Amendment 1 .pdf

REQUEST FOR QUOTE

ACQUISITION STRATEGY: Total Small Business Set Aside

PROJECT: NH Rudman

DATE ISSUED: 3/17/2022

QUOTE DUE DATE: Quotes are due via email by 10:00am ET 4/8/22

QUESTIONS: Questions are due via email by 10:00am ET 3/23/2022

NAICS CODE: 541620

SUBMIT QUOTE VIA EMAIL TO: Erin Clark

Erin Clark Contracting Officer General Services Administration Email: Erin.Clark@gsa.gov

This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is 47PB0022Q0016 and the solicitation is issued as a request for quotation (RFQ). A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87.This requirement is being issued as a total small business set-aside. The associated NAICS code is 541620 – Environmental Consulting Service Contractors and small business size standard is $15 million.The Government intends to award a firm-fixed price, one-time service order for a Contractor to provide a historical preservation plan in accordance to the statement of work. Please see the attached statement of work for full requirement details and pricing submission.

Table of Contents A. Identification of Agency

B. Administration

B.1 Contracting Officer (CO)

B.2 Contract Specialist (CS)

B.3 Project Coordinator (PC)

B.4 Period of Performance

B.5 Security Requirements and Personal Identity Verification Procedures (Non-

Classified Contract)

B.6 Kickoff Meeting

B.7 Proprietary Information

C. Request for Quote

C.1 Instructions for Quotes

C.2 Prospective Contractors’ Questions

C.3 Quote Format

D. Evaluation Criteria

D.1 Evaluation Procedures

E. Summary of Deadlines

F. Contract Clauses

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran-Representation and Certifications (AUG 2018) ........ Error!

Bookmark not defined.

G. Solicitation Provisions

H. Statement of Work

A. Identification of Agency

The General Services Administration (GSA), Public Buildings Service (PBS), Region 1 (New

England) is requesting a quote for a Historical Building Preservation Plan (HBPP) for three Land

Ports of Entry in Maine. This requirement is a small business set aside. All services are to be provided in accordance to the statement of work. The Contractor will be required to submit a firm-fixed-price (FFP) quote due on 4/08/2022 at 10:00am ET.

*Please note that quotes including resumes and all other documents combined shall not exceed 50 pages.*

B. Administration

B.1 Contracting Officer (CO) The contracting officer is the final authority in all contractual matters relating to this award. The CO has overall responsibility for administration of the contract and is authorized to take action on behalf of the Government relating to the contract. Should there be discussion of potential changes to the SOW or the Scope of work the Contractor shall inform the CO and CS. Changes to the SOW or scope of work cannot occur without a contract modification signed by the Contracting Officer.

B.2 Contract Specialist (CS) The contract specialist is not authorized to modify the terms and conditions of a contract however the CS will complete all administrative tasks related to the contract, including preparing correspondence between the vendor and CO and coordinating the project with the PC. Should there be discussion of potential changes to the SOW or the Scope of work the Contractor shall inform the CS and CO. Changes to the SOW or scope of work cannot occur without a contract modification signed by the Contracting Officer.

B.3 Project Coordinator (PC)

The PC is not a Contracting Officer and is not authorized to modify the terms and conditions of the contract. The PC will work with the contractor on all day to day requirements to assist with the progress of the contract. The contractor shall update the PC on the project progress and should include the PC on all correspondence with GSA personnel. All submissions will be reviewed and approved by the PC.

B.4 Period of Performance

This award will be effective from the date of establishment for a 40 week period. The Government may cancel the award at any time by notifying the Contractor Team Lead at least thirty (30) days in advance.

B.5 Security Requirements and Personal Identity Verification Procedures (Non-

Classified Contract)

The Contractor shall comply with directions provided by the Contracting Officer (CO) regarding all security requirements. All Contractor employees shall receive a favorable suitability determination, security clearance, and/or meet all security requirements, prior to reporting to work or performing work under this contract in accordance with Contractors Federal Supply Schedule 00CORP and HSPD(12)Security Procedures (attached).

B.6 Kickoff Meeting

At the Government’s request, the contractor shall participate in the kickoff meeting for when the contract is established. This may require physical presence by the contractor at each kickoff meeting at no additional cost to the Government. All members of the contractor’s project team shall attend the kick-off meeting and the site-visit.

B.7 Proprietary Information

In the event that performance of any work under the contract causes the Contractor to gain access to proprietary and/or confidential information of other contractors, the Contractor is required to immediately execute Non-Disclosure Agreements (NDA) with those contractors, in order to protect the information from unauthorized use. The Contractor is required to refrain from using any such information for any purposes other than for which it was furnished. The Contractor must immediately provide the Contracting Officer with a copy of any such agreements with original signatures affixed.

The GSA points of contact responsible for overall administration of this contract are:

Contracting Officer (CO):

Erin Clark

General Services Administration Public Buildings Service Thomas P. O’Neill Jr. Federal Building 10 Causeway Street Boston, MA 02222 Email: Erin.Clark@GSA.gov

C. Request for Quote

This acquisition will follow the regulations outlined in FAR 13.104.

C.1 Instructions for Quotes

The due date for Receipt of Quote (RFQ) is 10:00am ET 4/08/2022 Quotes shall be submitted in accordance with this solicitation to Erin.Clark@GSA.gov. Emailed quotes in the form Word or PDF document are required no other format will be accepted. The prospective offeror assumes full responsibility for ensuring that its’ quote is received on or before the specified date and time.

The final offer shall include all line items and associated quantities as stated in the statement of work. The quote shall be identified with a description of what required documents will be completed at the 50% submission, 75% submission and the final submission. Please note travel fees must be included in the fixed price quote for the contract as the government will not pay for travel as a separate line item.

C.2 Prospective Contractors’ Questions

Any questions regarding this procurement shall be sent electronically to Erin.Clark@GSA.gov with the subject line “NH Rudman Quote” no later than 10:00am ET on 4/08/2022 In posing questions, Contractors must cite the relevant RFQ section and page number. Questions should be written in a manner that enables clear understanding of the Contractor’s questions or concerns. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries and will not receive a response. Further, Contractors are reminded that GSA will not address hypothetical questions aimed at receiving a potential “evaluation decision.” Questions are due 3/23/2022 at 10:00am ET.

C.3 Quote Format

Please note that quotes including resumes and all other documents combined shall not exceed 50 pages. Quotes in excess of 50 pages will not be reviewed.

D. Evaluation Criteria

D.1 Evaluation Procedures

I. PROFESSIONAL COMPETENCE (40%)

A. Identify the firm's proposed team with previous experience relative to the preparation of Building Design Standards Reports, including all licensed architects with a minimum of two years comparable experience, and all team members possessing relevant professional degrees or certificates.

In addition, the firm shall demonstrate a familiarity with characteristics of late 20th century architecture, including construction and maintenance issues of masonry veneer over CMU and curtain wall design (30%)

B. Identify the proposed team members that represent all required disciplines necessary to complete the Scope of Work (5%)

C. Confirm that the Offeror has sufficient staff and technical resources available, not committed to other contracts, to undertake this contract? (5%)

II. PAST EXPERIENCE - EXAMPLES OF BUILDING DESIGN STANDARDS /

PRIORITY RANKING (30%)

A. Provide at least three (3) examples of comparable Building Design Standards or similar analysis/guidelines for properties of a similar scope, complexity, and magnitude within the past ten (10) years by the proposed team for this project, including specific examples of priority ranking of spaces and elements (30%)

III. PAST PERFORMANCE ON SIMILAR PROJECTS (30% Total)

OR

PRIOR COLLABORATION by PROPOSED TEAM (15%) PLUS

PROFESSIONAL REFERENCES (15%)

A. Provide the name and phone number of client references that can be contacted to verify performance on examples of comparable Building Design Standards Reports submitted under IIA, above (30%) OR

B. Provide at least three (3) examples of comparable Building Design Standards Reports of a similar scope, complexity and magnitude completed within the least ten (10) years from prior collaboration by the proposed team for this project, including specific examples of priority ranking of spaces and elements (15%) AND

C. Provide the name and phone number of client references that can be contacted to verify performance on examples of comparable Building Design Standards Reports submitted under IIA, above, from prior collaboration by the proposed team for this project (15%)

If selected for an interview, the Offeror shall be prepared to discuss all aspects of the Evaluation Criteria indicated above and to demonstrate the ability to fulfill all contract requirements.

E. Summary of Deadlines

Questions regarding this RFQ are due no later than 3/23/2022 at 10:00am ET to Erin Clark at Erin.Clark@gsa.gov

Quotes are due no later than 3/25/2022 at 10:00am ET in accordance with the instructions contained herein.

F. Contract Clauses 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/.

52.212-4 Contract Terms and Conditions-Commercial Items (OCT 2018)

52.203-99 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017)

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab and other Covered Entities (NOV 2021)

52.204-25 Prohibition of Contracting for Certain Telecommunicatons and Video Surveillance Services or

Equipment (NOV 2021)

52.227-14 Rights in Data-General (May 2014)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

[End of Addendum 52.212-4]

GSAR 552.204-9 Personal Identity Verification Requirements (OCT 2012)

a. The contractor shall comply with GSA personal identity verification requirements, identified at http://wwgsa.gov/hspd12, if contractor employees require access to GSA controlled facilities or information systems to perform contract requirements.

b. The contractor shall insert this clause in all subcontracts when the subcontractor is required to have access to a GSA-controlled facility or access to a GSA controlled information system.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31U.S.C.3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2018) (Pub. L.

109-282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note).

52.209-10 Prohibition on contracting with Inverted Domestic Corporations (NOV 2015)

52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

52.219-28, Post Award Small Business Program Representation (JUL 2013) (15 U.S.C. 632(a)(2)).

52.222–19 Child Labor—Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126).

52.222-21 Prohibition of Segregated Facilities (APR 2015).

52.222-3, Convict Labor (JUNE 2003) (E.O. 11755).

52.222-26 Equal Opportunity (APR 2015)(E.O. 11246)

52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

52.222-50, Combating Trafficking in Persons (NOV 2021)U.S.C. chapter 78 and E.O. 13627).

52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015)

52.222-62 Paid Sick Leave Under Executive Order 13706. (Jan 2017)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O.

13513)

52.225–5, Trade Agreements (AUG 2018) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications (AUG 2018)

52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.232-34, Payment by Electronic Funds Transfer--Other than System for Award Management (JUL

2013) (31 U.S.C. 3332).

52.233-3 Protest after Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim

G. Solicitation Provisions

52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (DEVIATION 2015-02) (FEB 2015)

52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

52.204-24 Represernation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

52.212-1 Evaluation—Commercial Items (NOV 2021)

52.212-3 Offerors Representations and Certifications-Commercial Items (NOV 2021)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications- Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

52.223-4 Recovered Material Certification (MAY 2008)

52.232-38 Submission of Electronic Funds Transfer Information with Offer (JUL 2013)

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services Representation

252.204-7019 Notice of NIST SP 800-171 DOD Assessment Requirements (NOV 2020)

H. Statement of Work

U.S. General Services Administration Public Buildings Service New England Region 1 December 2, 2021

Building Design Standards Statement of Work (SoW) for

Warren B. Rudman Courthouse

55 Pleasant Street Concord, NH 03301-3954

Building NH0038

GSA New England Region 1 NH-Warren B. Rudman Courthouse Building Design Standards - Statement of Work

Table of Contents

I. PROJECT OVERVIEW

A. Real Estate Assets Included

B. Project Objectives

II. GENERAL REQUIREMENTS

A. Prior Experience

B. Standards and Criteria Documents

1. Document List

III. PROJECT REQUIREMENTS

A. Supplemental Requirements

B. BDS Format Description

1. BDS Sections

2. Hard Copy Document Requirements

3. Document Review by GSA

IV. SUBMISSIONS

A. Submission Media and Copies Required

B. Submissions - Electronic

C. Submissions – Hard Copy

D. Submission Quantities

E. Submission Ownership

V. SCHEDULE

VI. PAYMENTS

VII. GSA CONTACTS

Building Design Standards - Statement of Work

I. PROJECT OVERVIEW

Region 1 of the General Services Administration (GSA), Public Buildings Service (PBS) owns and manages numerous properties constructed in the 1980s through the 2000s.

Since many of these properties may require major modernization or stabilization projects, it is important for GSA to catalogue building elements following CSA Specification format and the US National CAD standards.

A. Real Estate Asset Included

Building Warren B. Rudman Courthouse

Address 55 Pleasant Street Concord, NH 03301-3954

Building Number. NH0038

Gross SF 195,000 gsf

Year Built 1996

B. Project Objectives Part of GSA’s mission is to ensure all public federal buildings maintain design integrity and efficient building operations. In pursuit of this goal, GSA has established an initiative known as the “Building Design Standards.”

The Building Design Standards (BDS) seek to develop consistent approaches to building repair, alteration, and workspace renewal projects to maintain the design unity and value of these properties.

Many design professionals are contracted for repair and alteration projects over the life of a public building. Inconsistencies in materials, finishes, fixtures and architectural character of an interior that occur incrementally in the absence of building design standards can create haphazard interior, compromise tenant and visitor enjoyment of a building, impede efficient property management, and lower the value of the building as an asset.

The objectives of the BDS are to maintain a cohesive identity for a building based on its significant characteristics by ensuring consistency in design. The BDS serves as a building-specific design reference to future repair, alteration, space upgrades and modernization projects so that a consistent palette of finishes and unified design aesthetic

Building Design Standards - Statement of Work can be maintained.

II GENERAL REQUIREMENTS

A. Prior Experience

The successful Building Design Standards contractor shall hold a professional degree in Architecture with a current state license as Architect, and a minimum of two years of comparable experience developing design standards or guidelines intended to promote well-integrated design that is compatible with a building's original character-defining materials and design attributes.

Such experience may include, but is not limited to, development of historic structure reports or building preservation plans for buildings of comparable complexity (to the project building), and building design standards, guidelines or master plans designed to preserve the exterior and interior architectural unity, harmony and integrity of a comparable building.

The Architect/BDS Team for the project shall have completed at least three (3) examples of comparable Building Design Standards or similar analysis/guidelines for properties of a similar scope, complexity, and magnitude within the past ten (10) years.

B. Standards and Criteria Documents

GSA will provide an Adobe In-Design BDS Template and a BDS User Guide for the contractor’s use in completing the subject BDS. See Section III Scope of Services.

The Architect/BDS Team is responsible for ensuring compliance with the most recent editions of local, state, federal and national codes, and design standards at the time of contract award. If there is a conflict between a code requirement and a GSA requirement that is based on a Federal Law, Executive Order, or GSA owner requirement, the GSA requirement will prevail. The Architect/BDS Team must notify the Contracting Officer (or representative) in writing of the conflict and the recommended resolution.

1. Document List

At a minimum, the Architect/BDS Team must comply with the following guides and standards as well as any tenant agency standards for the building.

● International Building Code (IBC)

• Facilities Standards for the Public Buildings Service (PBS P-100)

• Document Security for Sensitive but Unclassified Building Information (PBS

Order 3490.1A)

• Architectural Barriers Act Accessibility Standard (ABAAS)

• National Fire Protection Association (NFPA) Life Safety Code

Building Design Standards - Statement of Work

• Leadership in Energy and Environmental Design (LEED)

• Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings

III SCOPE OF SERVICES

Using the BDS Template and BDS User Guide provided by GSA, the Architect/BDS Team shall review background documentation on the building’s original design and any subsequent alterations to characterize the original design intent, identify significant architectural attributes, and propose compatible and consistent approaches for maintaining the building’s design unity.

Although this particular property remains substantially intact, if any aspects of the building are found by the Architect/BDS Team to be inefficient, outdated, in violation of code requirements, or altogether poorly designed, propose design solution(s) consistent with the building’s significant architectural attributes.

A. Supplemental Requirements

1. All surveys, on site investigations, and communications with GSA shall be through the GSA Project Manager.

2. The Architect/BDS Team must provide all necessary equipment and personnel to perform site and building analysis, unless otherwise agreed upon with the Building Manager.

3. Prepay all shipping charges on material sent to the GSA Project Manager, and/or Contracting Officer.

4. Document submissions will be as specified in Section V SCHEDULE. No additional time will be added due to GSA non-approval of documents unless specifically identified by the Contracting Officer as a result of changes or additions to the Statement of Work.

5. Some submissions may be approved with the condition that the Architect/BDS team will comply with GSA’s comments on the subsequent submission. However, if these comments are not addressed in writing the resubmission or subsequent submission will be returned without review.

6. The submission time requirements listed in Section V SCHEDULE. apply to digital and hard copy reports.

7. For all meetings attended, prepare and deliver a summary report (meeting minutes) to all participants and the GSA Project Manager. List the time, date, location of the meeting, subject of the meeting, attendees, items discussed, conclusions or agreements reached, and unresolved issues. Each summary report shall include an update regarding project progress and schedule as the first two items and shall be provided within one week after the corresponding meeting date.

8. A minimum of one set of record photos of existing standards, brochures, or graphics for the project record, shall be submitted to the GSA in .jpg or .gif format on a CD- ROM as a supplement to the final BDS Report. GSA will coordinate access and

Building Design Standards - Statement of Work security clearance requests with Property Management for any photography necessary for the project.

B. BDS Format Description

The BDS shall be contained in a booklet format following the BDS Template and BDS User Guide provided by the GSA. The document will include sketches, diagrams, photographs, and cut sheet information as necessary. The booklet must have standard items listed in a common category of the provided template so that the information may be easily found. Drawings are to be 11x17, folded to fit. Drawings must be simplified to show main building components and tenant spaces as easily legible in the document;

construction drawings are not required or desired.

To ensure the best quality BDS for the subject building, the Architect/BDS Team may propose modifications to the BDS template as necessary. Additional sections, subsections, categories, or format changes may be desirable to effectively convey the building information. All proposed template modifications by the Architect/BDS Team must be submitted and approved by the GSA project team in writing prior to their inclusion in the BDS document.

1. BDS Sections

a. Sections 1.0 Building Profile and 2.0 Defining Features Sections 1.0 Building Profile and 2.0 Defining Features describe and document the existing building conditions and history, including architectural era and existing defining features. Include background information such as whether the property contributes to a Historic District(s), and whether it is a part of a regional or city plan for development. Include a survey of significant features, details, and types of materials comprising the building exterior, building interior and any site features. In addition, include documentation by a qualified engineer of building mechanical, electrical, and life safety systems.

b. Section 3.0 Design Principles

Based on the information from Sections 1.0 and 2.0 in the BDS template, Sections

3.0 Design Principles formulates prescriptive guidelines to future design and construction projects and provides a reference for appropriate property management of repairs and maintenance.

In Section 3.0 Design Principles, any new design standards elements must be carefully established in conjunction with the existing architectural elements and historic significance. The recommended design standards must be clearly distinguished in one of the following three categories:

• Preserve the existing condition as a building standard

• Propose a modification of existing conditions for a building standard

Building Design Standards - Statement of Work

• Establish new conditions for a building standard

All standards must comply with current building codes and GSA standards and compatible with the building’s original design intent and significant architectural character.

c. Section 4.0 Finishes

Section 4.0 Finishes lists existing materials within the building, including, but not limited to, ceiling, wall and floor finishes, door and hardware types, elevator manufacturer(s), elevator door and cab finishes, plumbing and electrical fixtures and manufacturer(s). Changes from the original contract documents shall be noted.

2. Hard Copy Document Requirements

a. Cover Page o Include the title, GSA logo, building name, building number date, city and state, and submission stage.

o The image on the cover should be a current, overall view of the building.

Everything else on the cover from the BDS Template should remain (including, but not limited to color, text size, and font).

o The cover page must be heavy card stock, printed on 110lb glossy stock paper with 5 millimeters glossy laminate on each side.

b. Section Pages o The image on the section pages should be building specific; nothing else should be altered from the template.

o Section pages must be heavy card stock printed on 110lb glossy stock paper.

o Section pages must include a tab with the section titles.

c. Content Pages o Content pages shall be on high quality printer paper.

o Photos, diagrams, sketches, and drawings shall be at a minimum size and resolution of 5 x 7 inches, 300 DPI on 28lb color laser printer paper.

o Submitted photographs shall document spaces and conditions in views that legibly convey the overall appearance of the space as well as significant features and conditions, minimizing proportional distortion o Photographs shall be integrated into the text as appropriate to illustrate conditions, as well as provided as an appendix to the main text, with a maximum of two images per page.

o Photographs shall also be included in a digital format file, meeting current standards for professional architectural photography, at a minimum size and resolution of 5 x 7 inches, 300 DPI.

Building Design Standards - Statement of Work o All images shall be checked to verify image quality before upload to the shared drive.

o Consult with GSA Region 1 for standard Microsoft colors for diagrams o All pages must be professional, clear and crisp; avoid omissions and voids in text.

Include all Appendices complete as of the date of the submission in the final report.

3. Document Review and GSA Panel Review

a. Should the Architect/DBS Team recommend modifications or additional sections to the template, the Architect/BDS team must submit the recommendations/ changes to GSA for review and approval prior to incorporation into a submission.

b. The Architect/DBS Team shall arrange a regularly scheduled conference call to review the progress and the issues that may have occurred during the process.

The conference call must include the Architect/DBS Team, the GSA Project Manager, Property Manager, and other appropriate personnel from GSA.

c. The Architect/BDS Team shall prepare meeting notes from all progress meetings and conference calls. See Section III SCOPE OF SERVICES A.7.

d. Upon 50% completion, the Architect/DBS Team shall upload the required documentation to a shared drive for GSA review. The submission will be distributed within GSA to appropriate GSA team members and review comments will be solicited by the Project Manager. The Architect/BDS Team must resolve GSA comments and incorporate resolution in the subsequent submission.

e. Upon 75% completion, the Architect/DBS Team shall upload the required documentation to a shared drive for GSA review. The submission will be distributed within GSA to appropriate GSA team members and review comments will be solicited by the Project Manager. The Architect/BDS Team must resolve GSA comments and incorporate resolution in the subsequent submission.

f. Upon 100% DRAFT completion, the Architect/DBS Team shall upload the required documentation to a shared drive for GSA review and submit two hard copies and two CDs. The submission will be distributed within GSA to a panel review involving GSA architectural/design personnel. The panel will be determined by the Regional Chief Architect (RCA) and often consists of a representative(s) from the Technical Services Branch, the Project Manager, the Property Manager(s), the Asset Manager(s), and the Regional Historic Preservation Officer.

Building Design Standards - Statement of Work

As part of this submission, the Architect/DBS Team will prepare a list of major changes and recommendations for the building standards per each section in a summary format (Executive Summary). All new building standard items and significant design features must be clearly identified in the Executive Summary and in the BDS booklet for each section of the BDS (Sections 1-4). Comments from the GSA review will be incorporated into the final submission.

IV SUBMISSIONS

A. Submission Media and Copies Required

The Architect/DBS Team shall review all submittal formats with the COR prior to the first submission. All printing, reproduction and delivery costs required to execute the final reports shall be included in the contract.

B. Submissions - Electronic

All submissions shall be submitted in electronic media on CDs or removable drives (thumb drives) or uploaded complete with all attachments to a shared drive. Electronic media must be in a form readable by standard office automation applications and be protected by applicable document security requirements. Consult with the GSA Project Team to determine the version of such applications and security requirements. Full reports shall be required in .pdf format. In addition to PDF files, provide one copy of all content in editable native file format (Word, Excel, AutoCAD, etc.).

C. Submissions – Hard Copies

All written documentation and other material so sized and suited shall be on 8-1/2"x11" white bond paper in portrait orientation. Any graphics, drawings, maps, and charts can be larger than 8- 1/2"x11," but must fold down to 8-1/2"x11" for binding with written documentation. Color shall be used as necessary to optimize clarity, organization, and comprehension of the Building Design Standards, and to aid in visualization.

There shall be no company logos or other identification for promotional purposes included in any submission except that the Architect/BDS Team company name may be discreetly displayed on the front cover. An acknowledgements page may be included to list the Architect/BDS Team personnel, key consultants, and other GSA Project Team members contributing to the performance of the contract.

Building Design Standards - Statement of Work

Hard copy documents shall be mailed or hand-delivered to the following:

Elizabeth Mees, RHPO Design and Construction Division 1 PCS Public Buildings Service New England Region 1 US General Services Administration Thomas P. O'Neill Federal Building Ten Causeway Street, Room 1100 Boston, MA 02222 – 1077

D. Submissions – Quantities

● 50% and 75% Submissions may be uploaded to the shared drive

● 100% Draft Submission may be uploaded to the shared drive, and two (2) hard copies and two CDs forwarded

● Final Submission five (5) hard copies and two CDs forwarded

All presentation material such as photos, sketches, diagrams, and drawings used in the BDS in .jpg or .gif format shall also be saved to a separate CD(s).

Final submittals shall be retained at the following office(s):

Region 1 Central File Room two (2) hard copies and two (2) CDs Property Manager’s Office one (1) hard copy Property Management’s

Technical Team one (1) hard copy BDS Program Manager one (1) hard copy

E. Ownership

All photos shall become the property of the GSA, to be used, with attribution, for educational and reporting needs. The HPP shall complete an image release form at the conclusion of the project.

V SCHEDULE

Planning Kick-off Meeting Provide proposed Work Plan with 14 Calendar Days after target dates for site visit and deliverables Kick –off Meeting

Prior to initiating any investigation of the facility, the Building Design Standards contractor shall coordinate with the RHPO and the Property Manager regarding access to the facility.

Building Design Standards - Statement of Work

50% Submission 60 Calendar Days after site visit GSA Review 21 Calendar Days

75% Draft Submission 45 Calendar Days after receipt of

GSA review comments on 50% Submission, above

GSA Review 21 Calendar Days

100% Draft Submission 45 Calendar Days after receipt of GSA review comments on 75% Submission, above

GSA Review 30 Calendar Days

100% Final Submission 45 Calendar Days after receipt of GSA review comments on 95% Draft Submission, above

VI PAYMENTS

Invoices shall be submitted, and payments made in accordance with the completion of every submission unless otherwise agreed upon and documented by the GSA Project Team and the Building Design Standards contractor.

Draft “pencil” invoices shall first be submitted electronically to the COR while copying the CO. Draft “pencil” invoices shall be reviewed and approved and the Architect/BDS Team notified before the final invoice is uploaded for payment.

The following information shall be clearly shown on each invoice:

● Contractor Firm name, address, and telephone number

● Invoice Number (if invoice is revised, R01 shall be included after the original invoice number)

● ACT No. (as shown on the award letter)

● GSA Contract and Task or Delivery Order Number (as applicable)

● A short description of services that the billing represents

● Billing amount by building number (if multiple properties included)

● Total Contract Amount (if multiple services are required, list each service individually on the invoice),

● Previous Payment Amounts

● Current Invoiced Amount

● Amount Remaining for Work Not Yet Completed

Building Design Standards - Statement of Work

VII GSA CONTACTS

Title Name Phone Email

Contracting Officer

(CO)

Erin Clark Michele Valenza

617-735-9935 857-383-8973 erin.clark@gsa.gov Michele.valenza@gsa.gov

Contracting Officer’s Representative (COR)

Liz Mees 617-571-0546 elizabeth.mees@gsa.gov

Property Manager Steve Smithers 603-225-1615 steven.smithers@gsa.gov