MAS - Strategic Staffing Experts LLC - 47QREA23D000U

Strategic Staffing Experts, LLC

Human Capital Human Resources

Contract Number: 47QREA23D000U

UEI Number: LTW7NRM5SXC5

CAGE Code: 8HFD4

Contract Period: February 24, 2023 – February 23, 2028

Authorized Federal Supply

Schedule Price List

Categories 15186 Jennerette Lane

Woodbridge, VA 22193 Phone: 571-589-5582 e-Mail: info@strategicse.com Website: www.strategicse.com

54161 541611W 56131

Agency Human Capital Evaluation Workforce Analytics and Employee Records Talent Acquisition

On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!, a menu-driven database system. The Internet address for GSA Advantage! Is http://GSAAdvantage.gov

Business Size:

Small Business Disadvantaged business Woman owned business Women Owned (WOSB) Women Owned (EDWOSB)

General Services Administration Federal Supply Service

Multiple Award Schedule (MAS) Contract current through February 23, 2028

Bringing Excellence and Dedication to Federal HR

Because your Success is Our Success!

mailto:info@strategicse.com http://www.strategicse.com/ http://gsaadvantage.gov/

Strategic Staffing Experts, LLC|15186 Jennerette Lane Woodbridge,VA 22193|571-589-5582|info@strategicse.com|www.strategicse.com

Bringing Excellence and Dedication to Federal HR -

Strategic Staffing Experts, LLC

GSA Multiple Award Schedule Contract No.: 47QREA23D000U

Table of Contents

1. Terms and Conditions

2. Strategic Staffing Experts Background

3. Description of Services

3.1 – 54161 - Agency Human Capital Evaluation

3.2 - 541611W - Workforce Analytics and Employee Records

3.3 – 56131 - Talent Acquisition

3.5 – Order Level Materials (OLM)

4. Labor Categories and Rates for Orders

1. Terms and Conditions

1. Awarded Special Item Numbers:

SIN SIN Title Page

54161 Agency Human Capital Evaluation 2

541611W Workforce Analytics and Employee Records 3

56131 Talent Acquisition 4-5

OLM Order Level Management 5

2. Maximum Order: $1,000,000

3. Minimum Order: $100

4. Geographic Coverage: 48 States and District of Columbia

5. Points of Production: Various

6. Discount from List Prices: 9% Discount Offered to GSA (off CPL or Market Prices) (excluding IFF)

7. Volume Discounts:

a. 4% discount for a single order of $2,500,000+

b. 3% discount for a single order of $1,750,000 - $2,499,999

c. 2% discount for a single order of $1,000,000 - $1,749,999

8. Prompt Payment Terms: Net 30

Strategic Staffing LLC GSA MAS Contract No. 47QREA23D000U

8a. Notification whether Government purchase cards are accepted or not accepted below the micro-purchase threshold: Government purchase cards are accepted below the micro-purchase thresholds.

8b. Notification whether Government purchase cards are accepted or not accepted above the micro-purchase threshold: Government purchase cards are accepted above the micro-purchase thresholds.

9. Foreign Items: N/A

10. Delivery Time: Within 3-7 days ARO. Overnight and 2nd day delivery is available.

11. F.O.B. Points: Destination

12. Ordering Address:

Strategic Staffing Experts, LLC

15186 Jennerette Ln.

Woodbridge, VA 22193

13. Payment Address:

Strategic Staffing Experts, LLC

15186 Jennerette Ln.

Woodbridge, VA 22193

Strategic Staffing Experts, LLC|15186 Jennerette Lane Woodbridge,VA 22193|571-589-5582|info@strategicse.com|www.strategicse.com

Strategic Staffing Experts, LLC

GSA Multiple Award Schedule Contract No.: 47QREA23D000U

14. Warranty Provision: N/A

15. Export Packing Charges: N/A

16. Terms and conditions of Government purchase card acceptance (any thresholds above the micro-purchase level): Accept any above micro-purchase threshold.

17. Terms and conditions of rental, maintenance, and repair: N/A

18. Terms and conditions of installation: N/A

19. Terms and conditions of repair parts indicating date of parts price lists and any discounts from list prices: N/A

20. List of service and distribution points: N/A

21. List of participating dealers: N/A

22. Preventative maintenance: N/A

23. Environmental attributes and Section 508 compliance: N/A

24. Unique Entity Identifier (UEI) number: LTW7NRM5SXC5

25. Notification regarding registration in Central Contractor Registration (SAM) Database:

Strategic Staffing, LLC is registered in the Central Contractor Registration (SAM) Database

2. Strategic Staffing Experts Background

Strategic Staffing Experts, LLC is an SBA certified, Economically Disadvantaged Woman Owned Small Business committed to delivering best-in-class, innovative human resources support services to federal organizations. Our areas of expertise include Separation and

Retirement, Agency Human Capital Evaluation, Workforce Analytics and Employee Records, Employee Performance Management, Agency Human Capital Strategy, Policy and Operations, Talent Acquisition, Talent Development, Compensation and Benefits and

Background Investigation Services.

We provide proven processes and HR experts who deliver exceptional operational HR support while allowing Federal organizations to remain agile and enabling government leaders to maximize efficiency, producing results that are cost-effective, functionally sustainable, and innovative.

Located in Woodbridge, VA, Strategic Staffing Experts is committed to making a strong impact locally, affording employment and professional development opportunities to veterans, recent graduates and members of our community where our headquarters is proudly located.

Our mission is to support U.S. Federal agencies by providing innovative Human Resources solutions across the full life cycle of an employee, delivering impactful results that convey our promise of commitment and dedication to excellence, while fostering our staff's growth and professionalism.

3. Description of Services

3.1 – 54161 - Agency Human Capital Evaluation

Strategic Staffing Experts has extensive experience in evaluating human capital management systems, programs, processes and activities to assist agencies in identifying and implementing improvements. We take a systematic approach to assess the accomplishment of Human Capital strategic goals and objectives, as implemented in Human Capital activities, for compliance with

Federal statutory, regulatory and agency policy. Our offering focuses on the core principles of the Human Capital Framework which is comprised of four systems: strategic planning and alignment, talent management, performance culture, and evaluation. We address known challenges through detailed evaluation and analysis and offer recommendations and strategies to effectively and comprehensively implement, execute and maintain improvements.

3.2 - 541611W - Workforce Analytics and Employee Records

Strategic Staffing Experts provides a variety of services in Workforce Analytics and Employee Records to assist our clients with planning for future strategic and operational requirements by making data-driven decisions. Services we provide in support of processing personnel actions, responding to and soliciting feedback from employees, and developing analytics and reporting work products include supporting Employee Inquiry Processing, Employee Research, Workforce and Performance Analytics, Workforce and Performance

Reporting, Records Management, and Records Disclosure.

Strategic Staffing Experts, LLC|15186 Jennerette Lane Woodbridge,VA 22193|571-589-5582|info@strategicse.com|www.strategicse.com

Strategic Staffing Experts, LLC

GSA Multiple Award Schedule Contract No.: 47QREA23D000U

3.2.A - Personnel Action Request (PAR) Processing: From accession to separation, Strategic Staffing Experts delivers completed and error-free personnel actions through data entry in required systems. Included in the data entry, where applicable, is the calculation of both civilian and military Service Computation Dates (SCD) through the use of a web-based retirement calculator, researching the electronic official personnel file (eOPF) for Standard Form (SF)-1150s to transfer any sick leave balances, and applicable payroll documents (W-4, Address, Direct Deposit/Check Mail Address, Financial Allotment, State Tax, Thrift Savings Plan (TSP), Federal Employees Health Benefits (FEHB)) available at the time of processing, review, determine and apply Veteran’s preference for appointment and RIF, Disabled Veteran’s Leave, and other military entitlement, research and resolve discrepancies with personnel data. We continually perform quality assurance (QA) checks on actions to insure they are complete, reflecting the correct remarks, nature of action and legal authority code in accordance with OPMs

Guide to Processing Personnel Actions and the Code to Federal Regulations.

3.2.B - Employee Inquiries and Research: Strategic Staffing Experts is uniquely positioned to provide support for managing and responding to employee inquiries through its Woodbridge, Virginia based contact center. Strategic Staffing Experts has the capabilities and tools to conduct employee research through surveys, focus groups, and other mechanisms to solicit feedback on their experience with the agency. Our talented professionals are skilled in developing branding and templates for responses to all type of inquiries to automate and speed responses to customers. This includes the design, development and maintenance of communications from group email boxes and phone lines and incorporate changes into communications SOPs if needed.

3.2.C - Workforce Analytics: Strategic Staffing Experts provides agencies with workforce analytics and reporting support using a variety of standard and customizable tools that enable management to understand the workforce better and to measure performance against various HR initiatives. Our analytics tools have been used to analyze the distribution of work among employees and to measure the operational efficiency of HR functions (recruitment/staffing, time to hire, etc.). Our experienced staff runs reports and provides metrics, identifies shortfalls, issues and perform trend analysis, provides recommendations for improvements, identify efficiencies, program updates and other relevant data, upon request and provides routine and ad hoc reports and/or tools to customers based on agreed upon criteria and format.

3.2.D - Official Personnel Folder (OPF) Maintenance: Strategic Staffing Experts is equipped with experience uploading documents to employee electronic Official Personnel Folders (OPF). We support agency efforts to transition successfully to an eOPF environment or eliminate backlogs. We are experienced with managing large-scale agency projects in compliance with

OPM’s Guide to Personnel Recordkeeping. Our team scans and uploads documents to electronic OPF system, maintains current documents and completion of current backlog, researches and resolves discrepancies with OPF documents, provide copies of OPFs to workforce and other government entities upon request, coordinate site visits of OPFs with security investigators, request OPFs from other government agencies, dispose OPFs as employees leave the agency, facilitate and execute transfer of OPFs to other government agencies upon employee transfer and troubleshoots, reports and coordinates resolution of hardware and software in support of OPF maintenance.

3.3 – 56131 - Talent Acquisition

Strategic Staffing Experts provides the full range of services required to assist agencies with their Talent Acquisition challenges. We have the necessary skills and experience to augment our clients’ recruitment and pre-employment activities including outreach coordination:

3.3.A - Classification: Strategic Staffing Experts has proven success integrating classification and position management functions with workforce planning and recruitment functions to create the ability to execute on recruitments of common positions. We conduct organizational analysis and identify overlaps of duties and provide recommendations for more effective position management to improve supervisor ratios and maximize use of career development positions to meet near- and long-term workforce planning needs. Our staff consists of senior, former federal subject matter experts who are skilled in providing the full scope of classification services. These services include all aspects of classification (e.g., research, investigation, analysis, review, writing, editing, and rewriting of PDs.), l conducts supervisor and employee desk audits/position reviews.

3.3.B - Recruitment Marketing and Outreach: Strategic Staffing Experts uses innovative and interactive approaches to increase the interest of potential agency candidates across all work roles. The goal of Strategic Staffing Experts’ marketing and outreach efforts is to increase the quantity and quality of talent in an agency’s hiring by increasing agency brand awareness

Strategic Staffing Experts, LLC|15186 Jennerette Lane Woodbridge,VA 22193|571-589-5582|info@strategicse.com|www.strategicse.com

Strategic Staffing Experts, LLC

GSA Multiple Award Schedule Contract No.: 47QREA23D000U and direct response advertising targeting both active and passive jobseekers. Our goals are accomplished through thorough research and strategic planning of recruitment pre and post events, event booth and marketing design, recruitment engagement sessions and social media recruitment and advertising.

3.3.C - Staffing and Recruitment: Strategic Staffing Experts is equipped with specialists who are certified to conduct delegated examining on applicants for competitive service positions that are open to all US citizens. Our approach enables staff to respond agilely to changing needs and quickly and accurately process high volumes of actions. We provide-day-to-day recruiting and staffing services to include all aspects of recruiting and staffing (e.g., participate in strategic recruitment discussions; create assessments and vacancy announcements, build case files, post job announcement, document qualification determinations, create certificate list, provide applicant notifications, offer positions, receive applicant documentation and review for accuracy, upload documents to casefile and other staffing tools, finalize the offer, assess hiring-related requests

(e.g., recruitment bonus, student loan repayment, superior qualifications appointment, etc.) and waivers (e.g., 180-day waiver, re-employed annuitant, etc.) in accordance with Federal, and agency rules, laws, regulations, guidelines, and processes. Our Staffing and Recruitment services may be performed from cradle to grave or broken down into targeted support functions at the clients’ request as follows:

3.3.C.1 - Job Opportunity Announcement Services:

o Conducts strategic recruitment discussions with hiring managers to discuss hiring flexibilities and strategies resulting in hiring the right person for the right job in a timely manner.

o Develops job analyses by working closely with the hiring manager or subject matter expert to determine major job duties and identify the duties that are most important. Reviews the position description, classification standard, qualification standard, etc., to ensure the duties are fully understood.

o Identifies competencies needed to successfully perform major duties.

o Develops Eligibility and Occupational Assessments to identify the area of consideration and the best qualified group of candidates.

o Develops and posts job opportunity announcements on USA Jobs and/or other job boards (LinkedIn, Handshake etc.)

3.3.C.2 - Qualification Determination Services:

o Determines eligibility and basic qualifications of each applicant based on area of consideration, competencies and occupational requirements.

o Applies veteran’s preference during the rating and referral process when applicable.

o Rates and ranks applicants in accordance with agency Merit Promotion Plan and OPMs Delegated

Examining regulations.

o Issues certificate of eligible, qualified candidates to hiring managers o Send notifications to applicants regarding application status and notice of results o Receives selections and audits certificates

3.3.C.3 - Onboarding Services:

o Onboards new employees to include arranging for physical examinations, completion of all appropriate benefits forms, extending job offers, coordinating entry-on-duty and/or release dates and coordinates with other related functional offices involved in on-boarding.

o Review completed documents for missing or conflicting applicant information as required.

o Coordinates with payroll personnel in order to resolve pay issues and ensure timely correction errors, as well as ensures all actions are processed by National Finance Center in an accurate and timely fashion.

o Codes staffing actions in accordance with the Guide to Processing Personnel Actions.

o Secures all required documentation i.e., proof of citizenship, transcripts etc.

o Ensures the selectee(s) meet all regulatory and legal obligations for proposed appointments.

o Sends notice of results to remaining applicants and prepares files for announcement close out.

o Applies pay setting in accordance with applicable OPM and/or internal pay setting policies.

o Explains pay rates, pay periods, within grade increases, annual/sick leave accrual, etc.

Strategic Staffing Experts, LLC|15186 Jennerette Lane Woodbridge,VA 22193|571-589-5582|info@strategicse.com|www.strategicse.com

Strategic Staffing Experts, LLC

3.5 – Order Level Materials (OLM)

Order-Level Materials (OLMs) are supplies and/or services acquired in direct support of an individual task or delivery order placed against a Federal Supply Schedule (FSS) contract or FSS blanket purchase agreement (BPA). OLMs are not defined, priced, or awarded at the FSS contract level. They are unknown before a task or delivery order is placed against the FSS contract or FSS BPA. OLMs are only authorized for inclusion at the order level under a Time and Materials (T&M) or Labor-Hour (LH) Contract LineItem Number (CLIN) and are subject to a Not to Exceed (NTE) ceiling price. OLMs include direct materials, subcontracts for supplies and incidental services for which there is not a labor category specified in the FSS contract, other direct costs (separate from those under ODC SINs), and indirect costs. OLMs are purchased under the authority of the FSS Program and are not "open market items”.

Items awarded under ancillary supplies/services or other direct cost (ODC) SINs are not OLMs. These items are defined, priced, and awarded at the FSS contract level, whereas OLMs are unknown before an order is placed. Ancillary supplies/services and ODC SINs are for use under all order type CLINs (FixedPrice (FP), T&M, and LH), whereas the Order-Level Materials SIN is only authorized for use under

T&M and LH order CLINs.

The Order-Level Materials SIN is only authorized for use in direct support of another awarded SIN. Price analysis for OLMs is not conducted when awarding the FSS contract or FSS BPA; therefore, GSAR 538.270 and 538.271 do not apply to OLMs. OLMs are defined and priced at the ordering activity level in accordance with GSAR clause 552.238-82 Special Ordering Procedures for the Acquisition of

OrderLevel Materials. Prices for items provided under the Order-Level Materials SIN must be inclusive of the Industrial Funding Fee (IFF).

The value of OLMs in a task or delivery order, or the cumulative value of OLMs in orders against an FSS BPA awarded under an FSS contract, cannot exceed 33.33%.

Strategic Staffing Experts, LLC|15186 Jennerette Lane Woodbridge,VA 22193|571-589-5582|info@strategicse.com|www.strategicse.com

Strategic Staffing Experts, LLC

4. Labor Categories and Rates for Orders

Labor Category Minimum Education and Experience Position Description Rate

Program Manager A bachelor’s degree in human resources management or similar disciplines AND 10+ years of experience in federal Human Capital Management.

OR

15+ years of experience in federal Human Capital management

Programmatic expert with extensive experience supporting strategic HR initiatives and a variety of federal HR functions and services. Provides day-to-day operational oversight and administration of complex HR programs and projects, while ensuring compliance with complex contractual requirements.

Applies advanced management skills, as well as knowledge and experience of applicable authorities in the full range of highly complex HR services.

$139.35

Level II Senior HR Specialist

A bachelor’s degree AND 5+ years of federal HR experience requiring progressively increasing responsibility, at least 3 years of which must be specialized experience in the area in which work is to be performed. Also requires proven administrative skills and experience with HR automated systems.

OR

10+ years of relative Human Resources Experience

Programmatic expert with experience supporting strategic HR initiatives and a variety of federal HR functions and services. Provides overall support for HR programs requiring expert knowledge of federal HR terminology, policy, operations, and procedures. Applies advanced skills, knowledge, and experience of applicable authorities in the full range of highly complex HR services.

Responsible for developing HR strategies and providing advisory services to specialists across the HR enterprise.

May serve as Team Lead over HR Specialist positions.

$120.25

Level I Senior HR Specialist

A bachelor’s degree AND 5+ years of federal HR experience requiring progressively increasing responsibility, at least 3 years of which must be specialized experience in the area in which work is to be performed. Also requires proven administrative skills and experience with HR automated systems.

OR

10+ years of relative Human Resources Experience

Provides expertise for HR programs requiring expert knowledge of federal HR terminology, operations, procedures, and requirements. May perform tasks in any area/s of HR, including policy. Must be capable of completing high-quality work expeditiously under minimal supervision. May act as Team Lead over lower-level positions. May assist in managing contracts, including all financial, labor-related, and contractual information associated with each project.

$101.00

HR Analyst A bachelor’s degree AND 5+ of federal HR experience, at least 3 of which must be specialized experience in the area in which work is to be performed. Position requires proven administrative skills and experience with Human Resources Information Systems.

OR

10+ years of relative Human Resources Experience

Collects and compiles HR metrics and data from a variety of sources including the human resource information system (HRIS) and payroll outputs, management and employee surveys, exit interviews, employment records, government labor statistics, competitors’ practices, and other sources.

Analyzes data and statistics for trends and patterns with attention to recruitment, hiring practices, motivation, turnover, and compliance with employment laws and regulations.

Prepares reports of data results, presenting and explaining findings to senior leadership.

Identifies and recommends reasonable short- and long-term goals, milestones, and benchmarks for key performance metrics.

$91.69

Level II HR Specialist A bachelor’s degree AND 3+ years of federal HR experience, at least 3 of which must be specialized experience in the area in which work is to be performed. Position requires proven administrative skills and experience with HR automated systems.

OR

5+ years of relative Human Resources Experience

Provides high-level skilled support in appropriate functional area/s according to job requirements, delivers high-quality service and deliverables for federal HR programs requiring knowledge of federal HR terminology, operations, procedures, and requirements. May perform tasks in any area/s of HR, including policy. Must be capable of completing high-quality work expeditiously under minimal supervision. May act as Team Lead over lower-level positions.

$81.74

Strategic Staffing Experts, LLC|15186 Jennerette Lane Woodbridge,VA 22193|571-589-5582|info@strategicse.com|www.strategicse.com

Strategic Staffing Experts, LLC

GSA Multiple Award Schedule Contract No.: 47QREA23D000U

Labor Category Minimum Education and Experience Position Description Rate Level I HR Specialist A bachelor’s degree AND 3+ years of federal HR experience, at least 1 of which must be specialized experience in the area in which work is to be performed. Position requires proven administrative skills and experience with HR automated systems.

OR

5+ years of relative Human Resources Experience

Provides expertise for HR programs requiring expert knowledge of federal HR terminology, operations, procedures, and requirements. May perform tasks in any areas of HR, including policy. Must be capable of completing high-quality work expeditiously under minimal supervision.

$68.77

Project Manager A bachelor’s degree or higher in Human Resources Management, Business Administration or management related fields

AND

Project Management Professional (PMP) certified

AND

10+ years of experience providing senior leadership and direction to project management activities, including major organizational transformation efforts, event coordination and communicating with various stakeholders, including those at the executive level, to analyze needs, design, and develop solutions.

Plans, coordinates, and implements projects within the decided-upon budget, timeline, and scope.; diagnose, design, implement, and assess change management strategies and plans in support of overall company initiatives; effectively monitoring and presenting project updates to relevant stakeholders, clients, or project team members.

$136.16

Level II HR Assistant 1 year post HS education from an accredited institution AND 1+ years basic knowledge of federal HR terminology, operations, procedures, and requirements. Experience with automated HR systems is not required; however, experience using word processing software, spreadsheet applications, and other general administrative technologies is required.

OR

2+ years of relative Human Resources Experience

Assists HR personnel in such areas as file/records maintenance, personnel/payroll processing, staffing, recruitment, or other basic HR functions.

$50.57

Level I HR Assistant HS/GED AND 6+ months Basic knowledge of federal HR terminology, operations, procedures, and requirements. Requires 6 months of basic administrative or HR experience. Experience with automated HR systems is not required; however, experience using word processing software, spreadsheet applications, and other general administrative technologies is required.

Assists HR personnel in such areas as casefile records maintenance, electronic OPF scanning and file maintenance and other, basic HR clerical functions.

$45.98