RFP_47PF0019R0068.pdf

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

A. SOLICITATION NO. 47PF0019R0068

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY

This solicitation is being issued electronically as of the solicitation “Date Issued” in block 5 of the Standard Form 33 - SOLICITATION, OFFER, AND AWARD. The offeror shall not alter the solicitation or any component thereof (i.e. drawings, etc.). The Government’s version of the solicitation and accompanying components take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the offeror.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), www.sam.gov, prior to submission of offers to be considered for award. BE ADVISED:

If you are registering a new entity in SAM.gov or updating your entity, you must provide and mail an original, signed notarized letter (available here: https://goo.gl/DxrEBs ) stating that you are the authorized Entity Administrator. Read the FAQs (available here:

https://goo.gl/jfW8q3 )for more information on these requirements and / or contact the Federal Service Desk at www.fsd.gov for additional questions or assistance.

T https://certify.sba.gov/ https://www.sba.gov/contracting/government-contracting-programs/women-owned-small-businesses

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products.

Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR 4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

https://certify.sba.gov/

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

GSAR 552.219-72 PREPARATION, SUBMISSION, AND NEGOTIATION OF SUBCONTRACTING PLANS

(OCTOBER 2016)

(a) When submitting a subcontracting plan in accordance with FAR 52.219-9, the offeror shall submit a subcontracting plan with its initial offer. The subcontracting plan will be negotiated concurrently with price and any required technical and management proposals, unless the offeror submits a previously-approved commercial plan.

(b) Maximum practicable utilization of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors is a matter of national interest with both social and economic benefits. The General Services Administration (GSA) expects that an offeror’s subcontracting plan will reflect a commitment to assuring that small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns are provided the maximum practicable opportunity, consistent with efficient contract performance, to participate as subcontractors in the performance of the resulting contract. An offeror submitting a commercial plan can reflect this commitment through subcontracting opportunities it provides that relate to the offeror’s production generally; i.e., for both its commercial and Government business.

(c) GSA believes that this potential contract provides significant opportunities for the use of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors.

Consequently, in addressing the eleven elements described at FAR 52.219-9(d) of the clause in this contract entitled Small Business Subcontracting Plan, the offeror shall:

(1) Demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns in performing the contract.

(2) Include a description of the offeror’s subcontracting strategies used in any previous contracts, significant achievements, and how this plan will build upon those earlier achievements.

(3) Demonstrate through its plan that it understands the small business subcontracting program’s objectives and GSA’s expectations, and it is committed to taking those actions necessary to meet these goals or objectives.

(d) In determining the acceptability of any subcontracting plan, the Contracting Officer will take each of the following actions:

(1) Review the plan to verify that the offeror demonstrates an understanding of the small business subcontracting program’s objectives and GSA’s expectations with respect to the program and has included all the information, goals, and assurances required by FAR 52.219-9.

(2) Consider previous goals and achievements of contractors in the same industry.

(3) Consider information and potential sources obtained from agencies administering national and local preference programs and other advocacy groups in evaluating whether the goals stated in the plan adequately reflect the anticipated potential for subcontracting to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns.

(4) Review the offeror’s description of its strategies, historical performance and significant achievements in placing subcontracts for the same or similar products or services with small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns. The offeror’s description can apply to commercial as well as previous Government contracts.

(e) Failure to submit an acceptable subcontracting plan and/or correct deficiencies in a plan within the time specified by the Contracting Officer shall make the offeror ineligible for award.

(End of provision)

LICENSE REQUIREMENTS

Offerors should note the requirements of paragraph entitled License Requirement, on page 28 (H19), that evidence of having or having made application for all appropriate permits and licenses for the state specified must be submitted with their offer.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is Wiggins Carpet and Cleaning Service, located in Englewood, Ohio. The current monthly price is $951.94. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

• FAR 52.209-7 Information Regarding Responsibility Matters (Included in GSA

Form 3501 and 3502 Solicitation Provisions)

• GSA Form 527 – Contractor’s Qualification and Financial Information

• Standard Form 33 – Solicitation, Offer, and Award

• Section B – Supplies or Services and Prices Offer

• Offeror’s Checklist (See Section L)

• Quality Control Plan (See Section C)

• Past Performance References

• Cost Proposal Worksheets

BOND REQUIREMENTS

BID GUARANTEE AND BOND ARE REQUIRED [] ARE NOT REQUIRED [XX]

If a bid guarantee is required to be submitted with your offer, any contract awarded will require a performance bond as specified in this solicitation. Offerors who utilize individual sureties should note (1) the requirement for a certified, audited, financial statement for each person acting as an individual surety (see Section L, clause entitled FAR 52.228-1 Bid Guarantee) and (2) the requirements of the clause entitled FAR 52.228-11 Pledge of Assets in Section I.

If bonds are required, also note the requirements of the various bid guarantee and bond clauses in Section I. For example, a new performance bond is required if a contract option for an additional performance period is exercised.

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

In no event shall failure to inspect the site constitute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 15A on the first page of this solicitation. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information: (1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT

PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

USE OF EXPRESS PACKAGE CARRIERS

Because of increased security standards and building renovations, “next-day” express package carriers may experience delays in making deliveries within the Potter Stewart USCH. Offerors should take this fact into consideration when determining when to submit their offers.

SOLICITATION COPIES

Note that Block 9 on the first page of the solicitation specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial 1 year period and the option requirements for the 4 additional 1 year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 1 year period of performance will apply to the four - 1 year option periods. The minimum wage rates and fringe benefits applicable to the initial 1 year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the first page of the solicitation and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

EVALUATING CONTRACTOR PERFORMANCE

The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor.

The website for CPARS is https://www.cpars.gov.

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

CPARS Registration

Each award requiring an evaluation must be registered in CPARS. The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned.

Contractors will be granted one user account to access all evaluations.

CPARS Training

Contractors may sign up for CPARS training. Training courses are available at the CPARS training site (https://www.cpars.gov/webtrain.htm) and updated as needed.

CPARS Role_Contractor Representative (CR)

All evaluations will be sent the Contractor Representative (CR) named on your award.

Access to CPARS will be granted to the CR after the award is registered in the system.

The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

The contractor must promptly notify the Contracting Officer of any change in their CR to allow the update to be made in the system.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding https://www.cpars.gov/ https://www.cpars.gov/webtrain.htm

GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contingent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PROJECT LABOR AGREEMENT

Offerors may submit a price proposal subject to the PLA requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both.

Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal Conference Notice on the next page for details.

To request a reasonable accommodation due to a disability, please contact Scott Day at scott.day@gsa.gov by DECEMBER 3, 2018.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m.

Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m.

will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

mailto:scott.day@gsa.gov

SOLICITATION NUMBER: 47PF0019R0068

SERVICE: CUSTODIAL AND RELATED SERVICES

LOCATION(S): TSA-Dayton International Airport 3600 Terminal Drive Dayton, OH 45377

PERIOD OF PERFORMANCE: 9/1/2019 – 8/31/2024

SOLICITATION ISSUE DATE: March 25, 2019

OFFER RECEIPT DATE/TIME: April 8, 2019

March 25, 2019

Master Custodial Specification

TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

A.1 STANDARD FORMS:

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

B.1.1 Offer for Above Standard Services

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 DEFINITIONS

C.1.0 General Program C.1.0.0 Above Standard Services C.1.0.1 Acceptance C.1.0.2 Approval C.1.0.3 Building C.1.0.4 Cleanable Square Feet – (EXHIBIT 1) – NOT APPLICABLE C.1.0.5 Cleaning Performance Standard – (C.5 Standard Services) C.1.0.6 Contracting Officer (CO) C.1.0.7 Contracting Officer's Representative (COR) C.1.0.8 Contractor C.1.0.9 Custodial C.1.0.10 Defective Service (Deficiencies) C.1.0.11 Emergency C.1.0.12 Environmentally Sustainable – (C.3 Green Cleaning) C.1.0.13 Federal Holidays – (F.3 Recognized Holidays) C.1.0.14 Federally Equipped Food Service – NOT APPLICABLE C.1.0.15 Floor Maintenance Services – (C.5.1.1 Floor Care) C.1.0.16 Guiding Principles for Sustainable Existing Buildings – NOT APPLICABLE C.1.0.17 GSA Green Purchasing Program (GPP) – (C.4 Green Purchasing Plan) – NOT APPLICABLE C.1.0.18 Green Cleaning – (C.3 Green Cleaning)

C.1.0.19 LEED-EB – (H.7 LEED-EB) – NOT APPLICABLE

C.1.0.20 Modification C.1.0.21 Negligence C.1.0.22 Designated On-site Authority C.1.0.23 Ordering Official C.1.0.24 Performance Based Service Contracting C.1.0.25 Periodic Work C.1.0.26 Product Preference – (EXHIBIT 6) – NOT APPLICABLE C.1.0.27 Quality Assurance Surveillance Plan (QASP) – (EXHIBIT 2) C.1.0.28 Quality Control Program (QCP) – (C.14 Quality Control Plan (QCP)) C.1.0.29 Sanitize C.1.0.30 Service Calls – (C.7 Service Calls) – NOT APPLICABLE C.1.0.31 Standard Services – (C.5 Standard Services) C.1.0.32 Stewardship C.1.0.33 Storage Space C.1.0.34 Contractor Performance Assessment Reporting System (CPARS) – NOT APPLICABLE

C.2 OBJECTIVES AND SCOPE

C.2.0 The Contractor Shall C.2.1 Cleaning Hours C.2.2 Normal Building Operating Hours

C.2.3 Normal Working Hours

C.3 GREEN CLEANING

C.4. SUSTAINABLE PURCHASING

C.4.0 Sustainable Product Standards C.4.1 Key Sustainable Products (KSPs) - NOT APPLICABLE C.4.1.2 Proof of Compliance - NOT APPLICABLE C.4.1.3 Exemptions - NOT APPLICABLE C.4.2 Green Cleaning Plan- NOT APPLICABLE C.4.3 Additional Guidance for Other Products – NOT APPLICABLE

C.5 STANDARD SERVICES

C.5.1 Interior Services C.5.1.0 Performance Standards C.5.1.1 Floor Care C.5.1.2 Carpets and Rugs C.5.1.3 Floor Mats and Runners C.5.1.4 Tenant Break Rooms C.5.1.5 Fixtures C.5.1.6 Surfaces C.5.1.7 Walls C.5.1.8 Reserved C.5.1.9 Dusting C.5.1.10 Trash, Wastebaskets and Ash Receptacles C.5.1.11 Recyclables C.5.1.12 Elevators, Escalators And Stairways - NOT APPLICABLE C.5.1.13 Plate Glass C.5.1.14 Window Washing C.5.1.15 Blinds and Coverings in Common Areas (Not Including Drapes, Curtains And Unique Coverings) and Building Standard Blinds/Coverings in Tenant Space C.5.1.16 Fine Arts Collection – NOT APPLICABLE C.5.1.17 Policing Inside Areas C.5.1.18 Interior and Atrium Plants (Common Areas Only) – NOT APPLICABLE C.5.1.19 Concessions – NOT APPLICABLE C.5.1.20 Postal Space – NOT APPLICABLE C.5.1.21 Fitness Centers, Health Units and Laboratories – NOT APPLICABLE C.5.2 Exterior Services – NOT APPLICABLE C.5.4 Grounds Maintenance – NOT APPLICABLE

C.6 ABOVE STANDARD SERVICES

C.6.1 Dry Carpet Extraction (Private Areas that exceed 10 SqFt) C.6.2 Floor Maintenance Services C.6.3 Window Washing – NOT APPLICABLE C.6.4 Postal Lock Boxes and Mail Cases – NOT APPLICABLE C.6.5 Washing Blinds and Coverings (Not Including Drapes, Curtains and Unique Coverings) – NOT

APPLICABLE

C.6.6 Pressure Washing and Steam Cleaning – NOT APPLICABLE C.6.7 Tree Thinning – NOT APPLICABLE C.6.8 Trees and Grounds Survey RESERVED– NOT APPLICABLE C.6.9 Government Furnished Trees and Plants – NOT APPLICABLE C.6.10 Snow and Ice Removal for Areas Requiring Special Mechanized Equipment– NOT APPLICABLE C.6.11 Snow Hauling – NOT APPLICABLE C.6.12 Laborer C.6.13 High Cleaning - NOT APPLICABLE

C.7 SERVICE CALLS – NOT APPLICABLE

C.8 COMMUNICATION PLAN

C.9 PROTECTION AND DAMAGE

C.10 SOLID WASTE/TRASH/RECYCLING MANAGEMENT

C.10.1.0 Solid Waste/Trash Audits RESERVED

C.10.1.2 Solid Waste/Trash Removal C.10.1.3 Solid Waste/Trash Records And Reports – NOT APPLICABLE C.10.1.4 Trash Pick-ups on Call – NOT APPLICABLE C.10.2.0 Recycling C.10.2.1 Extent of Work C.10.2.2 Recyclable Materials Disposition – NOT APPLICABLE C.10.2.3 Recyclables C.10.2.4 Pick-ups on Call – NOT APPLICABLE C.10.2.5 Recycling Containers – NOT APPLICABLE C.10.2.6 Restriction on Use – NOT APPLICABLE C.10.2.7 Recycling Proceeds - NOT APPLICABLE C.10.2.8 Recycling Records and Reports – NOT APPLICABLE C.11.0 Recycling and Waste Reports – NOT APPLICABLE C.11.1 Report Calculations – NOT APPLICABLE C.11.2 Green Purchase Reports – NOT APPLICABLE C.11.3 Integrated Pest Management Report – NOT APPLICABLE C.11.4 Supporting Documentation – NOT APPLICABLE C.11.5 Reporting Formats – NOT APPLICABLE

C.12 INTEGRATED PEST MANAGEMENT

C.13 CHILD CARE CENTER – NOT APPLICABLE

C.14 QUALITY CONTROL PLAN (QCP)

C.15 CLEANING SCHEDULES

C.16 COMMUNICATION REQUIREMENTS

C.17 FEDERAL REQUIREMENTS

C.18 CONTRACTOR SUBMITTALS/DELIVERABLES CHART

C.19 HISTORIC BUILDING PRESERVATION

C.20 SUBCONTRACTING

D. PACKAGING AND MARKING

D.1 PAYMENT OF POSTAGE AND FEES

D.2. MARKING

E. INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-4 INSPECTION OF SERVICES—FIXED PRICE (AUG 1996)

E.2 DEDUCTION RATE

E.3 REDUCTION OF SPACE

E.4 INCREASE OF SPACE

E.5 CONTRACT CLOSE-OUT EXAMINATION

F. DELIVERIES OR PERFORMANCE

F.1 PLACE OF PERFORMANCE

F.2 TERM OF CONTRACT

F.3 RECOGNIZED HOLIDAYS

F.4 OPTIONS

G. CONTRACT ADMINISTRATION DATA

G.1 PAYMENT (GENERAL)

G.2 PAYMENT FOR SERVICES

G.3 GSAR 552.232-77 PAYMENT BY GOVERNMENT CHARGE CARD (NOV 2009)

G.4 EVALUATING CONTRACTOR PERFORMANCE - NOT APPLICABLE

G.5 SUSPENSION OF WORK

G.6 LIMITATION OF GOVERNMENT’S OBLIGATION - NOT APPLICABLE

G.7 ADJUSTING PAYMENTS

H. SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACTOR RESPONSIBILITIES

H.1.0 Supervisors H.1.1 Communication H1.2 Training H.1.3 Uniforms H.1.4 Exposure Control Program H.1.5 Key Control H.1.6 Qualifications of Personnel (Resumes) H.1.7 Miscellaneous Requirements

H.2 OCCUPANT EMERGENCY PLAN (OEP)

H.3 CONTRACTOR PANDEMIC PLAN

H.4 CONSERVATION

H.5 AFFIRMATIVE PROCUREMENT PROGRAM (APP) – NOT APPLICABLE

H.6 ASBESTOS AWARENESS TRAINING (FOR BUILDINGS WHICH CONTAIN ASBESTOS OR WHERE IT HAS BEEN

PRESUMED) – NOT APPLICABLE

H.7 LEED-EB – NOT APPLICABLE

H.8 PROVIDED BY THE GOVERNMENT (NOT IDENTIFIED ELSEWHERE IN THE SPECIFICATION)

H.9 USE OF GOVERNMENT INFORMATION TECHNOLOGY – NOT APPLICABLE

H.10 SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION PROCEDURES (NON-CLASSIFIED

CONTRACT)

H.10.1 GSAR 552.237-70 Qualifications of Offerors (MAY 1989) H.10.2 GSAR 552.237-71 Qualifications of Employees (MAY 1989) H.10.2 Suitability Determinations – NOT APPLICABLE H.10.3 GSA Criteria for Adjudication – NOT APPLICABLE H.10.4 Compliance with Security Requirements H.10.5 Identification Credential – NOT APPLICABLE

H.11 RESERVED

H.12 STANDARDS OF CONDUCT

H.13 REMOVAL FROM CONTRACT WORK

H.14 SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION – NOT APPLICABLE

H.15 RECORDING PRESENCE

H.16 GOVERNMENT FORMS

H.17 OTHER CONTRACTORS

H.18 ORDINANCES, TAXES, PERMITS AND LICENSES

H.19 DISCREPANCY IN THE SPECIFICATIONS

I. CONTRACT CLAUSES

52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.216-18 Ordering 52.216-19 Order Limitations 52.216-22 Indefinite Quantity 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.217-9 Option to Extend the Term of the Contract (Modified) 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-42 Statement of Equivalent Rates for Federal Hires 52.252-2 Clauses Incorporated by Reference 552.252-6 Authorized Deviations in Clauses

PBS P 3490.2 – DOCUMENT SECURITY FOR SENSITIVE BUT UNCLASSIFIED BUILDING

INFORMATION

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS)

EXHIBIT 1

BUILDING INFORMATION SHEET

EXHIBIT 2 – QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

III. SECTION 1 - CONTRACT INFORMATION

IV. SECTION 2 - PURPOSE/OBJECTIVE

V. SECTION 3 - ROLES AND RESPONSIBILITIES OF GOVERNMENT OFFICIALS

VI. SECTION 4 - PARTNERING

VII. SECTION 5 - GSA/CONTRACTOR MEETINGS

VIII. SECTION 6 - PERFORMANCE EVALUATION

IX. SECTION 7 - EFFECTIVENESS OF QUALITY CONTROL

7.2 - SERVICE DELIVERY

7.3 - METHODS OF SURVEILLANCE

7.4 - QUALITY ASSURANCE FORMS AND REPORTS

7.5 - MINIMUM PERFORMANCE QUALITY LEVELS STANDARDS

X. SECTION 8 - ROUTINE SERVICE CALL

XI. SECTION 9 - EMERGENCY SERVICE CALL

XII. SECTION 10 - DOCUMENTATION, SUBMITTALS AND DELIVERABLES

XIII. SECTION 11 - RECEIVING REPORTS

XIV. SECTION 12 - TENANT RECURRING WORK AUTHORIZATIONS (RWA)

XV. SECTION 13 - EMPLOYEE HEALTH, SAFETY AND TRAINING

XVI. SECTION 14 - SUBCONTRACTORS

XVII. SECTION 15 – JANITORIAL CONTRACT INSPECTION TOOL

EXHIBIT 3

SURVEILLANCE FORMS

EXHIBIT 4

BUILDING INTERIOR PLAN

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERORS

K.1 ANNUAL REPRESENTATIONS AND CERTIFICATIONS

52.204-8 Annual Representations and Certifications Complete (b)(2) and (d) as applicable (attach additional sheets if necessary)

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns Complete (c) if applicable

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

L.1 BID GUARANTEE REQUIREMENT – NOT APPLICABLE

L.2 PERFORMANCE BOND REQUIREMENT – NOT APPLICABLE

L.3 INSURANCE REQUIREMENT

L.4 INSPECTION OF THE FACILITY

L.5 RESERVED

L.6 INSTRUCTIONS FOR SUBMITTING PROPOSALS

L.7 RESERVED

L.8 INCONSISTENCIES IN SPECIFICATIONS

L.9 TYPE OF CONTRACT

52.215-3 Request for Information or Solicitation for Planning Purposes 52.216-1 Type of Contract 52.252-1 Solicitation Provisions Incorporated by Reference 552.217-71 Notice Regarding Option(s)

L.10 OFFERORS CHECKLIST

M. EVALUATION FACTORS FOR AWARD

M.1 BASIS OF AWARD

M.2 PAST PERFORMANCE

M.3 TOTAL EVALUATED PRICE

M.4 SPECIAL STANDARD(S) OF RESPONSIBILITY

M.5 FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990)

B. SOLICITATION/CONTRACT FORM

A.1 Standard Forms:

B. SERVICES, ORDERING AND PRICES

B.1 Description of Services The Contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide custodial and related services as described herein. Work under this contract is expected to commence on or about September 1, 2019.

B.1.0 Offer for Standard Services (Reference section C.5 Standard Services)

Location # If multiple locations: 1 Building No: OH2298ZZ Building Name: Dayton International Airport

Building Address: 3600 Terminal Drive Building City: Dayton Building State: Ohio

ITEM

DESCRIPTION UNIT QUANTITY UNIT PRICE

(Initial 12

Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Custodial Services (Interior), Trash Removal, Recycling, Window Washing (Sunday-Saturday)

Month 12 $ $ $ $ $

2. Grounds Maintenance

Month 12 N/A N/A N/A N/A N/A

3. Snow Removal Month 12 N/A N/A N/A N/A N/A

B.1.1 Offer for Above Standard Services (Reference section C.6 Standard Services)

ITEM

DESCRIPTION UNIT QUANTITY UNIT PRICE

(Initial 12

Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Carpet Cleaning by Dry Extraction

100 SF 1 $ $ $ $ $

2. Strip and Apply Finish Floor

100 SF 1 $ $ $ $ $

3. Stripping and Sealing

100 SF 1 $ $ $ $ $

4. Windows Washing Interior and exterior side of the exterior windows.

A. Interior Job B. Exterior Job

N/A N/A N/A N/A N/A N/A

5. Postal Lock Boxes and Mail Cases

Job N/A N/A N/A N/A N/A N/A

6. Wash Blinds and coverings

Each N/A N/A N/A N/A N/A N/A

7. Pressure Washing and Steam Cleaning

100 SF N/A N/A N/A N/A N/A N/A

8. Scrub and Rinse Loading Docks, Platforms, Trash Rooms, Garage Ramps and Driveways

100 SF N/A N/A N/A N/A N/A N/A

9. Tree Thinning Hour N/A N/A N/A N/A N/A N/A

10. Planting

Government Furnished Trees and Plants

Hour N/A N/A N/A N/A N/A N/A

11. Snow Removal Services for removing snow and ice requiring use of heavy equipment such as plows, bobcats etc.

Include cost for all equipment and labor.

Hour N/A N/A N/A N/A N/A N/A

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12. Snow Hauling Services for hauling snow from the facility. Include costs for truck and driver.

Hour N/A N/A N/A N/A N/A N/A

13a. Hourly Rate for Laborer During Normal Working Hours See Note 1/2

Hour 5 $ $ $ $ $

13b. Hourly Rate for Laborer After Normal Working Hours See Note 1/2

Hour 5 $ $ $ $ $

14a. Hourly Rate for Janitor During Normal Working Hours See Note 1/2

Hour 5 $ $ $ $ $

14b. Hourly Rate for Janitor After Normal Working Hours See Note 1/2

Hour 5 $ $ $ $ $

15a. Hourly Rate for Supervisor During Normal Working Hours See Note 1/2

Hour N/A N/A N/A N/A N/A N/A

15b. Hourly Rate for Supervisor After Normal Working Hours See Note 1/2

Hour N/A N/A N/A N/A N/A N/A

All the contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are ordered.

Offeror must submit offers for all locations in order to be considered for award. The contract will be awarded to the responsible offeror submitting the best offer in the aggregate for all locations. Offerors MUST quote prices for all four of the renewal options, in addition to the initial period, in order to be considered for award. Renewal options shall be priced using the wage determination contained in this solicitation. Upon exercising a renewal option, the contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (May 2014).

Note 1: Quote a per hour price for providing Above Standard Services that are in addition to the services specified herein as standard services. A laborer is a worker with responsibilities covered by the Department of Labor Wage Determination under the category of Laborer. Laborer work may include all miscellaneous jobs requested by the CO or their designee which will consist of, but not be limited to the following: 1) loading, unloading or moving of supplies and materials; 2) recurring set-up and breakdown of conference spaces; 3) miscellaneous tasks not included in the base contract services.

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Note 2: Quote a price per hour for providing Above Standard Services when ordered that are in addition to the services specified herein for the standard services. Orders for above standard service may be placed orally when the amount of the order totals $2,500.00 or less or in the event of an emergency. All orders which exceed $2,500.00 must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services and will be paid by GSA Finance. The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using the Governmentwide commercial purchase card, which is the preferred method to purchase and to pay for micro purchases. Individual orders for above standard services involving more than forty (40) hours will only be issued with the assent of the contractor. This above standard services provision is intended to be used to satisfy the Government's short term non recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to the "Changes Fixed Price" clause. Above standard services cannot be accomplished by diverting resources from work that is supposed to be accomplished.

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C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 Definitions C.1.0 General Program The work specified in this specification shall be in accordance with all Federal, State, county and city laws, codes, and ordinances and shall follow the more stringent of them. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to, the Occupational Safety and Health Act (OSHA) and NIBS.

C.1.0.0 Above Standard Services Above Standard Services are services not covered in the monthly price of the contract. Contractor prices include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

C.1.0.1 Acceptance The term constitutes acknowledgment that the supplies or services required in the contact conform to applicable contract quality and quantity requirements.

C.1.0.2 Approval ‘Approval’ means the Government has reviewed the submittals, deliverables, or administrative documents [e.g., insurance certificates, Safety Data Sheets (SDS), etc.], and has determined that the documents conform to contract requirements. Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, and local laws and regulations.

C.1.0.3 Building A reference to ‘facility’ and ‘site’ is interchangeable with ‘building.’ A man-made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

C.1.0.4 Cleanable Square Feet – (EXHIBIT 1) – NOT APPLICABLE

C.1.0.5 Cleaning Performance Standard – (C.5 Standard Services) The overall quality performance standard the contractor will be held to is: “The Contractor will clean the facility throughout the contract period, with the outcome of ensuring that the physical and capital assets are maintained and preserved in the same or better condition that they were in when the Contractor first started the contract, normal operating wear taken into account.”

C.1.0.6 Contracting Officer (CO) The CO has the responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take action on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules, make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.1.0.7 Contracting Officer's Representative (COR)

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The COR shall be appointed by letter from the CO at time of award and if necessary revised by letter during the contract period to assist him/her in discharging his/her responsibilities. The responsibilities of the COR include, but are not limited to: Evaluating Contractor performance with the Government's representative at the work site; advising the Contractor of proposed deductions for nonperformance or unsatisfactory performance; compliance with contract requirements insofar as the work is concerned; issuing purchase orders, and advising the CO of any factors which may cause delay in work performance. The COR will assist in the discharge of the Contracting Officer's responsibilities when the Contracting Officer is unable to be directly in touch with the contract work. The CO uses CORs are the primary Government representatives for the administration of the contract. CORs shall have proper training and experience in inspecting contracts, but do not have the authority to modify the contract.

C.1.0.8 Contractor The “Contractor” as used in this document refers to the company or firm awarded this contract.

C.1.0.9 Custodial A reference to ‘custodial’ is interchangeable with ‘janitorial’. Custodial and related services can include cleaning, window washing, trash removal, recycling, landscaping, and maintaining a building or area.

C.1.0.10 Defective Service (Deficiencies) A unit of service that does not conform to the level of performance specified

C.1.0.11 Emergency The term ‘emergency’ includes, but is not limited to bombings, and bomb threats, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes.

C.1.0.12 Environmentally Sustainable – (C.3 Green Cleaning) These are products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, product, chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service. Refer to Section C.17 Federal Requirements for a list of environmentally sustainable attributes and certifying entities.

C.1.0.13 Federal Holidays – (F.3 Recognized Holidays) Federal holidays are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

When Federal Holidays fall on weekends, a weekday is typically designated as the holiday.

Please note the Wage Determination for this area includes 11 paid holidays with the inclusion of Good Friday. It is the responsibility of the Contractor to account for this labor within the price proposal submission. Service within the facility is required on all days that the Government is working.

Please note, the TSA lease space should be cleaned 365 days per year. Section 29 CFR 4.174 of the DOL requirements should be followed.

C.1.0.14 Federally Equipped Food Service – NOT APPLICABLE

C.1.0.15 Floor Maintenance Services – (C.5.1.1 Floor Care)

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Services required for all non-carpeted flooring such as concrete, ceramic, terrazzo, brick and marble and resilient flooring such as vinyl tile, and linoleum.

C.1.0.16 Guiding Principles for Sustainable Existing Buildings – NOT APPLICABLE

C.1.0.17 GSA Green Purchasing Program (GPP) – (C.4 Green Purchasing Plan) – NOT APPLICABLE

C.1.0.18 Green Cleaning – (C.3 Green Cleaning) Green Cleaning is a planned and organized approach to cleaning specifically designed to protect building occupants’ and workers’ health, while at the same time reducing environmental impacts.

C.1.0.19 LEED-EB – (H.7 LEED-EB) – NOT APPLICABLE

C.1.0.20 Modification Modification is a bilateral or unilateral change in the terms of a contract.

C.1.0.21 Negligence Is the failure to use care under the circumstances, it is the doing of some act which a person of ordinary prudence would not have done under similar circumstances or failure to do what a person of ordinary prudence would have done under similar circumstances.

C.1.0.22 Designated On-site Authority The term "designated on-site authority" means a person designated in writing by the contractor who has authority to act for the contractor on a day-to-day basis at the work site.

C.1.0.23 Ordering Official Ordering Officials are appointed by letter from the CO. Ordering Officials shall be the Government’s representative for the ordering of supplies and services.

C.1.0.24 Performance Based Service Contracting This is a procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

C.1.0.25 Periodic Work Cleaning jobs that are developed into a schedule where work is performed less frequently than monthly i.e.

quarterly; semi-annually.

C.1.0.26 Product Preference – (EXHIBIT 6) – NOT APPLICABLE

C.1.0.27 Quality Assurance Surveillance Plan (QASP) – (EXHIBIT 2) The QASP is the Government’s surveillance method for monitoring and evaluating the Contractor's performance under a Performance Based Statement of Work (PBSOW) to ensure services meet contract requirements.

C.1.0.28 Quality Control Program (QCP) – (C.14 Quality Control Plan (QCP)) The Quality Control Program is a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. It includes those continuous actions taken by a Contractor to control the performance of his or her employees and subcontractor's services so that they

[27] consistently meet the contract requirements. Preparation of this document is the responsibility of the Contractor.

C.1.0.29 Sanitize This is the process of making the surface free from elements, such as filth or bacteria, viruses and fungi, that endanger health: hygienic so that the number of germs is reduced to a level that the spread of disease is unlikely.

C.1.0.30 Service Calls – (C.7 Service Calls) – NOT APPLICABLE

C.1.0.31 Standard Services – (C.5 Standard Services) Standard services are defined as all services that are included in the monthly price or as defined in the Contract document. Prices are to include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

C.1.0.32 Stewardship This is the responsibility for managing, conducting or supervising the quality, state or condition of a commercial or institutional building.

C.1.0.33 Storage Space Space generally consisting of concrete, wood block, or unfinished floors; bare block or brick interior walls;

unfinished ceilings; and similar construction containing minimal lighting and heating. Storage space includes areas provided by the airport.

C.1.0.34 Contractor Performance Assessment Reporting System (CPARS) – NOT APPLICABLE

C.2 Objectives and Scope This contract is for custodial and related services as well as Above Standard Services items identified in paragraph B.1.0. Offer for Above Standard Services with a Performance-Based Statement of Work (PBSOW). As a performance-based contract, the requirements are stated in terms of desired results with associated quality standards. The contract consists of two major functional areas: standard services and Above Standard Services.

C.2.0 The Contractor Shall -Furnish all personnel, labor, equipment, materials, tools, supplies, supervision, management, training/certifications, and services, except as may be expressly set forth as Government furnished, and otherwise accomplish all actions necessary to or incident to, perform and provide the work efforts described in the contract. This work shall be in accordance with all Federal, State and local standards as well as the most current version of all applicable consensus standards including any supplements or revisions. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to the Occupational Safety and Health Act (OSHA) and

NIBS.

-Ensure that their employees are properly trained, licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by Federal, State, or local laws; codes, or ordinances.

-Be responsible to make the management and operational decisions to meet the quality performance standards required under this contract.

-Use innovation, technology and other means and methods to develop and perform the most efficient cleaning services for the building.

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-Implement an effective Quality Control Plan (QCP).

-Keep the CO or their designee informed of current status of the work being performed, provide work schedules and provide other pertinent information needed by the CO or their designee.

-Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

C.2.1 Cleaning Hours The performance of the cleaning at building(s) shall take place between the hours of 7:00am and 10:00am, Sunday through Saturday, during which time the contractor must have adequate staff onsite. Daytime cleaning is required. The hours shall not be changed unless authorized by the CO or their designee.

C.2.2 Normal Building Operating Hours “Normal Building Operating Hours” are the hours the building is open for tenant occupancy.

C.2.3 Normal Working Hours “Normal working hours” are the hours of building operations under most circumstances when all services shall be provided to all occupants.

C.3 Green Cleaning The Contractor is required to conduct custodial and related services in a manner as to utilize industry best practices and guiding principles to minimize the Government’s Environmental Footprint.

C.4. Sustainable Purchasing The Contractor shall use safe and environmentally friendly products as referenced throughout this specification. Green cleaning products and processes include those meeting government and third party certified sustainability standards, other environmentally protective products and services as well as those that conserve energy, water, and other resources.

C.4.0 Sustainable Product Standards In the performance of this contract, the Contractor shall purchase and use, to the extent possible, the safest and most environmentally friendly products.

C.4.1 Key Sustainable Products (KSPs) - NOT APPLICABLE

C.4.1.2 Proof of Compliance - NOT APPLICABLE

C.4.1.3 Exemptions - NOT APPLICABLE

C.4.2 Green Cleaning Plan- NOT APPLICABLE

C.4.3 Additional Guidance for Other Products – NOT APPLICABLE

C.5 Standard Services C.5.1 Interior Services

C.5.1.0 Performance Standards The Contractor through innovation, technology, or other means shall perform the work in this contract to meet the quality and performance standards in this Section. Evaluations of the Contractors work shall be

[29] based on the standards in this Section and conducted in accordance with the Government’s ‘Quality Assurance Surveillance Plan (QASP).’

C.5.1.1 Floor Care The Contractor shall provide a floor maintenance schedule to the CO or their designee in…