41685500 SOW.pdf

STATEMENT OF WORK FOR SOLICITATION

LIQUID NITROGEN, LIQUID ARGON AND BULK TANK RENTALS

1. Scope

1.1. General Description. Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) detachment in Naval Air Station North Island requires (3) bulk Nitrogen tanks with periodic liquid nitrogen fills and (1) bulk Argon tank with periodic liquid argon fills during the duration of the USS Theodore Roosevelt (RTD) planned increment avail in San Deigo, CA.

1.2. Contract Type. The contract shall be a stand-alone contract. The Period of Performance for this contract is (8 months) September 1, 2024 to April 30, 2025.

2. References (Applicable Standards and Certificate of Analysis (COA) Requirements). The Contractor is required to comply with all standards and specifications of all items listed below.

Note: Per paragraphs 3.2, Contractor shall provide COA for gases detailed in paragraphs 2.1, at no additional cost to the Government, as follows:

Double (**) indicates upon delivery of each lot of gas delivered.

Single (*) indicates when requested by the Government as follows.

2.1. Industrial Gas. Gases per this contract shall be in compliance with all required standards, as specified below in paragraphs 2.1.1, 2.1.2 and 2.1.3 and shall comply with and meet all the physical and quality assurance requirements of the cited specifications.

2.1.1. MIL-A-18455, Technical, Dated 07-07-91, Argon - Liquid **

2.1.2. CID A-A-59155, Grade A, Dated 03-05-03, Nitrogen - Liquid **

2.1.3. CGA G-10.1-2008, Grade L, Nitrogen - Liquid and Gaseous**

3. Objective Quality Evidence (Reports)

3.1. Certificate of Conformance – Gases. Contractor shall provide, at no additional cost to the

Government, COC verifying that all lots of gas conform to all gas specifications, as referenced in paragraphs 2.1. The COCs shall be provided to the Contracting Officer (KO) and the Contracting Officer’s Representative (COR) within five (5) business days of contract award, and within two

(2) business days as changes occur, or when otherwise requested by the Government.

3.1.1. Contractor format is acceptable and at a minimum the gas COC shall be signed by qualified Contractor Personnel and shall include the wording: “THE (GAS TYPE) SUPPLIED

TO PSNS & IMF UNDER (CONTRACT) MEETS THE REQUIREMENTS OF (SPECIFICATION

NUMBER/TITLE). “

3.1.2. Contractor may also provide supplemental COCs provided to the Contractor from an authorized official of a subcontractor or manufacturer.

3.1.3. Contractor shall immediately notify the KO and COR in the event Contractor becomes unable to provide gases per specifications referenced in paragraphs 2.1.

3.1.4. Furnishing of the COC by the Contractor shall not limit or restrict the Government’s right of inspection under the inspection provisions of the contract.

3.2. Certificate of Analysis (COA) - (An authenticated document issued by the Contractor’s Quality Assurance Group that establishes that a regulated product has met its product specification and quality). The Contractor shall:

3.2.1. Perform chemical test/analysis of each gaseous and liquid lot (as defined below) of gas supplied in performance of this contract per specifications referenced in paragraphs 2.1.

Lot test records shall be traceable from the lot vessel markings to the COA and shall be retained for the duration of the contract.

3.2.2. Produce written COAs that include test data/chemical analysis break out showing elements tested for and that indicate conformance to specifications based on actual chemical tests performed for each lot.

3.2.3. Provide COAs to the COR at no additional cost to the Government as indicated in paragraphs 2.1 at a periodicity of every liquid gas delivery. See note in paragraph 2 for periodicity compliance.

3.2.4. Contractor format is acceptable and at a minimum the COAs shall be signed by qualified Contractor personnel and shall include the following:

Government Contract Number Lot Number Gas Type Vessel Marking/Serial Number (if cylinder) Analytical Results The statement: “THE (GAS TYPE) SUPPLIED TO PSNS & IMF UNDER (CONTRACT)

MEETS THE REQUIREMENTS OF (SPECIFICATION NUMBER/TITLE)”

3.2.5. For COC and COA Quality Assurance and testing requirements a “Lot” shall be defined by the specifications referenced in paragraphs 2.1.

4. Requirements – All requirements herein to be performed at no additional cost to the Government.

4.1. Government Oversight. The Government shall perform periodic product testing and periodic audits of the Contractor's compliance to this contract. The Contractor shall make available all Quality Assurance and Quality Control records and shall provide access to their facilities for these audits. The assigned COR will perform random surveillances on deliveries, monitor contractor’s performances, and review/approve reports and invoices.

4.2. Contractor Responsibility. The Contractor is responsible, either through its own resources or subcontractor, for the full range of logistic and customer-support processes including bulk tank equipment pick-up and delivery, delivery and fill on liquid gases, inventory management, certification and maintenance, warehousing, transportation, supplier relationships, technical compliance, quality assurance, customer service, order receipt and fulfillment, return processing, invoicing, data collection and reporting.

4.3. Qualified Personnel. The Contractor shall ensure all Contractor Personnel have qualifications specific to their duties, which shall be supported by licenses, permits, tests, statements of competency, or other documentation. Contractor shall retain records of those qualifications and provide when requested by the Government within five (5) business days.

4.4. Contractor Owned Equipment. All work detailed within paragraph 4.4 shall be done in such a manner as to minimize disruption of ongoing Government work. The Contractor shall:

4.4.1. Certify, install, maintain and keep all equipment used in performance of this contract in good operating condition in accordance with applicable standards, rules, regulations and good commercial practices. Contractor shall retain records of those activities for the duration of the contract and provide when requested by the Government within five (5) business days.

4.4.2. Perform repair. For equipment needing non-emergent repair, as determined by either the Contractor or the Government, the Contractor shall have eight (8) business hours to notify/acknowledge the need and respond to the Government (by telephone allowed), two (2) business days to provide (at minimum) remote technical assistance and five (5) business days to have a qualified Contractor Technician at the Government site to satisfactorily remedy the issue.

4.4.3. Perform emergent maintenance/repair. For equipment requiring immediate attention due to safety or critical Government work evolutions, as determined by either the Contractor or the Government, the Contractor shall provide same day service to satisfactorily remedy the issue.

4.4.4. Designated Technical Personnel. The Contractor shall provide the Government with points of contact for notification purposes and technical assistance for regular business hours and after business hours.

4.5. Damage/Loss of Equipment. If the Contractor discovers damage to or loss of Contractor’s equipment, Contractor shall notify the KO and the COR, in writing, of the damage or loss and shall provide all relevant details to include cost of repair or replacement.

5. Bulk Tank Requirements:

5.1. Liquid Nitrogen Bulk Tanks: (3 EACH) Bulk tanks shall meet and include all required specification and standards as described below:

5.1.1. Each tank shall be between 2000 Liters and 3500 Liters, all tanks shall be of same size, manufacture and type.

5.1.2. Each tank shall have an indicator that allows government personnel easy determination of how much liquid nitrogen is left per each tank. Solar powered gauges shall not be used as tank are in enclosures that do not allow direct sunlight.

5.1.3. Each tank shall be designed to provide 385 psig upstream and 50 psig downstream.

Working pressure shall be designed to provide 350 psig upstream and 50 psig downstream. Nitrogen overpressure/purge design flow rate shall be various depending on government needs.

5.1.4. Material of construction fittings and valves shall be of non-corrosive, non-copper alloy material and shall be of brass or CRES fittings.

5.1.5. Relief valves shall be set to relieve from (385+0-10 psig).

5.1.6. Any additional fittings to allow government personnel to connect shipyard owned fittings and requirements shall be provided to the government by the contractor at no additional cost.

5.2. Liquid Argon Bulk Tank: (1 EACH) Bulk tank shall meet and include all required specifications and standards as described below:

5.2.1. The bulk argon tank shall be between 1500 Liters and 2000 Liters.

5.2.2. The bulk argon tank shall have a relief valve and regulator to adjust flow rate.

6. Delivery Schedule. Deliveries required within 24-hour notice by the government for liquid nitrogen and argon bulk tank fills. Upon delivery and setup of bulk tanks, required liquid gases will be filled once contractor and government representative deems the vessels safe and sound for commencement of work.

7. Delivery Locations. Delivery location is as follows:

NAVAL AIR STATION NORTH ISLAND

PIER JULIET

SAN DIEGO, CA 92135

ATTN: AWSTIN SAURER 619-310-3061

8. Delivery Requirement

All deliveries will be received by a government employee within Puget Sound Naval Shipyard Det. San Diego. The contactor will ensure the receiver will print, sign, include badge number and date the delivery ticket. Contractor will provide the receiver with a copy of the signed delivery ticket with all pertinent information including gas delivered, certificate of analysis for bulk gas, quantity in gallons, receiver info and delivery date.

8. Point(s) of Contact.

8.1. Contracting Officer (KO):

8.1.1. XXXXXXX

8.2. DLA Puget Sound Contracting Officials:

xxxxxxxxxxxxxxxxx

8.3. Contracting Officer’s Representative (COR):

Awstin Saurer- Project Material Manager, 619-310-3061, awstin.v.saurer.civ@us.navy.mil

* Rental shall include regular maintenance of tanks, delivery and removal.