Amended_Sections_-_47PM0618R0010_-_6-8-2018.doc

47PM0618R0010

Amendment 01

The following Sections have been amended as follows:

C.4.3.2

Room Rent Guarantee

The TCM shall remit room rent revenue to the GSA on a weekly basis. All room rent payments shall be collected by the TCM and then remitted into a specified U.S.

Treasury Account. As with all of the MRG’s, amounts under and above the MRG level shall be remitted to the GSA. The GSA shall receive 100 percent of all room rent payments collected by the TCM and these payments shall be remitted once, on a weekly basis, as collected. Failure to meet the specified MRG will result in the Contractor being assessed a disincentive dollar for dollar payment to the Government for each dollar below the MRG.

Other Ancillary Conference Center Services Provided

The TCM shall provide or arrange for ancillary needs for all events. Ancillary Services include all other conference center services provided other than food/beverage services and room rental services. It also includes, but not limited to capacity for world-wide broadcasting media overage to various networks, audiovisual and sound systems services, language translation, conventional and wireless telephone equipment rental, internet access, satellite broadcasting, audio-visual recording, floral work, decorating, drayage, and event security. GSA has the delegable right to review and approve ancillary conference center service pricing. The TCM shall provide GSA with the fifty percentage (50%) of the net revenue for Ancillary Conference Center Services as set forth in Section B. Payments to GSA of the percentage of the net revenue for Ancillary Conference Center Services shall be deposit monthly in the GSA designated account.

C.4.3.2

Vending

Vending not specified in this scope that includes selling any services or merchandise is prohibited by the TCM and others in any ITC space unless the TCM receives prior approval from the GSA. The only exception is the RRB/ITC daycare center bookfair. TCM shall not allow vending outside of this scope. The TCM shall establish a policy which will be approved by the GSA in advance.

Equipment Damage/Repairs to Front/Back of the House Supplies/Furniture

Consistent with the “Supplies and Equipment Repair or Replacement” section in the CFM-Other Portion of this scope of work, the TCM shall be solely responsible for maintaining this stock including repair or replacement costs associated with regular conference center use and/or supply misuse including poor maintenance or other damage unrelated to typical age and proper use related damage. Items may be replaced pending GSA approval if extensive damage has taken place. If attendees require additional equipment and/or services, those items can be provided at an additional charge and profitable supplies/services provided will be considered ancillary revenue and will be shared with the GSA.

C.4.4.2

Revenue Collection Activities

The TCM shall collect revenues from transient and monthly parkers, provide all labor to provide valet parking and to track, verify and account for all monies collected. The TCM shall invoice monthly parkers and track payments.

The TCM shall directly deposit all cash revenues daily into a GSA designated U.S. Treasury account. This shall be done via a bonded armor car company that does not deposit monies into their own account. GSA reserves the right to approve or disapprove any armored car company proposed by the TCM before the TCM selects the armored car company for service under this contract. All check and credit card payments shall be deposited into a FDIC insured bank, money market account and within 48 hours remit to the specified U.S. Treasury account after paying all applicable District of Columbia sales and use taxes. Any and all interest earned while funds are in the TCM’s account is considered revenue and shall be remitted to the government.

The TCM shall provide materials, printing and other services to issue monthly parking passes, execute controls, and collect monthly fees for the GSA. The TCM shall maximize transient parking while guaranteeing monthly parking space availability and valet stacked service wait times to 2 minutes.

C.4.4.2

Sale of Parking Permits and Tracking Monthly Parking

The TCM shall sell monthly permits giving preference to tenants, and issue hangtags and electronic gate passes. Each month, the TCM shall sell up to the designated number of monthly federal permits based upon a specific limit determined in the memorandum of understanding between GSA and federal tenants, and the designated number for private-sector tenants based on their license agreements. All federal and private-sector parkers that exceed their agency/organization total allowable number permits are subject to the parking wait list that shall be maintained and updated by the TCM. The TCM shall devise a method to equitably handle requests for replacement of stolen or lost monthly permits. The TCM shall designate a sale location on site within the TCM’s occupied space to sell permits during working business hours (8:00AM to 5:00PM).

Parking Activity Records All parking records, and electronic databases are the property of the GSA and all software, software development and data will be returned over to the custody of the GSA at the final expiration of the contract term and any option periods.

The TCM shall maintain a current monthly parking report that includes all parking activity. The TCM shall honor existing and to be established parking agreements with tenants as reflected in the GSA/Federal agency MOUs and in ITC tenant licenses.

Based upon these agreements, the TCM shall first fulfill these tenant-based requests. All federal and private-sector parkers that exceed their agency/organization total allowable permits are subject to the parking wait list that shall be maintained by the TCM and the TCM shall make direct payments for these monthly permits.

The TCM shall certify monthly and transient parking numbers.

Routine Activity Supplies

The TCM shall provide all materials, printing, artwork, audits, and signage, required to conduct all routine garage activities. The TCM shall conduct ticket audits on a daily basis using a random sample method and shall compare revenue gate activity with monies collected. The TCM shall keep these records for the government and/or GSA audits.

Operating Plan

The TCM shall submit for GSA review and approval an annual garage operating plan. The TCM shall manage and operate the Garage in accordance with the approved annual operating plan.

C.4.4.2

Secured Parking Cage

50 spaces on the B-3 level are secured and blocked from general monthly parking patrons. Access to this space is determined by GSA and is monitored by DHS/FPS. The TCM issues these monthly permits and cleans the area. The TCM includes these parkers in the TCM’s monthly parker report and these parkers represent a portion of some Federal agencies’ total parking allocation.

C.4.11.1 Budget and Finance Overview Functions

Overview

The TCM shall be responsible for the proper and efficient collection, tracking, accounting, depositing, and verification of the Government’s money. The TCM shall be responsible for implementing sufficient internal financial controls to monitor the collection and deposit of all revenue. Revenues from ITC tenants, conference center room rental, and the garage are to be collected and remitted into GSA’s designated U.S. Treasury account.

Budgets shall be submitted according to appropriate Key Program areas and their related deliverables given with each Program description. GSA may request additional reporting in the future.

The TCM shall maintain an “open book” relating to all financial and budget information and shall provide any information as requested by the GSA.

H.3 INDEMNIFICATION

In addition to any other clauses contained in the solicitation, the Contractor shall defend, indemnify, and hold harmless the Government, its officers, agents, and employees from and against any and all loss, liability, suits, actions, demands, judgments, expenses including consulting, expert, and attorney’s fees and claims for injuries to or death of persons or damage to property (Government or otherwise) arising out of any act or omission of the Contractor, subcontractors, or any employee of the Contractor or subcontractors, in any way related to the performance or operations under this contract. Such indemnity shall also include, but shall not be limited to, the failure of the Contractor, the Contractor’s employees, subcontractors, event holders tenants/sub-tenants or agents to comply with the safety and health provisions contained in this contract or otherwise required by law, regulation, or Executive Order. This indemnification extends to any loss, damage, liability, claims, or suits of any nature whatsoever asserted by subcontractors, employees of the Contractor or subcontractor, or any third persons.

H.10 MINIMUM REVENUE GUARANTEES - The Contractor shall pay the Government a disincentive payment that is equal to an amount that is dollar-for-dollar that the Contractor fails to meet the Minimum Revenue Guarantee for the Parking/Garage Operation, Conference Room Rental, Tenant Office Space Licenses, Retail/Food Tenant Space License, the Food/Beverage and Ancillary Services. The Minimum Revenue Guarantee for each, are specified in Section B. Failure of the Contractor to provide to the Government the Minimum Revenue Guarantee will result in: a.) The Contractor paying the Government an amount equal to the missed amount of the Minimum Revenue Guarantee for the CLIN’s.

L.16

VOLUME IV: PRICE PROPOSAL INSTRUCTIONS

2. Other Than Cost and Pricing Data

The Offeror shall submit a other than cost and pricing data in its proposal to determine the reasonableness of costs proposed and to ensure they are fair, adequate and reasonable. The cost proposal shall consist of a cost-element breakdown consistent with the Offeror’s cost accounting system and shall include all supporting explanations or rationale of proposed costs including General & Administrative and Profit. The Offeror shall, follow the format in Section B to provide a breakout of price for each Key Program area including direct labor & direct material costs, labor & material overhead percentages, General & Administrative expenses, and profit as well as clearly identify all subcontracted prices and include the name and address of the proposed subcontractor. Written quotations for all subcontracted services must be included with the cost proposal. For the Base Period and each Option Period, the Offeror shall follow the format in Section B in terms of a total price for each option period.

The Offeror shall break out its proposed profit separately. Through negotiations, the Government will allow a normal profit and all or part of any remaining proposed profit will be allocated towards the award fee pool that is set forth in the Award Fee Performance Evaluation Plan. (Attachment J.14).

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