4-RFP PC26-13 Precinct 2 Renovations.pdf

RFP PC26-13 Parker County

Kim Rivas Purchasing Agent

1112 Santa Fe Drive

Weatherford · Texas 76086 Bid Due November 24, 2025

3:00 PM

RFP PC26-13

Precinct 2 Renovations

SPECIFICATIONS & INVITATION TO BID ON

FOR THE PARKER COUNTY PRECINCT 2 RENOVATIONS

Formal Bid #RFP PC26-13

No public official shall have interest in this contract, in accordance with Vernon’s Texas Codes Annotated, Local Government Code Title 5, Subtitle C, Chapter 171. The offerer shall not accept or offer gifts or anything of value nor enter into any business arrangement with any employee, official or agent of Parker County. All vendors must disclose any relationships personal or business to the Parker County Commissioners Court. Failure to do so will result in immediate cancellation of the contract.

Parker County Texas is now accepting formal proposals for PARKER COUNTY PRECINCT 2

RENOVATIONS.

Bid proposals will be received until 3:00 PM, NOVEMBER 24, 2025, in the office of the County Purchasing Agent, OR electronically at https://parkercountytx.bonfirehub.com/portal/?tab=openOpportunities. Proposals will be opened in the conference room of the Purchasing Department, Parker County Annex, 1112 Santa Fe Drive, Weatherford, Texas immediately following the above closing time. However, if Parker County offices are closed due to bad weather or an emergency, proposals will be held and opened the following business day. Anticipated award of this contract will be executed by the Honorable Commissioners Court, in an open meeting presently scheduled for 9:00 AM

DECEMBER 8, 2025.

In compliance with Texas Local Government Code 262.026, opened proposals shall be kept on file and available for inspection by anyone desiring to see them until the first anniversary of the date of opening.

Opened proposals are subject to disclosure under Chapter 552, Government Code. By signing and submitting a response to this Invitation for Proposals, the bidder acknowledges that all submitted material will be subject to disclosure under Chapter 552, Government Code and the bidder waives all rights to protest the release of any submitted materials. Copyrighted or otherwise restricted material shall not be accepted as a response to this invitation for proposals.

Please note: The official time clock for receiving and stamping in proposals is the electronic date and time stamp in the Purchasing Department. No protest will be recognized, as this is the official time.

Parker County hereby expressly reserves the right to accept or reject in part or in whole any or all proposals or proposals submitted and/or to make a formal contract award on the basis of total bid price or unit bid pricing, whichever is deemed most practical by Parker County. Parker County also hereby expressly reserves the right to take up to 90 days after the formal bid opening to render a decision and to waive any technicalities or formalities considered to be in the best interest of the County.

This invitation and accompanying bid form, when completed by vendor, constitutes a legally binding offer and becomes the governing contract document between Parker County and the successful bidder upon formal award of the bid. Parker County hereby expressly reserves the right to reject any incomplete bid.

The bid award shall be based on, but not limited to the following factors:

1) Material price.

2) Parker County's evaluation of vendor to supply and perform.

3) Vendor reputation.

4) Vendor's past performance record with Parker County or other County's.

5) Best bid price (not necessarily low bid).

6) Price must be guaranteed for a minimum of (180) one-hundred eighty days.

Any bid which Parker County PICKS UP at the U.S. Post Office with postage due will be refused and sent back to the vendor unopened. Should this occur and vendor misses bid opening, Parker County will not honor or recognize any protest.

Proposals may be withdrawn at any time prior to the official bid opening. Alterations made before opening time must be initialed by bidder guaranteeing authenticity.

Please note that Parker County is exempt from Federal Excise and State Sales Tax, therefore tax for goods or services rendered must not be included in your bid. Vendor will be responsible for taxes on vendor's purchases.

Termination of Contract: This contract shall remain in effect until contract expires or delivery and or performance of goods/services ordered terminated by either party with a thirty (30) day written notice.

The successful bidder must state therein the reasons for such cancellation. Parker County reserves the right to award cancelled contract to next lowest and best bidder as it deems to be in the best interest of the county.

It should be clearly understood by bidder that the following specifications and requirements are offered to show details of desired equipment being sought and are not intended in any way to limit responses to certain brand names of manufacturer’s products. Parker County may elect to consider certain variations from these specifications, provided such deviations are clearly detailed in the respective bid.

A pre-bid meeting / site visit will be held at 9:00 a.m. on November 12, 2025, 3033 FM 1885, Weatherford, TX 76088. All vendors that intend to submit a proposal should attend. For further information, vendors may call Kim Rivas at 817-598- 6080.

Project 1 – Exterior Wall Replacement and Repair

1.1.1 Project Overview

Replace all or a portion of the deteriorated exterior wall measuring approximately 15’3” x 8’3”, as needed, to restore structural integrity and prevent further damage.

1.2.1 Scope of Work

1.2.2 Demolition

1. Remove the existing damaged exterior wall.

2. Contractor shall be responsible for cleanup and lawful disposal of all removed materials and debris.

1.2.3 Construction and Repairs

1. Rebuild or replace the deteriorated wall section, including installation of new studs, insulation, exterior siding, and paint.

2. Install a finished interior wall, including trim work.

3. Install a window approximately 3’ x 3’ and a standard exterior door.

4. Install new exterior siding on the adjacent wall section measuring approximately 8’10” wide x 8’ high.

5. Extend the roofline as necessary to prevent future water intrusion or damage to the repaired section.

6. Contractor shall provide all materials, fixtures, and equipment necessary to complete the repair.

Project 2 – Precinct 2 Shop Restroom Renovation

2.1.1. Project Overview

The purpose of this project is to renovate and expand the restroom facilities at the Precinct 2 Shop. Work includes demolition, construction of a metal building addition, interior finish-out, and installation of plumbing and electrical systems.

2.2.1. Scope of Work

2.2.2 Demolition

1. Remove existing sheet metal as necessary to tie into new framing.

2. Remove all existing restroom fixtures.

3. Contractor shall be responsible for cleanup and lawful disposal of all debris and materials.

2.2.3 Construction of Building Addition

1. Construct a 10’ x 25’ metal building addition to the existing structure.

2. Pour and finish a reinforced concrete slab for the addition.

3. Install weatherproof metal siding and roofing compatible with the existing structure.

2.2.4 Interior Finish-Out

1. Install insulation throughout the addition.

2. Provide electrical wiring and install two (2) light fixtures.

3. Install drywall and apply paint to all interior surfaces.

4. Install restroom fixtures to accommodate:

o Four (4) toilets o One (1) urinal o One (1) double sink o One (1) single sink/vanity

5. Address and correct any existing plumbing issues encountered during construction.

6. Tie into existing HVAC or create a solution to heat & cool bathroom.

2.2.5 Materials and Equipment

1. Contractor shall provide all labor, materials, equipment, and fixtures required to complete the project.

2. All materials and fixtures must meet industry standards for durability and safety.

3. Contractor Responsibilities

1. Ensure compliance with all applicable building codes, safety regulations, and County standards.

2. Maintain a clean and safe worksite at all times.

3. Coordinate with the County for inspections, approvals, and site access.

4. Submit documentation and warranties for all materials and systems installed.

4. Timeline

1. Project Start Date: Upon issuance of Notice to Proceed.

2. Project 1 Completion: Within 30 calendar days from Notice to Proceed.

3. Project 2 Completion: Within 60 calendar days from start of work on Project 2 or as approved by the

County.

4. Contractor shall provide written notice of any delays or schedule adjustments.

5. Payment Milestones

1. 30% upon delivery of materials to the site and commencement of construction.

2. 40% upon completion of all structural work and framing.

3. 20% upon completion of finish-out, plumbing, and electrical installations.

4. 10% upon final inspection, acceptance, and submission of all required documentation.

6. Quality and Performance Standards

1. All workmanship shall meet or exceed industry and County standards.

2. All materials shall be new and free of defects.

3. Completed projects must pass County inspection and comply with applicable building codes.

4. Contractor shall correct any deficiencies identified during or after completion at no additional cost to the

County.

7. Deliverables

1. Completed and fully functional restroom addition and wall repair.

2. Proper disposal of all demolition debris.

3. As-built drawings and documentation of installed systems.

4. Warranty information for all installed components.

8. Contingency Allowance

A contingency allowance maximum 25% of the total construction cost shall be included in the proposal to cover unforeseen conditions or necessary adjustments that may arise during the course of the project. The use of contingency funds must be pre-approved in writing by the Owner prior to expenditure.

The contingency shall not be used to cover scope changes initiated by the Contractor or costs resulting from Contractor error, omission, or negligence. Any unused contingency funds at the completion of the project shall revert to the Owner.

9. Information

1. Should you have any questions or require more information in preparing your bid, please contact Kim Rivas, Purchasing Agent, Parker County Annex, 1112 Santa Fe Drive, Weatherford, Texas, 76086 (817) 598-6080, kim.rivas@parkercountytx.com or submit your question electronically through the Bonfire bid software.

2. All programs and services of Parker County are offered on a nondiscriminatory basis without regard for race, color, national origin, age, sex, religion, marital status, handicap, or disability.

10. Funding

By his/her signature on this bid form, the successful bidder shall indemnify and save harmless Parker County, its agents and employees from and against all claims, damages, losses and expenses, including attorney's fees, arising out of or resulting from the performance of the work;

provided that any such claim, damage loss or expense (a) is attributable to bodily injury to or destruction of tangible property including the loss of use resulting there from, and (b) is caused in whole or in part by any negligent act or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless whether or not it is caused in part by a party indemnified hereunder.

Any and all such claims against any party indemnified hereunder by any employee of the contractor, any subcontractor, or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation herein provided shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the contractor or any subcontractor under worker's compensation acts, disability benefit acts of other employee benefit acts.

11. Insurance

See Exhibit A for Worker's Compensation Statement.

A certificate of insurance shall be filed with Parker County prior to commencement of any work under this contract, naming Parker County as an additional insured with regard to this contract and evidencing insurance coverage of limits not less than the following:

A) Worker's Compensation - Providing for payment for benefits as specified by the Worker's Compensation Law of the State of Texas.

B) General Liability - $100,000 each person

- $300,000 each accident Personal Damage - $100,000 each person

- $100,000 each accident

Builder’s Risk Insurance Requirement The Contractor shall provide and maintain Builder’s Risk Insurance for the full insurable value of all labor, materials, and equipment incorporated into or intended for the project. Coverage shall include protection against fire, windstorm, vandalism, theft, and other perils normally included under an “all-risk” policy form.

The policy shall name [County Name] as an additional insured and loss payee, as its interests may appear, and shall remain in effect until final acceptance of the project by the County. Proof of coverage shall be submitted to the County prior to the commencement of any work.

Failure to maintain this insurance shall constitute a material breach of contract and may result in termination of the agreement.

By his signature on this bid form, the successful contractor shall indemnify and save harmless Parker County, its agents and employees from and against all claims, damages, losses and expenses, including attorney's fees, arising out of or resulting from the performance of the work;

provided that any such claim, damage loss or expense (a) is attributable to bodily injury to or destruction of tangible property including the loss of use resulting there from, and (b) is caused in whole or in part by any negligent act or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless whether or not it is caused in part by a party indemnified hereunder.

Any and all such claims against any party indemnified hereunder by any employee of the contractor, any subcontractor, or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation herein provided shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the contractor or any subcontractor under worker's compensation acts, disability benefit acts of other employee benefit acts.

12. Submittals/Evaluations

1. INFORMATION/QUESTIONS: All questions shall be submitted in writing to the Parker County Purchasing Agent no later than 7 calendar days prior to the proposal due date and time as indicated above. Responses which alter the proposal requirements or specifications will be issued as addenda to the original RFP and will be posted to the Parker County website at https://parkercountytx.bonfirehub.com/portal/?tab=openOpportunities. Offerers are responsible for ensuring all answers to questions are reviewed prior to bid submittal and that all issued addenda are properly acknowledged with their submitted proposal response.

2. EVALUATION CRITERIA AND FACTORS: The award of the contract shall be made to the responsible offerer whose proposal is determined to be the lowest evaluated offer resulting from negotiations, taking into consideration the relative importance of price and other factors set forth in the RFP in accordance with the Texas Local Government Code, Chapter 262. The evaluation criteria will be grouped into percentage factors as follows:

30% Offerer’s total proposed price

1. Total cost of proposal

30% Offerer’s experience and past performance related to providing similar services

1. Offerer background information

2. Demonstrated experience and past performance in providing similar services

3. Qualifications of personnel and résumés

4. References

40% Offerer’s demonstrated ability to perform the required work

1. Existing contracts

2. Licenses and certificates

3. Financial stability

4. Bonding capability

5. Project understanding and technical approach

6. Typical debris management site safety plan and operation plan Discussions may be conducted with responsible offerers who submit proposals most likely to be selected for award. All offerers will be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals. Revisions to proposals may be permitted after submission and before award for the purpose of obtaining best and final offers as determined to be in the best interest of Parker County.

13. General Contract Terms and Conditions

A. CONTRACT: This request for proposal (RFP), submitted documents, and any negotiations, when properly accepted by Parker County (County), shall constitute a contract equally binding between the successful offerer and Parker County. No different or additional terms will become a part of this contract with the exception of a change order.

B. CONFLICT OF INTEREST: No public official shall have any interest in this contract, except as permitted by and subject to the disclosure requirements of Vernon's Texas Codes Annotated, Local Government Code, Title 5, Subtitled C, Chapter 171.

C. CONFIDENTIALITY: All information disclosed by Parker County to the successful offerer for the purpose of the work to be done or information that comes to the attention of the successful offerer during the course of performing such work is to be kept strictly confidential.

D. ADDENDA: Any addendum issued during the time allowed for the preparation of bids shall be covered in the proposal and, in executing the contract, shall become a part thereof. Failure of an offerer to receive any addendum shall not release the offerer from any obligations under his bid.

Offerers are responsible for ensuring all addenda are reviewed prior to bid submittal. All addenda can be reviewed at www.parkercountytx.com

E. CHANGE ORDERS: No oral statement of any person shall modify or otherwise change or affect the terms, conditions, or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the Parker County Purchasing Agent subject to the approval of the Parker County Commissioner’s Court.

F. ASSIGNMENT: The successful offerer shall not sell, assign, transfer, or convey any contract resulting from this RFP, in whole or in part, without the prior written consent of the Parker County Commissioner’s Court.

G. VENUE: This agreement will be governed and construed according to the laws of the State of

Texas. This agreement is performable in Parker County, Texas.

H. SUBMITTAL OF CONFIDENTIAL MATERIAL: Any material that is to be considered confidential in nature must be clearly marked as such by the offerer and will be treated as confidential by Parker County to the extent allowed by State Law.

I. SUCCESSFUL OFFERER SHALL: The successful offerer shall defend, indemnify, and save harmless Parker County and all its officers, agents, and employees from all suits, actions, or other claims of any character, name, and description brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the successful offerer, or of any agent, employee, subcontractor, or supplier in the execution of or performance under any contract which may result from proposal award. The successful offerer shall pay any judgment with cost that may be obtained against Parker County growing out of such injury or damages.

J. SALES TAX: Parker County is by statute exempt from the state sales tax and federal excise tax.

Therefore, the proposal price shall not include taxes.

K. PROPOSALS/OFFERERS MUST COMPLY WITH: Offeror must comply with all federal, state, county, and local laws governing or covering this type of service.

L. PATENTS/COPYRIGHTS: The successful offerer agrees to protect Parker County from claims involving infringements of patents and/or copyrights.

M. TERMINATION FOR DEFAULT: Failure of either party in the performance of any of the provisions of this contract shall constitute a breach of contract, in which case either party may require corrective action within ten (10) business days from date of receipt of written notice citing the exact nature of such breach. Failure of the party being notified to take corrective action within the prescribed ten (10) business days, or failure to provide written reply of why no breach has occurred, shall constitute a Default of Contract.

All notices relating to default by qualifier of the provisions of the contract shall be issued by the County Purchasing Agent, and all replies shall be made in writing to the Purchasing Agent. Notices issued by or issued to anyone other than the Purchasing Agent shall be null and void and shall be considered as not having been issued or received.

Parker County reserves the right to enforce the performance of this contract in any manner prescribed by law in the event of breach or default of this contract, and may contract with another party, with or without solicitation of Proposals or further negotiations. At a minimum, qualifier shall be required to pay any difference in service or materials, should it become necessary to contract with another source, plus reasonable administrative costs and attorney fees.

In the event of Termination for Default, Parker County, its agents or representatives shall not be liable for loss of any profits anticipated to be made by qualifier.

In addition to the remedies stated herein, the County has the right to pursue other remedies permitted by law or in equity.

No waiver by either party of any event of default under this agreement shall operate as a waiver of any subsequent default under the terms of this agreement.

County reserves the right to terminate this contract immediately in the event contractor:

A. Fails to meet delivery or completion schedules; and/or

B. Fails to otherwise perform in accordance with the accepted Proposals and the contract.

N. TERMINATION FOR CONVENIENCE: County may terminate this contract upon at least thirty (30) calendar days prior written notice for its convenience or for any reason deemed by the County to serve the public interest. As well, County may terminate this contract upon thirty (30) calendar days prior written notice for any reason resulting from any governmental law, order, ordinance, regulation, or court order. In no event shall County be liable for loss of any profits anticipated to be made hereunder by qualifier should this contract be terminated early.

O. PERFORMANCE OF CONTRACT: Parker County reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the County in the event of breach or default or resulting contract award.

P. PURCHASE ORDER: A purchase order(s) shall be generated by Parker County to the successful offerer.

Q. INVOICES: Invoices shall be submitted to the County with the corresponding County purchase order number. Invoices shall be mailed to the following address unless otherwise specified by the County:

Parker County Purchasing Agent

1112 Santa Fe Dr.

Weatherford, TX 76086

All invoices must be submitted with a hard or electronic copy of the invoice with detailed progress or equipment delivered at time of billing. Only 100 percent accurate and complete invoices shall be forwarded by the County-authorized representative to the County Auditor for payment.

R. PAYMENT: Payment will be made upon receipt and acceptance by the County of completed services and/or products ordered and receipt of a valid invoice, in accordance with the Texas Government Code, Chapter 2251. The successful offerer is required to pay subcontractors within 10 days.

1. The County or its authorized representative will monitor, verify, and document the completion of all work, as defined in the scope of work. The offerer will be provided with copies of this documentation. These documents will be used by the offerer as backup data for invoice submittals. Work not authorized by the County will not be approved for payment.

2. The offerer is responsible for paying all subcontractors used for services rendered within this scope of work. The offerer shall execute release waivers with all subcontractors to release the County from payment to subcontractors directly. The release waivers for all subcontractors shall be provided to the County prior to final retainage release.

3. The offerer must submit a final invoice within 30 days of completion of the scope of work. Completion of the scope of work will be acknowledged in writing by the County Debris Manager. The final invoice must be marked “FINAL INVOICE.” No additional payments will be made after the offerer’s final invoice.

4. The offerer will retain all records pertaining to the services and the contract for these services and make them available to the County for a period of seven years following receipt of final payment for the services referenced herein.

14. Warranty of Performance

The successful respondent expressly warrants that all services specified in the RFP will be performed with care and diligence and in accordance with all specifications of the RFP. The successful bidder agrees to correct any deficiencies in performance of service upon notification by the County and without additional expense to the County.

CONTINUING NON-PERFORMANCE of the bidder, in terms of specifications, shall be bases for the termination of the contract by the County. The County shall not pay for merchandise/services that are unsatisfactory. Failure to perform any provision will constitute a default of contract, in which case, corrective action shall take place within ten (10) days from the written notice citing the nature of breach.

Failure to take corrective action or to provide a satisfactory written reply excusing such failure within the prescribed ten (10) days will authorize the County to terminate this agreement by written notice.

COMPLIANCE WITH LAWS: The successful Respondents shall comply with all applicable federal, state and local laws and regulations pertaining to the practice of the profession and the execution of the duties under the solicitation. Any contract executed as a result of this RFP shall be governed by the laws of the State of Texas.

FORMAL BID ON: RFP PC26-13 PRECINCT 2 RENOVATIONS

Scheduled Opening Date and Time: NOVEMBER 24, 2025, 3:00 PM CST

Anticipated Award Date: DECEMBER 8, 2025, 9:00 AM

Opening Location: Purchasing Department, Parker County Courthouse Annex, 1112 Santa Fe Drive, Weatherford, TX Please Note:

If Parker County offices are closed due to bad weather or an emergency, proposals will be held and opened the following business day.

INSTRUCTIONS TO BIDDERS

Proposals are solicited for furnishing merchandise, supplies, services and/or equipment set forth above. Completed bid proposals MUST be in the hands of the Parker County Purchasing Department, 1112 Santa Fe Drive, Weatherford, Texas; no later than 10:00 a.m. on the above prescribed "Scheduled Opening Date", unless another time is specifically prescribed. Late proposals will be returned to the bidder unopened.

In order to assure your bid is fairly considered, it must be submitted in a properly sealed envelope, clearly marked on its outside surface with the words: “SEALED BID: RFP PC26-13 PRECINCT 2 RENOVATIONS. Proposals marked otherwise may be opened by mistake.

It is extremely important that you return the Bid Page of this form, with the appropriate information inserted in the spaces provided, so that your bid may be considered valid.

Proposals may be withdrawn at any time prior to the official opening by the Parker County Commissioners Court. Parker County is exempt from Federal Excise and State Sales Tax.

Therefore, tax must not be included in the bid.

The undersigned agrees, if this bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specifications and these instructions. The period for acceptance of this bid will be 30 calendar days unless a different period is specified by Parker County. Processing for payment will commence only after delivery and formal acceptance of merchandise, and upon receipt of a proper invoice and any titles or other transfer of ownership certificates or documents, pending final approval by the Commissioners Court of Parker County.

The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other bidder, and that the content of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other bidder or to any other persons engaged in this type of business prior to the official opening of this bid. And further, that the manager, secretary or other agent or officer signing this bid is not and has not been for the past six months directly nor indirectly concerned in any pool or agreement or combination to control the price of supplies, services or equipment bid on, or to influence any person to bid or not to bid thereon.

Having read and understood the instructions, terms, conditions, specifications and invitation to bid, we submit the following bid:

RFP PC26-13 PRECINCT 2 RENOVATIONS

Project Price

#1 Bathroom Renovation $ #2 Exterior Wall Repair/Replacement $

Contingency $ Number of days to complete

Start Date Warranty Period

Any and all deviations from specifications (Attachments):

In signing this bid page for formal bid #RFP PC26-13, the undersigned is obligated to all the instructions, terms, conditions, and specifications set forth in the pages of this document. The undersigned further agrees to provide Parker County any and all invoices it may require for pricing verification under this contract.

Bidder's Name and Address: ________________________________________________

Signature: ___________________________________________

Email: _________________________________________________________________________

Phone:__________________________________ Date:_______________________________

TWCC RULE 110.110 WORKERS’ COMPENSATION INSURANCE COVERAGE

Exhibit A

A. Definitions:

Certificate of coverage (“certificate”) – A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission or a coverage agreement (TWCC-81, TWCC-82, TWCC-83 or TWCC-84), showing statutory worker’s compensation insurance coverage for the person’s or entities employees providing services on a project for the duration of the project.

Duration of the project – includes the time from the beginning of the work on the project until the contractor’s/person’s work on the project has been completed and accepted by Parker County.

Persons providing services on the project (“subcontractor” in Section 406.096) – includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity or employees of any entity, which furnishes persons to provide services on the project. “Services” does not include activities unrelated to the project such as food/beverage vendors, office supply deliveries and delivery of portable toilets.

B. The contractor shall provide coverage based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section

401.011 (44) for all employees of the contractor providing services on the project for the duration of the project.

C. The contractor must provide a certificate of coverage to Parker County prior to being awarded the contract.

D. If the coverage period shown on the contractor’s current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with Parker County showing that coverage has been extended.

E. The contractor shall obtain from each person providing services on a project, and provide to Parker County:

(1) a certificate of coverage, prior to that person beginning work on a project, so Parker County will have on file certificates of coverage showing coverage for all persons providing services on the project; and

(2) no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the certificate of coverage ends during the duration of the project

F. The contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter.

G. The contractor shall notify Parker County in writing by certified mail or personal delivery within 10 days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project.

H. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers Compensation Commission, informing all persons providing services on the project that they are required to be covered and stating how a person may verify coverage and report lack of coverage.

I. The contractor shall contractually require each person with whom it contracts to provide services on a project to:

(1) provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011

(44) for all of its employees providing services on the project, for the duration of the project.

(2) provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project.

(3) provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project.

(4) obtain from each other person with whom it contracts, and provide to the contractor:

a. a certificate of coverage, prior to the other person beginning work on the project; and

b. a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project.

(5) retain all required certificates of coverage on file for the duration of the project and for one year thereafter.

(6) notify Parker County in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and

(7) contractually require each person with whom it contracts to perform as required by paragraphs (1) through (7), with the certificates of coverage to be provided to the person for whom they are providing services

J. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to Parker County that all employees of the contractor who will provide services on the project will be covered by worker’s compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier, or in the case of a self-insured, with the commission’s Division of Self-Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties or other civil actions.

K. The contractor’s failure to comply with any of these provisions is a breach of contract by the contractor which entitles Parker County to declare void if the contractor does not remedy the breach within ten days after the receipt of notice of breach from Parker County.