47 MDG Laundry Service Oral Request for Quote.pdf

FA3099-20-Q-0020, 47 MDG Laundry Service Laughlin Air Force Base, Texas

15 Jul 20

ORAL REQUEST FOR QUOTE (RFQ)

The 47th Contracting Flight at Laughlin AFB, TX is orally soliciting a quotation for the following item(s) and anticipates awarding via a firm fixed price (FFP) contract:

CLIN 0001: Service, Delivery (1 Oct 2020 - 30 Sept 2020) Quantity: Approximately 3536 Lbs – Contractor will invoice based on actuals.

CLIN 1001: Service, Delivery (1 Oct 2021 - 30 Sept 2022) Quantity: Approximately 3536 Lbs – Contractor will invoice based on actuals.

CLIN 2001: Service, Delivery (1 Oct 2022 - 30 Sept 2023) Quantity: Approximately 3536 Lbs – Contractor will invoice based on actuals.

CLIN 3001: Service, Delivery (1 Oct 2023 - 30 Sept 2024) Quantity: Approximately 3536 Lbs – Contractor will invoice based on actuals.

CLIN 4001: Service, Delivery (1 Oct 2024 - 30 Sept 2025) Quantity: Approximately 3536 Lbs – Contractor will invoice based on actuals.

CLIN Description: The Contractor will provide laundry services for the 47 MDG Clinic IAW with the PWS (Performance Work Statement).

Please ensure your response reflects the above quantities and units of issue for each option year.

The Government plans to award a contract to the responsible offeror whose quote conforms to the requirements on this solicitation, and is the most advantageous to the Government. Price and past performance will be considered. As well if awarded the contract must be able to pass the Infection Control Linen Facility Checklist prior to contract award. An assessment will be made to determine the best value to the Government. Offerors must be able to register in beta.sam.gov and https://piee.eb.mil/.

Ensure all of the following items are addressed in your quotation:

1) Full description and price for each CLIN. Please provide a price per pound as these numbers will vary from month to month. Contractor will only be paid based on actual pounds for the month.

2) Be able to pass Infection Control Linen Facility Checklist pre-award.

3) Any applicable prompt payment discount terms.

4) Length of time quote is valid (Quote shall be valid until 01 Oct 2020).

5) Contact information for individual authorized to provide pricing information.

6) DUNS and CAGE code for System for Award Management.

7) Quote must explain how contractor is going to meet the pickup and drop-off of Medical linen in accordance with Performance Work Statement (PWS).

Description

The Contractor shall perform laundry services to include, pickup, linen receipt/weight verification, laundering, packaging, and delivery on a semi-weekly basis. The approximate number used in the current contract was for approximately 5,700 pieces per year, however, this figure may change during posting of the solicitation. It will be an estimate of 3,536 lbs. per year. The amounts are estimates and will fluctuate yearly.

Evaluation will be based on price and other factors. Evaluation of other factors consist of past performance and ensuring facility passes a safety inspection. Prior to award the government reserves the right to inspect the facility to ensure the facility passes all items within the attached checklist. These will be the items that the pre-inspection if chosen for the award will need to be passed. After the initial year the inspection will be done on a yearly base. Quotes will also need to comply with any other terms set by in the solicitation.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

All interested parties must be registered in the System for Award Management (SAM) database at prior to receiving award of a Government contract. Offerors are further advised that failure to register in SAM will render their firm ineligible for award. Additionally, although we currently do not have the evaluation criteria a key factor to make this award will be to pass a facility safety/health inspection prior to award.

FAR 52.232-33 Payment by Electronic Funds Transfer--System for Award Management will elaborate the payment method the government uses. You can read the full payment clause on the following website https://acquisition.gov/content/52232-33-payment-electronic-funds-transfer-system-award-management.

The following reference below is the instruction for registering for the payment instructions on the Wide Area Work Flow site.

252.232-7006 Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC**

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either Invoice 2in1 or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF combo document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert See Schedule or Not applicable. )

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity s WAWF point of contact.

(Contracting Officer: Insert applicable information or Not applicable. )

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

If interested, please provide a quotation to Mr. Jesus A. Perez via email at jesus.perez.3@us.af.mil and Mrs. Dariela Parizo via email at dariela.parizo@us.af.mil referencing the solicitation, FA3099-20-Q-0020, no later than 1300 hours CST on 28 Jul 20.

DARIELA PARIZO

Contracting Specialist Attachment:

FY 21 - FY 25 Linen PWS - Attachment 1, dated 13 July 2020, 15 Pages Infection Control Linen Facility Inspection Checklist -Attachment 2, dated 13 July 2020, 2 Pages Wage Determination SCA - Attachment 3, dated 13 July 2020, 12 Pages