Scope of Work.pdf

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United States General Services Administration

100% Construction Documents Date of Order: 05/20/19 Order No. 47PF00-19F-0523 Contract No. GS-05-P-17-SC-D-0003 Work Order: 201

PCN: SIN00029

Interior Marble Stabilization Project Grant Federal Building & U.S. Courthouse 204 S. Main Street South Bend, Indiana 46601

BY: Bailey Edward Design, Inc.

35 E Wacker Drive Suite 2800 Chicago, IL 60601 312-440-2300

BED Project No. 17005-18-06 DATE: November 14, 2019

TABLE OF CONTENTS

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Interior Marble Stabilization Project PCN: SIN00029 Grant Federal Building & U.S. Courthouse South Bend, Indiana

TABLE OF CONTENTS

DIVISION SECTION TITLE PAGES

THRU

01 GENERAL REQUIREMENTS

01 10 00 Summary 01 10 00 - 03 01 14 00 Work Restrictions 01 14 00 – 03 01 22 00 Unit Prices 01 22 00 – 03 01 25 00 Substitution Procedures 01 25 00 - 03 01 29 00 Payment Procedures 01 29 00 - 06 01 31 00 Project Management and Coordination 01 31 00 - 11 01 32 00 Construction Progress Documentation 01 32 00 - 11 01 32 33 Photographic Documentation 01 32 33 - 04 01 33 00 Submittal Procedures 01 33 00 - 10 01 35 10 Historic Building Treatment Procedures 01 35 10 - 08 01 35 25 Fire Prevention & Protection in Construction, Alteration, and

Demolition Projects 01 35 25 - 07

01 35 26 Safety and Health 01 35 26 - 06 01 35 53 Security Regulations 01 35 53 - 08 01 40 00 Quality Requirements 01 40 00 - 10 01 42 00 References 01 42 00 - 06 01 50 00 Temporary Facilities and Controls 01 50 00 - 05 01 60 00 Product Requirements 01 60 00 - 04 01 73 00 Execution 01 73 00 - 10 01 73 29 Cutting and Patching 01 73 19 - 03 01 74 19 Construction Waste Management and Disposal

Forms 1 - 8 01 74 19 - 06

01 77 00 Closeout Procedures 01 77 00 - 06 01 78 23 Operation and Maintenance Data 01 78 23 - 10 01 78 39 Project Record Documents 01 78 39 - 05

04 MASONRY

04 01 40 Marble Repair & Cleaning 04 01 40 - 12

SUMMARY 01 10 00

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SECTION 01 10 00 – SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work under separate contracts.

5. Access to site.

6. Coordination with occupants.

7. Work restrictions.

8. Specification and drawing conventions.

1.3 PROJECT INFORMATION

A. Project Identification:

1. Project Name: Interior Marble Stabilization

2. Project Region: Region 5

3. Building/Facility Name: Robert A. Grant Federal Building & U.S. Courthouse

4. Building/Facility Number: IN0096ZZ

5. Building/Facility Address: 204 S. Main Street, South Bend, IN 46601

B. Owner: The United States of America, as represented by the U.S. General Services Administration (GSA), Region 5, Public Buildings Service (PBS), referred to in the Specifications as the Owner.

1. Contracting Officer: A Contracting Officer (CO) will represent the Owner with respect to the Contract. The CO for this Project is:

Bridgette Fed-Jasper, Contracting Officer U.S. General Services Administration Acquisition Management Division 230 South Dearborn Street

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Chicago, IL 60604-1505

2. Contracting Officer’s Representative: The Contracting Officer may delegate certain administrative and technical responsibilities to Contracting Officer's Representative (COR). The COR for this Project is:

Jeffrey Pavur Supervisory Architect U.S. General Services Administration GSA/PBS Southern Service Center Operations Division 230 South Dearborn Street, Suite 3600 Chicago, IL 60604-1505 312-353-1332

3. Building Manager: The building manager will be responsible for the administration, operation, and maintenance of the building during construction. The Building Manager is:

James Morrison Building Management Specialist, Northern Indiana Field Office SIL/IN Property Management Operations Branch GSA/PBS Southern Service Center Operations Division Great Lakes Region 204 South Main Street, Room 007 South Bend, IN 46601 574-236-8276

a. The Contracting Officer will delineate the status of the building manager relative to the Project prior to the preconstruction conference.

C. Architect: The design professional retained by the Owner to provide architect-engineer services, as defined by State law, with respect to the Contract. References in the Contract to architect, architect-engineer, engineer, design professional in responsible charge, or similar terms shall be understood to mean Architect as defined in this Paragraph. The Architectural Firm / Architect for this Project is:

Bailey Edward Design, Inc.

35 E. Wacker Dr., Suite 2800 Chicago, IL 60601 Attn: Tim Scovic

(312) 789-4014

1.4 WORK COVERED BY CONTRACT DOCUMENTS

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A. The Work of this Contract is defined by the Contract Documents and consists of the following:

1. Repair and stabilization of interior marble wall panels at first floor, mezzanine, second floor, and third floor corridors.

1.5 WORKS UNDER SEPARATE CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts. Coordinate the Work of this Contract with work performed under separate contracts.

B. Concurrent Work: Owner may award separate contract(s) for construction operations / repair. Those operations may be conducted simultaneously with work under this Contract.

1.6 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Depending upon availability, space on the premises may be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government. Arrange and gain approval for use of this space through the Building Manager.

2. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis or on a pre-scheduled basis coordinated with the Building Manager.

3. Driveways, Walkways and Entrances: Keep driveways, parking garage, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Comply with directions of Owner's authorized personnel.

a. Schedule deliveries and construction waste removal to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries and construction waste removal to minimize space and time requirements for storage of materials and equipment on-site.

4. Parking may be available to the Contractor during unoccupied hours (see section 1.8.C) in the parking garage. Coordinate and obtain permission for same with Building Manager/office. No parking, however, will be available on site during occupied hours of the building (See section 1.8.B). The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site during occupied hours.

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5. During construction protection of grass and landscaping shall be maintained. If grass and landscaping damaged they shall be restored.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

D. Access entrance shall be coordinated with direction of traffic. Existing irrigation system is located at the suggested lay down area. This system shall be demonstrated as functional prior to lay down. The irrigation system shall be protect during construction. When construction completed contractor to demonstrate irrigation is functional. If irrigation is damaged during construction contractor to repair at no expense to owner.

1.7 COORDINATION WITH OCCUPANTS / TENANTS

A. Full Owner Occupancy: Owner will occupy site and existing building / premises during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's or Building Tenants day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify the Owner not less than 72 hours in advance of activities that will affect Owner's operations.

3. Protect physical environment of tenant occupied areas during construction operations.

B. Owner Access to Completed Areas of Construction: Owner reserves the right to occupy place and portions of the Work, prior to Substantial Completion of the Work. Such occupancy shall not constitute acceptance of the total Work.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and other requirements of authorities having jurisdiction.

B. Owner occupied Work Hours: 7am to 5pm, except as otherwise indicated.

1. Weekend Hours: After hours work can be scheduled through the GSA Property Management Office.

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2. Hours for Utility Shutdowns: Utility shutdowns need to be scheduled through the GSA Property Management Office.

3. Hours for Core Drilling or other noisy activity: Any and all activities that produce disruptive noises will need to be scheduled for after hours.

C. Contractor’s General Working Hours: The building shall be generally available to the Contractor during Government Unoccupied Hours (night) between the hours of 6:00 PM and 6:00 AM, and during weekends and holidays.

1. Weekend Hours: shall be coordinated with the building manager.

2. Hours for Utility Shutdowns: shall be coordinated with the building manager.

3. Hours for Core Drilling or other noisy activity: shall be coordinated with the building manager.

4. Contractor's Required Work During Unoccupied Hours (5pm to 7am) shall be at no additional expense to the Owner.

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner’s Representative and Building Manager not less than 72 hours in advance of proposed utility interruptions.

2. Obtain Building Manager's written permission before proceeding with utility interruptions.

E. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner/Tenant occupancy with Owner.

1. Notify Owner’s Representative and Building Manager not less than 72 hours in advance of proposed disruptive operations.

2. Obtain Building Manager’s written permission before proceeding with disruptive operations.

F. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

G. Controlled Substances: Use of tobacco products and other controlled substances within the existing building and on the Project site is not permitted.

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

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1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on the Drawings are described in detail in the Specifications. One or more of the following are used on the Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specification Sections.

2. Abbreviations and Symbols: Materials and products are identified by abbreviations and symbols published as part of the U.S. National CAD Standard and scheduled on Drawings. Refer uncertainties as to meaning of abbreviations and symbols to the Contracting Officer for clarification before proceeding.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 10 00

WORK RESTRICTIONS 01 14 00-1

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SECTION 01 14 00 - WORK RESTRICTIONS

PART 1 – GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises.

Provide documentation to the Government prior to the commencement of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

3. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

4. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

5. Maintain existing building in a safe and weather-tight condition throughout the construction period.

Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

6. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

7. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government. Arrange and gain approval for use of this space through the Contracting Officer.

8. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of 7:00 a.m. to 6:00 p.m.

9. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

10. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

11. Smoking is not permitted in or around the building, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-74.

12. No parking will be available on site during working hours for building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

WORK RESTRICTIONS 01 14 00-2

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13. Cell Phones: Contractor is to provide company cell phone during this contract. All cell phones to be “on vibrate” at all times. If a telephone begins audibly ringing, the building guards will take the cell phone and hold until the end of the working day prior to the con-tractor leaving the property. Cell phones are only permitted in construction area and contractor’s office space.

14. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

15. Permits: Refer to FAR 52.236-7

16. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

17. Coordinate with the GSA Building Manager and the COR for site access.

18. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

19. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

20. Protect building site from flying debris.

21. Building does not have space for a dumpster during business hours. Dumpster must be removed from site by the start of each business day.

22. Coordinate with your building manager and/or security office as to the use of cameras in the building.

1.2 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction.

Cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

B. The Government reserves the right to occupy, place, and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays.

7:00-AM to 5:00-PM

WORK RESTRICTIONS 01 14 00-3

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B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

2. Cutting and Patching

3. Hot Work

4. Work on Fire Alarm and Fire Sprinkler Systems

5. Building shutdowns

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

PART 2 - PRODUCTS (NOT APPLICABLE)

PART 3 - EXECUTION (NOT APPLICABLE)

END OF SECTION 01 14 00

UNIT PRICES 01 22 00

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SECTION 01 22 00 – UNIT PRICES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for unit prices.

1.3 DEFINITIONS

A. Unit price is an amount incorporated into the Contract; applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work; added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.4 PROCEDURES

A. Unit prices include all necessary material plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

B. Unite prices for Demolition include all cost necessary for complete removal, legal disposal, appropriate demolition methods, any necessary equipment / machinery, delivery, labor, insurance, applicable taxes, overhead, and profit for all work associated with the unit price of Demolition.

C. Measurement and Payment: Refer to Drawings and applicable specification sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections.

D. Owner reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner's expense, by an independent surveyor acceptable to Contractor.

E. List of Unit Prices: A schedule of unit prices is included in Part 3. Drawings and applicable specification sections contain requirements for materials described under each unit price.

F. The Owner or Contractor shall not be precluded from separately negotiating a price for work in lieu of a submitted unit price.

PART 2 - PRODUCTS (Not Used)

UNIT PRICES 01 22 00

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PART 3 - EXECUTION

3.1 UNIT PRICE SCHEDULE

A. Unit Price No. 1: Epoxy Crack Injection Repair

1. Description: Provide a unit price for epoxy crack injection repair at interior marble panels.

2. Measurement: Per Linear Feet

3. Base Bid Quantity: See Documents

B. Unit Price No. 2: Mortar Patch at Marble Panels

1. Description: Provide a unit price for mortar patches at interior marble panels.

2. Measurement: Per Square Foot

3. Base Bid Quantity: See Documents

C. Unit Price No. 3: Remove and Reset Loose Marble Panel

1. Description: Provide a unit price for removal and resetting of loose interior marble panels.

2. Measurement: Per Square Foot

3. Base Bid Quantity: See Documents

D. Unit Price No. 4: Remove and Reset of Broken Marble Pieces

1. Description: Provide a unit price for removal and resetting of broken marble pieces.

2. Measurement: Per Square Foot

3. Base Bid Quantity: See Documents

E. Unit Price No. 5: Remove Adhesive Material from Marble Surface

1. Description: Provide a unit price for removal of adhesive material from marble surfaces.

2. Measurement: Per Square Foot

3. Base Bid Quantity: See Documents

END OF SECTION 01 22 00

SUBSTITUTION PROCEDURES 01 25 00

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SECTION 01 25 00 - SUBSTITUTION PROCEDURES

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

A. Section includes administrative and procedural requirements for substitutions.

A. Substitutions: Contractor-proposed and Owner-approved changes in products, materials, equipment, and methods of construction from those required by the Contract.

B. The following are not considered to be requests for substitutions:

1. Substitutions requested during the bidding period and accepted by Addendum prior to award of the

Contract.

2. Revisions to the Contract Documents directed by the Owner.

3. Specified options for products and construction methods included in the Contract Documents.

4. The Contractor's determination of and compliance with governing regulations and orders issued by governing authorities.

5. Value Engineering change proposals.

1.4 SUBSTITUTION REQUEST PROCEDURES

A. Substitution Requests: Submit PDF electronic file of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A or Owner approved format.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information including a list of changes or modifications needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable

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Grant Federal Building & U.S. Courthouse South Bend, Indiana design characteristics, warranties, and specific features and requirements indicated. Indicate deviations from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Detailed explanation of how the Contractor's schedule would be affected if the Owner accepts the proposed substitution, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letters from source companies contacted, on source companies' letterhead, stating date of receipt of purchase order request and lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the Contract

Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

B. Owner's Action: If necessary, the Owner will request additional information or documentation for evaluation. Owner will notify Contractor of acceptance or rejection of proposed substitution.

1. Forms of Acceptance: Formal Change Order / Modification of Contract.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions: Submit requests for substitution immediately upon discovery of need for change but not later than 45 days prior to time required for preparation and review of related submittals.

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B. Conditions: Owner will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Owner will return requests without action, except to record noncompliance with these requirements:

1. Requested substitution has no adverse effect on Owner's interests or offers Owner a substantial advantage in quality, cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

2. Requested substitution does not require extensive revisions to the Contract Documents, or circumstances justify the need for such revisions.

3. Requested substitution is consistent with the Contract Documents and will produce indicated results.

4. Requested substitution provides sustainable design characteristics that specified product did not provide for achieving LEED prerequisites and credits.

5. Substitution request is fully documented and properly submitted.

6. Requested substitution will not adversely affect Contractor's construction schedule, or other circumstances justify such adverse effect.

7. Requested substitution has received necessary approvals of authorities having jurisdiction.

8. Requested substitution is compatible with other portions of the Work.

9. Requested substitution has been coordinated with other portions of the Work.

10. Requested substitution provides specified warranty.

11. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

END OF SECTION 01 25 00

PAYMENT PROCEDURES 01 29 00

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SECTION 01 29 00 - PAYMENT PROCEDURES

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

B. Application for Payment: Contractor invoice and request for progress payment, with substantiating information consistent with approved schedule of values.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate work branches and subordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Construction progress report forms.

c. Submittal schedule.

d. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to OCR at earliest possible date but no later than 14 days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values correlated with each phase of payment.

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a. Unless otherwise indicated in the Contract Documents, the identification of separate phases of the Work does not constitute a requirement for separate Owner acceptance and issuance of final payment for each identified separate phase.

B. Format and Content: Use the work breakdown structure from the CPM schedule or the Project

Manual table of contents as a guide to establish work branches for the schedule of values.

Provide at least one work branch for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project Name and location

b. GSA Contract Number

c. Project Region: Region 5

d. Building/Facility Name

e. Project Control Number

f. Contractor's name and contact information.

g. Date of submittal

2. Using AIA Document G703 Continuation Sheet (or approved equal by Owner), arrange the schedule of values in tabular form with separate columns to indicate the following for each work branch and subordinate line item listed:

a. Related Specification Section

b. Description of the Work

c. Modifications that affect value

d. Dollar value of the following, as an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent

1) Labor

2) Materials

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple subordinate line items for work branches with values in excess of five percent of the Contract Sum.

4. Round amounts to nearest whole dollar; total shall equal the Contract sum.

5. Provide a separate line item in the schedule of values for each work branch where

Applications for Payment may include materials or equipment purchased or fabricated and stored but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

6. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

7. Schedule Updating: Update affected work branches and subordinate line items and resubmit the schedule of values before the next Application for Payment when Modifications result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. Requirements for Applications for Payment are governed by the FAR contract clauses included in this Contract.

1. The Contracting Officer will delineate the requirements for Applications for Payment.

B. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and OCR and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

C. Payment Application Times: Submit Application for Payment to Owner by the seventh day of the month. The period covered by each Application for Payment is one month, ending on the last day of the preceding month.

1. Submit draft copy of Application for Payment along with construction progress report seven days prior to due date for review by Owner. Provide documentation evidencing the cost of work performed to be included in the Application for Payment. Resolve questions resulting from Owner review of draft Application for Payment and construction progress report prior to submitting Application for Payment.

D. Application for Payment Forms: Use form acceptable to Owner as form for Applications for

Payment.

1. Itemize total value of Contract and value of completed work and stored materials as of effective date of previous Application for Payment for each work branch and subordinate line item included in the latest approved schedule of values. For work performed after effective date of previous Application for Payment and on or before effective date of current Application for Payment, also itemize value of materials, labor, and equipment and value of materials stored on-site and off-site for each work branch and subordinate line item included in the current Application for Payment.

2. Submit completed GSA Forms 184, 184a, and 184b Construction Progress Report as attachment to each Application for Payment.

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3. Include project information items identified in FAR with each Application for Payment, unless such information is available from the Central Contractor Registration (CCR) database.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. OCR will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Application for

Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Application for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by application.

F. Stored Materials: On an item-by-item, case-by-case basis, if allowed by the Contracting

Officer, include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored but not yet installed. Differentiate between items stored onsite and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Application for Payment.

b. Value of previously stored materials put in place after effective date of previous Application for Payment and on or before effective date of current Application for Payment.

c. Value of materials stored since effective date of previous Application for Payment and remaining stored as of effective date of current Application for Payment.

G. Transmittal: After approval of the “pencil” draft application for payment, submit three signed and notarized original copies of each Application for Payment to OCR, by a method ensuring receipt within 24 hours. Each copy shall include related attachments as required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to

Owner.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment after Notice to Proceed include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (startup if not final).

4. Products list (preliminary if not final).

5. Schedule of unit prices.

6. Submittal schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

10. Initial progress report.

11. Report of preconstruction conference.

12. Certificates of insurance and insurance policies.

13. Performance and payment bonds, including evidence of full payment to surety.

14. Data needed to acquire Owner's insurance.

J. Application for Payment at Substantial Completion: After Owner issues the Certificate of

Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Substantial Completion issued previously for

Owner occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with release(s) of claims and supporting documentation not previously submitted and accepted, including, but not limited to, the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

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3. Updated final statement, accounting for final changes to the Contract Sum.

4. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

5. Final liquidated damages settlement statement.

END OF SECTION 01 29 00

PROJECT MANAGEMENT AND COORDINATION 01 31 00

FOR OFFICIAL USE ONLY

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SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

A. Request for Information (RFI): Request from Owner, OCR, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 ACTION SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A. or Owner approved equivalent. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.5 INFORMATIONAL SUBMITTALS

A. Key Personnel Names: Within 15 days of Notice to Proceed, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and email addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

FOR OFFICIAL USE ONLY

1.6 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

5. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

6. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each entity involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.7 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings in accordance with requirements in individual Sections where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

FOR OFFICIAL USE ONLY

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1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple installers in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the…