LOGISTICSSole_Source-_Event_Emissary_Logistical_management.pdf

SOLE SOURCE - SIMPLIFIED ACQUISITIONS

NATIONAL SCIENCE FOUNDATION

RECOMMENDATION AND DETERMINATION TO SOLICIT FROM ONE SOURCE

I recommend that NSF negotiate with Event Emissary to support the NSF/NSB Annual Awards Ceremony and Dinner at the Mellon Auditorium. Event Emissary leases the Mellon Auditorium which is GSA-owned.

I have reviewed other products/services to identify other vendors which might meet NSF's requirements through one of the following methods:

O GSA Schedule X Open Market Price Lists O Previous requirements O Other

FAR 19.502-2 requires award to Small Business for supplies or services with an anticipated dollar value exceeding $2,500. If applicable specify why award is being recommended to other than a Small Business, O No other Small Company can supply the equipment or service O The Company does not have a small business distributor that can supply the equipment or service O GSA schedule does not provide the equipment or service from small business X Other Event Emissary is the sole manager of the Mellon Auditorium which is GSA-owned. As such, the vendor pricing is federal government-discounted at a rate less than other vendors. Additionally, they offer full service logistics management.

The total estimated cost of this effort is approx. $43,000. The date of the ceremony is May 14, 2019.

This recommendation is made pursuant to FAR 13.106, for the acquisition of supplies or services determined to be reasonably available from only one source. Competition is impractical for the following reasons:

• Event Emissary is the sole manager of the Mellon Auditorium.

• Event Emissary offers full service logistical management. The Mellon Auditorium has an approved list of service providers. Permission will need to be obtained to contract with other vendors.

Contracting with Event Emissary will simplify the legwork.

• Event Emissary offers the best value for the services provided.

DeMonica Parks Management and Program Analyst National Science Board

I hereby accept the above stated recommendation and determine that the circumstances of the contract action deem only one source reasonably available.

Contracting Officer Date