's Day

Columbus Day

Martin Luther King Day

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by Presidential proclamation

For purposes of contract performance, the Contractor shall observe the above holidays on the date observed by the Government. Observance of such days shall not be cause for an additional period of performance or entitlement to compensation except as otherwise set forth in the contract. No form of holiday or other premium compensation will be reimbursed , however this does not preclude reimbursement for overtime work authorized in writing by the Contracting Officer.

(b) Unscheduled Facility Closures

In the event Government facilities are closed due to inclement weather, potentially hazardous or unsafe conditions, or other special circumstances, contractor personnel assigned to work within those facilities are automatically dismissed. Notwithstanding the terms herein, the contractor shall comply with any specific contract terms that require a level of ongoing support for critical operations during times of facility closure.

The contractor may also continue to provide support under a scheduled telework arrangement in accordance with the terms of the contract if the contract expressly authorizes telework in writing.

(c) Cost Impact

Accounting for costs associated with an unscheduled facility closure is unique to each contract and depends upon a number of factors such as:

i) Contract type, e.g. Fixed Price, Time and Materials, or Cost Reimbursement.

ii) Contractor's established management and accounting practices for unproductive time.

iii) The inclusion and applicability of other contract terms & conditions.

iv) The ability of the contractor to mitigate costs by reassigning employees to work on other contracts, to work from a different facility, or to work remotely from home in accordance with contract telework provisions.

CDCA_H040 Government Property (Jul 2017)

(a) Government-Furnished Property (GFP). In accordance with the terms of FAR 52.245-1, Government

Property, the Government reserves the right to supply the Contractor, as Government-furnished property, any additional supplies, equipment, and materials determined by the Contracting Officer to be necessary and in the best interest of the Government.

(b) Contractor-Acquired Property (CAP). The Contractor must receive written consent from the

Contracting Officer prior to purchase of any CAP not expressly identified in the contract, and as defined in FAR 52.245-1.

(c) Accountable and Sensitive Government Property. The Government will provide property labels and other identification for contractor-acquired Government property that is considered Accountable as defined in the HHS Logistics Management Manual (LMM) https://intranet.hhs.gov/abouthhs/manuals/lmm/index.html or considered Sensitive as defined in CDC's

Sensitive Items List (http://intranet.cdc.gov/ofr/documents/contracts/Authorized-Prohibited-List.pdf)

(d) The contractor shall be responsible for the control and accountable record keeping of any Government property used in the performance of this contract predominately outside the confines of a Government controlled workspace in accordance with the HHS Contracting Guide found on the OSSAM Government

Property and Contractors Property intranet page. (http://intranet.cdc.gov/ossam/property-shipping-receiving/property-management/government-property-contractors/index.html)

(e) The Chief of the Office of Safety, Security and Asset Management (OSSAM), Asset Management

Services Office, Centers for Disease Control and Prevention (CDC), is hereby designated as the Property

Administrator for this contract. The Contractor shall identify each item of equipment furnished by the

Government to the Contractor or acquired by the Contractor using contract funds, with a suitable decal, tag, or other marking, as prescribed by the Property Administrator, and shall follow the guidance set forth in the HHS Contracting Guide.

CDCA_H042 Records Management Obligations (Jun 2020)

A. Applicability

The following applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Centers for Disease Control and Prevention (CDC) records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their CDC contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements http://intranet.hhs.gov/abouthhs/manuals/lmm/index.html https://intranet.hhs.gov/abouthhs/manuals/lmm/index.html http://intranet.cdc.gov/ofr/documents/contracts/Authorized-Prohibited-List.pdf http://intranet.cdc.gov/ofr/documents/contracts/Authorized-Prohibited-List.pdf http://intranet.cdc.gov/ofr/documents/contracts/Authorized-Prohibited-List.pdf http://intranet.cdc.gov/ofr/documents/contracts/Authorized-Prohibited-List.pdf http://intranet.cdc.gov/ossam/property-shipping-receiving/property-management/government-property-contractors/index.html http://intranet.cdc.gov/ossam/property-shipping-receiving/property-management/government-property-contractors/index.html http://intranet.cdc.gov/ossam/property-shipping-receiving/property-management/government-property-contractors/index.html http://intranet.cdc.gov/ossam/property-shipping-receiving/property-management/government-property-contractors/index.html http://intranet.cdc.gov/ossam/property-shipping-receiving/property-management/government-property-contractors/index.html http://intranet.cdc.gov/ossam/property-shipping-receiving/property-management/government-property-contractors/index.html

1. Contractor shall comply with all applicable records management laws and regulations, as well as

National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter

XII Subchapter B, and those policies associated with the safeguarding of records covered by the

Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C.

chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. CDC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of

CDC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by

18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to the Contracting Officer and the Contracting

Officer’s Representative. The agency must report promptly to NARA in accordance with 36 CFR

1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to CDC control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The

Contractor (and any sub-contractor) is required to abide by Government and CDC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with CDC policy.

8. The Contractor shall not create or maintain any records containing any non-public CDC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take CDC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the entire substance of the terms and conditions herein, including this paragraph, in all subcontracts under this contract, and must require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth herein will be attributed to the Contractor.

CDC0_H049 Non-Disclosure Agreement for Contractor and Contractor Employees (Jun 2020)

(a) The contractor and contractor employees shall prepare and submit Non-Disclosure Agreements (NDA) to the Contracting Officer prior to access of government information or the commencement of work at

CDC.

(b) The NDAs, at Exhibit I and II, are required in service contracts where contractor’s employees will have access to non-public and procurement-sensitive information while performing functions in support of the

Government. The NDA also requires contractor’s employees properly identify themselves as employees of a contractor when communicating or interacting with CDC employees, employees of other governmental entities, and members of the public (when communication or interaction relates to the contractor’s work with the CDC). The Federal Acquisition Regulation (FAR) 37.114 (c), states “All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are

Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.”

(c) The contractor shall inform contractor employees of the identification requirements by which they must abide and monitor employee compliance with the identification requirements.

(d) During the contract performance period, the contractor is responsible to ensure that all additional or replacement contractors’ employees sign an NDA and it is submitted to the Contracting Officer prior to commencement of their work with the CDC.

(e) Contractor employees in designated positions or functions that have not signed the appropriate NDA shall not have access to any non-public, procurement sensitive information or participate in government meetings where sensitive information may be discussed.

(f) The Contractor shall prepare and maintain a current list of employees working under NDAs and submit to the Contracting Officer upon request during the contract period of performance. The list should at a minimum include: contract number, employee’s name, position, date of hire and NDA requirement.

EXHIBIT I

Contractor Non-Disclosure Agreement

I. Non-public Information

[Name of contractor] understands that in order to fulfill the responsibilities pursuant to [contract name and number] between the Centers for Disease Control and Prevention and [Name of CDC contractor] dated [date], employees of [contractor] will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which cannot be disclosed without the prior written consent of the CDC.

In order to properly safeguard non-public information, [contractor] agrees to ensure that prior to being granted access to government information or the commencement of work for the CDC, whichever is applicable, all contractor employees will sign a Non-Disclosure Agreement (NDA) provided by the CDC prior to beginning work for the CDC. Contractor agrees to submit to the Contracting Officer the original signed copies of NDAs signed by the contractor’s employees in accordance with the instructions provided by the Contracting Officer. Failure to provide signed NDAs in accordance with this agreement and instructions provided by the Contracting Officer could delay or prevent the employee from commencing or continuing work at the CDC until such agreement is signed and returned to the Contracting Officer.

Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized

Government employee any non-public information that the employee may obtain in connection with the performance of the employee’s responsibilities to the CDC.

II. Procurement-Sensitive Information

Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual, other than an authorized

Government employee, any procurement-sensitive information gained while in connection with fulfilling the employee’s responsibilities at the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Procurement Requests (PR), and Requests for Proposal (RFP); Responses to RFPs, including proposals, questions from potential offerors;

non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; offerors’ identities; technical and cost data; the identity of government personnel involved in the solicitation; the schedule of key technical and procurement events in the award determination process; and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees.

Contractor understands and agrees that employee access to any procurement-sensitive information may create a conflict of interest which will preclude contractor from becoming a competitor for any acquisition(s) resulting from this information. Therefore, if an employee participates in any discussions relating to procurement-sensitive information, assists in developing any procurement-sensitive information, or otherwise obtains any procurement-sensitive information while performing duties at the CDC, contractor http://www.hyperdictionary.com/dictionary/which http://www.hyperdictionary.com/dictionary/can http://www.hyperdictionary.com/dictionary/not http://www.hyperdictionary.com/dictionary/be http://www.hyperdictionary.com/dictionary/disclosed http://www.hyperdictionary.com/dictionary/without http://www.hyperdictionary.com/dictionary/the http://www.hyperdictionary.com/dictionary/consent http://www.hyperdictionary.com/dictionary/of http://www.hyperdictionary.com/dictionary/the understands and agrees that contractor may be excluded from competing for any acquisition(s) resulting from this information.

III. Identification of Non-Government Employees

Contractor understands that its employees are not agents of the Government. Therefore, unless otherwise directed in writing by the CDC, contractor agrees to assist and monitor employee compliance with the following identification procedures:

A. At the beginning of interactions with CDC employees, employees of other governmental entities, and members of the public (when such communication or interaction relates to the contractor’s work with the CDC), contractors’ employees will identify themselves as an employee of a contractor.

B. Contractors’ employees will include the following disclosures in all written communications, including outgoing electronic mail (e-mail) messages, in connection with contractual duties to the CDC:

Employee’s name

Name of contractor

Center or office affiliation

Centers for Disease Control and Prevention

C. At the beginning of telephone conversations or conference calls, contractors’ employees will identify themselves as an employee of a contractor.

D. Contractors’ employees should not wear any CDC logo on clothing, except for a CDC issued security badge while carrying out work for CDC or on CDC premises. The only other exception is when a CDC management official has granted permission to use the CDC logo.

E. Contractors’ employees will program CDC voice mail message to identify themselves as an employee of a contractor.

I understand that federal laws including, 18 U.S.C. 641 and 18 U.S.C. 2071, provide criminal penalties for, among other things, unlawfully removing, destroying or converting to personal use, or use of another, any public records. Contractor acknowledges that contractor has read and fully understands this agreement.

Name of contractor: ___________________________________

Signature of Authorized Representative of Contractor:_________________________________

Date:________________

Copies retained by: Contracting Officer and contractor

EXHIBIT II

Contractors’ Employee Non-Disclosure Agreement

I. Non-Public Information

I understand that in order to fulfill my responsibilities as an employee of [Name of CDC contractor], I will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public.

Privileged information means information which cannot be disclosed without the prior written consent of the

CDC.

I, [Name of Employee], agree to use non-public information only in performance of my responsibilities to the CDC. I agree further that I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee, any non-public information that I may obtain in connection with the performance of my responsibilities to the CDC.

II. Procurement-Sensitive Information

I further agree that unless I have prior written permission from the CDC, I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized

Government employee, any procurement-sensitive information gained in connection with the performance of my responsibilities to the CDC. I specifically agree not to disclose any non-public, procurement-sensitive information to employees of my company or any other organization unless so authorized in writing by the

CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Procurement Requests (PR), and Requests for Proposal (RFP);

Responses to RFPs, including proposals, questions from potential offerors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; offerors’…