10._Solicitation_STANDING_QUOTE_1.pdf

47SEA-18-Q-0169

GSA Northeast and Caribbean Region

General Services Administration

Northeast & Caribbean Supply and Acquisition Center Solicitation

Number: 47QSEA-18-Q-0169

This document is a Request for Quotation (RFQ) in order to award a direct delivery

S T A N D I N G Q U O T E against open market vendors.

This STANDING QUOTE will be a small business set-aside firm fixed price. It will be awarded on an all or none basis with FOB Destination pricing awarded to the lowest price technically acceptable (LPTA) quotes. There are three (3) NSNs being procured. These NSNs represent contract line items which will be awarded on an all or none basis.

The terms and conditions that are included as attachments to the terms and conditions listed are the Item

Purchase Descriptions, EDI Vendor Portal contract requirements, FED-STD-123 H, and MIL-STD-

129R.

All quotations shall be submitted electronically via the FedBizOpps system. If the quotation is not submitted through the FedBizOpps you can it emailed to latanya.harrison@gsa.gov.

All Product(s) considered for award will be reviewed by the Northeast & Caribbean Supply and

Acquisition Center’s Technical Services Branch.

The awardee hereby agrees to the terms and conditions of this one year base period direct delivery

STANDING QUOTE:

Name and Representative Date David Kosiorek, Contracting Officer Date Signature General Services Administration

Global Supply Program Northeast Supply Operations Center

1. Introduction:

The awardee will receive various notices to deliver throughout the year as supplies are needed for direct delivery to GSA customers within the Continental United States (CONUS) and outside the Continental United States (OCONUS). Facsimile is not a permitted method of receiving notices to deliver. Please see Attachment C for more information on EDI and Vendor

Portal requirements. All annual requirements being requested are considered estimates and are not guaranteed.

1.1. Points of Contact for GSA:

LaTanya Harrison David Kosiorek

Contracting Officer Contracting Officer

General Services Administration General Services

Administration Northeast & Caribbean Supply Northeast &

Caribbean Supply and Acquisition Center and Acquisition Center

Phone: 212-264-2679 Phone: 212-264-0209

Email: latanya.harrison@gsa.gov Email: david.kosiorek@gsa.gov

2. Period of Performance:

2.1 Provide direct delivery contract coverage in support of GSA customers within (CONUS) and outside (OCONUS) of the continental United States.

* Most of the OCONUS orders are going to stateside consolidation point addresses and are

FOB Destination. Please quote a price for CONUS FOB Destination.

2.2 The period of performance of this Standing Quote is for a one year base period from the date of award in accordance with the customers described in 2.1..

3. Evaluation Factors:

Following solicitation on www.ebuy.gsa.gov, this RFQ will be awarded based upon on an all or none determination in accordance with FAR Subparts 8.405-1(d) and 8.405-1(f). Award will be made using the evaluation criteria of LPTA. A responsibility determinat ion will also be made for the proposed awardee prior to award. The determination included a review of FAPIIS, EPLS, SAM, GSA report cards and a review of the proposed awardee’s past performance.

3.1 Price Evaluation

Upon receipt of all quotes, the government will sort the quotes based on lowest price award will be made to the quoter with the lowest price on an all or none basis that is deemed mailto:candace.grella@gsa.gov mailto:daniel.trimboli@gsa.gov mailto:david.kosiorek@gsa.gov http://www.ebuy.gsa.gov/ technically acceptable by the Northeast & Caribbean Supply and Acquisition Center’s

Technical Services Branch.

Adequate price competition is anticipated in response to this RFQ.

Non-certified cost and/or pricing data may be requested for this evaluation but is not required.

In the event that there is only one quote received, other than cost and pricing data may be requested.

3.2 Technical Evaluation

The following rating criteria will be considered to determine technical capability:

The vendor’s proposed products will be reviewed by the Northeast & Caribbean

Supply and Acquisition Center’s Technical Services Branch to verify that they meet all requirements of the Government’s IPD.

Proposed products must be Trade Agreements Act (TAA) compliant to be considered for award.

3.3 Delivery

Delivery is required within 7 business days ARO (After receipt of Order) for GSA customers within the continental United States (CONUS) and to GSA CONUS consolidation points for customer outside of the continental United States

(OCONUS).

4. Ordering Procedures

Notices to deliver against this order may be placed by one or more of the following methods:

Electronic Data Interchange (EDI) or Vendor Portal. Orders will be placed based on customer requirements. Facsimile is not an acceptable method of receiving orders. If the successful awardee(s) is not currently receiving orders via EDI or Vendor Portal, the successful offeror will need to be on boarded into either of the aforementioned systems. Please refer to the attachment entitled Attachment C for Instructions on EDI and Vendor Portal.

4.2 Ordering Procedures

5. Delivery:

CONUS & OCONUS: FOB Destination for ALL Part Numbers/NSNs (See Attachment A)

5.1 Free on Board (F.O.B.):

All orders to be delivered to the Continental United States (CONUS) will be shipped F.O.B.

Destination in accordance with FAR Clause 52.247-34 F.O.B. Destination (Nov 2001).

5.1.1 Continental United States (CONUS):

Delivery time required is within 10 business days ARO.

5.1.2 Outside Continental United States (OCONUS):

Delivery time required is within 10 business days after ARO to GSA (CONUS) consolidation points for customer outside of the continental United States (OCONUS).

Overseas Shipments& Export Consideration (OCONUS):

Orders for overseas activities will be mailed to an APO/FPO address or shipped to a designated state-side location identified on the notices to deliver. Items ordered by Government customers from overseas locations are often routed through military freight processing centers and transportation channels. Special procedures relate to the recognition, packing, labeling, marking, and routing of such shipments. The vendor will be expected to book shipments in DOD’s air clearance and surface manifesting systems (GSA will arrange training as necessary). Personnel performing these tasks must undergo a National Agency Check and Inquiries (NACI) investigation.

Until necessary training can be provided, GSA intends that initially all undeliverable orders for overseas shipment will be routed through a GSA Distribution Center for export marking, packaging and shipment to a military freight processing center. This will be “phased out” once the vendor is able to export directly into the once training and adequate transition time has been provided. Vendors shall ship directly to an overseas address if a Government customer has a

World Wide Express account number. For export orders over 800 cubic feet or 10,000 pounds the vendor will contact the designated GSA POC to be identified after award to arrange seavan booking. Packaging for shipments to overseas locations (i.e. where final consignee is OCONUS) must be suitable for export shipping without requiring additional preservation, or

7530-00-656-0811 UI: DZ

PLOTTING SHEET

DESCRIPTION

ITEM NAME PLOTTING SHEET

OVERALL WIDTH 22.50 INCHES

OVERALL LENGTH 30.00 INCHES

OVERALL THICKNESS 0.004 INCH

UNIT DESIGN FORM POLYESTER FILM

METER GRID PATTERN 1,000 METERS

METER GRID LINE COLOR BLACK

OVERALL MATERIAL PLASTIC, POLYESTER

MATERIAL TRANSPARENCY CLEAR (EXCEPT FOR GRID SCALE)

SCALE RATIO 1 TO 25,000

SPECIAL FEATURE ONE SIDE IS CLEAR; THE REVERSE SIDE HAS A LINE GRID

PACKAGING/PACKING

PACKAGING/PACKING: Each item shall be packaged in accordance with normal commercial practice and packed to assure acceptance by common carrier and to provide product protection against loss or damage during multiple shipments, handling and storage. The shipping container shall be in compliance with the National Motor Freight Classification and the Uniform Freight Classification, and shall not be more than 51 pounds in weight.

For additional references, see below link:

https://vsc.gsa.gov/Marking_Labeling_Packaging/

MARKING

For civilian destinations - In accordance with FED-STD-123H, dated August 8, 2007. For military destinations - In accordance with MIL-STD-129R, dated February 18, 2014. Bar code marking shall be included for both civilian and military destinations.

For additional references, see below link:

FED-STD-123H

https://vsc.gsa.gov/administration/files/FEDSTD123H.pdf

MIL-STD-129R

http://www.dla.mil/Portals/104/Documents/LandAndMaritime/V/VS/Packaging/LM_MILSTD129R_1510 07.pdf

PALLETIZATION

PALLETIZATION & PREPARATION FOR DELIVERY: The item(s) shall be packaged and packed to afford adequate protection against physical damage during shipment from the supplier to the first receiving activity. The pack shall comply with the rules and regulations applicable to the mode of transportation. The package shall be the same as that normally provided by the supplier. If pallet or skid is used for shipping, it shall be made in accordance with normal industry standards. In the event a wooden pallet or skid is used for shipping, the following notice shall apply:

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, Guidelines for Regulating Wood Packaging

Material in International Trade . Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/. Clause D-FSS-468 requires non-manufactured wood pallets and other non-manufactured wood packaging material used in shipments destined to IPPC compliant countries require the appropriate wood treatment. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.

PCM

THE GENERAL SERVICES ADMINISTRATION POLICY IS TO SEEK THE HIGHEST PERCENTAGE

OF RECOVERED MATERIAL, INCLUDING POST CONSUMER RECOVERED MATERIAL, WHICH

IS COMMERCIALLY AVAILABLE. PROCUREMENT PREFERENCE WILL BE GIVEN TO ITEMS

WITH THE HIGHEST POST CONSUMER MATERIAL CONTENT WITHIN REASONABLE COST.

Regulatory Requirements: The offerer/contractor is encouraged to use recovered materials to the maximum extent practicable in accordance with paragraph 23.403 of the Federal Acquisition Regulations (FAR).

The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract.

QUALITY ASSURANCE

PRODUCT CONFORMANCE. The product provided shall meet the salient characteristics of this commercial item description. The quality of the product sold to the government shall be equal to or better than the quality of the product sold by the manufacturer in the commercial market. The government reserves the right to require proof of such conformance.

WORKMANSHIP: The material shall be uniformly fabricated in accordance with good commercial practice, and free from cracks, cuts, holes, chafed spots, or other defects which impair its usefulness.

The material shall be free from dirt, contamination, mold release compounds, or other foreign matter.

7530-00-656-0812 UI: DZ

OVERALL WIDTH 35.00 INCHES

OVERALL LENGTH 47.00 INCHES

OVERALL THICKNESS 0.004 INCH

UNIT DESIGN FORM POLYESTER FILM

METER GRID PATTERN 1,000 METERS

METER GRID LINE COLOR BLACK

OVERALL MATERIAL DOUBLE MATTE POLYESTER

MATERIAL TRANSPARENCY CLEAR

SCALE RATIO 1 TO 25,000

SPECIAL FEATURE ONE SIDE IS CLEAR; THE REVERSE SIDE HAS A LINE GRID

practice and packed to assure acceptance by common carrier and to provide product protection against loss or damage during multiple shipments, handling and storage. The shipping container shall be in compliance with the National Motor Freight Classification and the Uniform Freight Classification, and shall not be more than 51 pounds in weight.

For additional references, see below link:

https://vsc.gsa.gov/Marking_Labeling_Packaging/

MARKING

For civilian destinations - In accordance with FED-STD-123H, dated August 8, 2007. For military destinations - In accordance with MIL-STD-129R, dated February 18, 2014. Bar code marking shall be included for both civilian and military destinations.

For additional references, see below link:

FED-STD-123H

https://vsc.gsa.gov/administration/files/FEDSTD123H.pdf

MIL-STD-129R

http://www.dla.mil/Portals/104/Documents/LandAndMaritime/V/VS/Packaging/LM_MILSTD129R_1510 07.pdf

PALLETIZATION

PALLETIZATION & PREPARATION FOR DELIVERY: The item(s) shall be packaged and packed to afford adequate protection against physical damage during shipment from the supplier to the first receiving activity. The pack shall comply with the rules and regulations applicable to the mode of transportation. The package shall be the same as that normally provided by the supplier. If pallet or skid is used for shipping, it shall be made in accordance with normal industry standards. In the event a wooden pallet or skid is used for shipping, the following notice shall apply:

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention

(IPPC) has approved and published on March 15, 2002, Guidelines for Regulating Wood Packaging Material in International Trade . Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/. Clause D-FSS-468 requires non-manufactured wood pallets and other non-manufactured wood packaging material used in shipments destined to IPPC compliant countries require the appropriate wood treatment. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.

PCM

THE GENERAL SERVICES ADMINISTRATION POLICY IS TO SEEK THE HIGHEST PERCENTAGE

OF RECOVERED MATERIAL, INCLUDING POST CONSUMER RECOVERED MATERIAL, WHICH

IS COMMERCIALLY AVAILABLE. PROCUREMENT PREFERENCE WILL BE GIVEN TO ITEMS

WITH THE HIGHEST POST CONSUMER MATERIAL CONTENT WITHIN REASONABLE COST.

Regulatory Requirements: The offerer/contractor is encouraged to use recovered materials to the maximum extent practicable in accordance with paragraph 23.403 of the Federal Acquisition Regulations (FAR).

The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract.

QUALITY ASSURANCE

PRODUCT CONFORMANCE. The product provided shall meet the salient characteristics of this commercial item description. The quality of the product sold to the government shall be equal to or practice, and free from cracks, cuts, holes, chafed spots, or other defects which impair its usefulness.

The material shall be free from dirt, contamination, mold release compounds, or other foreign matter.

7530-00-656-0813 UI: DZ

OVERALL WIDTH 30.00 INCHES

OVERALL LENGTH 41.50 INCHES

OVERALL THICKNESS 0.004 INCH

UNIT DESIGN FORM POLYESTER FILM

MATERIAL PLASTIC, POLYESTER

MATERIAL TRANSPARENCY CLEAR

METER GRID PATTERN 1,000 METERS

METER GRID LINE COLOR BLACK OVERALL

SCALE RATIO 1 TO 25,000

SPECIAL FEATURE ONE SIDE IS CLEAR AND THE REVERSE

SIDE HAS THE LINE GRID; 1000 METER

BLACK LINE GRID, SCALE 1 TO 25,000

practice and packed to assure acceptance by common carrier and to provide product protection against loss or damage during multiple shipments, handling and storage. The shipping container shall be in compliance with the National Motor Freight Classification and the Uniform Freight Classification, and shall not be more than 51 pounds in weight.

For additional references, see below link:

https://vsc.gsa.gov/Marking_Labeling_Packaging/

MARKING

For civilian destinations - In accordance with FED-STD-123H, dated August 8, 2007. For military destinations - In accordance with MIL-STD-129P, dated December 15, 2002, and Change 4, dated September 19, 2007. Bar code marking shall be included for both civilian and military destinations.

For additional references, see below link:

https://vsc.gsa.gov/Marking_Labeling_Packaging/

PALLETIZATION

PALLETIZATION & PREPARATION FOR DELIVERY: The item(s) shall be packaged and packed to afford adequate protection against physical damage during shipment from the supplier to the first receiving activity. The pack shall comply with the rules and regulations applicable to the mode of transportation. The package shall be the same as that normally provided by the supplier. If pallet or skid is used for shipping, it shall be made in accordance with normal industry standards. In the event a wooden pallet or skid is used for shipping, the following notice shall apply:

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, Guidelines for Regulating Wood Packaging Material in International Trade . Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/. Clause D-FSS-468 requires non-manufactured wood pallets and other non-manufactured wood packaging material used in shipments destined to IPPC compliant countries require the appropriate wood treatment. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.

PCM

THE GENERAL SERVICES ADMINISTRATION POLICY IS TO SEEK THE HIGHEST PERCENTAGE

OF RECOVERED MATERIAL, INCLUDING POST CONSUMER RECOVERED MATERIAL, WHICH

IS COMMERCIALLY AVAILABLE. PROCUREMENT PREFERENCE WILL BE GIVEN TO ITEMS

WITH THE HIGHEST POST CONSUMER MATERIAL CONTENT WITHIN REASONABLE COST.

Regulatory Requirements: The offerer/contractor is encouraged to use recovered materials to the maximum extent practicable in accordance with paragraph 23.403 of the Federal Acquisition Regulations (FAR).

The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract.

QUALITY ASSURANCE

PRODUCT CONFORMANCE. The product provided shall meet the salient characteristics of this commercial item description. The quality of the product sold to the government shall be equal to or practice, and free from cracks, cuts, holes, chafed spots, or other defects which impair its usefulness.

The material shall be free from dirt, contamination, mold release compounds, or other foreign matter.

Packing/packaging.

6. Export Procedures:

6.1 General:

Shipments to GSA DOD overseas customers are shipped using the Defense Transportation

System (DTS). Shipments to federal civilian agencies are shipped via the GBL

(Government Bill of Lading) method.

Shipments must be marked in accordance with FED-STD 123H for civilian agencies and

MIL- STD 129R for military and Department of Defense Agencies as per GSAM 552.211-

73. . Marking requirements can be found at: https://vsc.gsa.gov/Marking Labeling

Packaging

See Attachment B below for additional Marking, Labeling and Packaging Requirements for GSA/ FAS Export Shipments.

6.2 Routing Instructions:

Vendor will comply with routing instructions contained in item 10. SHIP TO/REQUIRED MARKING of the GSA notices to deliver, GSA Form 3186, or EDI/XML. When directed, vendors must register with the GSA VANS (Value Added Network System program management office for electronic transmission of notices to deliver information from GSA to the vendor and for vendor transmission of requests for shipping instructions to a GSA regional transportation office. The appropriate GSA transportation office will determine the method and mode of shipment. Vendors will comply with the instructions from the GSA regional transportation office. Vendors are subject to payment of any charges or penalties over what would have been charged had the vendor followed the instructions from the GSA regional transportation office.

6.3 General Routing Determination:

A Container-Load (CL) shipment is defined as a shipment that is 800 cft in volume or greater and/or 10,000 lbs or greater in weight, or any shipment which will occupy at least half of a standard 20’ dry seavan, when the volume and weight of the container contents are evenly distributed over the floor of the container (for export purposes a seavan is referred to as a “container”).

6.4 DoD DTS export shipments to DoD consignees:

Shipping instructions for surface export LCL (Less-than container-Load) shipments will be provided in block 10 of the GSA notice to deliver. Routing information for export air and export Container Load (CL) shipments, and shipments consigned to US Navy vessels, will be provided by a GSA regional transportation office. Vendors will be directed to move LCL surface (water) shipments to a DOD containerization and consolidation point (CCP). The GSA regional transportation office will obtain instructions from the Navy for LCL shipments to Navy vessels, and pass these on to the vendor.

https://vsc.gsa.gov/Marking

6.5 Civilian agency export shipments:

Civilian agency export CL and LCL shipments will be routed and shipped via the GBL method.

6.6 Vendor Shipping Responsibilities:

Vendors will not ship a CL shipment to a depot. CL shipments shipped to a depot will be refused and diverted to a temporary safe haven or will be booked directly to a vessel and will be delivered to a water port. Vendors shipping CL shipments to depots in violation of this rule will be responsible for reshipment charges or any charges over what it would have taken to ship the shipment had the GSA regional office routed the shipment.

6.7 FOB Destination shipments:

FOB Destination CL shipments will be booked directly to a vessel and will be routed to a CONUS (Continental United States) seaport port or, in the case of shipments to Canada and areas south of CONUS, to the point at or near the border at which the shipment will exit the CONUS. In the case of Navy shipments to vessels the vendor will be directed to deliver CL or LCL shipments to a designated receipt point.

6.8 Source Loading and/or Container Stuffing:

Container stuffing is the loading or placing of items into a seavan for export shipment. Source loading is the stuffing of a container at a vendor’s inland facility. Source loading minimizes the exposure of a shipment to damage through second handling. Source loading maintains vendor liability for damages/shortage to the container contents provided there is no external evidence of damage to the container, the seal is unbroken, or there is a damage report from a carrier that handled the container. Source loading is the express policy of GSA. Transportation and related FOB Destination charges are the vendor’s responsibility and vendors are responsible for all charges to port in gate (delivery of and transit through the port gate to ocean carriers’ port terminals). Transportation and related charges after port in gate are the responsibility of the overseas customer. Source loading provides stuffing of containers at vendors’ facilities at vendors’ expense and eliminates unnecessary costs to the customer consignee. Stuffing charges are not to be passed on to the customer unless the vendor can prove that a monetary benefit will accrue to the government/customer.

6.9 Rollovers and Advances:

GSA CL surface export shipments are booked directly to a vessel. Booking is the reservation of container space aboard a vessel. A Rollover (“roll) is the rebooking of a shipment from a vessel to which booked to an earlier vessel sailing. Vendor is responsible for notifying the GSA regional transportation office NLT 48 hours prior to the vessel cutoff date of any requirement to advance or roll a booking. Vendors are subject to $250.00 in liquidated damages for failing to notify the GSA regional transportation office of a need to advance or roll a shipment within 24 hours of the vessel/gate cutoff.

6.10 Shipping and customs documents:

Upon booking the GSA regional transportation office will furnish the vendor shipping and customs documents. Vendor will comply with instructions contained therein.

47QSEA-18-Q-0169

6.11 Special instructions for CENTCOM consigned containers:

Seavan(s) consigned to the Central Command (CENTCOM) area of operations (Afghanistan, Kuwait, Iraq, Qatar, etc.) are required to be fitted with a Radio Frequency Identification (RFID) tag and 72” cable seals and 1/4” bolt seals. Cable and bolt seals must be provided by the vendor, however RFID tags will be provided by GSA. It is imperative that as the container(s) is/are loaded (or as soon as possible thereafter) required information in the SHIPPING INSTRUCTIONS (DRAFT) is provided to the GSA regional transportation office. Once the GSA regional transportation office receives the required information they will prepare Radio Frequency Identification (RFID) tag(s), custom forms, and the final Sis, (Shipping Instructions) for each container. These will be FedEx’d to vendors before noon next day delivery. Each tag and its documents are unique to that one container, and may not be switched or substituted. Seavan(s) must remain overnight until the RFID tag(s), etc., arrive, therefore when the transportation company calls to deliver the sea van, vendors must alert them that the seavans will be a “Drop & Pick”.

6.12 Packing, Marking, Labeling and Documentation:

Packaging, marking, labeling and documentation shall be in accordance with the requirements in the MAS contract, as well as the below:

6.12.1 Packing: Packing shall be in accordance with commercial packing requirements.

6.12.2 Packaging:

Packaging shall be in accordance with the latest edition of ASTM D 3951-98, “Standard

Practice for Commercial Packaging” available at www.ASTM.org.

6.12.3 Marking/Labeling:

All unit, intermediate, transport packages and unit loads shall be marked for delivery to Civilian Agencies in accordance with commercial standards. (See attachment A. for a list of data elements required.) An example of a commercial shipping label is included in attachment X.

All unit, intermediate, transport packages and unit loads shall be marked and labeled for delivery into a GSA distribution facility in accordance with FEDSTD-

123H.

All unit, intermediate, transport packages and unit loads shall be marked and labeled for delivery to military activities, including all orders destined for

OCONUS, in accordance with the latest version of MIL-STD-129, “Military

Marking for Shipment and Storage”.

MIL-STD-129 requires that a Military Shipping Label (MSL) be affixed to the outside of the shipping container. The label includes requisition number (REQN), priority code (PRI), project code (PRO J), required delivery date (RDD), http://www.astm.org/

Transportation control number (TCN), etc.. The required data shall be preceded by the abbreviation shown herein. The GSA Contracting Officer must approve any deviation to this label. An example of an MSL is included in attachment X.

Labels attached to boxes that will be shipped OCONUS shall be a water-resistant grade of paper, and be protected with a clear coating that will not interfere with scanning and reading printed information.

“Latest version” of FED-STD-123 and MIL-STD-129 is defined as the version in effect on the date of bid submittal. Federal Standards and Military Standards can be accessed on-line via the http://assist.daps.dla.mil/quicksearch.

6.12.4 DOCUMENTATION:

The vendor shall produce one of two different types of shipping documentation:

commercial and FEDSTRIP/MILSTRIP.

Commercial documentation requirements. A shipping document (packing list) will be produced and provided for all packages for orders designated as commercial. The commercial shipping document will list all items included in the package or box.

FEDSTRIP/MILSTRIP documentation will be required for all OCONUS shipments. A DD Form 1348 will be provided with these orders.

6.14 Commercial Documentation Requirement:

A shipping document (packing list) will be produced and provided for all packages for orders designated as commercial. The commercial shipping document will list all items included in the package or box.

Attachment 2 is a copy of a commercial shipping document with representative variable data. All variable data will be either transmitted to the contractor on the EDI 850 Notice to Deliver or derived from the contractor’s internal cataloging/product information. The commercial shipping document will be furnished with each shipment. In a one-package shipment the commercial shipment document shall be affixed to the exterior of the package using an adhesive, packing list envelope. Multi-package shipments will be clearly labeled in a manner to reference the commercial shipping document, which shall be affixed to the lead carton. For “multi-packs” (boxes containing more than one type of product) a copy of the commercial documentation shall additionally be included in the box clearly identifying box contents.

7. Status Reports of Orders and Shipment GSAM 552.242-70 (Feb. 2009)

The Contractor shall furnish to the Procuring Contracting Officer (PCO) a report covering orders received and shipments made during each calendar month of contract performance.

The information required by the Government shall be reported on GSA Form 1678, Status Report of Orders and Shipments, in accordance with instructions on the form. The http://assist.daps.dla.mil/quicksearch information required by the GSA Form 1678 may also be submitted in an automated printout

Form if authorized by the PCO. Alternatively, the required information may be reported by Electronic data interchange using ANSI standards. For further information, contact GSA’S Region 2 Global Supply Center, Acquisition Division (QSDJAA) or the points of contact listed in section 1.1. Reports shall be forwarded to the PCO no later than the seventh workday of the succeeding month.

A copy of GSA Form 1678 will be forwarded to the Contractor with the contract. Additional copies of the form, if needed, may be reproduced by the Contractor.

8. Special Contract Requirements

8.1 System Interface and Integration: Said vendor must be able to conduct business utilizing a standardized electronic method (either EDI or web portal). All transactions will be submitted to and received by the prime contractor only. Under this Delivery Order, GSA will not conduct electronic transactions with the prime contractor’s subcontractors or dealers.

8.2 Electronic Communications Through GSA’s VSN: To ensure small business participation is leveraged to the fullest extent possible by GSA and its customer community, GSA has partnered with a private service provider to (47QSEA-18-Q-0169) establish a

Vendor/Supplier Network (VSN) that facilitates transmission of business data between GSA and vendors. The VSN accepts purchase orders, notices to deliver and other EDI business documents from GSA systems and makes them available to the vendor in an electronic format that the vendor establishes with the VSN. Two types of electronic format are offered currently:

EDI, using the standards of EDI business documents detailed in Sections 8.3 through 8.6 and

Portal, in which the vendor retrieves and creates business documents using a web-based application managed by the VSN service provider. As part of the VSN service, the provider will work with vendors to set up the communications, accounts, business rules, and other arrangements needed to allow vendors to use the VSN to exchange business information with

GSA. The VSN is mandatory for use by the vendor for the Delivery Order. The VSN onboarding requirements are described below.

8.3 Government to Business Communications: GSA communicates with the VSN using

American National Standards Institute (ANSI) X12 transaction sets as follows: (details are available at http://vsc.gsa.gov/ediuser.eddven.cfm)850 Purchase/Delivery Order

824 Application Advice (error record)

860 Cancellation/Buyer initiated change

997 Functional Acknowledgement

Inquiry/Advice (may be phased in at a later date)

GSA purchase orders and notices to deliver are transmitted hourly to the Contractor via the

VSN. The Contractor is required, at a minimum, to acknowledge all purchase orders/ notices to deliver within 24 hours.

8.4 Business to Government Communications: The Contractor shall communicate with GSA through the VSN to: acknowledge receipt of a purchase order/notice to deliver chase order/ notice to deliver status including, but not limited to, cancelled, backorder, and shipped invoice for orders fulfilled correct erroneous information provided to GSA on the disposition of a purchase order/notice to deliver provide delivery information including, but not limited to date of delivery and order signatory (not an initial requirement, but may be phased in at a later date) provide inventory information (not an initial requirement, but may be phased in at a later date)

Data exchange between the Contractor and the VSN shall occur through one of the following methods:

EDI

Portal (Web-enabled vendor accounts)

The VSN will communicate that information back to GSA using American National Standards

Institute (ANSI) X12 transaction sets as follows: (details are 13 47QSEA-18-Q-0169

)available at http://vsc.gsa.gov/ediuser.eddven.cfm) 810 Invoice 855 Purchase Order/Notice to Deliver Acknowledgement 856 Advance Shipment Notice 997 Functional

Acknowledgement 214 Transportation Carrier Shipment Status Message (not an initial requirement, but may be phased in at a later date) 846 Inventory Inquiry/ Advice Message

(not an initial requirement, but may be phased in at a later date) The VSN service provider is required to enforce GSA business rules. The Contractor is required to work with the VSN to understand and adhere to GSA business rules and as they relate to: Processing of backorders

Purchase order/ Notice to Deliver Acknowledgements Shipment information Delivery information Delivery documentation Accuracy of data provided to GSA Vendor cancellations Customer cancellations Interpretation of GSA data in order to meet GSA shipping documentation Guidelines Processing of emergency purchase orders/ notices to deliver

8.5 Government-to-Business Transactions Using EDI (via Vendor/Supplier Network): This section provides additional details regarding government-to-business transaction using EDI

(note: Contractors may utilize the VSN portal to receive government-to- business EDI transactions.

8.5.1 Purchase Order, Electronic Data Interchange (EDI) 850: GSA will submit orders/ notices to deliver to vendors via the Vendor/Supplier Network utilizing Electronic Data

Interchange (EDI). The VSN will check for errors and send an EDI 850 transaction with the

GSA purchase order/ notice to deliver data to the vendor. The EDI purchase order/ notice to deliver generated by GSA and transmitted by the VSN utilize the EDI 850 transaction set and use, at a minimum, version 3010. EDI 850 transaction sets are transmitted every 15 minutes, seven days a week, providing the data needed to identify, process and track all orders.

8.5.2 Purchase Order Cancellation, EDI 860: An EDI 860 cancellation transaction set cancels a customer order in its entirety or for the full quantity for the line item. GSA receives a cancellation status if the cancellation was (47QSEA-18-Q-0169) successful or a shipment status if the cancellation was unsuccessful. An EDI 860 Change Request (Buyer-Initiated) transaction set initiates an overage shipment transaction (if the customer desires to retain and pay for the extra items received) and provides the data necessary to generate an invoice that

GSA can process. The vendor is required to provide a status using the Ship Notice/Manifest, EDI 856, or Purchase Order/ Notice to Deliver Acknowledgement, EDI 855, detailed below, or the VSN portal, within 24 hours after a Purchase Order Cancellation or Purchase Order Change

Request (buyer initiated) was received.

8.6 Business- to- Government Transactions Using EDI (via the Vendor/ Supplier Network):

This section provides additional details regarding business- to- government using EDI (note:

Contractors may utilize the VSN portal to generate and send EDI transactions to GSA)

8.6.1 Functional Acknowledgement Transaction, EDI 997: The vendor is to submit a

Functional Acknowledgement Transaction, EDI 997 to GSA via (via the VSN) within 24 hours upon receipt of the Purchase Order/ Notice to Deliver. This is required for all Purchase Orders/

Notices to Deliver. This process differs from that utilized by GSA Advantage! For MAS vendors.

8.6.2 Purchase Order Acknowledgement , Version 4010, EDI 855: The vendor may use

Purchase Order Acknowledgement, version 4010, EDI 855 in place of the Advance Ship Notice

Manifest, EDI 856, as described below .

8.6.3 Advance Ship Notice/ Manifest, Version 4010, EDI 856: The vendor is required to provide additional shipping notification using the Advance Ship Notice/ Manifest, Version

4010, EDI 856 within 24 hours after an order has been shipped to a customer. This process differs from that utilized by GSA Advantage! for MAS vendors. The EDI 856 transaction set provides the shipment status (ship, cancel or backorder) of an order. The export shipments that cannot be mailed, this transaction set informs GSA of the Export Packing Facility or the

Consolidation and Containerization Point that received the shipment. The EDI 856 transaction set should always display full line-item accountability.

8.6.4 Invoice, EDI 810: In order to invoice GSA, the vendor must utilize either the Invoice, EDI 810 transaction set, using at a minimum version 3010 or the VSN portal. This process differs from that utilized by vendors currently receiving purchases orders and submitting invoices to GSA. The EDI 810 transaction set is sent to FEDPAY to initiate payment to the

Contractor.

NOTE: THE CONTRACTOR SHALL INVOICE AT TIME OF SHIPMENT.

Communications Protocol: The Contractor may choose a Value Added Network

(VAN) or Secure File Transfer Protocol (SFTP) to conduct business with GSA’s VSN; i.e.

sending or receiving Electronic Data Interchange (EDI) or Extensible Markup Language (XML) transactions. Alternatively, the Contractor may retrieve, create and send transactions using the

VSN Portal using Internet Explorer version 7.0 or higher.

Additional Technical Information for Transactions: Specifically, at a minimum, GSA will use the Reference Number (REF) segment with '2I' qualifier to receive the tracking number and carrier information of the shipment; the Date/Time Reference (DTM) segment with qualifiers

‘011’forshipped dates and '139' estimated ship dates, and the PRF segment will house the contract number and the release/Delivery Order number in PRF01 and PRF02, respectively.

GSA will be notified once the Purchase Order/ Notice to Deliver has been received, via the EDI

997 transaction set and once the order has been shipped, via the EDI 855 or 856 transaction set.

(This process differs from that utilized by GSA Advantage! for MAS Vendors.)

8.7. Testing Post award, the VSN service provider will coordinate testing between the

Contractor and VSN. GSA will coordinate end-to-end testing with GSA systems will be tested:

purchase/Delivery Order functional acknowledgement purchase order acknowledgement advance ship notice/manifest

860 PO cancellation/buyer initiated change

810 invoice GSA may select up to 20 items from the Contractor’s catalog for end-to-end and may elect to conduct testing with live (production) orders.

For any EC/EDI clarifications please contact the GSA EDI Helpdesk at 703-605 9444.

9. System Interface and Integration:

Said vendor must be able to conduct business utilizing a standardized electronic method (either

EDI or web portal). All transactions will be submitted to and received by the prime contractor only. Under this BPA, GSA will not conduct electronic transactions with the prime contractor’s subcontractors or dealers.

9.1 Electronic Data Interchange (EDI) and Vendor Portal (VP)

Facsimile is not an acceptable method of receiving orders. If the successful awardee(s) is not currently receiving orders via EDI or Vendor Portal, the successful offeror will need to be on boarded into either of the aforementioned systems. Please refer to the attachment entitled

Attachment C for Instructions on EDI and Vendor Portal.

10. Additional Terms and Conditions

The following FAR and GSAM terms and conditions are incorporated into the BPA by reference. The full-text of these terms and conditions may be found on-line at:

www.acquisition.gov

FAR/GSAM Clause Title

GSAM 552.211-73 Marking

GSAM 552.232-78 Payment Information

FAR 52.216-2 Economic Price Adjustments

GSAM 552.217-70 Evaluation of Options

FAR 52.217-5 Evaluation of Option

FAR 52.204-6 System for Award Management FAR 52.219-6 Notice of Total Small Business Set Aside Business Set Aside

FAR 52.247-34 FOB Destination

Note: For instructions/assistance with proper Packaging, Labeling, and Marking, please visit httpS://vSc.gSa.gov/MarkingLabelingPackaging/ or see Attachment C, below.

Holding Vendors Financially Accountable:

If vendors are noncompliant with clause 52.211.73 -Marking; and all other contract clauses addressing marking, labeling, and packaging in the MAS contract, delivery order, BPA, etc., the contractor may be charged for incorrect packaging or marking.

If supplies shipped are not packaged, packed, and marked in accordance with contract requirements, the Government has the right, without prior notice to the Contractor, to perform the required repackaging/repacking/ remarking, by contract or otherwise, and charge the Contractor therefore at the following rates:

http://www.acquisition.gov/

First Hour -$150.00

Each Additional Hour -$70.00

A minimum of 2 hours is required for each incident, making the minimum charge for re-marking is $220.00

The Contractor may also be charged for material costs, if incurred. This right is not exclusive, and is in addition to other rights or remedies provided for in this contract. The rate in the above clause shall be determined and may be periodically updated by the Commissioner, Federal Acquisition Service, or a designee.

Charges, while not applicable to GSA Advantage Orders, shall be applicable to the Following:

o Vendor non-compliance with 552.211-73or for any vendor actions leading to non-• compliance with proper "Marking and Labeling.

o Repeated or continual frustrated freight of the vendor shipments. Once a vendor has been notified, if frustrated freight continues to occur, a minimum of $220 per instance shall apply. The Government reserves the right to increase this amount at any time in the future with 30 days' notice.'' o For more information on frustrated freight and how to avoid it, see Attachment C- Cheat Sheet: Tips to Avoid Frustrated Freight

NOTE: For instructions/assistance with proper Packaging, Labeling, and Marking, please visit httpS://VSC.GSA.gov/MarkingLabelingPackaging/ or see Attachment B, below.

The successful quoter(s) will be provided with a guide to avoiding Frustrated Freight and Standard Operating Procedures for the Vendor Supplier Network after award.

The successful quoter(s) will be required to provide examples of proper labels to the contracting officer before being approved to begin shipping.

https://vsc.gsa.gov/MarkingLabelingPackaging/

Figure 1 (Commercial Packing List)

Commercial Packing List (Fig. 1)

The Commercial Packing List data elements:

Order Level Data:

1. GSA Logo (this is not a requirement)

2. Return address:

GSA Global Supply

C/O Vendor Name

3. For customer service, call 1-800-525-8027 and select option 2 Customer order number (8 – 10 numeric; number is returned on the 856 transaction set)

4. Document or Requisition Number (14 A/N; returned on the 856 transaction set)

5. Printed Date (format: MM/DD/YYYY)

6. Activity Address code (six A/N; place after Ship To title)

7. Ship To Address:

Address 1 (35 A/N; all 35 required to be visible)

Address 2 (35 A/N; all 35 required to be visible)

Address 3 (35 A/N; all 35 required to be visible)

City, State, and Zip Code (35 A/N; all 35 required to be visible)

8. Marketing Message (120 A/N; all 120 must be visible, may be blank; bottom of packing slip)

9. Agency Internal code (six A/N; may be blank)

10. Priority code (PRI) (two A/N; default to 06 if blank)

If this data is passed by the 850, provide it in the packing list.

11. Project Code (PRJ) (three A/N; may be blank)

If this data is passed by the 850, provide it in the packing list.

12. Required Delivery Date (RDD) (three A/N; may be blank)

If this data is passed by the 850, provide it in the packing list.

13. Transportation Control Number (TCN) (17 A/N;

may be blank) The TCN is optional for domestic orders.

14. Mark-for Data (two lines of 45; all 45, per line, required to be visible)

Line level data:

A. Part Number

B. Description

C. Quantity Shipped and backordered D. Unit of Issue E. Extended Weight F. Unit Selling Price G. Extended Price H. Extended Order Total

1. Document or Requisition Number

Figure 2 (DD Form 1348)

Issue Release/Receipt Document (DD Form 1348) Packing List (Fig. 2)

Data Elements (DOD Usage):

Data Identifier Format (ANSI Standard) Document Number

Includes Suffix Code when applicable National/NATO Stock Number (NSN) or Stock Identification Elements

May reflect NSN, CAGE Code/part number, FSC, etc., as applicable. May also include associated coding, e.g., Type of Pack, USN Special Material Identification Code (SMIC) or USAF Materiel Management Aggregation Code (MMAC)

Quantity and Unit of Issue Do not include leading zeros Routing Identifier Code Condition Code Unit Price

Configured as 5-digit whole dollars, decimal, and 2-digit cents followed by "USD" indicating U.S. dollars. Do not include leading blanks.

National Motor Freight Classification Commodity Number Data Identifier Format (ANSI Free Text)

Project Code

DoD Distribution Code

Three-position field must reflect blanks as applicable. Blanks may be located in any position.

Consignee DoDAAC Reflects ship-to DoDAAC (Block 3)

Nomenclature Required Delivery Date (RDD)

May reflect RDD in DDD format or special codes, e.g., expedited shipment and handling (Code 999), Not Mission Capable Supply (NMCS) (Code N_J, etc.

Requisition Priority Designator (PD) Partial Shipment Indicator Supplementary Address

Derived from rp 45-50 of the requisition

Figure 3(Commercial Shipping Label)

Commercial Shipping Label (Fig. 3)

Data Elements:

The dimensions of a commercial shipping label are approximately 4 inches by 6 inches.

The size may vary: one GSA version at 5-1/2 inches by 8 inches allows the incorporation of warehouse processing barcodes.

The following are the data elements that should be included on a commercial shipping label:

" TCN. The Transportation Control Number is a 17 character data element assigned to control and manage every shipment unit throughout the transportation pipeline.

The TCN for each shipment is unique and not duplicated. It is critical for forwarding shipments overseas. Data from the 850. 17 digit 3 of 9 barcode, Human Readable Interpretation [HRI] above or below the barcode; above preferred. If vendor splits the order into 2 or more shipments, position 16 is incremented starting at "A" (excluding "1" and "0" if:

-An order of two or more boxes and the boxes are shipped on different days. - An order is filled from more than one physical location.

" FROM. Agreed name for distribution point, (for example, GSA Hardware Distribution Center, etc.), followed by actual address and phone number.

GSA logo required on the logo or nearby

" DATE. Julian date shipped.

" RDD. Required Delivery Date. From 850.

" POSTAGE DATA. Optional area for placing permit or mail manifesting data.

" SHIP TO/POE. For domestic customers, this may contain the clear-text address of a consolidated receiving activity, or may be blank. For export orders, the 850 will provide the address of the port or containerization activity, which should be suppressed in the event of mail shipment.

" PIECE or PIECES. Zero-filled 5 digit 3 of 9 barcode of the piece number in the shipment of the particular piece to which this label is attached. HRI of piece number is followed by "OF" and number of pieces in this shipment.

" PROJECT Code. Project Code, as furnished in the 850.

" FMS CASE. Last 3 positions of supplemental address code on 850 when

850 requisition number begins with B, D, P, or T.

" TRANSP PRIORITY, TP, or PRIORITY. Transportation Priority. Derived from 850 Priority and RDD, as explained previously.

" POD. Port of Debarkation. Furnished on the 850.

" ULTIMATE CONSIGNEE or MARK FOR. Clear text address of customer receiving the goods; furnished in the 850. Block also contains 6 digit, 3 of 9 barcode of customer's Activity Address Code, also furnished in 850.

• TCMD/SUPPLY INFO. PDF 417 barcode of select transportation data elements, some of which are furnished on the 850, and some of which must be derived by the vendor. Also contains select supply data, all of which will be furnished on the 850 with the possible exception of quantity actually shipped, which will be provided by the vendor.

All other fields shown on the sample are optional, and the fields themselves may be omitted.

This may be

Data Elements:

Military Shipping Label (Fig. 4)

The Military Shipping Label (MSL) contains information on the specific customer location. Unless specifically exempted in the contract, all shippers will apply address marking using a bar coded MSL. This includes shipments to domestic and overseas destinations. The MSL shall contain the following:

" T C N

" Transportation Account Code (TAC)

" Consignor address

" Type of Service/Postage

" Ship to/POE

" Transportation Priority

" Project Code

" Ultimate…