4673DRFL JFO Light Tower SOW.pdf

DEPARTMENT OF HOMELAND SECURITY (DHS)

Federal Emergency Management Agency (FEMA)

STATEMENT OF WORK (SOW)

FOR

4673JFO Light Towers

1.0 GENERAL

1.1 BACKGROUND

This request is for the JFO at 636 Grand Regency Blvd Brandon Florida in Support of DR

4673 FL

1.2 SCOPE

The Contractor(s) must be able to provide the requested support upon notification of award to 636 Grand Regency Blvd Brandon Florida. The Contractor(s) must be able to provide these items before and after disaster occurrence with the ability to navigate around and through possible limitations of lines of communications and damage due to the incident. The Contractor(s) will pick up items upon notification from Contracting Officer or Contracting Officer Representative within 24 hours, unless specified in writing for a specific date and time after the 24 hours of notification.

Item # Description Service Qty

0001 Light Cart with tower height of 25 feet, diesel generator style, spill containment trays or berm provided under each light tower

Fueling-Daily Maintenance-as Required Delivery Pick Up Relocation on site

12 EA

1.3 OBJECTIVE

FEMA Region 4 has determined a need to deploy resources to the JFO to help support personnel during renovation of JFO.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE-SAFETY

2.1.1 All line items provided will meet all Local, State and Federal guidelines and regulations for safe handling and operation.

2.2 TASK TWO-FUELING

2.2.1 Daily Fueling or refueling service for each identified line item that requires power and/or fuel to operate.

2.2.2 Meet current State and Federal EPA Guidelines including spill prevention, control, and countermeasures. Contractor(s) must keep on site spill cleanup materials with instructions for on-site personnel and communicate with the FEMA point of contact of the materials location.

2.3 TASK THREE-MAINTENANCE

2.3.1 Properly maintain each identified line item in working order to allow consistent operation (up to 24-hours/day for POP) in a disaster environment.

2.3.2 Adhere to manufacture specifications and guidelines for the intended purpose of the equipment. Follow any Local, Territory, Tribal, State or Federal Guidelines, including for disposal of liquids/waste.

2.3.3 If an issue happens outside of normal maintenance schedule and is deemed an essential service or piece of equipment, Contractor(s) must be on site within 2 hours addressing the issue unless other arrangements are made in writing notified by the FEMA POC on the ground, CO or COR.

2.3.4 All equipment must be set up to prevent leaks or spills onto the ground.

2.3.5 If leaks or spills occur the Contractor(s) must perform State and Federal EPA Guidelines legal clean up services within 24 hours of notification.

2.3.6 If a line item is inoperable it must be fixed or replaced within 24-hours of notification to

Contractor(s).

2.4 TASK SIX-SET UP

2.4.1 Properly set up and anchored to withstand routine severe weather without damage to existing asphalt or concrete. Contractor will be responsible for any damage and/or repairs due to the set-up of the line items.

2.5 TASK SEVEN-TEAR DOWN

2.5.1 Removal of the equipment without damage to existing asphalt or concrete. Contractor will be responsible for any damage and/or repairs due to the tear down of the line items.

2.6 TASK EIGHT-DELIVERY

2.6.1 Delivered to the specified location within 12 hours of award. Coordination of delivery with

COR and FEMA location point of contact.

2.7 TASK NINE-PICK UP

2.7.1 Pick up within 24 hours of notification unless specified time and date is provided in writing.

Coordination of pick up with COR and FEMA location point of contact.

2.8 TASK TEN-RELOCATION

2.8.1 Move equipment to another area at the same location. Coordination of relocation with COR and FEMA location point of contact.

2.9 TASK ELEVEN-RESTOCKING

2.9.1 Providing necessary commodities to use the equipment as intended for 24-hour operations.

To include but not limited to toilet paper, soap, paper towels, and trash bags.

2.10 TASK TWELEVE-DISASTER WEATHER PROCEDURES

2.10.1 -All items should be secured and or removed within 24-hours if notified by FEMA Point of

Contact and/or COR of incoming severe weather, and then returned within 24-hours of notification of the all clear from the FEMA Point of Contact and/or COR.

3.0 CONTRACTOR(S) PERSONNEL

It is the responsibility of the Contractor(s) to provide qualified personnel to perform all requirements specified in the SOW.

3.1 QUALIFIED PERSONNEL

The Contractor(s) must provide qualified personnel that meet Federal, State, Tribal, Territorial, and Local regulations to perform all requirements specified in this SOW.

3.2 CONTINUINTY OF SUPPORT

3.2.1 The Contractor(s) must ensure that the contractually required level of support for this requirement is always maintained.

3.2.2 Contractor(s) may only take verbal directions from the Contracting Officer, Contracting

Officer Representative or designated FEMA POC on site. Verbal directions can only be used to clarify requirements already in the scope of work. Any change orders must be submitted in writing and approved by the CO and/or COR. FEMA POC on site cannot modify the scope of work. Contractor(s) employees may not take directions from any other FEMA personnel or government employee.

3.3 CONTRACTOR(S) PERSONNEL SAFETY

3.3.1 Contractor(s) personnel must follow all Local, Tribal, Territorial, State and Federal guidelines.

3.3.2 Contractor(s) personnel on site must wear proper safety equipment for their services, as well as a reflective clothing/vest at all times.

3.3.3 Contractor(s) personnel must immediately report to the FEMA POC and the COR if any safety incidents occur while performing duties onsite on the day of occurrence before leaving the site.

3.4 KEY PERSONNEL

3.4.1 CONTRACTOR(S) PROJECT MANAGER

Contractor(s) will provide a company representative to the onsite FEMA POC upon written request from COR or Contracting Officer. The Contractor(s) representative will provide guidance and instructions for day to day operations of equipment provided. The FEMA POC’s contact information will be provided to the Contractor(s) by the COR.

3.5 CONTRACTOR(S) EMPLOYEE CONDUCT

3.5.1 Contractor(s) employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, personal protective equipment (PPE), “off limits” areas, wearing of parts of DHS uniforms and possession of weapons) when visiting or working at Government facilities. The Contractor(s) must ensure Contractor employees always present a professional appearance and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Contractor(s) Representative must ensure Contractor(s) employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.6 CONTRACTOR(S) EMPLOYEE IDENTIFICATION

3.6.1 Contractor(s) employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor company name, the employee’s photo, name, unique identification number and badge expiration date. Visiting Contractor(s) employees must comply with all Government escort rules and requirements. All Contractor(s) employees must identify themselves as Contractor when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times. All Contractor(s) employees must identify themselves as a Contractor when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.7 REMOVING CONTRACTOR(S) FOR MISCONDUCT OR SECUIRTY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor(s) to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor(s) of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor(s) with a written explanation to support any request to remove an employee.

4.0 PERIOD OF PERFORMANCE

Base Period 30 Days Option to extend Base Period a total of 180 days

4.1 PLACE OF PERFORMANCE

636 Grand Regency Blvd Parking lot Brandon FL 33510

4.2 GENERAL REPORT REQUIREMENTS

The Contractor(s) must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows 10 and Microsoft Office Applications).

Contractor(s) must adhere to delivery of all operation reports specified in task items Section 2 and Section 9 of SOW. Contractor(s) must provide an initiation report to include the schedule of delivery upon notification of order to include point of origin and estimated timeline of delivery of all line items. Upon set up of all line items on the site, Contractor(s) will provide reports indicated in the specified task items within Section 2 and Section 9 of the SOW.

If a line item will be delayed past the 24-hour requirement of delivery, upon 1-hour of discovery, the Contractor(s) must notify the CO and COR in writing of the line item delayed and estimated time of delivery. Contractor(s) will be required to update the CO and COR every 8 hours in writing until the line item has met delivery requirements.

Contractor(s) must provide written acknowledgement to the CO and COR upon notification of site termination and to provide a detailed schedule of tearing down and picking up line items.

Upon removal of all line items from the site, Contractor(s) will provide reports indicated in the specified task items within Section 2 of the SOW.

If a line item will be delayed past the 24-hour requirement of pickup, upon 1-hour of discovery, the Contractor(s) must notify the CO and COR in writing of the line item delayed and estimated time of pickup. Contractor(s) will be required to update the CO and COR every 8 hours in writing until the line item has met pickup requirements.

5.0 GOVERNMENT TERMS & DEFINITIONS

Term Definition COR Contracting Officer’s Representative

CO Contracting Officer

DHS Department of Homeland Security

FEMA Federal Emergency Management Agency

EPA Environmental Protection Agency

CDC Centers for Disease Control and Prevention

SOW Statement of Work

BPA Blank Purchase Agreement

POP Period of Performance

ADA Americans with Disabilities Act

FEMA Region 6 States consisting of Oklahoma, Texas, Louisiana, New Mexico and Arkansas.

Surge Period before and immediately after a disaster, during which FEMA activates its personnel and response.

Wraparound Support

Comprehensive and full-service planning, delivery, maintenance and removal of services and equipment.

ISB

Incident Support Base-FEMA operational support and staging area set up near disaster impacted areas.

COVID Coronavirus Disease

FEMA Point of Contact(s)

Approved FEMA personnel, usually on site, that handles the day to day interaction, and in most circumstances does not define the Contracting Officer or have contract decision making powers.

FSA

Federal Staging Area-FEMA operational support and staging area set up near disaster impacted areas.

6.0 GOVERNMENT FURNISHED RESOURCE

The Government will not furnish any resources to the Contractor(s) in support of this contract.

7.0 CONTRACTOR(S) FURNISHED PROPERTY

The Contractor(s) must furnish all materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in

SOW 6.0.

8.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables, supplies, and/or services for acceptance and provide the Contractor(s) with an e-mail documenting confirmation of acceptance. If the deliverables, supplies and/or services are non-acceptable, the COR will send an e-mail to the Contractor(s) notifying them that the deliverables, supplies and/or services have not been accepted

8.1 The CO will have the right to reject or require correction of any deficiencies found in the deliverable, supply and/or service that are contrary to the information contained in the Contractor(s)’s accepted proposal. In the event of a rejected deliverable, supply and/or service, the Contractor(s) will be notified in writing by the CO of the specific reasons for rejection. The Contractor(s) may have an opportunity to correct the rejected deliverable, supply and/or service and return it per delivery instructions.

8.2 The CO will have 48 hours to review deliverable, supply and/or service and make comments. The Contractor(s) must have 24 hours to make corrections and redeliver.

9.0 DELIVERABLES

9.1 DAILY CLEANING REPORT

9.1.1. Contractor(s) must provide a daily cleaning report to the FEMA point of contact at the site and the COR which includes summary of item/unit cleaned, personnel that accomplished the cleaning, with time and date.

9.2 DAILY FUEL REPORT

9.2.1. Provide FEMA Point of contact at the site and the COR a daily fueling log which provides item number, amount of fuel added and what kind of fuel, along with the amount of fuel remaining/available.

9.3 DAILY MAINTENANCE REPORT

9.3.1. Provide FEMA point of contact at the site and the COR with a daily report and log which provides item number, actions taken, any issues and solutions. A report must be submitted every day even if to confirm there are no issues.

9.3.2. The status of repair or replacement must be provided in the maintenance daily report.

9.4 SET UP REPORT

9.4.1. Contractor(s) will provide written confirmation with pictures of each set up site for each line item, prior to set up and after set up, to be reviewed and signed by the Contractor(s), FEMA POC on site and COR.

9.5 TEAR DOWN REPORT

9.5.1. Contractor(s) will provide written confirmation with pictures of each tear down site for each line item, prior to tear down and after tear down, to be reviewed and signed by the Contractor(s), FEMA POC on site and COR.

9.6 DELIVERY REPORT

9.6.1. . Contractor(s) will provide written confirmation of delivery signed by the Contractor(s) and

FEMA POC on site and the COR.

9.7 PICK UP REPORT

9.7.1. Contractor(s) will provide written confirmation of pick up signed by the Contractor(s) and

FEMA POC on site and the COR.