Tab_10_St._Albans_Attachment_1_Requirements.pdf

GSA New England Region 1

St. Albans Federal Building & Post Office

Building Preservation Plan

March 27, 2018

Attachment 1 – BPP Requirements Chart

Attachment 1 – BPP REQUIREMENTS CHART

Preamble

More than one fourth of GSA’s 1,600 owned buildings are listed in or eligible for the National Register of Historic Places, the nation’s listing of historic properties, and approximately half of these are more than fifty years old. The National Historic Preservation Act of

1966, as well as an array of executive orders, compels PBS to properly perform and maintain preservation plans and to promptly respond to sundry inquiries regarding the historic properties within its portfolio.

GSA’s Center for Historic Buildings requires a technical solution that will allow or otherwise enable contractors (i.e. preservation architects and/or specialists) to efficiently and effectively perform preservation surveys and assessments at federal, historically designated properties; collect and/or create all (or most) documentation on-site; and then either enter or upload same into a “tool” accessible outside the GSA firewall.

The tool that is presently being utilized to accommodate the development and maintenance of historic preservation plans is called

Building Preservation Plan (BPP); however, this tool has proved to be so inadequate that some regional preservation officers have ceased to use it to capture and maintain preservation plans. An antiquated IT asset, BPP has had no major enhancement or modernization in over ten years. The Classic ASP technology on which the application is built (released by Microsoft in the mid-

1990s) is no longer supported and as a result BPP has become susceptible to a multitude of security vulnerabilities that render it noncompliant with NIST1 policies and controls.

Center for Historic Buildings’ Business Need

The following identifies and defines eleven (11) components of an historic preservation plan, each of which records or otherwise documents aspects of a designated property2.

System Interconnections

National Institute of Science and Technology

These components were developed by National Institute of Building Sciences for GSA as templates reflecting industry standard and/or best practices.

Building Preservation Plan

At minimum building data residing in the system of record (REXUS3) shall be incorporated via BI4.

User Roles

1. PBS portal users shall default to Read Only role that will enable the user to view all content without the ability to write to the record.

2. Regional Administrator role enables the user to assign buildings within a designated region to a user for data entry.

3. System Administrator role, similar to its regional variant, enables the user to assign buildings in any region to a user for data entry; additionally, this user may archive selected buildings.

4. Data Entry role enables the user to write to the record (aka creating a preservation plan) for an assigned building or buildings. All (or most) data entry will occur outside the GSA firewall (and is presently facilitated through Citrix).

Document Management

Regardless of file format (e.g. .png, .jpeg, .pdf, .doc, .xls, et al.5) documents or files may be uploaded to the system or tool in batches

(as opposed to being limited to uploading one file at a time). Documents and/or images may be opened within the tool and viewed or may be download and saved externally.

Archiving

The tool will enable a user with System Administrator privileges to archive selected buildings to a compartmentalized area in the event of disposal, re-designation, etc.

Reports

Regardless of type, e.g. Inspections, Images, etc., all reporting will be generated through BI Framework.

Real Estate Across the United States

Business Intelligence (data warehouse)

With the exception of .gif file format, which shall be excluded systematically

Building Preservation Plan

GSA.gov Interface

Presently updates within BPP are exported to the Historic Buildings page at GSA.gov

(http://www.gsa.gov/portal/ext/html/site/hb/category/25431/hostUri/portal) on a monthly basis. The Collaboration Branch (Web and

Content Management team) manipulates this data to accommodate the GSA.gov user interface. While such manipulations occur outside the purview of PB-ITS it remains relevant when evaluating the requirements below and in formulating an associated technical solution.

Preservation Plan Components and Subcomponents

Building Information

Building History

Historic Designation

Inspections Architectural Description

Physical History

Integrity and

Significance Zones

Elements and

Materials Images

Documents and

References

General Construction or Alteration

National Register

Inspection 1 Narrative Narrative Narrative

Coordinates Function or

Use

GSA

Determination Inspection 2

Attributes Name State or Local Designation

Inspection 3

Inspection 4

Data Elements to Satisfy Center for Historic Buildings Preservation Plan Needs

Building Information

Attribute Source Data Element

Field Type

Definition Comments

1 General BPP Building Text Current

The REXUS Location Name field is limited to 60 characters and typically (based on a large sample performed by Center staff) reflects truncated, inconsistently abbreviated, or simply incorrect building name. For this reason the Current Building Name field in BPP is the most accurate source record at GSA and reflects the

Building Preservation Plan

Attribute Source Data Element

Field Type

Definition Comments

Name Building Name

2 General REXUS Building Number

Unknown Location Code

3 General NEW Type Drop-down Building Type To include the following: Courthouse (CT); Custom House (CU); Post Office (PO);

CT/CU; PO/CU; PO/CT; FB/PO/CT; CU/Office Building; CT/Office Building;

PO/Office Building; Office Building; Federal Center; Record Center; Warehouse;

Border Station; Immigration Station; Hospital; Quarantine Station; Laboratory;

Residence; Garage; Heating Plant; Training Facility; Dining Hall; Gymnasium;

Dormitory; and Other.

4 General BPP Status Drop-down

Building Status To include the following: Leased; Owned; and Disposed (per NIBS); however, the following resides in BPP:

legal and public name of the historic property. This field should accommodate 100 characters. (The REXUS team was not able to accommodate any database change to correct said limitation.)

Or rather, amended: Heating Plant, Training Facility, Dining Hall, Gymnasium, and Dormitory must be added to existing BPP drop-down values

Building Preservation Plan

Field Type

Definition Comments

5 General REXUS Building Address

Text;

Drop-down (City and County)

Street Address, Address 2, City, County, ZIP Code

State field appears to be pre-populated

6 General REXUS Region Drop-down

Region

7 General NEW Complex Name

Text NA

8 General NEW Complex Map

Submit Button

Graphical representation of address

Utilizing the building address from REXUS this selection will launch a new window and display the location in Google maps.

Building Preservation Plan

9 General NEW Complex Aerial

Submit Button

Graphical representation of address

Utilizing the building address from REXUS this selection will launch a new window and display an aerial view via Google maps (see below).

10 General NEW HABS/HAER

/HALS

Identification

Alpha-numeric

NA These values are not imported; rather, they will be entered by the user.

11 General BPP Location Description

Text NA Under Architectural Description Note: This is a new text field as per the LOB/SME (06/26/2015)

12 Coordinates BPP UTM

Northing Numeric Northing

13 Coordinates BPP UTM Easting Numeric Easting

14 Coordinates REXUS GIS Latitude Numeric Latitude Latitude for building; located as a pre-filled cell at Building Address Information:

15 Coordinates REXUS GIS Longitude

Numeric Longitude Longitude for building (and see above)

Historic American Building Survey, Historic American Engineering Record, Historic American Landscape Survey

Universal Transverse Mercator

Building Preservation Plan

16 Attributes REXUS Gross Floor Area

Numeric Gross Sqft Located at Space Summary:

17 Attributes REXUS Rentable Floor Area

Numeric Rentable Sqft See above

18 Attributes REXUS Stories or Levels

Numeric Tot Num Floors

Located at Structural Information:

19 Attributes BPP Perimeter Numeric Perimeter Located under Dimensions

20 Attributes BPP Depth Numeric Depth As above

21 Attributes BPP Height Numeric Height As above

22 Attributes BPP Length Numeric Length As above

Building History

Attribute Source Data Element Field Type Definition Comments 1 Construction or Alteration NEW Type Text NA Note: Not new data elements.

2 Construction or Alteration

NEW Beginning Date Date NA REXUS doesn’t appear to utilize begin and end dates (if only from a format perspective). Such dates shall remain the domain of the preservation plan tool.

3 Construction or Alteration

NEW Ending Date Date NA As above

Building Preservation Plan

4 Construction

NEW Description Text NA

Building Preservation Plan

5 Construction

BPP Architect Text Architect Located in Construction History

6 Construction

BPP Style Drop-down Style The list of values includes:

Adam Style

Art Deco

Art Moderne

Beaux Arts

Brutalist

Bungaloid

Chateausque

Commercial Style

Eastlake Style

Egyptian Revival

Federal

Georgian Revival

Gothic Revival

High Victorian Gothic

High Victorian Italianate

International Style

Italianate

Building Preservation Plan

Jacobethan Revival

Jeffersonian Classic

Late Gothic Revival

Miesian

Mission Style

Modernistic

Neo-Classical Revival

Neo-Expressionist

New Formation

Octagon Mode

Prairie Style

Pueblo Style

Queen Anne

Renaissance Revival

Richardsonian Romanesque

Romanesque Revival

Second Empire

Second Renaissance Revival

Shingle Style

Spanish Colonial Revival

Stick Style

Stripped Classical

Sullivanesque

Undetermined

Western Stick Style

Wrightian

Building Preservation Plan

Building Preservation Plan

7 Function or Use

BPP Usage Drop-down Usage Drop-down values are captured here:

BUILDING_USE_Drop Down Values.xlsx

8 Function or Use

NEW Beginning Date Date NA See item 2 above

9 Function or Use

NEW Ending Date Date NA As above

10 Function or Use

NEW Comments Text NA

11 Name BPP Name Text Name

12 Name BPP Beginning Date Text From

13 Name BPP Ending Date Text To

14 Name NEW Comments Text NA

Historic Designation

Attribute Source Data Element Field Type

Definition Comments

1 National Register

BPP National Register Name

Text (Box)

New Name Located in Location Summary

2 National Register

REXUS National Register Designation

Drop-down

Historical Status

3 National Register

BPP National Register Date

Date NR Date

The drop-down is comprised of the following values: National Historic Landmark, National Register Listed, National Register Eligible, Non- Contributing Element, Not Evaluated, and Evaluated - Not Historic

Building Preservation Plan

Type

Definition Comments

4 National Register

BPP National Register Number

Numeric NR Number

5 National

NEW National Register District Number

Numeric NA

6 National Register

BPP National Register District Name

Text District Name

7 National

NEW National Historic Landmarks Date

Date

8 National Register

NEW National Historic Landmarks Number

Numeric

9 GSA

Determination

BPP Determined Eligible Radio Button

Yes/No Located in Historic Designation

10 GSA

Determination

BPP GSA Date Date GSA Date As above

11 GSA

Determination

BPP Criteria Drop-down

Criteria As above:

12 State or Local Designation

NEW Designation Name Text NA

13 State or Local Designation

BPP Date Date State/Local Date

14 State or Local BPP District Name Drop- District See above

Building Preservation Plan

Definition Comments

Designation down

15 State or Local Designation

BPP Jurisdiction Name Text Jurisdiction Name

Inspections

1 Inspection

1… BPP Firm Text Firm Located in Inspections

2 Inspection 1…

BPP Street Address Text Address 1 As above

3 Inspection 1…

BPP City Text City As above

4 Inspection 1…

BPP State Drop-down State As above

5 Inspection 1…

BPP ZIP Code Numeric Zip As above

6 Inspection 1…

BPP Phone Number Numeric Work As above

7 Inspection 1…

NEW Web Site Address Hyperlink URL Company URL; not presently captured in BPP.

Building Preservation Plan

Architectural Description

Element

Field Type

Definition Comments

1 Narrative BPP General Text Architectural Description

There is no distinction made between interior or exterior relative to input format

2 Narrative NEW Site Text NA

3 Narrative NEW Exterior Text NA

4 Narrative NEW Interior Text NA

Building Preservation Plan

Physical History

Type

Definition Comments

1 Narrative NEW Site History (Archeology)

Text NA

2 Narrative BPP Building History Text Physical History

Integrity & Significance

1 Narrative NEW Integrity Text NA BPP text is not broken out or otherwise differentiated as “Integrity” or “Significance” related; ergo, these will necessarily be new data fields.

2 Narrative NEW Significance Text NA As above

Zones

Element

Field Type

Definition Comments

1 NA BPP Zone Drop-

Zone Located in Space Descriptions:

2 NA NEW Space Name Text NA

3 NA BPP Description Text General Description

See image above.

4 NA NEW Alterations Text NA I was not able to locate such a data field in BPP.

Building Preservation Plan

Field Type

5 NA NEW Integrity Text NA I was not able to locate such a data field in BPP.

Building Preservation Plan

6 NA BPP Recommendations Text Recommendations Located in Architectural Elements: Correction: Inventory of Spaces & Elements

Elements & Materials

Type

Definition Comments

1 NA BPP Element/Material Name

Drop-down

Material May be located in Architectural Elements (if Element/Material Name = Material):

2 NA BPP Space Drop-

Space Type May be located in Space Descriptions (if Space = Space Type):

Building Preservation Plan

3 NA BPP Description Text Description Appears to be located in Architectural Elements:

4 NA BPP Conditions Text Condition A collection of data resides in BPP in Architectural Elements (Conditions).

Building Preservation Plan

5 NA BPP Recommendations Text Recommendations Located in Architectural Elements:

6 NA NEW Treat/Technical Procedure

Text NA

7 NA NEW

Primary Exterior Materials

Drop-down

NA

Menu selections to include the following:

Wood Brick Stone Terracotta Cast Stone (Architectural Concrete) Concrete Concrete Block

Building Preservation Plan

Definition Comments

Stucco Metal Glass Other

8 NA NEW Secondary Exterior Materials

Drop-down

NA Menu selections to include the following:

Wood Brick Stone Terracotta Cast Stone (Architectural Concrete) Concrete Concrete Block Stucco Metal Glass Other

9 NA NEW Structural System Drop-down

NA Menu selections to include the following:

Wood Frame Steel Frame Concrete Frame Bearing Masonry Wall Other

10 NA NEW Primary Roofing Material

Drop-down

NA Menu selections to include the following:

Slate Clay Tile Metal Membrane Built Up Other

Building Preservation Plan

11 NA NEW Secondary Roofing Material

Drop-down

NA Menu selections to include the following:

Slate Clay Tile Metal Membrane Built Up Other

Images

Type

Definition Comments

1 NA BPP File Name Character Id A product of the file that is uploaded.

2 NA BPP Type Drop-

Type Add under Image Library:

3 NA BPP Photographer/Artist Text Photographer Artist

Located in the Image Library:

Building Preservation Plan

4 NA BPP Subject/Description Text Subject As above; however, broken into two fields: Subject and Description.

5 NA BPP Date Date Date Located in the Image Library

6 NA BPP Publication Source Text Publication As above

7 NA BPP Copyright Radio button

Copyright As above: options = Unknown, Yes, and No

8 NA BPP Space Drop-down

Space Type (If applicable) located in Inventory of Elements (Space Description).

9 NA BPP Element/Material Drop-down

Element Material

(If applicable) located in Architectural Elements, but as separate drop-down fields.

Documents & References

Type

1 NA BPP Title Text Title Located in Bibliography:

Building Preservation Plan

2 NA BPP Author(s) Text Author See above: Authors may listed and separate by commas

3 NA BPP Publisher/Source Text Source Name

Located in Bibliography

4 NA BPP Identification Number

Text Document

ID

As above; note: LC (Library of Congress) Number is also an option in BPP, but not recommended by NIBS

5 NA BPP Publication Date Date Date Located in Bibliography

6 NA BPP Document Type Drop-down

Document Type

NIBS proposes a more comprehensive list; namely, Archeology Report Article BIM Product Building Analysis Building Engineering/Evaluation Report Building Preservation Plan Drawings

Government Printing Office (GPO) Number is also not recommended by NIBS

Building Preservation Plan

Definition Comments

Historic Structure Report Other Paint Analysis Photograph Publication Recommended Treatment Report Special Study Survey Documentation Unknown Website

7 NA NEW URL Hypertext URL Reference or document shall open in a separate window; URL may be edited by data entry (owner), regional and system administrators.

8 NA NEW File Name Character NA

Addendum: Operational Process and Procedures

The preservationist (typically a contractor) shall be assigned the property on which the preservation plan is to be performed by the

Regional Historic Preservation Officer (or RHPO, always a federal employee). The contractor will document the historic space in a manner organized or guided by the eleven categories or components articulated above. Insofar as much of the documenting shall occur on site at the historic property the contractor must be able to access the tool outside the GSA firewall as an authenticated Data

Entry user. The tool must accommodate the following at a minimum.

Any given historic property may have numerous preservation plans attached to it that have been performed over time. Such plans shall not be overwritten; rather, each plan associated with a property shall be retained and date stamped.

The Data Entry user shall be able to select and upload multiple files at one time.

All work created by the Data Entry user shall reside in a staging area within the tool to enable the RHPO’s review prior to deployment to production.

The preservation plan (i.e. all content associated with the eleven components and subcomponents) shall be exportable and printable.

Building Preservation Plan

Once the preservation plan has been completed in satisfactory fashion it is submitted to the RHPO (and/or COR12) as a contract deliverable.

Note:

To promote consistency, use the following terms:

Asphalt Brick Carpet Cast Stone Concrete Glass Gypsum Board Metal Paint Plaster Plastic Rubber Slate Stone Stucco Terra Cotta Terrazzo Tile Wood

Contracting Officer’s Representative

Building Preservation Plan