RFQ_No._49100419Q1008.pdf

PAGE 1 OF 13 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

49100419Q1008 11-14-2018

Kenovy Rodriguez 703-292-2393 11-21-2018

6:00 PM EST

National Science Foundation Div. of Acq. & Cooperative Support 2415 Eisenhower Ave.

Alexandria VA 22314

511130

1000 Employees

X

N/A

X

OIRM/DAS

2415 Eisenhower Ave.

Alexandria VA 22314

DACS

National Science Foundation Div. of Acq. & Cooperative Support

DFM, Phone: (703) 292-8280 Commercial Cash Management

See CONTINUATION Page

See CONTINUATION Page

X X

49100419Q1008

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

A.2 Continuation

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 GENERAL

B.2 PRICE/COST SCHEDULE

B.3 MASTER BPA PERIOD OF PERFORMANCE

B.4 TYPE OF ORDER

B.5 TASK ORDER PROCEDURE

B.6 TASK ORDER PERIOD OF PERFORMANCE

B.7 PERFORMANCE

SECTION C - CONTRACT CLAUSES

C.1 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE ITEM

(MAR 1989)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 NSF020 AUTHORITY OF GOVERNMENT PERSONNEL (APR 2013)

C.4 NSF170 SECTION 508 COMPLIANCE (AUG 2013)

C.5 NSF230 PERFORMANCE EVALUATION SYSTEM (SEP 2014)

C.6 NSF110 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE

PROCESSING PLATFORM (IPP) (June 2018)

C.8 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 SUBMISSION OF QUESTIONS

E.2 SUBMISSION OF QUOTATION

E.3 EVALUATION CRITERIA

E.5 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (AUG 2018)

E.6 NSF310 NOTICE OF REGISTERING IN RESEARCH.GOV (MAY 2018)

A.2 Continuation

(a) This is a blanket purchase agreement contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period.

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 GENERAL

This procurement, titled, “Library Subscription Services”, establishes a single BPA. The BPA shall provide the full range of library media including but not limited to; serials subscriptions, databases, and other print and electronic media from domestic and foreign publishers.

Hereafter, the Library Subscription Services BPA will be referred to as the “Master BPA” while work issued under the Master BPA will be referred to as “orders” or “task orders.”

B.2 PRICE/COST SCHEDULE

Refer to ATTACHMENT II

- PRICE SCHEDULE – LIBRARY SUBCRIPTIONS SERVICES FOR NSF

B.3 MASTER BPA PERIOD OF PERFORMANCE

The Master BPA ordering period will be five years from date of BPA award. After the Master BPA expires, the Master BPA will remain an active BPA until the all task orders issued complete their performance period. Therefore, task orders can extend beyond the expiration of the Master BPA and the terms and conditions of the Master BPA will remain in effect.

B.4 TYPE OF ORDER

The NSF anticipates awarding a single Master BPA and issuing multiple Firm-Fixed-Price (FFP) Task Orders for the requirements described in the Statement of Work (SOW) to meet DAS’s needs for library media services as a result of this RFQ.

The single-award BPA contemplated by this RFQ shall not bind either party to its terms but rather create a framework for future contracts (the individual orders), which the parties later bind themselves to when and if NSF decides to issue a task order and the contractor accepts that task order under its FSS BPA and underlying FSS contract itself. Stated differently, NSF expressly disclaims any intention to create a binding obligation under the single-award BPA and states that it is obligated only to the extent of individual authorized orders actually placed under the single-award BPA. Further, nothing herein should be construed as binding NSF regarding the issue of quantity as the single-award BPA shall not (i) provide a definite quantity of services to be supplied; (ii) a minimum guarantee; and/or (iii) any exclusivity to NSF’s BPA. This paragraph shall take precedence over any contrary or arguably inconsistent language herein.

B.5 TASK ORDER PROCEDURE

All funds expended under this BPA shall be incurred and accounted for under individual Task Orders. All Task Orders (TOs) are subject to the terms and conditions of this BPA.

The following ordering procedures apply to all Task Orders issued under this contract.

Any supplies/services to be furnished under this contract will be ordered by issuance of written TOs. TOs shall be issued in accordance with FAR 8.405-3(a)(4).

B.6 TASK ORDER PERIOD OF PERFORMANCE

The period of performance for each task order shall be specified in the individual order. The following conditions apply.

1. Task orders may contain optional periods or quantities. However, optional periods may not extend more than 24 months after expiration of the Master BPA.

2. Task order periods of performance, may not exceed one year.

3. Task order options that are included at initial issuance of the order may be exercised after expiration of the Master BPA.

B.7 PERFORMANCE

The following terms and conditions are applicable:

a. All services will be initiated within 5 calendar days following receipt of a valid order, unless otherwise specified in the order.

b. The BPA holder shall be familiar with Federal Government and National Science Foundation acquisition regulations, directives and instructions. If a particular document is required in a specific order, it will be cited within the order's SOW.

c. The BPA holder shall not provide technical direction to any other acquisition BPA holder(s) or government personnel at any time. Neither shall the Government directly supervise BPA holder employees. The BPA holder Task Leader should conduct day to day supervision of BPA holder personnel wherever the BPA holder personnel are located. All direction of the BPA holder shall be through the Contracting Officer (CO) of the ordering organization specified in each individual order.

Technical "tasking" assignments for the BPA holder will be transmitted by the program office's COR (or program manager) to the BPA holder's Task Leader.

d. The "ordering period" will run from BPA award to , or until such ending date of any option year, which may be exercised under the Agreement. The "performance period" will terminate with the end of the BPA, unless the ordering CO elects to extend performance as provided under the BPA. If the ordering CO elects to extend performance beyond the end of the BPA, he/she may extend performance up to six

(6) months beyond the end of the order period.

e. Capitalization Requirements: The BPA holder shall provide their employees sufficient computer equipment to support orders. The BPA holder shall be able to support the automatic transmission of unclassified data only to the requiring Program Office by modem if so requested. Any computers connected to, or transmits to (connected or via magnetic media) the government shall be properly protected from computer viruses. The BPA holder shall be capable of supporting the software packages utilized by National Science Foundation for the indicated processors. Specific software packages utilized within a program office shall be stated in the order PWS if it is other than Microsoft Office Professional or Microsoft Project.

f. Cancellation: This BPA may be canceled if the BPA holder fails to perform in accordance with the terms and conditions of this BPA, any order established under this BPA, or if deemed as in the best interests of the Government. The BPA holder must strictly comply with all terms and conditions or the National Science Foundation/ Contracting Officer may determine that performance by the BPA holder has been unsatisfactory and cancel this BPA.

SECTION C - CONTRACT CLAUSES

C.1 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED

LINE ITEM (MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days.

C.3 NSF020 AUTHORITY OF GOVERNMENT PERSONNEL (APR 2013)

Contracting Officer

The Contracting Officer (CO) is the only person authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the CO.

In the event the Contractor effects any change at the direction of any person other than the CO, including any change beyond the scope of authority given to the duly authorized Contracting Officer's Representative identified in the contract, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The CO has the authority to perform any and all post-award functions in administering and enforcing this contract in accordance with its terms and conditions.

Contracting Officer's Representative

The Contracting Officer's Representative (COR) is responsible for administering the performance of work under this contract. IN NO EVENT, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the CO prior to completion of the contract.

The COR may give technical direction to the Contractor that fills in details, requires pursuit of certain lines of inquiry, or otherwise serves to facilitate the Contractor's compliance with the contract. To be valid, technical direction by the COR must be consistent with the general scope of work set forth in this contract; may not constitute new assignment of work nor change the expressed terms, conditions or specifications of this contract; and shall not constitute a basis for any increase in the contract estimated cost, or extension to the contract delivery schedule.

C.4 NSF170 SECTION 508 COMPLIANCE (AUG 2013)

The Contractor must provide a comprehensive list of all offered specific electronic and information technology (EIT) products (supplies and services) that fully comply with Section 508 of the Rehabilitation Act of 1973, per the 1998 Amendments, and the Architectural and Transportation Barriers Compliance Board's Electronic and Information Technology Accessibility Standards at 36 CFR Part 1194. The Contractor must clearly indicate where this list with full details of compliance can be found (e.g., vendor's or other exact web page location). The contractor must ensure that the list is easily accessible by typical users beginning five calendar days after award. The contractor must maintain this detailed listing of compliant products for the full contract term, including all forms of extensions, and must ensure that it is current within three calendar days of changes to his product line.

The offeror must ensure that all EIT products that are less than fully compliant are offered pursuant to extensive market research, which ensures that they are the most compliant products and services available to satisfy this solicitation's requirements.

For every EIT product accepted under this contract by the Government that does not comply with 36 CFR Part 1194, the contractor shall, at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral, on either the planned refresh cycle of the product or service, or on the contract renewal date, whichever shall occur first.

C.5 NSF230 PERFORMANCE EVALUATION SYSTEM (SEP 2014)

NSF utilizes the Department of Defense's (DOD) web based Contractor Performance Assessment Reporting System (CPARS) to provide Contractor performance evaluations. Within 15 days of contract award, the Contractor shall notify the Contracting Officer (CO) of the name(s) and e-mail address(es) of the Contractor Representative(s) that need to be assigned in CPARS by the NSF CPARS Focal Point.

The contractor is responsible for (1) updating the Contractor Representative information to the CO if and when it changes during the term of the contract and (2) reviewing and commenting on proposed ratings and remarks within the required 60 calendar days from receipt of notification of the availability of a rating for review from the CPARS system for all evaluations forwarded in the system by the Government Assessing Official, who is the CO. If the Contractor Representative sends comments within the first 14 days following the Assessing Official’s signature date and the Assessing Official or Reviewing Official closes the evaluation, the evaluation will become available in the Past Performance Information Retrieval System - Report Card (PPIRS-RC) within one day. On day 15 following the Assessing Official’s evaluation signature date, the evaluation will become available in PPIRS-RC with or without Contractor Representative comments and whether or not it has been closed by the Assessing Official or Reviewing Official. If no Contractor Representative comments have been sent and the evaluation has not been closed, it will be marked as “Pending” in PPIRS-RC. If the Contractor Representative sends comments at any time prior to 61 days following the Assessing Official’s evaluation signature date, those comments will be reflected in PPIRS-RC within one day. On day 61 following the Assessing Official’s evaluation signature date, the Contractor Rep will be “locked out” of the evaluation and may no longer send comments. Reference material concerning CPARS, including the CPARS User Manual and Guidance for CPARS, is available at the CPARS website which is at http://www.cpars.gov/main/refmatl.htm.

C.6 NSF110 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS –

INVOICE PROCESSING PLATFORM (IPP) (June 2018)

Payment requests by the Contractor shall be submitted for reimbursement in the manner and format described herein.

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices”, and all applicable payment clauses and provisions included in this contract.

Invoices must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP). The IPP website address is: https://www.ipp.gov. If you have multiple contracts with NSF, you cannot reuse the same invoice number when invoicing under different contracts. Each invoice number from your organization must be different. (When searching for your PO in the system, please use the abbreviated form. For example, instead of “NSFDACS17T1234”, please use “17T1234”.)

If you are not already enrolled, please go to https://www.ipp.gov and click on the “Vendors – Enroll Now” button for instructions on how to enroll.

Contractor assistance with enrollment can be obtained by contacting the IPP Customer Support Helpdesk via e-mail: IPPCustomerSupport@fiscal.treasury.gov or by phone: (866) 973-3131.

If any contract deliverables are rejected for failure to conform to the technical requirements of the contract or are otherwise unacceptable, the provisions of this clause will apply only to delivery of the acceptable contract deliverables, unless otherwise determined by the Contracting Officer.

All payments for proper invoices will be made via Electronic Fund Transfer (EFT).

Contractors that are small businesses under the appropriate NAICS code for this contract are permitted to request accelerated payments in accordance with the OMB Memorandum, Accelerating Payments to Small Businesses for Goods and Services, dated September 14, 2011. Requests for accelerated payments shall be made by typing “Small Business Invoice” in the Comments field of your IPP invoice screen. Per the OMB Memorandum, Accelerating Payments to Small Businesses for Goods and Services, dated September 14, 2011, the accomplishment of accelerated payments to small businesses is a goal and not a guarantee.

If the Contractor is unable to comply with the requirement to use IPP for submission of invoices, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. The Contractor may submit payment requests using other than IPP only when the Contracting Officer expressly authorizes alternate procedures in writing.

http://www.cpars.gov/main/refmatl.htm https://www.ipp.gov/ https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

(END OF CLAUSE)

C.8 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

The following clauses are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

FAR

Number

Title Date

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

JUL 2016

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

JAN 2017

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

52.243-1 CHANGES—FIXED PRICE ALTERNATE I (APR 1984) AUG 2018

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

ATTACHMENT NO TITLE NUMBER PAGES

I STATEMENT OF WORK 4

II PRICE SCHEDULE – LIBRARY

SUBSCRIPTIONS SERVICES FOR NSF

SECTION E - SOLICITATION PROVISIONS

E.1 SUBMISSION OF QUESTIONS

All questions regarding this Request for Quote must be submitted by 9:00 AM (EST) on Wednesday, November 19, 2018. Submit all questions or comments by email to Kenovy Rodriguez, Contract Specialist, at krodrigu@associates.nsf.gov.

NOTE: Questions must be submitted via email; no questions regarding this solicitation will be answered over the telephone or in person. Please do not submit PDF documents containing questions

E.2 SUBMISSION OF QUOTATION

Please submit one hard copy and a quotation electronically, via email, to krodrigu@associates.nsf.gov by the date and time specified in Block #8 of Standard Form (SF) 1449, as well as a signed copy of SF 1449.

E.3 EVALUATION CRITERIA

Your quote will be evaluated in accordance with the following factor: Lowest Price Technically Acceptable. The vendor shall commit to all of the requirements described on the statement of work

(SOW).

The Government reserves the right to make award based on initial quotes received; vendors are encouraged to provide their best pricing, to include any discounts available. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

E.5 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (AUG

2018)

Clarity and completeness are of the utmost importance in the quotations. Quotations are due at the date and time specified in Block 8 of the Standard Form 1449.

E.6 NSF310 NOTICE OF REGISTERING IN RESEARCH.GOV (MAY 2018)

The prospective awardee shall, upon notification from the Contracting Officer, register in Research.gov prior to award. Instructions on how to register in Research.gov are as follows:

1. Sign in to Research.gov. (If you do not have a NSF account, first go to Research.gov and select Register from the menu to create one.)

2. Select the My Profile link located on the top right hand of the screen.

3. Select the Add a New Role option from the left navigation bar.

4. Select Add Organizational Role.

Note: The organization is required to be registered in the System for Award Management (SAM). Please go to Sam.gov to register your organization with SAM prior to registering with NSF. Note that completion of the SAM registration process may take up to two weeks. A DUNS number is also required to register your organization with NSF.

For instructions on the registration process, go to https://www.research.gov/common/attachment/Desktop/Single_ID_Help.pdf#page=11.

The prospective awardee shall follow the instructions and inform the Contracting Officer when registration has been completed.

https://www.research.gov/common/attachment/Desktop/Single_ID_Help.pdf%23page=11