47PG0118R0007_Admin_Support_Solicitation.pdf

SOLICITATION NUMBER: 47PG0118R0007

SERVICE: Administrative Support Services

LOCATION(S): GSA, PBS, Region 6, Missouri, Kansas, Iowa and Nebraska

PERIOD OF PERFORMANCE: May 1, 2018 – April 30, 2019

SOLICITATION ISSUE DATE: January 26, 2018

OFFER RECEIPT DATE/TIME: February 26, 2018 at 2:00 P.M. CST

QUESTION DUE DATE: February 5, 2018 at 2:00 P.M. CST

SET ASIDE: 100% HUBZONE Set-Aside

NAICS: 561110

SIZE STANDARD: $7.5 Million

NOTICE CONCERNING SOLICITATION

GENERAL SERVICES ADMINISTRATION’S MISSION

The mission of GSA is to deliver the best value in real estate, acquisition, and technology services to government and the American people.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

The General Services Administration (GSA), as a Federal procuring agency, is required to procure and use products containing post-consumer content (recycled material) by the Resource Conservation and Recovery Act (RCRA), Section 6002, Executive Order (EO) 13101, "Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition” and EO 13148, “Greening the Government thru Leadership in Environmental Management.”

EO 13101 also requires Federal agencies to procure and use environmentally preferable and bio-based products.

RCRA Section 6002, EO 13101 and Office of Federal Procurement Policy (OFPP) Letter 92-4 require Federal agencies to develop and implement an Affirmative Procurement Program (APP) to facilitate the procurement of these products.

FAR 23.7 require consideration of environmental factors when purchasing products and services.

Note that FAR 4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. Also, note FAR 52.223-10, which encourages vendors to practice waste reduction.

QUALITY CONTROL PLAN

The Contractor will be required to maintain a quality control program to ensure the requirements of this contract are met. This program shall be created for identifying and correcting deficiencies in the quality of services before performance becomes unacceptable.

The Contracting Officer’s Representative (COR) must accept a completed Quality Control Plan (QCP) prior to the notice to proceed. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation. The QCP must include a strike contingency plan.

SHALL vs. MUST Throughout this solicitation, the terms “shall” and “must” are used. “Shall” and “must” denote the imperative.

They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” and “must” have the same meaning.

NOTE TO OFFERORS

Submit questions to: cole.white@gsa.gov no later than 2:00 P.M. CST on February 5, 2018. Questions received after the cutoff date/time will not be answered.

Submit proposal to: cole.white@gsa.gov no later than 2:00 P.M. CST on February 26, 2018.

Proposals will only be accepted via email.

Notes to offerors: One email shall contain the technical proposal and the price proposal. Your email must include the Solicitation Number clearly identified in the subject line of your email.

The information collection requirements contained in this solicitation/contract, that are not required by regulation, have been approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB control no. 3090-163.

Incumbent Contractor: One Federal Solution, 2560 Huntington Ave, Suite 503, Alexandria, Virginia, 22303

TABLE OF CONTENTS

SECTION A - SOLICITATION/CONTRACT FORM

SECTION B - SUPPLIES OR SERVICES AND PRICES

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SECTION I - CONTRACT CLAUSES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

SECTION A - Solicitation/Contract Form

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

SOLICITATION NUMBER

47PG0118R0007

Cole White 816.278.8151

6P1QC

6P1QC

Services Acquisition Branch Two Pershing Square 2300 Main Street, Kansas City, MO 64108

GSA

PBS Payment Branch P.O. Box 17181 Ft. Worth, TX 76102-0181

Services Section B, Schedule of Services

Terrance Cowley

561110

$7.5 Million

05/01/2018 01/26/2018

02/26/2018

2:00 PM CST

General Services Administration Services Acquisition Branch Two Pershing Square 2300 Main Street, Kansas City, MO 64108

BCFA

SECTION B - Supplies or Services and Prices

B.1 - Description of Services The Contractor shall provide all labor and supervision necessary to deliver the variety of administrative and professional support classifications described herein at various locations in the Heartland Region. Services are currently being provided at each of the locations listed below:

Kansas City Metropolitan Area (majority of contract work) St. Louis Metropolitan Area Topeka, Kansas Des Moines, Iowa Omaha, Nebraska Other areas in the four-state Region as determined by the Government

B.2 - Schedule of Services The anticipated period of performance is as follows (subject to change based on Government need):

Base Period: May 1, 2018 – April 30, 2019 Option Period I: May 1, 2019– April 30, 2020 Option Period II: May 1, 2020 – April 30, 2021 Option Period III: May 1, 2021 – April 30, 2022 Option Period IV: May 1, 2022 – April 30, 2023

The Government reserves the right not to exercise option periods if it it’s determined to be in the best interest of the Government.

B.3 - Offer for Services Please insert a fully loaded per hour price for each position classification on the price sheets provided below. The stated rates shall be fully loaded to include labor, supervision, health and welfare benefits, sick leave, vacation benefits, payroll taxes, profit, overhead, general & administrative (g&a), and any other expenses. The Government reserves the right to order classifications at a later date. Such position classifications will be added via modification and negotiated at time of inclusion. Failure to submit a per hour price for all classifications for the base period and all option years will render your proposal non-responsive and will not receive further consideration for award.

It is the responsibility of the Contractor to ensure they build into their proposal price the necessary costs it will take to meet the performance standards specified.

Offeror should note that not all position classifications appear on a Wage Determination. With this, the solicitation will separate positions into two separate classifications of positions:

a. Professional Positions (those not appearing on a Wage Determination)

b. Service Contract Labor Standards (SCLS) Positions (those where prevailing wage rates are provided within the Wage Determination)

The Government has identified the SCLS classification for each SCLS covered position under this solicitation, these classifications must not be altered by the Offeror. Proposing base hourly rates (take home rates) and/or health and welfare rates for SCLS positions lower that the minimum rate identified in the applicable Wage Determination will result in an automatic rejection of the proposal by GSA, and the proposal will not be further evaluated.

The government anticipates ordering 2,080 hours for each full time position required under this contract. The GSA Form 300 (task order) or SF30 (modification) will specify GSA's requirement, if different. The contractor will be compensated only for all actual hours worked plus observed holidays (if the employee is normally scheduled to work on the holiday). The contractor will not be compensated for hours that employees do not work for scheduled leave, vacation, illness, etc. The contractor shall account for these costs in their fully burdened hourly rates.

B.4 – Professional Position Fringe/Compensation Benefits Offerors shall provide benefits in accordance with standards set forth in the Service Contract Labor Standards Act (formerly known as the Service Contract Act) to all professional positions ordered under this contract. Although benefits for professional positions are not included under the SCLS, offerors shall provide benefits to the professional positions that is equal to, or better than, the required SCLS fringe benefits. Offerors must account for the inclusion of these benefits in their price proposal. Failure to identify associates costs for these professional position benefits will result in an automatic rejection of the proposal by GSA, and the proposal will not receive further evaluation.

Please note, any escalation in the applicable Wage Determinations will not result in a comparable escalation for professional positions. Example, a health and welfare increase from $4.41 to $4.51would allow a contractor to propose a request for equitable adjustment on the SCLS covered positions, but not on the professional positions under this contract.

B.5 - Pricing of Option Periods:

When pricing option periods, Professional Positions shall be priced inclusive of escalation. These prices will be used for the duration of the contract and shall not change unless there is a change in the scope of work. If there is a change made to the scope of work, the contractor will be allowed to submit a request for adjustment in price.

When pricing the base and option periods, SCLS Positions shall be priced without escalation. SCLS Positions shall be priced in accordance with the prevailing wage rates in the respective wage determination for each location.

Offerors shall base their prices for the Base Year and all four (4) Option years off the wage rate provided with the solicitation and any applicable solicitation amendments, and then include applicable payroll taxes, profit, overhead, g&a, and any other expenses.

In the event the option(s) is exercised by the Government, the contract price(s) can be adjusted upward or downward at the time the option is exercised in accordance with the clause entitled "52.222-43 Fair Labor Standards Act and Service Contract Labor Standards Act - Price Adjustment (Multiple Year and Option Contracts)".

Offerors are cautioned that any offer may be rejected as non-responsive if it is materially unbalanced as to prices for the options and the initial contract period. An offer is unbalanced when it is based on prices which are significantly less than cost for some work or prices which are significantly overstated for other work.

The Government has identified the SCLS classification for each SCLS covered position under this solicitation, these classifications must not be altered by the Offeror. Proposing base hourly rates (take home rates) and/or health and welfare rates for SCLS positions lower that the minimum rate identified in the applicable Wage Determination will result in an automatic rejection of the proposal by GSA, and the proposal will not be further evaluated.

B.6 - Price Sheets (Return the completed excel price sheets below with your Price Proposal) The estimated numbers of positions are given below for offeror’s reference in understanding the magnitude of the contract at the time of issuance of solicitation. This number may change at any time, and does not represent a guaranteed minimum or maximum. Additionally, the Government reserves the right to alter the number of positions at any time throughout the life cycle of the contract.

This worksheet must be used to submit your pricing. Submission of any other worksheet will result in the proposal being deemed non-responsive to the solicitation and the proposal will receive no further consideration. Some cells are purposefully locked and are not to be edited. With the exception of locked cells, the Price Sheet must be completed for all positions and for all geographic locations. Failure to completely fill out the Price Sheet will result in the proposal being deemed non-responsive to the solicitation and the proposal will receive no further consideration.

SEE PRICE SHEETS ATTACHMENT TO SOLICITATION

INSTRUCTIONS FOR COMPLETION OF BID SHEETS

1. Read First Tab

a. In this worksheet, enter the percentage amount of payroll taxes, vacation leave, and sick leave applied to each position. For example, 3% FICA, 2% FUTA, 3% vacation, 1% sick etc.

b. Next, identify which hourly rate the percentages of payroll taxes, vacation leave, and sick leave are being applied to. For example, if you are only applying a percentage to the base hourly rate you must identify that; if, you are applying the percentage to the base hourly rate plus health and welfare then you must identify those items.

c. If a percentage amount is entered in the “Other Taxes” row, then the Offeror must identify what that other tax amount is in the appropriate cell of the worksheet. Failure to explain any percentage amount in “Other Taxes” may result in the offeror being considered non-responsive to the solicitation.

2. Geographic Location Tabs (Kansas City, MO; St. Louis, MO; Topeka, KS; Omaha, NE; Des Moines, IA)

a. In these worksheets enter information into the appropriate cells for each position. All amounts entered must be listed as a dollar ($) amount. Some cells contain formulas that will populate information as you enter your dollar figures.

i. Example Only:

1. Base Hourly Rate - $24.88

2. Payroll Taxes – $2.71

3. Health and Welfare - $4.13

4. Subtotal – Will be populated automatically by combining base hourly rate, payroll taxes, and health and welfare

5. Vacation Leave - $0.77

6. Sick Leave - $0.33

7. G&A/OH (Fixed) - $0.42

8. Profit (Fixed) - $0.13

9. Other - $0.00

10. Hourly Fully Burdened Rate – Will be populated automatically by combining subtotal, vacation leave, sick leave, G&A/OH, profit, and other

11. Total Evaluated – Will be populated automatically by multiplying the Hourly

Fully Burdened Rate by the Anticipated Hours by Govt

12. Hourly Overtime Fully Burdened Rate (will not be evaluated) - $44.00

3. For Government Use Only

a. Contains formulas which will populate the information listed automatically by pulling it from the appropriate Geographic Location tabs.

B.7 – General &Administrative, Overhead, and Profit The Government supplied bid sheets (see Section B.6) provide cells for offerors to insert an amount for General & Administrative (G&A), Overhead and Profit for each position classification. While offerors are not prohibited from proposing an initial escalation in these fixed amounts (i.e. an increase from the Base Period to Option Period I to Option Period II, etc), the Government will not adjust these fixed dollar amounts upwards or downwards in the event of a price escalation in accordance with FAR 52.222-43(e). The proposed dollar amounts for these costs will remain fixed for the duration of the contract.

B.8 - Part-time Employees The Government reserves the right to order less than full time employees.

B.9 - Overtime Overtime may at times be required under this contract. A separate order or modification will be issued when overtime is necessary and will be compensated on an hourly rate basis. Offerors shall provide an overtime hourly price in the price sheets.

SECTION C - Description/Specification/Statement of Work

C.1 - General Information and Background The General Services Administration is a federal agency whose Heartland Region is headquartered in Kansas City, Missouri at Two Pershing Square, 2300 Main Street, Kansas City, Missouri, 64108. The Heartland Region consists of four states; Missouri, Iowa, Nebraska and Kansas. The contractor employees provided under the contract will work side-by-side with other federal workers; however their roles will be non-inherently governmental in nature.

The Contractor will be required to provide all management, supervision and manpower to provide services as specified in the contract. The Government shall determine the resource allocations.

The support provided under any purchase is not related to Federal employment requirements nor does it involve temporary help services that may be authorized under 5 CFR Part 300. There is no direct employee-employer relationship between the contractor employees and the Federal Government under any purchase.

The Government anticipates awarding a single award Indefinite Delivery, Indefinite Quantity, contract for these services. Services will be either awarded on a separate GSA Form 300, Standard Form 30 (SF30), or via the GSA purchase card and will specify the quantities/services required at that time.

C.2 - Days and Hours of Operation Days of operation are Monday through Friday. Work shall not be required on the following Federal holidays or on days observed in lieu thereof:

New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day

Holidays that fall on Saturday are observed on the previous Friday. Holidays that fall on Sunday are observed on the following Monday. For all positions, the contractor will be paid for all Holidays if they are normally scheduled to work on that day.

In general, contractor employees are expected to work the hours of 8:00 a.m. – 4:30 p.m., which includes a 30 minute lunch. These hours may be flexible with coordination of the GSA Point of Contact and Contracting Officer and/or COR. GSA core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees must be in attendance.

Contract employee positions, with the exception of the Project Manager, are not required to be back-filled when the contractor filling that position takes leave (ex. vacation leave, sick leave, etc.). If the period of leave exceeds two (2) weeks then the Government reserves the right to request a substitute to fill that position.

Each GSA Form 300 or SF 30 will specify the hours of operation if they differ from the above.

C.3 - Unanticipated Federal Holidays Unanticipated holidays declared by the President will be treated as a Federal Holiday. For all positions, the contractor will be paid for any unanticipated federal holiday if they are normally scheduled to work on that day.

C.4 - Unanticipated Building Closures/Shutdown In the situation in unanticipated closure of the building, employees may be provided the option to make up work through the remainder of the pay period or work in a telework arrangement for the day of building closure, as coordinated with the Government.

If a contract employee is located in a building in which is provided an “optional early dismissal” (typically weather related), the contract employee shall be provide the following options: take leave without pay, leave the building and make up work throughout the remainder of the pay period, use leave provided by contractor, work in an alternative telework arrangement or continue to work as normal.

C.5 - Congressional Appropriation of Funds In the event Congress fails to appropriate funds, contract employees, on a case by case basis, may be required to work. The Contracting Officer will notify the contractor in regard to which positions will be required to work in a Government “shutdown.” The contractor will not be paid for contract employees whom do not work during a “shutdown.” The contractor will be paid for employees whom do work in a “shutdown” situation.

In this event, a stop work order will be issued by the Contracting Officer for those contract employees who are not required to work, in accordance with FAR 52.242-15, Stop Work Order.

C.6 - Telework Some positions under this contract may be eligible for telework. Permission for an employee to telework can only be granted by the Contractor’s Project Manager/Supervisor. The Project Manager is responsible for coordinating with the COR and CO as to whether the particular position may be eligible for telework. Permission to telework shall only be granted if the telework arrangement does not prohibit any normal work activity or services provided to the Government. The contractor shall develop a telework agreement and provide to the COR for comment(s) within 30 days of contract start. The contractor shall maintain a listing of their employees expected telework schedule (including days and hours) and shall be provided upon request by the CO and/or COR. Once the telework plan is approved by the COR, a plan must be in place for each contract employee who teleworks and this will be kept on file by the contractor PM.

When an employee is teleworking, they shall be fully accessible as if they are working in an office setting.

Telework will only be allowed for a contract employee not more than (one) 1 day every two (2) weeks, or for extenuating circumstances such as inclement weather or building closure.

In the event of extenuating circumstances identified by the Project Manager, the Contracting Officer can agree to allow telework in excess of the limit identified above.

C.7 - Project Manager(s)/Supervision The Contractor shall provide full time on-site supervision to assure conformance with the contract requirements.

Not less than one (1) person shall fulfill this role, and will be referred to as the Project Manager of the contract. The contractor may provide additional supervision if they deem necessary.

The Project Manager shall be on site at the GSA Region 6 PBS Headquarters location at all times when the contract work is in progress. The Contractor shall provide all management and supervision as an overhead function (not to be direct charged to GSA). In other words, this cost shall be priced into the proposed prices for each position.

The Project Manager will be required to travel to all locations where contractor employees are located at a minimum of twice (2x) a year. These trips will not be paid for by the Government. They shall be included in the contractor’s overhead. Additionally, since the Project Manager is considered overhead, Government Owned Vehicles may not be used by the Project Manager.

Other responsibilities of Project Manager(s):

a. Project Manager is the individual with overall responsibility for personnel working under this contract.

b. Project Manager may be responsible for assignment of work to their contractor employees in coordination with the GSA point of contact.

c. Shall coordinate with the Government Point of Contact work hours of employees under the contract, start/stop delays, telework arrangements, workspace set-up

d. Shall coordinate with PBS Security team the processing of security clearance for employees under contract as well as removal of employees (collecting of badges, escorting from building, obtaining Government issued equipment, etc.)

e. Keep the Contracting Officer and COR informed of job changes/movement of employees

f. Promote healthy culture and work environment

g. Ensure GSA customer needs are met

h. Have authority to sign modifications to task orders and base contract.

i. Disseminate information to contract employees regarding building closures, inclement weather, suspension of performance, etc.

j. Ensure contract employees’ security clearance(s) are maintained and active throughout the life of the contract.

When the Project Manager is temporarily unavailable to manage the contract effort for a period longer than 48 hours, including absence due to vacation or illness, the Contractor will provide to the CO and COR a written designation of an alternate supervisor, itemizing any limitations in the alternate’s authority. Furthermore, the Project Manager shall carry a mobile device during working hours to be reached when needed, and must be available within 2 hours of contact after normal business hours. The PM must work a minimum of eight (8) hours per day and these eight (8) hours must be between 7:00 am CST and 5:00 pm CST. The PM shall not telework more than (one) 1 day every two (2) weeks unless approved in writing by the CO and/or COR.

C.8 - Supervision of Contractor’s Employees In accordance with the Federal Acquisition Regulation (FAR 37.104) this contract may not be used to provide personal services. GSA’s contract administration and monitoring will not be detailed or continual as to constitute supervision of the contractor personnel. Government personnel may not perform any supervisory functions of contractor personnel. The contractor/Project Manager will be responsible for interviewing, appraising individual performance, scheduling leave or work, or providing direction on how to perform work for contract employees.

The contract personnel assigned to render services shall at all times be employees of the Contractor and under the direction and control of the Contractor. Notwithstanding any other provisions of this contract, the Contractor shall at all times be responsible for the supervision of its employees in the performance of the services required. At no time shall the Contractor personnel be considered employees of the United States Government.

C.9 - Timesheets and Timekeeping In accordance with FAR 16.601(c)(1), appropriate Government surveillance of contractor performance is required to give reasonable assurance that efficient methods and effective cost controls are being used. As part of the Government’s surveillance, the Government has determined it is necessary to require certain timekeeping controls and, as a result, will require the successful offeror to comply with those timekeeping system requirements. If offeror utilizes subcontractor(s) in fulfilling the contract requirements, the contractor and all subcontractor(s) must employ the same time keeping system proposed herein.

The proposed timekeeping system for each contractor/subcontractor must meet the following criteria:

System must provide for automated time-stamp generated upon either (1) contractor employee arrival/departure to/from duty station or (2) login/logout using a Non-Government hosted web-based timekeeping system located at employee duty station. System shall allow for recording a minimum, of four

(4) time-stamps each day (i.e. - arrival, leave for lunch, return from lunch, departure)

System must provide for controls disallowing employees to manually enter time or override automated time-stamp.

System must possess controls that disallow any contract employee from making an arrival/departure or login/logout entry for anyone other than themselves (i.e. - biometric controls, passwords, etc)

System must provide for Project Manager override of the system time-stamps. (This will only be allowable in certain instances when approved by the CO and/or COR).

System must not require installation, interface, or maintenance with Government technology or resources.

System must be able to record time in increments equal to one (1) minute.

The timekeeping system must be able to generate a monthly time sheet (using the Arrival/Departure or

Login/Logout data as recorded via automated time-stamp) for each contract employee which includes, at a minimum, the following information:

o For each day of the month Start Time (Beginning of Work Day) Stop Time for lunch Start Time after lunch Stop Time (End of Work Day)

Total Hours/Minutes Worked o Total Hours/Minutes Worked for each Week o Total Hours/Minutes Worked for each Month o Total Hours/Minutes Worked Year to Date (using Option Period of Performance as “Year”)

Minutes, for the calculations of payment purposes, will be as follows:

0 - 5 minutes 0.00 6 - 11 minutes .1 12-17 minutes .2 18 - 23 minutes .3 24-29 minutes .4 30-35 minutes .5 36-41 minutes .6 42 - 47 minutes .7 48 - 53 minutes .8 54-59 minutes .9

The Government will not pay for additional time worked exceeding the standard hours of the task order.

Timesheets will only be submitted by the prime contractor to the COR. Timesheets will be uploaded to GSA’s secured web based cloud system for review by the COR prior to payment. Only one timesheet shall be submitted for each contract employee. Timesheets for part time employees under this contact, shall only include actual hours worked in performance of this contract and shall not include additional hours.

C.10 - Supplies, Materials and Equipment Furnished by the Government The Government will provide all workstations, normal office supplies, office furniture, telephones, calculators, copy machines, computers, computer software (with the exception of time keeping systems), and other supplies and materials needed to do the work assigned.

The contractor PM shall take inventory of each item of Government owned equipment provided by GSA to their contractor employees. This includes all items described above and shall be made available to the Government CO and/or COR upon request. This shall be provided within 30 days after contract start and updated as required.

Training The Contractor’s employees must have the basic skills needed to perform the duties as required in their position description. The Government will train the Contractor’s employees in the specific, unique requirements of each job.

Training shall be handled in accordance with GSA instructions as issued and modified during the term of the contract. When GSA identifies appropriate training for contractor employees, due to new regulations or technology refresh, GSA will direct the contractor to send appropriate employees to training. GSA will pay for the cost of training. Less formal training or activities may be attended by Contractor employees at the discretion of the CO and/or COR.

Cell Phones The Government reserves the right to issue Government cell phones to contract employees. They will be issued solely at the Government’s discretion and approval, and shall not be used for personal use.

Business Cards The contractor may choose to provide business cards to their employees at their own expense. The Government will not pay for business cards for contractor employees under this contract.

Professional Organizations The Government will not pay for professional organizations for employees. The contractor may elect to pay for these at their own expense.

Project Manager(s) The Government will furnish a work-station(s) with appropriate equipment and supplies for use by the Project Manager. The Government will not furnish the Project Manager with a cell phone or other special office supplies as these will need to be provided by the contractor.

Use of Government Owned Vehicles (GOVs) Contract employees are authorized to use Government motor vehicles solely in performance of this contract for official purposes only. The Project Manager(s) will not be allowed to use Government Owned Vehicles for work under this contract (as the contractor PM shall be considered overhead of the contract).

The Contractor shall be responsible for enforcing suitable penalties for their employees who use or authorize use of such vehicles for other than official Government purposes. Fines imposed on a Contractor employee for an offense committed by him or her are imposed on the employee personally or payment thereof is his or her personal responsibility.

The Contractor shall provide insurance coverage as stated below for use of GOV’s:

The Contractor shall provide and maintain workers, employer's liability, comprehensive general liability (bodily injury), comprehensive automobile liability (bodily injury and property damage) insurance, and such other insurance as the Contracting Officer may require under this contract.

(a) The Contractor shall be liable for, and shall indemnify and hold harmless the Government against, all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the Contractor, its agents, or employees.

(b) The Contractor shall provide and maintain insurance covering its liabilities under paragraph (b) of this clause, in amounts of at least $200,000 per person and $500,000 per occurrence for death or bodily injury and $20,000 per occurrence for property damage or loss. This equates to at least $1,000,000 in automobile liability insurance in which proof must be submitted to the CO and/or COR. This automobile insurance coverage must include coverage for all Government Owned Vehicles that the Contractor may be authorized to use.

(c) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the interests of the Government shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe or (2) until 30 days after written notice to the Contracting Officer, whichever period is longer. The policies shall exclude any claim by the insurer for subrogation against the Government by reason of any payment under the policies. The policy shall also list the United States of America as an additional insured under the comprehensive automobile liability insurance policy.

(d) The Contractor warrants that the contract price includes no cost for insurance or contingency to cover losses, damage, injury, or death for which the Government is responsible under paragraph (a) of this clause.

C.11 - Contractor Travel Contractor travel may be required during performance of this contract. Such travel is subject to approval of the Contracting Officer and/or COR and shall be in accordance with Joint Federal Travel Regulations (JFTR) and GSA Travel Policy. Travel costs for per diem and hotel rates will be reimbursed to the contractor in accordance with JFTR. Reimbursable travel costs do not include any overhead, G&A, profit, and any additional expenses. All travel costs will be placed on a separate task order, modification, or the vendor shall accept the Government purchase card as reimbursement after the travel has occurred. Additionally, all travel shall be pre-approved by Contracting Officer and/or COR before an employee travels under performance of this contract. Travel for the contract employee shall not be paid in advance to the contractor. Reimbursement will be provided upon completion of the travel and, in order to verify actual costs, receipts for the travel may be requested by the paying official.

C.12 - Scheduling Work Work hours shall be scheduled in cooperation with the GSA Point of Contact (POC) for the task order. Non-work periods, including absences due to sick or personal leave, shall be communicated with the POC. The POC will be a Government employee working in the same area/division as the contractor employee, however, they in no circumstance will supervise or direct contractor employees. Final approval of contractor leave is the sole authority of the contractor PM.

C.13 - Basic Ordering Guidelines Services will be requested and controlled by means of task orders which will delineate specified classifications required by GSA.. The Contractor shall be responsible for delivering all end-items specified in the task orders.

Commencing work without a signed GSA Form 300 or SF 30 puts the contractor at risk of not being paid.

The government anticipates ordering 2,080 hours for each full time position required under this contract. The GSA Form 300 (task order) or SF30 (modification) will specify GSA's requirement, if different. The contractor will be compensated only for all actual hours worked plus observed holidays (if the employee is normally scheduled to work on the holiday). The contractor will not be compensated for hours that employees do not work for scheduled leave, vacation, illness, etc. The contractor shall account for these costs in their fully burdened hourly rates.

C.14 - Deliverables The contractor/Project Manager will be required to provide a monthly status report to the Contracting Officer and COR in electronic format (Microsoft Excel). The reporting requirements consist of a monthly status report which will include at minimum, columns designating the following information:

- PDN (Assigned by Government on Task Orders)

- Task Order number

- Employee Name

- Job Classification/Position

- Department/Location of employee in GSA

- Government Point of Contact in Department/Location (assigned by Government on Task Order)

- Number of Hours worked each month/per employee

- Dollar Amount obligated to Task Order at time of award

- Dollar Amount Billed Each Month continuous (.i.e. Oct, Nov, Dec)

- Dollar Amount Remaining on Task Order

- Number of Hours Ordered under Task Order

- Number of Hours Remaining on Task Order

- Expiration Date of Task Order

- Any unfilled positions on contract (denoted with “unfilled”)

Other deliverables, other than the spreadsheet listed above include:

Telework plan Government inventory equipment list;

Quality Control Plan (QCP) which includes strike contingency plan; and A list of telephone number(s) where an authorized representative may be contacted seven (7) days per week at any hour of the day or night to provide required services.

These items must be approved the COR. The QCP shall be provided yearly after the base QCP is submitted and approved and before the start of an option period.

C.15 - General Qualifications of Contract Personnel All employees must meet the minimum qualifications of the specified classifications. Employees must be clean and neat in appearance; (business casual is required) and must be able to read, write, and speak English. In addition, the contract employees shall be computer literate and capable of using MS Office, Google Mail, and Google Mail applications.

The contract shall be fully staffed beginning the first day of work under the contract, unless authorized by the CO.

The Contractor staff should also be familiar with the building’s Occupancy Emergency Plan, which includes shelter in place program. Further information on the program shall be provided by the Government.

C.16 - Qualifications of Supervisory Employees Supervisory contract employees shall have a minimum of 3 years of experience in the last 5 years in managing similar types of contracts. At the discretion of the CO, formal training may be substituted for experience.

C.17 - Position Classifications This list encompasses all positions that can be readily identified at this time. If other tasks become necessary, the contract will be modified to add additional positions and negotiated with the contractor. The purpose of this contract is to provide support services to GSA. Each individual position listed below may or may not be utilized during the performance of this contract.

The Government has identified the SCLS classification for each SCLS covered position under this solicitation, this classification must not be altered by the Offeror. These positions are bound to the requirements of the Department of Labor Wage Determination(s).

See following pages for all position descriptions necessary at this time.

For information purposes, each professional position description below includes the comparable Federal GS wage grade. This does not preclude offerors from submitting proposals that deviate from the identified GS wage grade.

C.17.1 - Administrative Assistant

The employee will serve as an Administrative Assistant for a Division or Office Staff for GSA in the Heartland Region. This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division or Office.

Monitors and maintains existing internal administrative, clerical and information systems for the Division or Office. Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line. Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing. The person may also be responsible for management and input of the time cards for approximately 30-50 associates.

Employee may serve as the focal point and information resource for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures.

Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements. Employee implements and monitors approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization.

May perform and/or coordinate with other administrative or contract personnel (ex. clerical, secretarial) within other Divisions, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff;

maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director.

Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed.

Minimum Qualifications: Three or more years in an administrative capacity, preferably with a Government agency or contractor.

SCLS equivalent: 01020 – Administrative Assistant

C.17.2 - Budget Analyst

The employee should have knowledge of budgetary processes and automated systems necessary to monitor and manage the office budget. They will use their knowledge and skills in applying the principles, practices and methods of budget execution to monitor whether obligations, expenditures, and requested allotments are within funding limitations in the approved budget. Employee should have knowledge of budgetary and financial relationships with workloads of organizational components to determine whether funds are being obligated and expended in accordance with goals and objectives of the Field Office’s (FO’s) annual work plan with supervisor or manager’s advice and guidance.

Should have a practical knowledge of the organizational structure, programs and work methods of components budgeted for, to determine whether funding needs are in line with program plans and should be familiar with MS Office.

Duties:

Performs budget administration functions in the monitoring, and review of the Field Office (FO) budget for buildings, including personnel, repair and alteration (R&A) projects, utilities, reimbursable work authorizations, and services.

Reviews and provides information and/or data to the Field Office Director (FOD) and individual building managers in support of the annual budget.

Reviews and provides information and/or data to the FOD on the annual FO budget. Researches, compiles and summarizes data concerning personnel salaries and expenses and similar object class and line item information needed for execution of the budget.

Monitors and tracks obligations and expenditures in the financial management systems for support functions throughout the execution phase of the annual operating budget and ensures reconciliation between all reporting systems. Works with the FOD and building managers to ensure timely obligation and commitment of funds. Upon direction from a supervisor or manager, reports variations in excess of accepted funding limitations to activity managers.

Recommends cost-transfer of funds between object class and function codes under the same appropriations. Prepares data summary for inclusion in routine and special reports on budget execution.

Tabulates cost data on individual projects/building (i.e., Logistic Management Institute (LMI) and industrial data) to illustrate the effect of changes in levels of funds. Compiles information in the correct format and prepares clarifying information (i.e., graphs, charts and other visual aids).

Develops budget reports for Budget Activities (BA-80, BA-60, BA-61) for use and tracking purposes of the PBS Field Offices and their staff.

At times may be required to have customer interaction when working through budget duties.

Serves as PBS budget analyst liaison between OCFO budget analysts and Contractor issues.

Experience: Employee should have at least three years of work experience performing work comparable to that identified above.

SCLS equivalent: 01013 – Accounting Clerk III

C.17.3 - Purchasing Assistant I (Professional)

This position involves assisting in clerical and technical work that supports the procurement of supplies, services, and/or construction. The Purchasing Assistant will work closely with Contract Specialists, Contracting Officers, and Government Purchase Cardholders to assist in the preparation, control and review of contract documents and reports, verification or abstraction of information contained in contractor bids/proposals; contacting vendors to get status of orders and expedite delivery; maintaining various procurement files; entering and reconciling purchase requests or procurement obligations within agency procurement and financial systems; resolving a variety of shipment, payment, or other discrepancies; or performance of other similar work in support of procurement programs and operations.

This employee will spend a large portion of their work inputting and reconciling data within the contract writing, procurement, and financial systems used within PBS. The employee needs to be able to proficiently multitask and work in a repetitive environment.

Requirements:

Individual must have a practical knowledge of procurement procedures, operations, regulations and programs and must be proficient with MS Office and Google programs. The employee shall also be detail oriented.

Experience: At least one (1) year of equivalent experience with a Government procurement agency or a Government procurement contractor is preferred.

Comparable Federal Grade Level: GS-7

C.17.4 - Purchasing Assistant II (Professional)

This position involves independently completing pre-and post-award functions for the most basic procurement activities in support of a Contracting Officer. Within these basic, repetitive procurement actions, examples of tasks include working with Program Office employees to capture requirements and obtain estimates, completing market research, development of acquisition plan(s), drafting Justification and Approvals (J&A’s), preparing Determination and Findings (D&F’s), verification or abstraction of proposal information, researching and resolving payment or delivery discrepancies, and maintaining various procurement files. Other similar work in support of procurement programs and operations may be required.

This employee will input data into the contract writing system and other procurement systems used within PBS. Further, the position requires the employee to obtain proficiency with the procurement systems sufficient to provide ad hoc support, as needed, to the Contract Specialists and Contracting Officers.

The employee needs to be able to proficiently multitask.

Requirements:

Individual must have a practical knowledge of procurement procedures, operations, regulations and programs, and must possess strong computer software skills. The employee shall also be detail oriented.

Experience: At least two (2) years of equivalent experience with a Government procurement agency or a…