SOW_SSA_-_2017-08-15_fbo.pdf

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Statement of Work for

Design-Build (DB) Contract July 25, 2017

PROJECT IDENTIFICATION

Project Name: Birmingham SEPSC Child Care Center Playground Repairs and Renovations

Project Number: NA

Region: Southeast Sunbelt Region - 04

Building Name: SSA - Birmingham AL

Building Address: 1200 Rev. Abraham Woods Jr. Blvd, Birmingham AL

SOW writer: Paul Dehaven Date: July 25, 2017 ii

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Budget

2.6 Schedule

2.7 DB Contractor Team

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.2 Sustainable Design/LEED

2.9 Cost Management

2.9.1 Cost Estimating

2.9.2 Construction Cost Management

2.10 Project Management Responsibilities

2.10.1 Communications Plan

2.10.2 Detailed Project Schedule Development and Maintenance

2.10.3 Project Progress Meetings/Presentations

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.10.5 Design Quality Assurance

2.10.5.5 Personnel Requirements

2.10.5.6 Data Ownership

2.10.5.7 References

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

2.11.2 Other Electronic Documents

2.11.3 Plans and Specifications

2.12 Document Security

2.12.1 Documents

2.12.2 Identification and Labeling/Marking

2.12.3 Copying from Labeled/Marked Documents

2.12.4 Redacting

2.12.5 Safeguarding and Storage

2.12.6 Dissemination

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2.12.7 Destruction

2.12.8 Reporting

2.12.9 Subcontracts

2.13 Record Keeping

2.14 Construction General Requirements

3 SCOPE OF SERVICES

3.1 Design Stage

3.1.1 Design Coordination

3.1.2 Design Development (DD) Phase

3.2 Construction Stage

3.2.1 Construction Delivery Phase

3.3 Closeout Stage

3.3.1 DB Contract Closeout

4 ADMINISTRATION

4.1 Submission and Review

4.2 Payment for Construction Delivery Phase Work

4.3 Travel

4.4 Reproduction and Delivery

4.5 DB Personnel Security Requirements

4.5.1 Building Specific Security Requirements .......................................................... Error! Bookmark not defined.

4.5.2 Subcontracts

5 APPENDIX A - Owner’s Project Requirements – Room Data Matrix

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5.1.10 Special Floor Finish ........................................................................................... Error! Bookmark not defined.

5.1.11 Millwork & Plumbing .......................................................................................... Error! Bookmark not defined.

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5.3.1 Special Electrical ............................................................................................... Error! Bookmark not defined.

1 PROJECT DESCRIPTION

This SOW is issued by the Public Buildings Service of the United States General Services Administration (GSA), Southeast Sunbelt Region, Atlanta, GA, hereinafter referred to as the “Government”, to obtain Design-Build Services from a General Contractor (GC) (also referred to as Offeror or Contractor) who shall be singularly responsible to satisfy the terms of the resulting contract.

The objective of this Statement of Work (SOW) is to correct drainage and moisture issues, replace worn resilient ground cover, and rearrange/install age appropriate play apparatus. This phase of the renovation will address and ultimately remedy the current problems within the Child Care Center playground. The contractor shall evaluate the information contained herein and utilize a combined, holistic approach to analyze these persistent problems. This project shall include all field site investigative work and existing system information analysis that would allow the project to transition directly into a construction phase.

See Appendix A for detailed description of work requirements.

1.1 Project Type

This is an alteration project.

1.2 Project Goals and Objectives

GOALS:

The overall strategic project goal of the Design-Build Contractor is to provide for successful design and construction services for the completion of agency-requested child care playground repairs to accommodate the SSA.

OBJECTIVES:

Expedite execution of the project using a Design-Build project delivery method. Successfully complete the design during the scheduled design phase. Successful complete the construction during the scheduled construction phase.

1.3 Project Delivery Approach

This project will follow a design build method using a design build contractor (DB Contractor or Contractor) who shall carry sole responsibility for the fulfillment of the terms and conditions of the entire design build contract. The Design- Build Contractor will be responsible for all Architect-Engineer services and construction services. The project shall consist of two phases, Design and Construction.

Project Design Phase -Design Services: Design services to be performed by the Design-Build Contractor’s

Architect-Engineering Firm.

Project Construction Phase -Construction Services: Services to be performed by the Design-Build Contractor Firm.

1.4 Reference Materials

See Appendix A for detailed description of work requirements.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Sunbelt Region, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Concept, Design Development and Construction Document services. Construction Stage work includes performing construction in conformance with the performance specification provided in Appendix B. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final Construction Document submission.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design- Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A.

2.5 Budget

The estimated range for construction costs is $150,000 - $200,000, which includes the DB Contractor fixed prices for Design Stage services.

2.6 Schedule

Durations in this SOW are calendar days unless otherwise noted. Performance periods shall be as follows:

Design Phase Services - 154 calendar days Construction Phase Services - 90 calendar days

2.7 DB Contractor Team

The DB Contractor shall provide experts in required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

Project manager

Architectural designer

Civil Engineering

Construction superintendent

Quality control superintendent

Project engineer

Construction supervisors

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract.

In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

All applicable codes that apply to the Airport Property, located in Atlanta, Georgia

Architectural Barriers Act Accessibility Standard (ABAAS)

PBS Construction Specifications Format and Guidelines

PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”

Technology Policy for PBS Owned Buildings Monitoring and Control Systems

Building Technologies Technical Reference Guide_FINAL_6.24.11

Small Project Guidelines for CPM Specification 01311

CPM Specification for Projects not exceeding $2M

Any conflicts or ambiguities within or among the referenced Standards and Criteria Documents, or any deviations from requirements contained in the Standards and Criteria Documents, must be reported to GSA’s Project Manager, in writing, for determination as to applicability.

2.8.1.3 High Performance Green Buildings

To meet the requirements of E.O. 13423 and the Energy Independence and Security Act (EISA) of 2007, the project must meet the following:

A. Minimum Performance Criteria for Recovery Projects for Existing Buildings and Limited Scope. Project does not need to meet reporting requirements for recovery project, only requirements that are applicable.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.2 Sustainable Design/LEED®

The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

The DB is responsible for incorporating the following sustainable design objectives in design and construction of this project. Designs shall meet the requirement of P100. The A-E shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

1. Optimize Energy Use

2. Use Environmentally Preferable Products

3. Enhance Indoor Environmental Quality (IEQ)

4. Optimize Operational and Maintenance Practices

GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.8.2.1 Reporting of Recycled Content

Design must incorporate requirements for use of biobased, rapidly renewable content, and recycled content materials as per P100 2010 page 94. DB Contractor shall provide detailed reporting and certification as described in FAR 23.4 and 552.223-9 that the requirements have been met.

2.9 Cost Management

2.9.1 Cost Estimating

This project utilizes a fixed price contract for the design and construction services. The fixed price as provided in the DB Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the construction budget for the project at the time of award of the DB contract.

2.9.2 Construction Cost Management

This contract is for a fixed price for the construction services.

http://www.wbdg.org/design/minimize_consumption.php http://www.wbdg.org/design/env_preferable_products.php http://www.wbdg.org/design/ieq.php http://www.wbdg.org/design/optimize_om.php http://www.epa.gov/cpg

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The DB Contractor shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor’s contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s). The schedule shall include the 15 nationally agreed-to milestones as appropriate. After the DB Contractor receives notice to proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project for completion of all Construction Stage activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section.

The DB Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.3 Project Progress Meetings/Presentations

During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.10.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions undergo two general types of design review: owner’s review and codes and standards review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

2.10.5.1 Owner’s Review

GSA or its contractor will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

GSA or its contractor will conduct owner’s reviews to assure that:

The design is responsive to the GSA program goals, objectives and priorities.

The renovated facility can be efficiently operated and maintained.

The design adequately and efficiently accommodates the space program.

Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.10.5.2 Codes and Standards Review

GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. It is the contractors responsibilty to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.10.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

The level of design complexity is consistent with the project’s schedule and budget constraints.

Materials, processes, equipment and labor are appropriate and available.

Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

Building systems are compatible and viable.

Drawings and specifications are complete and thoroughly coordinated among disciplines.

Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

Drawings are coordinated for multiple construction phases, if applicable.

Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

Existing conditions are shown correctly and adequately.

Construction options and unit prices are logical, thoroughly described and understandable.

Construction details are appropriate, complete, thoroughly described and workable.

General requirements items are thorough and properly addressed.

Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

Construction durations are reasonable and logical.

2.10.5.4 Design Review Procedures

The DB Contractor will coordinate all design reviews, and prepare design review reports. For the DB Contractor final design concept submission and each subsequent submission, the DB contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report.

All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Submission and Review Table in the Administration section below.

The DB will prepare and submit the design review report with written responses within 14 calendar days after comment due date.

2.10.5.5 Personnel Requirements

The DB Contractor shall be required to have an adequate number of people who can complete the HSPD-12 background check process to have rights to log into the e-PM system.

2.10.5.6 Data Ownership

GSA shall retain ownership of all data entered into the system and shall administrate and distribute all information contained therein.

2.10.5.7 References

PBS SECURITY ORDER 3490.1A (June 1, 2009)

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

Starting with the design development submission all drawing materials provided by the DB Contractor, including final as-built drawings must conform to the GSA PBS computer aided design (CAD) standards. Go to http://www.gsa.gov/cifm for requirements.

2.11.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

2.11.3 Plans and Specifications

Provide ten (10) hardcopy sets of plans and specifications at each required design development and construction documents submission. The size of prints (e.g. full/half-size plans) will be as directed by the GSA.

Submissions shall be made in accordance with the schedule represented within the Contractor’s approved CPM schedule, incorporating the required Government review period following each of the submissions. Submit the following quantity and sizes of Hard Copy drawings to GSA for each submittal:

Digital images of all drawings and specifications

Full Size: Quantity Two (2) and project manual as applicable in PDF format.

Half Size: Quantity Six (6).

Coordination with GSA activities shall be explicit in each design submission as well as the construction stage CPM schedule.

2.12 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The DB Contractor shall comply with the following requirements regarding SBU building information.

2.12.1 Documents

As used in this section, the term “documents” means any media or devices used to capture, store, and transmit information, including printed images and electronically or optically stored forms of graphic and written information, as well as physical or virtual models.

2.12.2 Identification and Labeling/Marking

Original DB contractor generated documents that contain building information must be reviewed with the GSA to identify any SBU content, before the original or any copies are disseminated to any other parties. If SBU content is identified, the DB contractor shall affix SBU document labels/markings to the original documents and all extant copies, as instructed by the GSA, prior to any dissemination.

2.12.3 Copying from Labeled/Marked Documents

Any documents containing SBU content copied from SBU labeled/marked documents must have the same SBU labels/markings affixed, unless the copies are redacted and reviewed as provided below.

2.12.4 Redacting

The DB Contractor may redact complete or partial copies of SBU labeled/marked documents to remove or completely and unalterably obscure the SBU content. The DB Contractor shall review the redacted copies with the GSA to ensure that all SBU content has been removed or obscured. Copies so redacted and reviewed are no longer subject to these requirements regarding SBU building information.

2.12.5 Safeguarding and Storage

The DB Contractor shall properly safeguard any documents bearing SBU labels/markings at all times while those documents are in DB Contractor possession. Access to such documents when in use by the DB Contractor must be limited to individuals having a need to know the content in order to perform work required under this contract.

When not in use, SBU labeled/marked documents in DB Contractor possession must be securely stored such that they can be retrieved only by those individuals having a need to know the content.

2.12.6 Dissemination

Other than within the Project Delivery Team, the DB Contractor shall disseminate SBU labeled/marked documents only to parties assigned or authorized to perform a role in the execution of the project and having a resultant need to know the document content. Documents may be disseminated in face-to-face meetings, by courier or secure shipment with evidence of delivery, or by electronic transmission. Electronic transmission of SBU information shall be encrypted as provided in current National Institute of Standards and Technology (NIST) data encryption standards and cryptographic module security requirements for processing SBU information.

2.12.7 Destruction

SBU content that is no longer needed shall be purged from all SBU labeled/marked documents and destroyed, or the complete document shall be destroyed, such that the SBU content is rendered unreadable and incapable of being restored. Data storage devices containing SBU information that is no longer needed shall be destroyed or the SBU content shall be erased using a permanent erase utility or comparable method.

2.12.8 Reporting

The DB Contractor immediately shall report to the GSA any known or suspected instances of improper dissemination of SBU information, or other circumstances in which the security of SBU information may be compromised.

2.12.9 Subcontracts

The DB Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this Document Security section.

2.13 Record Keeping

The DB is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each Phase. The DB is responsible to maintain records so as to facilitate document storage and retrieval. Refer to the Scope of Services section below for detailed requirements for project documentation.

2.14 Construction General Requirements

The construction specifications must be prepared following the CSI 2004 MasterFormat and according to the requirements of PBS Construction Specifications Format & Guidelines. The specifications must include Division 1, edited to GSA requirements. . Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3 SCOPE OF SERVICES

The DB Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above. The Design phase of this project requires two design submissions – 50% and 95% completion.

All plans and elevations shall be scaled at 1/8”=1’-0” minimum and include graphic scale. North arrow shall be included on all floor plans and site plans.

An allowance of two business days shall be granted in addition to the allotted review times for security processing of packages sent to the SSA prior to the start of the review periods.

3.1 Design Stage

3.1.1 Design Coordination

3.1.1.1 Site Investigation

Review and validate site conditions.

It is the DB Contractors responsibility to investigate and verify the accuracy of all drawings, existing condition documents, and government furnished information.

The DB Contractor shall perform all investigation necessary to accomplish the general scope. The DB Contractor’s services shall include, but not be limited to, sampling, testing, and any other survey required to complete the design and construction. The DB Contractor shall also furnish all materials and equipment to accomplish this work.

3.1.2 Design Phase

3.1.2.1 CD Coordination

3.1.2.1.1 Construction Work Sequencing and Coordination Plan

Based on the updated construction work allocation plan, prepare and submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among the DB Contractor and the subcontractors. Provide a corresponding schedule of planned in-progress and final CD submissions for the self performed work and all subcontract work packages. Update the construction work sequencing plan and submission schedule periodically throughout the CD Phase.

3.1.2.1.2 CD Coordination (Special Tasks)

Identify all manufacturer recommended operating, maintenance and cleaning practices for major features, systems and equipment. Coordinate with the GSA/tenant agency property management officials to define specification requirements for service agreements, warranties, and turnover-related training.

3.1.2.2 Pre-Final CD (50% Complete) Design Submissions

Provide a 50% complete submission, drawings and specifications. Provide a draft construction specifications, including Division 1 General Requirements for DB Contractor self-performed work and subcontracts, emphasizing project phasing, subcontractor requirements and preliminary project-specific construction management issues. The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with GSA.

Address and coordinate Construction Delivery Phase operational security requirements in the construction specifications.

Coordinate with tenant agencies to develop agency-specific security construction requirements.

Develop and include in the construction specifications, a list of all Government-furnished property, including input from tenant agencies as needed.

Ensure that construction mobilization issues such as site access, staging, trailers, perimeter security, permits, etc., are addressed in the construction specifications.

3.1.2.2.1 Pre final 50% Complete Reviews

Reconcile review comments, and provide the GSA with written responses to all comments.

3.1.2.3 Pre-Final CD (90% complete) Design Submissions

For all construction work to be self performed and for each planned construction subcontract work package, prepare and submit separate pre-final CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, cost estimates, and related design narrative, including calculations.

For all construction work to be self performed and for each planned construction subcontract work package, provide a pre-final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and project-specific construction management issues.

The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with the GSA. Include contract specifications for submittal requirements, testing, adjusting and balancing specifications, training requirements and operations and maintenance (O&M) and systems manual requirements. Include any requirements for commissioning of critical features and equipment.

3.1.2.4 Pre-Final CD Reviews

Reconcile review comments, and provide the GSA with written responses to all comments.

3.1.2.5 Final CD (100% complete) Design Submissions

For all construction work prepare and submit separate final CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, cost estimates, and design narrative, including calculations.

For all construction provide a final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements.

3.2 Construction Stage

Upon receipt of notice to proceed with the Construction Stage work, the DB Contractor shall perform all services described in this section as a part of the Construction Stage work.

3.2.1 Construction Delivery Phase

3.2.1.1 Construction Start Coordination

3.2.1.1.1 Pre-Construction Conference

Participate in the pre-construction conference.

3.2.1.2 Construction Administration

3.2.1.2.1 Schedule of Values

Prepare and submit schedule of values for the GSA approval.

3.2.1.2.2 Construction Delivery Phase Recordkeeping

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.3 Construction Progress Reporting

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.4 Construction Safety Program

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.5 Project Progress Meetings

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.6 Construction Schedules

The DB Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the DB contract performance specification.

3.2.1.2.7 Submittal Processing

Prepare and submit a submittal schedule in accordance with Division 1 of the DB contract performance specification. Ensure that all subcontractors understand, agree to, and conform with their respective roles, responsibilities, and timeliness requirements for submittal processing.

Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review in order to maintain the project schedule.

Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

Refer to FAR 52.236-21, Specifications and Drawings for Construction, for further submittal and shop drawing review requirements.

Expedite the processing of submittals to minimize approval times.

3.2.1.2.8 Inspections and Testing

Develop an overall field inspections and testing plan. (e.g. HVAC performance, HVAC balancing, Sprinkler testing, etc.)

Conduct inspections and tests as required by the construction specifications.

Conduct construction safety (OSHA) inspections as required.

3.2.1.2.9 Clarifications/Requests for Information/Change Orders

Each RFI must include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

Provisions for use of the GSA share of shared savings will apply if the GSA agrees that additional work to be performed by the DB Contractor as a result of resolution of an RFI is beyond the scope of work upon which the ECW was previously based. See the clause entitled Design-Build Contract Guaranteed Maximum Price with Construction Contingency Allowance..

3.2.1.2.10 DB Contractor As-Built Drawings and Specifications

The DB Contractor shall update CAD drawings (as-built drawings) and electronic specifications (as-built specifications), at least monthly, to document changes that occur during construction.

3.2.1.2.11 DB Contractor Payment Requests

Update the construction schedules monthly prior to each payment request. Provide documentation evidencing the cost of work performed to be included in the payment request. Allowability of costs shall be in accordance with FAR 31.105 and 31.2.

Before submitting each payment request, meet with GSA to review the advance copy of the construction progress report. Ensure that GSA is in agreement as to the progress of the construction work and the value of the work completed.

Based upon agreed value of work completed, submit monthly payment requests to the GSA.

3.2.1.2.12 Construction Checklists

Complete the construction checklists as the work is accomplished.

3.2.1.3 Turnover Process

3.2.1.3.1 Substantial Completion

Prior to substantial completion, assist the GSA in conducting a pre-final walk-through with tenant agencies.

3.2.1.3.2 Punch-List

After the GSA certification that the work or each designated portion thereof is substantially complete, assist the GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

Participate with the GSA in conducting follow-up inspections to administer resolution of punch-list items, involving the tenant agencies and other stakeholders as appropriate.

3.2.1.3.3 Operation and Maintenance (O&M) Manuals Submittal

Prepare and submit complete and properly organized O&M manuals as required in accordance with Division 1 of the DB contract performance specification and the final construction specifications.

3.2.1.3.4 Warranties, Guarantees and Certificates

Prepare and submit warranties, guarantees, and certificates, ensuring that the GSA rights and responsibilities are clearly defined.

3.2.1.3.5 Final As-Built Drawings and Specifications

The DB Contractor shall prepare and submit final CAD as-built drawings and electronic as-built specifications for review and approval at the completion of the construction.

3.2.1.3.6 Material Samples, Attic Stock and Spare Parts

As a condition for the GSA certification of substantial completion, provide an inventory list of all attic stock items to be turned over to the GSA at close-out.

3.2.1.3.7 Preparation for Occupancy

Conduct training of operating staff in optimal operation and maintenance of the delivered facility as required in accordance with Division 1 of the BDB contract performance specification and the final construction specifications.

Include any available and suitable video material from manufacturers and suppliers in the training sessions.

3.3 Closeout Stage

3.3.1 DB Contract Closeout

Resolve all remaining punchlist (D&O List) items to the satisfaction of GSA within five (5) working days.

Submit Release of Claims – Form 1142, signed and dated with the final invoice to the GSA Contracting Officer.

Provide a record of all RFIs and response along with RFI Summary Log.

4 ADMINISTRATION

4.1 Submission and Review

The table below lists the Design Stage activities and corresponding GSA review periods as described in the Scope of Services under Section 3 above.

Stage/Phase/Submission Submission Due Within Review Period*

Duration* After

Design Phase

50% complete Submission 56 days Design Phase NTP 21 days

50% On-site Presentation to SSA 14 days 50% Submission

Pre-Final 90% complete CD Submissions 28 days 50% Approval 21 days

90% On-site Presentation to SSA 14 days 90% Submission

Final 100% CD Submissions 14 days 90% Approval 14 days

100% On-site Presentation to SSA Same time as Submission

TOTAL DESIGN PHASE DURATION 154 days

Construction Phase

Construction 90 days Construction Phase NTP

TOTAL CONSTRUCTION PHASE DURATION 90 days

* Durations and Review Periods listed are in Calendar Days.

4.2 Payment for Construction Delivery Phase Work

Refer to FAR 52.232-5 Payments under Fixed-Price Construction Contracts and FAR 52.232-27 Prompt Payment for Construction Contracts.

4.3 Travel

Unless otherwise indicated in the Scope of Services sections, the DB Contractor is responsible for travel costs to support the requirements contained in this Statement of Work, including all progress meetings, workshops, reviews, and site visits. The DB Contractor shall assume all travel will be within the vicinity of the project site except as specifically indicated otherwise in the Scope of Services section.

4.4 Reproduction and Delivery

Printing, reproduction and delivery costs necessary for execution of this contract are included the contract price. The cost of shipping of the final physical model and all presentation materials to the GSA OCA in Washington, D.C. is included in the contract price.

4.5 DB Personnel Security Requirements

In the performance of work required under this contract, all DB personnel must present proper identification to gain access to occupied building areas housing federal operations. DB personnel means DB employees and DB subcontractor employees at all tiers. This requirement does not apply to unoccupied building areas under construction, provided that access to any adjacent or surrounding occupied building areas housing federal operations is separately controlled.

DB personnel requiring daily/weekly access to occupied building areas housing federal operations, over a period of 180 days or more, shall undergo background investigations conducted by the United States Government, and will be issued Government-wide standard secure and reliable forms of identification issued by the Federal Government (i.e., federal personal identity verification (PIV) credentials) as required under Homeland Security Presidential Directive-12 (HSPD-12). Credentialed DB personnel must wear their PIV credential cards visibly above the waist at all times while in occupied building areas housing federal operations.

4.5.1 Subcontracts

The A-E shall incorporate provisions in all applicable DB subcontracts as necessary to ensure compliance with all requirements provided in this DB Personnel Security Requirements section.

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5 APPENDIX A - Owner’s Project Requirements – Room Data Matrix

Social Security Administration

SCOPE OF WORK

Design Build for

Social Security Administration (SSA) Birmingham SEPSC Child Care Center Playground Repairs and

Renovations

Birmingham, AL.

June 15, 2017

TABLE OF CONTENTS

I. PROJECT INFORMATION

A. PROJECT IDENTIFICATION

B. PROJECT DESCRIPTION

C. PROJECT OBJECTIVES

II. SCOPE OF SERVICES

A. PROJECT KICK-OFF/PRE-DESIGN MEETING

B. SITE RESEARCH

C. SITE INVESTIGATION

D. BASIS OF DESIGN

E. DESIGN SUBMISSIONS AND REVIEW MEETINGS

III. PROJECT INFORMATION

A. REFERENCES

B. MISCELLANEOUS REQUIREMENTS

IV. SUBMISSIONS AND CORRESPONDENCE

A. PROPOSAL INCLUSIONS

B. CORRESPONDENCE

C. PROCEDURES

V. SCHEDULE OF SUBMISSIONS AND REVIEWS

VI. PAYMENTS

VII. CLEARANCE OF PERSONNEL

VIII. PROJECT RESTRICTIONS

I. PROJECT INFORMATION

A. PROJECT IDENTIFICATION

1. NAME

SSA BIRMINGHAM SEPSC CHILD CARE CENTER PLAYGROUND REPAIRS

2. LOCATION

Child Care Center

1200 Rev. Abraham Woods Jr. Blvd.

Birmingham, AL 35285

3. PROJECT TEAM

SSA PM/COR: Casey Edwards 205-801-1017

SSA Building Manager: Jimmy Collins 205-801-1018

SSA Child Care Program Mgr: Susana S Steinmetz 410-965-4743

Lessor Representative:

B. PROJECT DESCRIPTION

The Child Care Center (CCC) playground at the Social Security Administration’s (SSA’s) Birmingham

TSC has been plagued with year-round drainage and moisture issues, as well as an overall deterioration of the existing playground equipment. The Social Security Administration (SSA) conducted a detailed inspection of the playground layout safety and age appropriateness.

C. PROJECT OBJECTIVES

The objective of this Statement of Work (SOW) is to correct drainage and moisture issues, replace worn resilient ground cover, and rearrange/install age appropriate play apparatus. This phase of the renovation will address and ultimately remedy the current problems within the Child Care Center playground. The contractor shall evaluate the information contained herein and utilize a combined, holistic approach to analyze these persistent problems. This project shall include all field site investigative work and existing system information analysis that would allow the project to transition directly into a construction phase.

II. SCOPE OF SERVICES

A. PROJECT KICK-OFF/PRE-DESIGN MEETING

1. Allow for up to a two-hour on-site meeting that shall be held between SSA representatives and the contractor staff within two (2) working weeks of contract award. Existing building drawings can be made available after award. In addition, onsite information will be available for analysis.

2. The onsite meeting shall take place at the SSA SEPSC Building, 1200 Rev. Abraham Woods Jr. Blvd, Birmingham, Alabama 35285.

3. The project kick-off meeting will focus on ensuring the contractor’s understanding of all security requirements and will determine any access to documentation on top of that which is attached to this scope. The meeting will also focus on a discussion on the overall schedule of the project, any phasing that is required, etc.

B. SITE RESEARCH

1. The contractor shall review all available documentation.