SF 1009 - SAP Sole Source_5000170438_v3_Redacted.pdf

Treasury Standard Form – 1009 (Rev 10/18)

Prescribed by Treasury: DTAP 1013.106(b)

DEPARTMENT OF THE TREASURY

SF 1009 - FAR 13.106-1(b) SOLE SOURCE JUSTIFICATION FOR

ACQUISITIONS AT OR BELOW THE SIMPLIFIED ACQUISITION THRESHOLD

1. Identification of the requesting activity and contracting activity.

The requiring activity is the National Distribution Center and the contracting activity is Office of Chief Procurement Office, Procurement Innovation Branch, Innovative Contracting Lab.

2.a A description of the supplies or services required to meet the agency’s needs.

The purpose of this sole source justification is to obtain approval to award an IT procurement contract for the purchase of the brand name item, Honeywell CN80G Mobile Computer and required accessories for use (i.e., batteries, docking stations, etc.). This item is to be purchased by the with MSS Software Group. The need date for these items is 9/30/2023. The period of performance will be 9/30/2023 to 9/29/2024. See to requisition no. 5000170438 for a copy of the Statement of work.

2.b Name and business size of the vendor. MSS Software Group (Small Business) 2.c Requisition No. 5000170438

3. IGCE/Estimated dollar value.

4.a Identification of the circumstances that preclude competition (Check the appropriate box that applies).

Urgency Exclusive licensing agreements Brand-name Industrial mobilization.

X Other 4.b Supporting information and facts (i.e. the details surrounding the requirement that supports the selection made in 4.a).

MSS Software Group’s unique qualifications and explicit knowledge of our systems and software, specifically makes the award to them imperative. The need for urgency has been created by near end-of-life for current equipment and severe low level of operating equipment (3 out of 25). The continued production of a major system, with filing season impact, gives reason for why we cannot afford unacceptable delays in fulfilling the agency’s requirements if this vendor is not used.

i. The National Distribution Center (NDC) is at critically low-levels of operating equipment

(3 out of 25) with the operable equipment at end-of-life with no ability to update or recertify as necessary to maintain functionality.

ii. The device described in 2a is a modernized version of the current equipment, Intermec CK71-Honeywell, in use at our NDC facility, therefore, it supports continuity of operations and reason for our confidence in its capabilities, ease of use, and integration with our processes. These scanners have already been testing in the IRS environment.

Changing the scanners at this time will require extended testing, integration and security compliance. We strongly believe staff can continue, without disruptions, maintain timeliness and accurately perform the following critical tasks:

1. Place incoming items into inventory

2. Continue existing streamlined process to pull items out of warehouse stock for timely completion of order fulfillment to the taxpayer/employer.

3. Audit inventory to check proper levels of product.

iii. The proposed contractor (MSS) is the only contractor that has the working knowledge of our Enterprise Logistics Information Technology (ELITE) logistics management software.

If this vendor is not selected, then this will hinder the output of the National Distribution Center (NDC) which could directly impact filing season. A contractor other than MSS

Sole Source must gather our requirements and develop a plan of action which would require more time

iv. MSS software is the only vendor that has the working knowledge of NDC's mission and ELITE Logistical software that can establish this device quickly and permanently onto the

IRS network.

5. Any other important information.

During NDC's Research for a replacement product after evaluating several different devices, the CN80G was the device selected due to having a FIPS 140-2 Compliance, no external USE nor Bluetooth module in the device. This is the "Best in Class" device for several other Federal agencies to include the Federal Bureau of Investigation, Department of Defense, et.al. Refer to SF JOJO Market Research Summa,y Report for more information.

6. Certifications and Approvals.

6.a Program Office certification (Requiring Activity). I hereby ce1iify that the suppo11ing infonnation and data provided and which fo1m the basis for this justification are accurate and complete to the best of my knowledge and belief.

Name: Dar:rl D:rehouse

. Daryl E. Dyehouse DigitallysignedbyDarylE.D�house

S1gna ture • Date: 2023.09.20 11 :56:55 -05'00'

Date: 20SEP2023

6.b Contracting Officer approval. In accordance with FAR 13.106-l(b)(l), as a wananted contracting officer, I hereby dete1mine that the circumstances of the acquisition make only one brand-name or �om·ce 1·ea�olla.bly a:vailable for the 1·ea�ons provided above; therefore precluding competition and suppo11ing the Government's dete1mination to solicit as a brand-name requirement or solicit and award to the vendor stated in section 2.b.

Name: Rebecca H. Katz

Signature:

Date: 9/21/2023

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Treasury Standard Form -1009 (Rev 10/18)

Prescribed by Treasury: DTAP 1013 .106(b)