52.212-1 Instructions to Offerors - Commercial Items - Addendum 13Aug2020.doc

52.212-1 INSTRUCTION TO OFFERORS (ITO) - ADDENDUM

PERSONAL PROTECTIVE CLOTHING (PPC)

1. PROPOSAL PREPARATION INSTRUCTIONS

1.1. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures in accordance with (IAW) the Federal Acquisition Regulation (FAR) 13.5. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Subject to this LPTA evaluation, trade-offs are not permitted, and therefore the statements required IAW FAR 15.304(e) are NOT prescribed, nor apply to this acquisition.

1.2. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including all stated terms, conditions, representations, certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The Offeror shall submit all exceptions within 14 days of the release of the solicitation. The response shall consist of four (4) separate volumes; Volume I - Price, Volume II - Technical, Volume III - Past Performance; and Volume IV - Contract Documentation.

1.3. To understand the anticipated scope of the workload, refer to the attached Performance- Based Work Statement (PWS), especially the historical workloads in PWS Appendix B.

2. PROGRAM STRUCTURE AND OBJECTIVES

2.1. The Government intends to award one contract for the PPC requirement. However, the Government reserves the right to award no contract if the Government determines it is in its best interest. The Government will consider the expected volume of work, available funding, adequate competition, and the availability of best value proposals. If the Government determines to not award the contract the Government is not liable for the costs incurred. The Government intends and reserves the right to award a contract without discussions therefore, it is imperative that offerors submit its best pricing and proposal terms initially. However, if during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision.

2.2. Budget and Funding Information – Funding will be obligated at the task order level.

3. GENERAL INSTRUCTIONS

3.1. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested and must be submitted IAW these instructions. Any offeror who submits an incomplete package may be considered non-responsive and eliminated from the competition. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements Lists (CDRLs), and Solicitation.

3.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall NOT simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of its facilities and experience, and will base its evaluation on the information presented in the offeror's proposal.

3.3. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

3.4. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

3.5. IAW FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

3.6. Point of Contact – The Contracting Officer (CO) and the contract negotiator are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO and contract negotiator. Written requests for clarification may be sent to the CO and contract negotiator at the address below:

AFSC/OL:H/PZIMA

Attn: Brian Goodrich, Contracting Officer Attn: Sal Voter, Contract Negotiator 6038 Aspen Ave, Bldg. 1289 Upstairs

Hill AFB, UT 84056

Office (801) 775-3551

Office (801) 586-7778 brian.goodrich.1@us.af.mil salvatore.voter@us.af.mil

3.6.1. Debriefings

3.6.2. Pre-Award Debriefings - The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon it may request and receive a debriefing IAW FAR Subpart 15.505.

3.6.3. Post Award Debriefings - The CO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR Subpart 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors requesting a debriefing must make its request IAW the requirements of FAR Subparts 15.505 or 15.506, as applicable.

3.6.4. Discrepancies – If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO and the contract negotiator in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

3.6.5. Electronic Reference Documents – All referenced documents for this solicitation are available on the beta System for Award Management (betaSAM) website at https://beta.sam.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

3.6.6. Oral Presentation – Oral presentations will not be allowed.

3.6.7. Amendments to Solicitation – If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request by signing and returning the front page of each amendment with its proposal.

3.6.8. Submission, Modification, Revision, and Withdrawal of Proposals – Proposals and modifications to proposals shall be submitted in both paper and electronic media to the Point of Contacts (POCs) in Paragraph 3.6 of this document, and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

3.6.9. Organization, Number of Copies, and Page Limits

3.6.10. The title page of each volume must show the following:

3.6.11. Solicitation Number

3.6.12. Name, address, telephone and e-mail address of the offeror.

3.6.13. Volume number and name (i.e., Volume I, Price) and copy number (i.e., Original, Copy 1, Copy 2, etc.).

3.6.14. The offeror shall prepare the proposal as set forth in the Table 1 – Proposal Organization. The titles, contents and page limits of the volumes shall be as defined in the table. Each volume identified in the table shall be separately bound in a three-ring, loose-leaf binder. The contents of each proposal volume are described in FAR 52.212-1 ITO – Addendum paragraph noted in the table below.

Table 1 - Proposal Organization

Number

3.6.15. Page Limitations – Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be shredded. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, and those noted in the Proposal Organization Table as unlimited.

3.6.16. Pricing Information – All pricing information shall be addressed ONLY in the Price Volume.

3.6.17. Cross Referencing

3.6.18. Each volume shall be written on a stand‑alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

3.6.19. The offeror shall fill out the page column of Table 2 – Cross Reference Matrix in the format below, indicating the proposal page reference information as it relates to the FAR 52.212-1 ITO – Addendum and FAR 52.212-2 – Evaluation -- Commercial Items, PWS, Contract Line Item Numbers (CLINs) and CDRL references found therein. This shall be included in the Technical Volume (Volume II).

Table 2 –Cross Reference Matrix

Cross Reference Matrix

3.6.20. Indexing

3.6.21. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

3.6.22. Include an indexed list of Tables and Figures.

3.6.23. Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for its respective volumes.

3.6.24. Page Size and Format

3.6.25. A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches, shall not include any foldouts, and shall be printed on both sides. Sheets shall be double-sided which will count as two pages. Except for the reproduced sections of the solicitation document, the text shall be Times New Roman and font size shall be no less than 12 points and lines shall be single spaced. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top, bottom, and both sides. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notices (ENs). These limitations shall apply to both electronic and hard copy proposals.

3.6.26. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point; however, tables shall be used sparingly and shall not be used in place of text. Tables and Charts will not count against the page count. These limitations shall apply to both electronic and hard copy proposals.

3.6.27. Binding and Labeling - Each volume of the proposal should be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. The outside of each binder shall include a cover sheet, clearly marked as to volume number, title, original or copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1, Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

3.6.28. Electronic Offers – The content and page size of electronic copies must be identical to the hard copies. In the event there is a discrepancy between the hard copy and electronic copy, the hard copy shall take precedence. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal, as applicable, shall be submitted in a format readable by Microsoft (MS) Word 2016, MS Excel 2016, and MS-Power Point 2016, or in a “word searchable” PDF format. However, the Cost/Price volume tables and charts shall be in MS Excel 2016 format. Word documents – Set “save as type” to “Word Document (*docx)” only. Excel spreadsheets – Set “Save as type” to Microsoft Excel Workbook (*xlsx).” PowerPoint presentation – Set “Save as type” to “Microsoft PowerPoint 2016 Presentation (*.pptx).”

3.6.29. Distribution – The "original" proposal shall be identified. Proposals shall be addressed to the CO and contract negotiator and mailed or hand-delivered to:

Attn: Brian Goodrich, Contracting Officer Attn: Sal Voter, Contract Negotiator

Office (801) 775-3551

Office (801) 586-7778 brian.goodrich.1@us.af.mil salvatore.voter@us.af.mil

4. VOLUME I – FACTOR ONE - PRICE

4.1.1. General Instructions - The pricing criteria will be: (1) Completeness, (2) Reasonableness, (3) Balance, and (4) Total Evaluated Price (TEP) as defined in FAR 52.212-2 – Evaluation -- Commercial Items of the RFP which will be assessed from the information provided in this volume. Offerors shall review FAR 52.212-2 – Evaluation -- Commercial Items criteria to ensure the minimum requirements are met.

4.1.2. Total Evaluated Price – TEP

4.1.3. Offerors shall input into the TEP Worksheet, attached to the solicitation, fully burdened unit prices for the all calendar years. Fully burdened shall include all direct rates, indirect rates (Overhead, General and Administrative, etc.) and profit necessary for the performance of the entire requirement. Proposed leasing, cleaning, and replacement rates are Firm Fixed Price (FFP) per year and contractually binding. Refer to the PPC Historicals PWS Appendix B) to assist in developing its rates. Do not fill in the CLIN amounts in the solicitation. A no bid or an omitted rate may result in an incomplete price submission. The TEP is for evaluation purposes only, however all proposed rates are contractually binding.

4.1.3.1. Submit a copy of the completed TEP worksheet in the Price Volume (Volume I) in Microsoft Excel (non PDF format).

4.2. Cost or Pricing Information Requirements – IAW FAR Subparts 15.402, 15.403-1(b) and 15.403-3(a), “information other than cost or pricing data” may be required to support price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine the reasonableness of the proposed pricing the offeror shall be required to submit additional information other than cost or pricing data. If, during the source selection process, the CO determines that adequate competition no longer exists, then cost and pricing data may be required.

4.2.1. Rounding - All dollar amounts provided shall not extend beyond two decimal places.

4.2.2. Pricing Assumptions - Summarize all significant pricing assumptions, scope limitations, and qualifications of the Price proposal. IAW with Table 1 – Proposal Organization, pricing assumptions shall not exceed two pages.

4.2.3. Estimating Techniques and Methods - When responding to the Price Volume requirements in the solicitation, the offeror may use any generally accepted estimating technique (such as bottoms-up rate buildups using current, factual cost information, or commercially available or in-house developed parametric models, etc.) to develop its proposal. Provide a summary description of your standard estimating system or methods.

4.2.4. The Data CLIN is to be left blank for all years because they are Not Separately Priced line items.

4.2.5. Submission – Submit the price proposal in Microsoft Word and Microsoft Excel worksheets as appropriate. Word documents and Excel spreadsheets must be editable and NOT password protected. PDF files are NOT acceptable for the price proposal.

5. VOLUME II – FACTOR TWO – TECHNICAL

5.1.1. General – Volume II - Technical shall be clear, specific, complete, and include sufficient detail for effective evaluation. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Sub-factors defined IAW FAR 52.212-2 – Evaluation -- Commercial Items, Evaluation Factors for Award. Offerors shall review FAR 52.212-2 – Evaluation -- Commercial Items criteria to ensure the minimum requirements are met. Provide as specifically as possible the actual methodology the offeror would use for accomplishing and satisfying each sub-factor. There will be no reference to rates or price in this volume. Offerors shall assume that the Government has no prior knowledge of its facilities and experience and will base its evaluation on the information presented in the offeror’s proposal. All the requirements specified in the solicitation are mandatory. By the offeror’s proposal submission, the offeror is representing that the company will perform ALL of the requirements specified in the solicitation (including PWS); it is not necessary to tell us so in the proposal.

5.1.2. Adequate Responses - It is imperative that the offeror fully describe and provide detail as to how the offeror shall meet the sub-factor requirements. Do not merely copy and paste, rephrase or restate the objectives or reformulate the requirements specified in the solicitation. Evidence which clearly demonstrates and supports the offeror’s claims is essential. The absence of such evidence may result in a technically Unacceptable proposal.

5.1.3. Volume Organization – Volume II – Technical shall be organized according to the following general outline:

1. Table of Contents

2. List of Table and Drawings

3. Glossary

4. Sub-Factor One – Berry Amendment Compliance

5. Sub-Factor Two – PPC Availability and Experience

6. Sub-Factor Three – PPC Inventory Control and Tracking

5.1.4. Factor Two - Technical

5.1.5. Sub-Factor One: Berry Amendment Compliance

5.1.5.1. The offeror shall submit a proposal that demonstrates a methodology or plan which includes techniques and procedures required to comply with the Berry Amendment (USC, Title 10, Section 2533a) and IAW PWS para 2.1 throughout the contract lifecycle.

5.1.6. Sub-Factor Two: PPC Availability and Experience

5.1.6.1. The offeror shall submit a proposal that describes and demonstrates a plan to provide PPC types listed in PWS Appendix B and IAW PWS para 2.1 in its entirety.

5.1.6.2. The offeror shall submit a proposal that demonstrates three years of consecutive experience successfully providing PPC or other leased or purchased clothing IAW PWS para 2.1 in its entirety, and in handling/managing similar quantities as found in PWS Appendix B. The years of consecutive experience can be met via subcontracting or partnering or other methods considered to be applicable that meets the above criteria.

5.1.7. Sub-factor Three: PPC Inventory Control and Tracking

5.1.7.1. The offeror shall provide a methodology or plan to provide inventory control of leased PPC types listed in PWS Appendix B IAW PWS para 2.4 through 2.6 in their entireties.

6. VOLUME III – FACTOR 3 – PAST PERFORMANCE

6.1. Offerors shall submit recent and relevant contracts (maximum of three contracts) as defined below. Subcontracting may be included; the offeror shall include contract number and prime contractor. If this is a first time joint venture, each party to the joint venture must provide a list of past relevant contracts (maximum of three). The Government will consider this information, along with information obtained from other sources (e.g., Contractor Performance Assessment Reporting System (CPARS), customer interviews, etc.).

6.2. Recency is defined as performance less than three years old from the date of the RFP. The Government will not consider performance on contracts or task orders where performance was concluded more than three years prior to this solicitation’s issue date.

6.3. Relevancy is defined as work that involves similar types and complexities of services described in the RFP. For subcontracting and contracting teaming arrangements also include information on the portion of work performed by the offeror (insert desired number) that is considered most relevant in demonstrating the ability to perform the proposed effort.

6.4. Offerors may address any past performance problems or issues that the Government may identify and explain corrective action taken and current status. The Government will consider this information in determining the offeror’s past performance rating.

6.5. An offeror’s failure to address performance problems or issues within this volume does not preclude the Government from using such information in determining a past performance rating.

6.5.1. Contract teaming arrangements – All subcontractors, teaming partners or joint venture partners shall be identified in this volume. All written arrangements and letters of intent must be signed by all parties and included as well. Offerors are cautioned that the Government will evaluate the past performance of all subcontractors, teaming partners, or joint venture partners IAW FAR 52.212-2.

7. VOLUME IV – CONTRACT DOCUMENTATION

7.1.1. Provide all Volume IV Contract Documentation in the prescribed format identified in Table 1.

7.1.2. Solicitation Representations and Certifications – The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror’s proposal shall include a signed copy of the Solicitation, and completed Sections A through K.

7.1.3. Section A – Solicitation: Complete blocks 17a, 17b, 28, 30a, 30b, and 30c. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept.

7.1.4. Section B – Services and Prices. Supplies or Services and Costs or Prices: Do not input pricing information in Section B of the Model Contract and Solicitation. All required prices shall be proposed in the TEP Worksheet.

7.1.5. Section I – Contract Clauses

7.1.6. Section K - Representations, Certifications, and other Statements of Offerors - Complete representations, certifications, acknowledgments and statements. Offeror must have filled out an online FAR provision 52.204-8 Annual Representations and Certifications (March 2020), Online Reps and Certs at http://www.sam.gov. Offeror shall ensure certification as a small business under North American Industry Classification System (NAICS) 812332.

7.1.7. Ability to obtain resources – Offerors shall submit acceptable evidence its company possesses adequate financial resources to perform the contract. This information will be used as part of the CO’s determination of responsibility IAW FAR Subpart 9.104.

7.1.8. Offerors shall submit evidence its company has an adequate accounting system.

7.1.9. Offerors shall submit its Total Case Incident Rate (TCIR) and Days Away, Restricted and Transferred (DART) rates, or, injury and illness rates for the past three years. For newly formed entities or other offerors that do not possess three years of consecutive recording data, submit this information for the time period they do possess. The offeror may also submit other comparable data from a recognized agency, such as workers compensation, insurance rates, etc., for the same time period as well.

7.1.10. Plans Required by Regulation or Policy – Offerors shall submit the following plan IAW applicable FAR, Defense Acquisition Regulation Supplement (DFARS), and PWS Sections. These plans shall be placed in individual binders that are subtitled (e.g., Volume IV, Contract Documentation). Provide copies in the formats and quantities identified in Table 1 – Proposal Organization.

7.1.11. Quality System Plan – Offerors shall submit a Quality System Plan IAW PWS and CDRL A007.

7.1.12. Transition Plan- Offerors shall submit a transition plan IAW PWS and CDRL A009.

7.1.13. Small Business Subcontracting Plan - Submit a Small Business Subcontracting Plan IAW FAR 52.219-9.

7.1.14. Exceptions to Solicitation Requirements – Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors should clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 3 – Solicitation Exceptions.

Table 3 – Solicitation Exceptions

SOLICITATION

Document Page/

Paragraph Requirement/

Portion Rationale

Page and Paragraph

Numbers

why the requirement will not be met

7.1.15. Other required information

7.1.16. Authorized Offeror Personnel – Provide the name, title, e-mail address and telephone number of the company and division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

7.1.17. Company and Division Address, Identifying Codes, and Applicable Designations – Provide company and division’s street address, county and facility code; CAGE code, DUNS code, and size of business (large or small).