MAS - Capitol Advisors On Technology, LLC - 47QRAA23D007K

GENERAL SERVICES ADMINISTRATION

Federal Acquisition Service

Authorized Federal Supply Schedule FSS Price List

Online access to contract ordering information, terms and conditions, pricing, and the option to create an electronic delivery order are available through GSA Advantage!®. The website for

GSA Advantage!® is: https://www.GSAAdvantage.gov.

Multiple Award Schedule

FSC Groups: Professional Services / Office Management

Contract number: 47QRAA23D007K

Contract period: June 14, 2023 – June 13, 2028

Pricelist current through Modification PS-0006 effective November 12, 2024

CAPITOL ADVISORS ON TECHNOLOGY, LLC

8224 Crest Road

Laurel, MD 20723-1032

Phone: 601.550.9202 http://www.capitol-advisors.com

Contract Administration Source:

Tyrone Taylor, President/CEO

P: 601.550.9202

Email: ttaylor@capitol-advisors.com

Business size: Small Business

SBA Certified Small Disadvantaged Business

SBA Certified 8(a) Firm

8(a) Sole Source Pool (exit date: Jul 16, 2025)

For more information on ordering, go to the following website: https://www.gsa.gov/schedules http://www.capitol-advisors.com/ mailto:ttaylor@capitol-advisors.com

CUSTOMER INFORMATION

1a. Table of awarded special item number(s) with appropriate cross-reference to item descriptions and awarded price(s).

SINs SIN Description

493110RM

493110RM RC

Physical Records Management Services

518210ERM

518210ERM RC

Electronic Records Management Solutions

541611

541611 RC

Management and Financial Consulting, Acquisition & Grants

Management Support, and Business Program and Project Management

Services

54151S

54151SRC

Information Technology Professional Services

OLM

OLM RC

Order Level Materials

1b. Identification of the lowest priced model number and lowest unit price for that model for each special item number awarded in the contract.

Refer to awarded Pricing

1c. If the Contractor is proposing hourly rates, a description of all corresponding commercial job titles, experience, functional responsibility, and education for those types of employees or subcontractors who will perform services shall be provided.

Refer to awarded Labor Categories

2. Maximum order:

518210ERM - $1,000,000

493110RM - $1,000,000

541611 - $1,000,000

54151S - $500,000

OLM - $250,000

3. Minimum order:

$100

4. Geographic coverage:

Domestic

5. Point of Production:

8224 Crest Road, Laurel, MD 20723-1032

6. Discount from list prices or statement of net price:

Government Net Prices (discounts already deducted.)

7. Quantity discounts: None

8. Prompt payment terms:

Net 30 days -- Information for Ordering Offices: Prompt payment terms cannot be negotiated out of the contractual agreement in exchange for other concessions.

9. Foreign items (list items by country of origin):

Not Applicable

10a. Time of delivery:

To Be Determined at the Task Order level

10b. Expedited Delivery:

10c. Overnight and 2-day delivery:

10d. Urgent Requirements:

11. F.O.B. point:

Destination

12a. Ordering address:

Laurel, MD 20723-1032

12b. Ordering procedures:

See Federal Acquisition Regulation (FAR) 8.405-3

13. Payment address:

Laurel, MD 20723-1032

14. Warranty provision:

Not Applicable - Professional Services Only

15. Export packing charges, if applicable:

16. Terms and conditions of rental, maintenance, and repair (if applicable):

17. Terms and conditions of installation (if applicable):

18a. Terms and conditions of repair parts indicating date of parts price lists and any discounts from list prices (if applicable):

18b. Terms and conditions for any other services (if applicable):

19. List of service and distribution points (if applicable):

20. List of participating dealers (if applicable):

21. Preventive maintenance (if applicable):

22a. Special attributes such as environmental attributes (e.g., recycled content, energy efficiency, and/or reduced pollutants):

22b. If applicable, indicate that Section 508 compliance information is available on Information and

Communication Technology (ICT) at: www.Section508.gov/.

23. Unique Entity Identifier (UEI) number:

XL3NAJ6K17P9

24. Notification regarding registration in System for Award Management (SAM) database:

Contractor registered and active in SAM http://www.section508.gov/

APPROVED GSA HOURLY SERVICE RATES

AND

LABOR CATEGORY DESCRIPTIONS

SIN

Labor

Category

Title

Labor Category Description Minimum

Education

Minimum

Years of

Experience

Education

Substitutions

GSA

Price/Hour

541611

518210ERM

493110RM

Project

Manager

Responsible for overall management of contract support operations, possibility involving multiple projects and groups of personnel at multiple locations. Organizes, directs and coordinates the planning and production of all contract support activities. Demonstrates written and oral communication skills. Has authority and responsibility to identify and commit resources required to support effort.

Bachelors 2 Ten (10) years experience

$235.52

541611

518210ERM

493110RM

Senior IT &

Records

Consultant

The Senior IT and Records

Information Management Consultant is responsible for delivering consulting services related to data repositories

(e.g. SharePoint, Email, File Shares, DMS, ECM) and the records and business documents contained in them. These services may include conducting system evaluations

(assessments), development of media-specific file management schema and acquisition assistance through requirements definition, technical solution recommendations and vendor selection; pilot design and implementation, which may include system/solution testing, compliance measurement; and behavioral change management and training activities.

Understanding of infrastructure components, software solutions, business drivers, and emerging technology directions are essential. In a typical engagement, Senior IT and

Records Information Management

Consultants recommend technical solutions for retention, protection and management of documents including

ESI, and/or the eDiscovery, review, and production of information from

Bachelors 20 Twenty Four

(24) years experience

$250.88 those systems for information governance, records and information management, control of sensitive information, regulatory and/or litigation purposes. Senior IT and

Records Information Management

Consultants may identify business and functional requirements, translate them into technical requirements, perform data extraction (utilizing reporting tools, SQL queries, audit and monitoring) and database development, as well as perform data collection, analysis, and presentation

(utilizing SharePoint, Access, Excel, HTML, etc.) services.

541611

518210ERM

493110RM

Senior

Archivist/

Records

Manager

Provide guidance and develop policies to comply with regulations and directives such as those outlined in the

Federal Enterprise Architecture (FEA)

Records Management Profile:

Electronic Records Management and

Recordkeeping requirements checklists. Develop and maintain program management plan and support development of related requirements. Developments or coordinates responses to management audits and assessments. Requires outstanding of organization’s business systems and industry requirements.

Creates process change by integrating new process with existing ones and communicating these changes to stakeholders. Recommends and facilitates quality improvement efforts.

Bachelors 5 Eight (8)

Years experience

$103.32

541611

518210ERM

493110RM

Subject Matter

Expert 2 (SME

2)

Responsible for providing subject matter expertise in areas of consulting, research, acquisition management support and program and project management functional and technical areas. Provides consulting advice, management and strategic planning support. Provides analysis and advisory services to the project and management team when necessary to improve current operation. Serves as a direct consultant to the client in specific areas of functional and technical expertise. Provides innovative approaches in performing

MOBIS related consultative services and applies extensive knowledge of

MOBIS related disciplines and topics to address objectives of programs.

Performs Quality Control (QC) and

Quality Assurance (QA) tasks, when required

Bachelors 8 $129.39

541611

518210ERM

493110RM

Subject Matter

Expert 3 (SME

3)

Responsible for providing subject matter expertise in areas of consulting, research, acquisition management support and program and project management functional and technical areas. Provides consulting advice, management and strategic planning support. Provides analysis and advisory services to the project and management team when necessary to improve current operation. Serves as a direct consultant to the client in specific areas of functional and technical expertise. Provides innovative approaches in performing

MOBIS related consultative services and applies extensive knowledge of

MOBIS related disciplines and topics to address objectives of programs.

Performs Quality Control (QC)and

Quality Assurance (QA) tasks, when required. Provides guidance and supervision to daily support staff.

Demonstrates executive decision-making skills and judgment.

Demonstrates a high level of analytical skills in solving technical and managerial problems.

Bachelors 10 $192.70

518210ERM

493110RM

Program

Manager

Responsible for conceptualizing program goals and methodologies;

plans and acquires necessary resources, assembles program team, facilitates effective communication within and across projects and ensures overall customer satisfaction.

Identifies plans for future programs and projects. Responsible for project implementation. Provides program benchmarking or quality process milestones in order to establish process performance monitoring, evaluation and quality improvement measures and integration into the program.

Bachelors 5 $214.11

541611

518210ERM

493110RM

Administrative

Assistant/

Program

Associate **

Responsible for assisting in program design and implementation, group facilitation, meeting management and group process. Supports a variety of program areas with a general knowledge of community development, organizational development, strategic planning, research and administrative functions.

Associates 2 $69.19

541611

518210ERM

493110RM

Librarian/

Information

Professional

The librarian shall be responsible for all activities related to the management and maintenance of documents and records, ensures that records are organized and classified in the applicable file structures, develops an index for administrative records, indexing, scanning and importing of files, assists individuals in locating and obtaining materials, responds to requests for information from assists individuals in locating and obtaining materials, responds to requests for information from or about the record holdings, and maintains and updates databases/inventories of documents.

Bachelors 4 $63.49

541611

518210ERM

493110RM

Librarian

Technician/

Information

Specialist **

The Librarian Technician shall be responsible for indexing, scanning and importing of files, assists individuals in locating and obtaining materials, responds to requests for information from or about the record holdings, and maintains and updates databases/inventories of documents about the record holdings, and maintains and updates databases/inventories of documents.

Associates 2 $45.60

518210ERM

493110RM

Document

Conversion

Clerk **

The Document Conversion Clerk shall be responsible for converting hard copy and digital documents into a standard format and importing them into a records database. Additional responsibilities may include:

Preparation of hard copy paper documents for scanning, performing responsibilities may include:

Preparation of hard copy paper documents for scanning, performing.

clerical duties associated with filing hard copy documents in appropriate file structure after conversion, duplication of CDs/DVDs, and assisting with the disposition of hard copy documents.

High

School or

GED

1 $31.90

54151S IT Program

Manager

An IT Program Manager oversees a group of related IT projects, ensuring they align with the organization's strategic goals and deliver business value. Their responsibilities include

Program Planning and Strategy, Program Coordination and Integration, Governance and Compliance, Documentation and Reporting, and

Leadership and Team Development.

Leads critical consulting services program management effort.

Develops, directs, coordinates and controls program, technical and administrative activities across the full range of integrated consulting services. Responsible for the execution of the Consolidated program and subordinate projects. Leads and assigns tasks for integrated consulting services, and management or strategy consulting, including evaluations, studies and analyses. Reviews and approves all deliverables. Reviews and approves program financials. Makes critical judgments and provides approval on the resolution of schedule, performance or budgetary issues.

Bachelors 5 $214.11

54151S IT Subject

Matter Expert

(SME III)

Works on complex analytic or program/project problems involving all phases of systems analysis to provide cost effective end-to-end solutions. Analyzes organizational and user needs to determine functional and cross-functional requirements.

Performs functional allocation to identify required tasks and their interrelationships. Supports integrated consulting services, and management / strategy consulting, including evaluations, studies and analyses.

Provides evaluation and analytic support for development and integration tasks, including review of work products for correctness, adherence to the design concept and to user standards.

Bachelors 8 $163.67

54151S SME II The role of an IT Subject Matter

Expert (SME) is to provide deep expertise and guidance in specific areas of information technology. SME

2 involves an advanced Technical expertise in the IT field. Must solve complex issues and provide project guidance and support as well as collaborating within project teams.

Works collaboratively with multi-disciplinary teams. Provide direct analysis and recommendations as required regarding any architecture or related matters. Provides strategic specialized, expert knowledge in one or more areas of architecture, enterprise architecture, Federal

Enterprise Architecture, related methodologies, technical architecture, systems architecture, operational architecture, safety architecture, and business architecture, cloud technology, cloud architecture, cloud migration / transition, cloud deployment, cloud architecture, cloud security, cloud hardware, cloud software, cloud database, cloud networking, cloud applications, cloud operational metrics, cloud optimization, cloud enterprise architecture, cloud maintenance, cloud service level agreements, or any matters related to cloud computing or

Bachelors 5 $122.44 cloud services, particularly in the

Government context. Provides development of architecture or cloud strategy. Provide direct analysis and recommendations as required regarding any architecture, cloud computing or related matters.

Translates concept of operations, system requirements, business requirements, and operational requirements into component architectures. Ensures architectures are consistent with one another and with mission needs, concept of operations, business requirements and program requirement. Provides strategic specialized, expert knowledge in one or more areas of science, engineering, commercial or government operations, business, financial or program management. Manages complex evaluations or analytic efforts performing technical assessments, and preparing comprehensive technical reports in support of large strategic efforts. Provides integrated consulting services, and management / strategy consulting, including evaluations, studies and analyses. Provides independent oversight and review of multidisciplinary tasks providing direction and recommendations for improvement where required. Provides support at all levels of system/business/financial/operational analysis, definition, program planning, system design, development, test, evaluation and deployment.

54151S SME I The role of an IT Subject Matter

Expert (SME) is to provide deep expertise and guidance in specific areas of information technology. SME

1 involves Technical Expertise support and documentation, knowledge management/ training, and incident management. Provides strategic planning and technical expertise to resolve complex problems requiring high-level analytical skills. Provides integrated consulting services, and management / strategy consulting, including evaluations, studies and

Bachelors 3 $100.46 analyses. Provides guidance and consulting support in the areas of technical/strategic business planning, analysis, cost studies, cost/benefit analysis, acquisition planning and strategy, contract management, management analysis, organizational reengineering, project management, and financial analysis.

54151S Data Analyst An IT Data Analyst plays a crucial role in managing and interpreting data to support decision-making processes within an organization. Their responsibilities include data extraction, data cleaning and protection, and data integration.

Provides technical knowledge and analysis of highly specialized applications and operational environments, high-level functional systems analysis, design, integration, documentation and implementation advice on exceptionally complex problems that need extensive knowledge of the subject matter for effective implementation. Participates as needed in all phases of software development with emphasis on the planning, analysis, testing, integration, documentation, and presentation phases.

Bachelors 2 $88.32

54151S Technical

Writer

An IT Technical Writer is responsible for creating clear, accurate, and user-friendly documentation related to technology and information systems.

Responsible for content of technical documentation. Checks author’s document for spelling, grammar and content problems (e.g., missing instructions or sections; redundant or unnecessary sections). Accuracy of content falls under this position or the programmer, depending on the expertise of the editor. Ensures that documents follow the style laid out in the organization’s style guide.

Responsible for maintaining the style guide. Suggests revisions to the style guide as appropriate. Editor may be a technical writer who has moved to this position. Note: This description is for a technical editor in a large software

Bachelors 3 $88.24 house or an editor in a technical lab, which produces papers for publication.

Newsletter, newspaper, or magazine editors should not be matched to this position.

54151S IT Business

Analyst

Key responsibilities include gathering and documenting business requirements, analyzing and optimizing processes, and facilitating effective communication across departments. The analyst collaborates with IT to design solutions that align with business objectives, develops comprehensive documentation, and supports testing and implementation phases. Additionally, they create training materials, monitor industry trends for continuous improvement, and assist in project management to ensure successful delivery of technology initiatives.

Bachelors 3 $82.53

54151S IT Graphics

Specialist

An IT Graphics Specialist focuses on creating and managing visual content specifically within the realm of information technology. This role combines traditional graphic design responsibilities with a strong emphasis on technology and IT-related applications.

Bachelors 2 $63.12

54151S IT Sr.

Instructional

Systems

Designer

An IT Senior Instructional Systems

Designer is responsible for designing, developing, and implementing effective instructional and training systems within an IT environment.

This role focuses on creating educational materials and systems that facilitate learning and skills development, particularly in the context of technology and IT.

Bachelors 5 $101.06

54151S IT Project

Manager

An IT Project Manager plays a critical role in ensuring that technology projects are completed successfully.

Their functional responsibilities typically include: Project Planning and

Initiation, Team Management, Stakeholder Communication, Budget and Resource Management, Risk

Management, and Project Execution and Monitoring. Responsible for all aspects of the development and implementation of assigned projects and provides a single point of contact for those projects. Takes projects from original concept through final implementation. Interfaces with all areas affected by the project including end users, computer services, and client services. Defines project scope and objectives. Develops detailed work plans, schedules, project estimates, resource plans, and status reports. Conducts project meetings and is responsible for project tracking and analysis. Ensures adherence to quality standards and reviews project deliverables. Manages the integration of vendor tasks and tracks and reviews vendor deliverables. Provides technical and analytical guidance to project team. Recommends and takes action to direct the analysis and solutions of problems.

Bachelors 5 $235.52

54151S IT Senior

Analyst

An IT Senior Analyst is responsible for evaluating, improving, and managing IT systems and processes to enhance organizational efficiency and effectiveness. This role typically involves a combination of technical expertise, project management, and strategic planning. Responsibilities include the following: Works collaboratively with multi-disciplinary teams. Provide direct analysis and recommendations as required regarding any quality or related matters. Provides development of quality strategy. Provides in depth understanding of FAR related to quality. Supports development of acquisition strategy. Supports quality management at the program level.

Bachelors 5 $102.43

Provides quality management support for acquisition programs. Provides configuration management guidance for contract management personnel.

Supports in contract and subcontract quality management. Provides guidance for best value assessments for potential contract award. Provides recommendations for overall high-level quality assessments. Provides strategic consulting services in the areas of program/project budget execution services across integrated management and technical disciplines which include: project management, property management, cost analysis, inventory control, supplier relations and budgeting. Provides support for integrated consulting services and management or strategy consulting, including evaluations, studies and analyses. Works with program/project leadership to streamlining business processes to reduce overall program cost and improve efficiencies Tracks overall program/project budget execution rates to ensure all applicable financial goals are achieved. Reports on execution rates as requested by program/project leadership. Develops actionable communication strategies, plans and messages to facilitate facilitates effective planning, coordination and execution among functional teams, project leaders and internal/external stakeholders in support of strategic program/project goals and objectives. Conducts mission/business analyses to ensure a strong understanding of program mandates, goals, objectives, policies and processes as the foundation for conducting a follow-on stakeholder analysis. Characterizes stakeholders as to their management style, information needs and preferred channels and communications strategies.

54151S Project

Associate

The Project Associate will perform the following:

• Maintains overall accountability for achieving program research objectives

• Tracks cost, schedule, and performance/quality metrics of all projects at an enterprise, client-facing level

• Facilitates information flow between the client and project execution teams

• Coordinates with client leadership to meet client process/infrastructure needs

• Supports performance oversight of all personnel, to include task assignments and other activities

• Identifies/evaluates issues/risks affecting research objectives;

proactively recommends resolutions;

escalates, as needed

• Leverages processes, templates, and tools from client to facilitate execution of project management tasks

• Facilitates access to strategic resources (PhD SMEs, research organizations, academic institutions), as needed

Bachelors 1 $60.92

54151S Procurement

Analyst

An IT Procurement Analyst plays a crucial role in managing the acquisition of technology goods and services for an organization. This role involves evaluating vendor proposals, negotiating contracts, and ensuring that procurement processes align with organizational goals and compliance requirements.

Bachelors 2 $113.28

54151S Senior IT

Procurement

Analyst

An IT Senior Procurement Analyst is responsible for overseeing the strategic and operational aspects of technology procurement. This role involves developing and implementing sourcing strategies, managing vendor relationships, negotiating complex contracts, and leading procurement processes. They also focus on budget management, risk assessment, compliance, and continuous improvement, while providing leadership and mentorship to procurement teams and collaborating with various stakeholders to align procurement activities with

Bachelors 5 $156.51 organizational goals. Works collaboratively with multi-disciplinary teams. Provide direct analysis and recommendations as required regarding any acquisition or related matters. Provides development of acquisition strategy. Provides strategic consulting services including advice and assistance to functional area experts on contractual matters in the acquisition planning stages as well as for the management of existing awarded contracts.. Leads budget execution and formulation, analyzing and reporting critical financial data, earned value management, acquisition support and project business portfolio management tasks. Provides guidance and consulting support in the areas of technical/strategic business planning, analysis, cost studies, cost/benefit analysis, acquisition planning and strategy, contract management, management analysis, organizational reengineering, project management, and financial analysis. Supports documentation development for acquisition planning and project management from mission analysis and requirements generation through design, development, production, and deployment. Provides support for integrated consulting services and management or strategy consulting, including evaluations, studies and analyses. Plans, prepares, tracks and maintains acquisition lifecycle documentation.

54151S Computer

Security

Systems

Specialist

An IT Computer Security Systems

Specialist is responsible for managing and enhancing the security of computer systems and data. This role involves implementing and maintaining security infrastructure, conducting risk assessments, developing security policies, and managing user access. Additionally, the specialist monitors security systems, handles incident response, ensures compliance with regulations, and continuously improves security practices. They play a crucial role in

Bachelors 3 $154.16 protecting the organization from cyber threats and ensuring the integrity and confidentiality of its information systems. Under general direction, performs all procedures necessary to ensure the safety of information systems and to protect systems from intentional or inadvertent access or destruction. Interfaces with user community to understand their security needs and implements procedures to accommodate them.

Ensures that user community understands and adheres to necessary procedures to maintain security.

Requires familiarity with domain structures, user authentication, and digital signatures. Conducts accurate evaluation of the level of security required. Requires understanding of firewall theory and configuration.

Must be able to weigh business needs against security concerns and articulate issues to management.

54151S Senior IT

Consultant

An IT Senior Consultant is responsible for providing strategic and technical expertise to guide organizations in their IT initiatives. This role involves leading complex projects, designing and implementing IT solutions, managing client relationships, and ensuring compliance with regulations.

Additionally, the Senior Consultant provides mentorship, drives continuous improvement, and stays updated on industry trends to deliver innovative and effective solutions.

Bachelors 5 $149.87

54151S IT Director An IT Director is responsible for shaping and executing the IT strategy, managing IT operations, overseeing major projects, and driving technological innovation. They ensure that IT services are delivered effectively, align with business objectives, and comply with security and regulatory requirements.

Additionally, they manage budgets, build strong stakeholder relationships, and lead a team of IT professionals while fostering continuous improvement and professional

Bachelors 8 $192.70 development within the IT department.

The Service Contract Labor Standards, formerly the Service Contract Act (SCA), apply to this contract and it includes SCLS applicable labor categories. Labor categories and fixed price services marked with a (**) in this pricelist are based on the U.S. Department of Labor Wage Determination Number(s) identified in the SCLS/SCA matrix. The prices awarded are in line with the geographic scope of the contract (i.e., nationwide).

SCLS Eligible Labor Category SCLS Equivalent Code and Title WD Number

Document Conversion Clerk Document Preparation Clerk = 01070 2015-4281

Librarian Technician/ Information Specialist Librarian Technician = 13058 2015-4281

Librarian/Information Professional Library Administrator = 13054 2015-4281

Administrative Assistant/Program Administrative Assistant = 01020 2015-4281

SIN 518210ERM Vendor Certification for Electronic Records Management Solutions

Proposed Elements of Electronic Records Management Services:

By selecting the below Elements, you are self-certifying you meet NARA’s Universal ERM Requirements for that

Element. Select all Elements that apply.

☒Element 1 - Office Management Applications

☐ Element 2 - Electronic Messages

☐ Element 3 - Social Media

☐ Element 4 - Websites

☐ Element 5 - Photographs (Born-Digital and Scanned Images)

☐ Element 6 - Digital Audio and Video

☒ Element 7 - Structured Data

☐ Element 8 - Shared Drives

Element 1 - Office Management Applications

Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 1. Some example questions to consider are: Which office management applications does your service/solution manage (e.g. Microsoft 365, Google Workspace, etc.)? How do you associate Office

Management documents with a records schedule? How do you apply metadata to Office Management documents?

Capitol Advisors on Technology (CAT) is a technology agnostic services and consulting company and is highly proficient in any technology environment.

In a Microsoft centric organization, we use the SharePoint capabilities of the license level and encourage migration to a more capable level if resources allow. We work with technical staff to implement the tailored configurations, controls, and processes that will ensure compliance with applicable statue, regulation, guidance, and requirements. In some implementations, CAT creates SharePoint libraries and attaches metadata attributes both for RIM and business process support. Files in the library inherit the associated retention and access controls. In other implementations, labels associated with specific retention schedules and access controls are applied.

We are acutely aware of our client’s resource constraints and design systemic solutions that best advantage its aspirations as well as the existing capabilities of its people, policy, processes, and technology infrastructure.

Where needed, we propose designs that combine integrated changes to those components.

We take every advantage of the capabilities of the technology architecture, infrastructure, applications, and tools extant in a client organization. We propose and implement policy, process, and tools to govern and manage records, information, and data consistent with Records Management regulations, OMB Issuances (A130, A-123, A-11) NARA’s Universal ERM Requirements, Regulations, bulletins.

We take a holistic, risk-based, enterprise-wide, realistic approach to our client’s records and information management (RIM) requirements and recognize implementing RIM is first a leadership, then a change management challenge. All this requires deep integration and collaboration with Security, Privacy, Enterprise

Architecture, Configuration Management, Application Program Management, and Chief Data Office. Technical implementation has highest probability of success when these Components are aligned.

Element 2 - Electronic Messages

Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 2. Some example questions to consider are: Which electronic messages does your service/solution manage (e.g. SMS/MMS, iMessage, WhatsApp, social media messages, voicemail, etc.)? Are you able to capture SMS/MMS at the carrier-level? How do you apply metadata to electronic messages? Where are records stored (e.g. managed in the system in which they were created or in a dedicated recordkeeping system)?

Element 3 - Social Media

Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 3. Some example questions to consider are: Which social media platforms does your solution/services capture and manage (e.g. Facebook, YouTube, Instagram, WordPress)? What technology is used to capture social media records? What frequency can your solution/services capture? How do you address changes in what social media platforms allow for capture?

Questions for Element 4 - Websites

Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 4. Some example questions to consider are: What technology do you use to crawl websites? Do you have the capability to capture internal and external sites? What formats do you use for web captures? Can you capture websites in NARA-acceptable formats? What quality assurance processes/tools do you offer?

Questions for Element 5 - Photographs (Born-Digital and Scanned Images)

Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 5. Some example questions to consider are: How do you associate Photographs with a records schedule? How do you apply metadata for categorization and searchability to Photographs?

Questions for Element 6 - Digital Audio and Video

Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 6. Some example questions to consider are: How do you associate Digital Audio and

Video files with a records schedule? How do you apply metadata for categorization and searchability to Digital

Audio and Video?

Questions for Element 7 - Structured Data

Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 7. Some example questions to consider are: What is your approach to managing structured data? Do you offer solutions additional to what the agency uses, work with their current systems, or both?

Capitol Advisors on Technology (CAT) is a technology agnostic services and consulting company and is highly proficient in any technology environment.

CAT works with business process owners, data architects and database designers to develop records and information management strategies that support client business processes and that meet tailored records management requirements based on NIST 800.53 V4/5 and applicable NARA Universal ERM Requirements.

Compliance often requires both technology solutions and changes to Client RIM policy, guidance, and organization business process.

While each implementation of ERM capabilities in structured data systems is unique, key elements of the process are common. CAT focuses on the business processes that create or use the structured data. Records document transactions of business processes. Those records may be stored in a structured format, but they document some transaction of government business. Key elements of CAT’s approach include:

• Fully understand the business process, its transactions, and the structured data that supports those transactions

• Identify the records necessary to document the business process transactions adequately and properly

• Determine the structured data elements necessary to create a full and complete record of the business process transaction

• Create additional columns or tables in the structured data as necessary to capture metadata and retention schedule item pointers.

• If that approach is not feasible, CAT recommends Records Management Application options to store the transaction records with all necessary data elements and metadata to fully comply with NARA’s Universal

ERM requirements.

CAT takes a holistic, risk-based, enterprise-wide, realistic approach to our client’s records and information management (RIM) requirements and recognizes implementing a compliant Records and Information

Management program is first a leadership, then a change management challenge. This is particularly true when integrating new records management capabilities in existing applications. All this requires deep integration and collaboration with Business / Mission owners, Security, Privacy, Enterprise Architecture, Configuration

Management, Application Program Management, and Chief Data Office. Technical implementation strategies have highest probability of success when these organizational components’ interest are carefully aligned.

CAT is acutely aware of our client’s resource constraints and designs systemic solutions that best advantage client’s aspirations as well as the existing capabilities of its people, policy, processes, and technology infrastructure. Where needed, we propose designs that combine integrated changes to those components.

We take every advantage of the capabilities of the technology architecture, infrastructure, applications, and tools extant in a client organization. We propose and implement policy, process, and additional tools to govern and manage records, information, and data consistent with Records Management regulations, OMB Issuances (A130, A-123, A-11) NARA’s Universal ERM Requirements, Regulations, bulletins.

Questions for Element 8 - Shared Drives

Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 8. Some example questions to consider are: What capabilities does your solution/services provide for identifying duplicates? What other organizational methods do you employ for managing shared drives?