4QDS17110081 PWS FOR FBO.doc

1.1 Background: The DOD CNTPO was established to create Counter Narcoterrorism Technology (CNT) networks, infrastructure, and capabilities worldwide that are focused on the detection, identification, and disruption of narcoterrorist activities and organizations. The CNTPO currently is responsible for providing contract oversight on multiple DoD contracts involving supply and service task orders in the CENTCOM AOR. In order to provide adequate oversight, it is necessary for CNTPO to be forward-deployed to Kabul, Afghanistan.

1.2 Objective: Provide selected equipment and services required to safely support CNTPO forward-deployed personnel (CNTPO Program Management office and associated US Government civilian and CNTPO contract support personnel) and maintain a basic, operational office Afghanistan.

1.3 Contract Type: Time & Materials (T&M)

1.4 Period of Performance:

Base Year: 05/31/2011-11/30/2011

Option Year One: 12/01/2011-05/30/2012 52.217-8, Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed six (6) months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) calendar days of the end of the contract.

The following clause is incorporated by reference:

FAR 52.237-3, Continuity of Services (Jan 1991)

2.0 Scope: The scope of this effort is to provide all services required for CNTPO to maintain a basic, operational support cell (called CNTPO-Forward) in Kabul, Afghanistan. There will be two (2) full time permanent personnel in the CNTPO-Forward support cell requiring support under this T/O. There may be an additional two (2) full time permanent personnel in the CNTPO-Forward support cell requiring support under this T/O. There will be a variable number of personnel visiting the CNTPO-Forward support cell for variable lengths of time requiring support under this T/O.

3.0 Performance Requirements: The services requirements presented below include static (will not likely change) and variable requirements in terms of the number of personnel, vehicles, etc, that will be needed for any given duration. All services identified herein, except for vehicle maintenance shall be within the proposed compound or facility. These services shall be provided as specified regardless of the actual number of personnel deployed.

3.1 Living Quarters: The contractor shall provide secure lodging services in Kabul, Afghanistan, for two (2) permanent personnel, with ability to expand to four (4) permanent personnel. At a minimum, the contractor shall provide single occupancy rooms with a bedroom, private bath, and an adjoined living/working area. The bed mattress sets shall be new commercially procured Western-style hotel quality box-spring plus mattress sets. Each room shall contain a permanently affixed wall/foot locker, capable of being locked with a standard pad lock. Each room shall be fully furnished with a desk and chair, coffee and end tables, couch, and an entertainment center with a television, DVD player, and access to cable programming and internet service. Each room shall have internet service with a minimum connection speed of 512 Kbps upload and 2Mbps download. The bath shall be Western style with a stand up shower, bathtub, toilet, sink and vanity mirrors. The bath should have a non-skid bath floor mat. Each bedroom should have a permanently affixed metal lock box for valuables (minimum 2.0 cu ft and should support at least the size of a laptop), capable of being locked with a standard padlock. Each living quarters should contain a microwave (minimum .7cu ft), and a refrigerator (minimum 3.6 cu ft).

3.2 MWR Amenities: The contractor shall provide on-site access to standard MWR amenities which shall, at a minimum include full access to fitness equipment (both weights and cardio equipment are desired) and a common/lounge area.

3.3 Housekeeping/Maintenance: The contractor shall provide daily housekeeping service to each room including wash and fold laundry services (picked up and delivered at a minimum 3x per week) and 24/7 on call maintenance service. Housekeeping services shall, at a minimum, include:

· Cleaning of floors, fixtures, and surfaces.

· Removal of trash from the trash cans and replacement of trash can liners.

· Making of beds.

· Changing of bed linens, blankets and towels (at a minimum of 1x per week).

· Air handlers, HVAC, and air conditioning units shall be cleaned as per manufacturers recommended guidelines (including filter replacements as needed).

3.4 Dining: The contractor shall provide western style meals to all personnel supported under this task order, to include drivers/translators/interpreters when required, with a minimum provision of a breakfast, lunch, and dinner service daily. “To-go” meals or “substitute” meals shall, at a minimum, be available for pick-up between the hours of 0500 and 2200. The requirement to provide to-go meals will be communicated with at least 4 hours notice (requests for to-go breakfast will be communicated prior to 2100 local time the previous day). The Contractor shall track the meals consumed per person, bill, and report accordingly.

3.5 Office Space: The contractor shall provide office space for up to four permanent personnel. It is desired that all offices shall be located within a single room or nearby rooms within a single building. Each office space shall have the following:

· One desk (typical US office furnishings).

· One desk lamp (typical US office furnishings).

· One desk chair (typical US office furnishings).

· One visitor chair (typical US office furnishings).

· Internet service (minimum connection speed of 512 KBps upload and 2MBps download).

· Three 5-plug surge-protector power strips with universal plugs that take at a minimum Afghan and United States plugs.

· One permanently affixed lockable storage cabinet with shelves (minimum 18”D x3’W x6’H), capable of being locked with a standard padlock.

3.6 Vehicle storage: The contractor shall provide the capability to park up to 3 armored vehicles within a guarded compound.

3.7 Vehicle Maintenance Service: The contractor shall provide vehicle maintenance for 3 government-owned up-armored SUV vehicles. This vehicle maintenance shall be in accordance with manufacturer’s recommended guidelines for the armored Toyota Land Cruisers vehicles. This includes the maintenance of any up-armored portions of the vehicles in accordance with the armor manufacturer’s recommended guidelines. The government representative shall drop-off and pick-up the vehicles for maintenance servicing. The contractor shall provide vehicle maintenance and repair services, on an as-needed basis due to wear and tear caused by local conditions, within 24 hours of notification. Any repairs beyond standard maintenance services shall be coordinated with the local CNTPO representative and approved in advance.

3.8 Vehicle fueling service: The contractor shall provide regular unleaded fuel and fueling service for up to three armored vehicles.

3.9 Armory: The contractor shall provide a secure armory and weapons maintenance service, including the ability to check-in and check-out weapons and ammunition. The armory and weapons maintenance service is for the government-owned 9mm and M4 weapons (planning factor of 10 weapons of each type). The contractor shall maintain the sign in and out log and account for all weapons/ammo at all times. Contractor shall provide the sign in and out log for inspection upon request of the CNTPO Program Director, Deputy Program Director, COTR, COR, or KO upon request. The contractor shall provide direct access to stored weapons as needed 24/7 to CNTPO-Forward personnel.

3.10 Security: For all services, the contractor shall provide 24 hour dedicated security service. At a minimum, this security shall consist of a protected perimeter, multiple entry/exit gates with armed guards and a stand-off exclusion zone between the occupied facilities and public access. The onsite security staff shall perform 100% vehicle searches, individual searches, static and roving posts 24 hours a day 7 days a week. The contractor shall provide evidence that site security services are approved by the U.S. Embassy in Kabul as adequate for U.S. personnel.

3.11 Ground Transportation:

3.11.1 Driving & translation services: The contractor shall provide up to two (2) drivers/translators/interpreters to operate the government-owned and/or contractor provided vehicles. Primary locations will be in and around Kabul, but could include some remote locations. Local and US military regulations and policies shall be followed for all personnel movement, including those related to force protection. Minimum requirements for each driver/translator/interpreter includes but is not limited to:

· The ability to communicate verbally in (at a minimum) English, Dari, and Pashto.

· Familiarity with the roads and routes between U.S. Forward Operating Bases (FOBs), International bases of operation, and Afghanistan government complexes in Kabul.

· Required documents to legally drive in and around Kabul, Afghanistan.

· Capable of operating both manual and automatic transmission-equipped vehicles.

3.11.2 Armored vehicle: Contractor to provide secure armored vehicle to be used for local transportation in and around the Kabul area but could include remote locations. Vehicle should be capable of carrying at least 5 adults and their equipment. Desired level of vehicle armament is B6.

3.12 Miscellaneous and Incidental: The contractor shall provide professional support services as identified by the forward-deployed CNTPO Director. This service may include:

a. The procurement of minor equipment, office supplies and equipment, and ancillary services NTE $ 15,000.00; however, expenses must be approved in writing by the COR prior to purchase.

b. Vehicle fuel NTE $ 15,000.00

3.13 Meeting Facility: The contractor shall provide a meeting facility capable of comfortably seating for no more than 8 persons with a 2-3 day notification. The meeting room shall contain an international phone conferencing capability, white board and a large wall-mounted monitor or screen/projector for presentations.

4.0 Optional Requirements:

4.1 Armored Vehicle Support: The contractor shall provide a secure armored vehicle within 24 hours of request. The vehicle provided should be capable of carrying at least 5 adults and their equipment and be armored to at least level B6. The support shall include fuel, fueling services, and maintenance of the vehicle.

4.2 Driver/Translator/Interpreter Services: The contractor shall provide up to two (2) drivers/translators/interpreters within 24 hour notice to operate the government-owned and/or contractor provided vehicles. Primary locations will be in and around Kabul, but could include some remote locations. Local and US military regulations and policies shall be followed for all personnel movement, including those related to force protection. Minimum requirements for each driver/translator/interpreter includes but is not limited to:

· The ability to communicate verbally in (at a minimum) English, Dari, and Pashto.

· Familiarity with the roads and routes between U.S. FOB’s, International bases of operation, and Afghanistan government complexes in Kabul.

· Required documents to legally drive in and around Kabul, Afghanistan.

· Capable of operating both manual and automatic transmission-equipped vehicles.

4.3 Vehicle Fueling Service: The contractor shall provide fuel and fueling service for any leased vehicles required under section 4.1. The fuel will be paid for out of the miscellaneous equipment portion of this contract as identified under section 3.12 b.

4.4 Temporary Lodging: The Contractor shall, within 14 days notice, provide additional lodging services for transient personnel. Lodging shall meet the requirements specified in Section 3.1 through 3.4. For planning purposes only, the contractor should assume that ad hoc lodging will be required for 1-4 personnel at a time for approximately 10 days or less.

5.0 Security Requirements: There are no requirements for handling classified information. Physical security requirements are addressed in sections 3.9, 3.10 and 3.11.

6.0 Deliverables: All deliverables shall become the property of the United States Government and the Contractor shall provide the deliverables with unlimited data rights. Unless otherwise stated, all deliverables shall be submitted in both hardcopy and electronic media in the applicable and approved Navy Marine Corp Intranet (NMCI) firmware such as Microsoft Word/ PowerPoint/ Excel/ Access/ Visio/ Project formats. All electronic media shall be in its originating format and shall be unlocked and editable. All deliverables shall be submitted to the COR, A-COR, Contract Administrator, and Government Technical Point of Contact.

6.1 Monthly Progress Reports: The Contractor shall submit monthly progress reports delivered in a format and/or media approved by the COR in accordance. Electronic media shall be used whenever practicable. These managerial reports shall at a minimum include the following elements:

· Contractor's name and address.

· Contract Number.

· Date of report.

· Period covered by report.

· Man-hours expended for the reporting period, and cumulatively during the contract. Projected man-hour expenditures for the remaining period of performance.

· Summary of man-hours for the reporting period, and cumulatively during the contract.

· Cost curves portraying actual/projected conditions through the technical instruction, when appropriate.

· Proposed and expended cost incurred for the reporting period and total contractual expenditures as of report date.

· Description of progress made during period reported, including problem areas encountered, and recommendations, if any, for solutions. Recommendations may include solutions outside the scope of this contract.

· Trips and significant results to include travel proposed and travel expended.

· Plans and recommendations for activities during the following reporting period.

· Problems and shortfalls; identification of potential problems; and identification of any anticipated technical or funding shortfall or irregularity during the specified period of performance not later than two (2) months prior to the anticipated shortfall.

· Contractor performance assessment.

7.0 Meetings: The Contractor shall attend status meetings as required. These meetings shall be structured to provide the Government with an up-to-date status of the Contractor's performance. Following each such meeting, the Contractor shall prepare a report for Government approval, as required.

7.1 Kick-Off Meeting: The Contractor shall schedule and conduct a joint Government and Contractor kick-off meeting to review contract PWS requirements within ten (10) days of contract award. The kick-off meeting may be conducted via several methods; the method of the meeting shall be determined by the Government.

7.2 Periodic Progress Meetings: The Contracting Officer, COR, A-COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these progress meetings, the Government may require a Contractor’s self-assessment of their performance or a presentation to be provided on topic matters that will be sent prior to the meeting. The Contracting Officer may provide feedback to the Contractor on how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. The Government and the Contractor shall take appropriate action to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

8.0 Performance Criteria Matrix:

Surveillance

Housekeeping/

Maintenance

9.0 Inspection and Acceptance: Inspection and acceptance will occur in accordance with FAR 52.246-6, Inspection of Services – Time-and-Material. In the absence of other agreements negotiated with respect to time provided for government review, deliverables will be inspected and the contractor notified of the CR’s findings within five (5) work days of normally scheduled review. If the deliverables are not acceptable, the CR will notify the PM immediately.

9.1 Unsatisfactory Work: Performance by the contractor to correct defects found by the Government as a result of quality assurance surveillance and by the contractor as a result of quality control, shall be at its’ own expense and without additional reimbursement by the government. Unless otherwise negotiated, the contractor shall correct or replace all non-conforming services or deliverables not later than five (5) workdays after notification of non-conformance.

10.0 Quality Assurance: The Government will evaluate the contractor’s performance of this contract. For those requirements listed in the Performance Matrix, the CR or other designated evaluator will follow the method of surveillance specified in this contract. Government personnel will record all surveillance observations. When an observation indicates defective performance, the CR or other designated evaluator will require the contractor manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation. It acknowledges that the contractor has been made aware of the non-compliance. Government surveillance of requirements not listed in the Performance Matrix or by methods other than those listed in the Performance Matrix (such as provided in the Inspection clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of the contract.

11.0 Contracting Officer’s Representative (COR) Designation: After contract award, the Contracting Officer will appoint a COR and issue a COR Designation Letter stating the authority of the COR. The contractor will receive a copy of the written designation.

The following clause is incorporated by reference:

DFARS 252-201-7000 Contracting Officer’s Representative (Dec 1991)

12.0 Place of Performance: The primary place of performance is in Kabul, Afghanistan. The alternate performance area includes the Contractor’s facility or other vendor facilities (off-site). Place of delivery for materials ordered under this task order may be any of the following: Government Task Leader (NSWCDD, Dahlgren, VA); CNTPO-FWD main office (Green Village, Kabul, Afghanistan).

13.0 Government Furnished Property/Services/Information: The Government will furnish any armored vehicles and associated equipment required for the vehicle storage requirement identified in paragraph 3.6. The Government will furnish all weapons and ammunition required for storage as required in paragraph 3.7. The Government will furnish selected office and communications equipment.

14.0 Problem Resolution: The contractor shall bring problems, or potential issues, affecting performance to the attention of the CR and GSA PM as soon as possible. Verbal reports will be followed up with written reports when directed. This notification shall not relieve the Contractor of its responsibility to correct problems for which they are responsible. The Contractor will work cooperatively with the Government to resolve issues as they arise.

15.0 Contract Funding: It is anticipated that this T&M contract will be incrementally funded.

INCREMENTAL FUNDING – TIME AND MATERIALS/LABOR HOURS

The project may be incrementally funded. If incremental funded, funds shall be added to the contract/order via a unilateral modification as the funds become available. The contractor shall not perform work resulting in charges to the Government that exceed obligated funds.

The Contractor shall notify the Contracting Officer in writing whenever it has reason to believe that the costs it expects to incur under this contract in the next sixty (60) days, when added to all costs previously incurred, will exceed 75 percent of the total amount so far allotted to the contract/order by the Government. The notice shall state the estimated amount of additional funds required to continue performance of the contract/order for the specified period of performance or completion that task.

Sixty days (60) before the end of the period specified in the Schedule, the Contractor shall notify the Contracting Officer in writing of the estimated amount of additional funds, if any, required to continue timely performance under the contract or for any further period specified in the Schedule or otherwise agreed upon, and when the funds will be required.

The Government is not obligated to reimburse the contractor for charges in excess of the contract/order funded amount and the contractor is not obligated to continue performance or otherwise incur costs that could result in charges to the Government in excess of the obligated amount under the contract/order.

16.0 Past Performance Reporting: In accordance with FAR 42.15, Contractor Performance Information, interim and final past performance information will be submitted by the GSA Contracting Officer, GSA Customer Account Manager, or COR. Per GSAM 542.1503(c), the Contracting Office Director will make the final decision regarding disagreements related to performance evaluations between the contracting officer and the contractor.

17.0 Personal Services/Inherently Governmental Functions: In this effort, the Contractor shall provide strictly non-personal services and shall work as an independent Contractor not subject to supervision or control by the Government. The Contractor shall advise and assist the Government, but shall not make final decisions or certifications on behalf of the Government, nor perform any inherently Government functions. The Contractor and its employees shall not represent the Government nor appear to represent the Government in performance of these contract services. At all times, Contractor personnel shall wear appropriate identification (in accordance with NSWC or other applicable Government policy), identifying themselves as Contractor personnel. At all meetings, conferences, or sessions with Government personnel, Contractor personnel shall clearly identify their status as Contractor employees. While performance of this effort shall not require inherently governmental services, it may include services that are closely associated with inherently governmental functions as defined in Section 804 of the FY 2005 National Defense Authorizations Act. All reports and draft documentation delivered under this contract are the property of the U.S. Government unless properly identified, noted, and documented as specified in the contract.

The Client shall not direct the Contractor to do the following:

· Assign additional work outside the original scope of work

· Direct a change

· Increase/decrease costs or period of performance

· Change any of the terms and conditions of the contract

· Increase the scope of the contract

· Create a binding obligation upon the Contractor or the Government

The client has determined that use of the GSA contract to satisfy this requirement is in the best interest of the government, economic and other factors considered, and this contract is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal Services Contract”.

17.1 Limitations of Contractor Responsibilities: The Government shall exercise all signatory and decision-making authority relative to the assigned tasks. The Government shall monitor all work in progress to ensure correctness and completeness. Contractor personnel will be provided Contractor support guidelines consistent with prohibitions on personal services contracting and inherently Governmental functions. Specifically, the Contractor shall not:

· Approve, decide, or sign as a Contracting Officer;

· Negotiate with Government suppliers;

· Accept or reject supplies or services;

· Determine disposal of Government property;

· Direct other Contractor or Government personnel;

· Determine cost reasonableness, allowability, or allocability;

· Vote on a source selection board;

· Supervise Government personnel;

· Approve Government requirements or plans; or

· Determine policy.

This list is not all inclusive and additional restrictions are included in FAR 7.503. Under the guidelines of non-personal services contracts, the Contracting Officer shall have technical, not supervisory, oversight responsibilities of Contractor personnel.

18.0 Section 508 Compliance: The Industry Partner shall support the Government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when Federal agencies develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

The Industry Partner should review the following Web sites for additional 508 information:

http://www.section508.gov/index.cfm?FuseAction=Content&ID=12 http://www.access-board.gov/508.htm http://www.w3.org/WAI/Resources

19.0 Invoicing and Payment: Invoices shall be submitted simultaneously to GSA’s electronic Web-Based Order Processing System (currently ITSS) and to GSA’s Financial Operations and Disbursement Branch (BCEB) not later than five (5) workdays after acceptance by the Government of the product, service, and/or cost item. In the absence of Government acceptance of services within thirty (30) days, the contractor shall submit an invoice. Invoices shall be submitted not more frequently than monthly through GSA’s electronic Web-Based Order Processing System (currently ITSS) to allow the client to electronically accept and certify services received by the CR. Electronic acceptance by the CR is considered concurrence and acceptance of services. The Contractor shall also submit a proper invoice to GSA’s BCEB.

Original invoices shall be marked (stamped) “Original Copy” and submitted to GSA. For revised invoices, the Contractors should provide: 1) a distinguishing invoice number, 2) a brief explanation and 3) a cross reference to any previous invoice submission(s) for purposes of tracking and avoiding duplicate payments. The contractors can distinguish revised invoices by inserting an "R" at the end of the original invoice number, i.e. Inv123456 (original), Inv123456R (revised).

Contractor may submit an electronic invoice on GSA’s Kansas City web site, www.finance.gsa.gov, or mail a hardcopy to the following address. Electronic posting is preferred and will result in a quicker payment. NOTE: Only use one method of submission, web site or regular U.S. mail, but not both.

Hardcopy invoice shall be submitted to:

General Services Administration

Financial Operations and Disbursement Branch (BCEB)

P.O. Box 219434

Kansas City, MO 64121-9434

This is a Time-and-Materials contract and payment will be based on acceptance of the established work products. A performance and payment schedule will be established after award of the contract. The payment schedule will be based upon interim deliverables and milestones and will be closely aligned with the performance schedule. These milestones may be associated with the monthly progress reports and interim deliverables. During contract performance, if a contractor deviates from their performance schedule then the Government will adjust payment to reflect the contractor’s actual level of performance. The contractor shall provide a proposed performance and payment schedule within ten (10) calendar days after award.

The invoice shall be submitted on official letterhead and shall include the following information at a minimum.

· GSA Contract Number

· Contract ACT Number

· Remittance Address

· Billing Period

· Point of Contact and Phone Number

· Invoice Amount

Invoices for final payment must be so identified and submitted when the contract has been completed and no further charges are to be billed.

The contractor’s information in the Central Contractor Registration (CCR), http://www.ccr.gov , must always match the contractor’s information in GSA’s electronic Web-Based Order Processing System (currently ITSS). Incorrect or non-matching information is the contractor’s responsibility and will result in rejected invoices or other similar delays in payment.

20.0 Other Terms and Conditions:

FAR 52.209-5, Certification Regarding Responsibility Matters (Apr 2010).

FAR 52.209-7, Information Regarding Responsibility Matters (Apr 2010).

FAR 52.209-8, Updates of Information Regarding Responsibility Matters. (Apr 2010).

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2010).

FAR 52.212-1, Instructions to Offerors-Commercial Items (June 2008).

FAR 52.212-3, Offeror Representations and Certifications Commercial Items (Aug 2009).

FAR 52.212-4, Contract Terms and Conditions Commercial Items (June 2010).

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (July 2010).

FAR 52.252-2, Clause Incorporated by Reference (Feb 1998).

DFAR 252.228-7003, Capture and Detention (Dec 1991).

DFAR 252.209-7001, Disclosure of Ownership or Control by the Government of a Terrorist Country (MAR 1998).

DFAR 252.212-7001, Contract Terms, Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (June 2010).

DFAR 252.212-7000, Offeror Representations and Certifications--Commercial Items (JUN 2005).

Contractor Personnel in the United States Central Command Area of Responsibility (DEVIATION) Class Deviation 2007-O0010 (See Attachment).

21.0 Contract Closeout: The contractor shall submit a final invoice within forty-five (45) calendar days after the end of the Performance Period. After the final invoice has been paid the contractor shall furnish a completed and signed Release of Claims (GSA Form 1142) to the Contracting Officer. This release of claims is due within fifteen (15) calendar days of final payment.