4. Updated PWS.pdf

STATEMENT OF WORK

OIL WATER SEPARATOR SURVEY

DYESS AFB

1. DESCRIPTION OF SERVICES: The contractor shall provide all labor, equipment, tools, material, supervision, and all other necessary items to conduct an oil water separator (OWS) survey and management plan, Dyess AFB, Texas.

1.1. The contractor shall attend site visit before bidding on job/before work begins. The contractor shall visit all sites that have existing pretreatment units.

1.2. The contractor shall assume up to fifteen (15) OWS/sand interceptors will be surveyed. See Appendix A for building number/location of units. Should the number of pretreatment units exceed this quantity, the contractor shall, in coordination with installation personnel and the 7 CES Pluming Shop Representative, prioritize those facilities to be included in the survey.

1.3. The contractor shall empty any and all waste currently in the pretreatment units in order enter the units to visually see all components of the system and accurately access them for repairs and cleaning.

1.4. The contractor shall obtain a confined space permit before entering any confined space. Work shall not be performed until all proper authorities have signed confined space permit. Reference paragraph 2

1.5. Information collected and/or developed by the contractor during the surveys shall include:

1.5.1. Detailed information pertaining to needed repairs to each facility in order to bring OWS unit(s) to fully operational status and within Department of Defense (DOD), state, local, and EPA guidelines

1.5.2. Detailed data on the processes of any generation of oily wastewater in each of the facilities

1.5.3. Materials used in the course of facility operation and the potential for those materials to enter the storm or sanitary sewer system,

1.5.4. Confirmation of upstream and downstream sewer connections

1.5.5. Global positioning system (GPS) coordinates for each pretreatment unit (mapping grade)

1.5.6. Photographs of the exterior and interior of each pretreatment unit and the surrounding area

1.5.7. Unit design configuration details including component dimensions

1.5.8. Unit structural and operational condition determined from inside unit, as well as, from ground level

1.6. The contractor shall identify any facility that is found in need of a pretreatment unit that does not currently have one. The contractor shall, to the best of their ability, recommend further action for repairs for pretreatment of waste water for the identified facilities.

1.7. The Contractor shall compile data collected during the field surveys into an up-to-date inventory list of all OWS pretreatment units at the base. Facilities identified as requiring the installation of new treatment units shall also be included in the inventory. Utility drawings depicting the location of each unit and GPS coordinates collected during the field survey will be developed using base-provided Geobase files. The structural condition, operational condition, and capacity of each unit will be evaluated for appropriate recommendations based on DoD pretreatment guidance and any applicable local wastewater municipality requirements.

1.8. During the data evaluation subtask, the contractor shall make the following observations where applicable:

1.8.1. Units that are no longer needed will be recommended for elimination

1.8.2. Units that are needed but are not currently meeting compliance requirements because of inadequate or improper O&M will be noted

1.8.3. Units that are needed but that are not currently meeting compliance requirements because of equipment functionality reasons will be recommended for replacement, upgrade, or other modifications

1.8.4. New systems will be recommended for installation at facilities identified that require but lack appropriate oily wastewater pretreatment

1.8.5. Repairs needed to bring each unit’s components and controls to within applicable DOD, state, local, and EPA guidelines

DYESS AFB

1.9. Upon completion of the inventory and data evaluation, the contractor shall develop an OWS pretreatment management plan that can be used by the base for future planning, repairs, and programming. The plan will describe each facility surveyed and include the following information:

1.9.1. Full address, functional name of facility, and facility manager contact information

1.9.2. Description of activities conducted in that facility, including all potential sources of industrial oily wastewater discharges

1.9.3. List of potential contaminants of concern or types of pollutants (e.g., petroleum, oil and lubricants

[POL]) that might enter the storm or sanitary sewer systems

1.9.4. Estimated average and maximum flows to the pretreatment unit

1.9.5. Description of pretreatment units, including condition and existing O&M procedures

1.9.6. Schematic drawing of facility showing approximate location of drains and pretreatment devices along with flow direction

1.9.7. Fully detailed description of needed repairs of each unit’s components and controls for future planning

1.10. Recommended actions shall include consolidation or elimination, ineffective or unnecessary pretreatment units; upgrading or replacing inadequate units; and/or implementing O&M procedures and repairs needed to bring each unit to within compliance of DOD, local, state, and EPA guidelines. The contractor shall provide an estimate of costs for each structural corrective action recommendation, considering material, labor and equipment.

1.11. The contractor shall dispose of the collected waste from the oil water separators, associated materials, any debris and any other associated waste from the survey of the oil water separators/sand filters. The contractor shall dispose of all debris off the installation and in accordance with all local, state, and federal requirements as required by paragraph 6. The contractor shall leave all survey sites clean and clear of any debris, materials, supplies, tools, or equipment associated with this project.

1.12. The contractor shall be responsible for all damage to government property or personal property resulting from actions by contractor employees or equipment during the performance of this contract or while contractor employees are on Dyess AFB.

1.13. The contractor shall incorporate edits based on draft report review comments and submit the final report to the government. The draft and final reports shall include data and reports in electronic format saved in Microsoft Word, including updated Geographical Information System (GIS) files.

1.14. The contractor shall update OWS location information in GIS using the mapping grade GPS data obtained in the field. Minimum attribute information for the OWS units shall also be updated preferably using ArcGIS and Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE). Updated GIS files will be provided electronically on DVD with the draft and final report.

1.15. The contractor shall have all work completed within one hundred twenty (120) calendar days from the notice to proceed.

2. HAZARDOUS CONDITIONS. During the course of performing work under this contract, should the contractor find conditions existing that prevent the performance of task specified; the Contracting Officer Representative (COR) shall be immediately notified. A confined-space permit must be obtained through the proper authorities before entering any confined space.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide reasonable utilities and work space for the contractor to perform the requested duties. There are no covered or secure storage areas available. The contractor will provide all equipment and storage media necessary to perform tasks.

3.1. Toilet Facilities. Use of existing toilet facilities in the immediate work area only will be permitted.

Contractor personnel will ensure facility cleanliness is maintained at all times.

DYESS AFB

3.2 Security Police and Fire Protection. The government will provide general on-base security police and fire protection service. Security police phone extension is 696-2131 for emergencies, and 696-4100 for routine calls. Fire protection emergency phone is 911 from any on-base phone, 696-2117 from a cell phone.

3.3. Telephone. The government shall not provide telephone services. If available, contractor may use government phones in a case of emergencies or during field and site work. No long distance telephone calls will be authorized.

4. HOURS OF OPERATION. Working hours for the contractor will normally be between the hours of 7:30 AM and 4:30 PM excluding Saturdays, Sundays, and Federal holidays. If the Contractor desires to work during periods other than above, additional government inspection forces may be required. The Contractor must make his/her request to the COR five (5) calendar days in advance of his/her intention to work during other periods to allow assignment of additional inspection forces. If such force is reasonably available, the COR may authorize the contractor to perform work during periods other than normal duty hours/days.

5. SAFETY AND HEALTH. All holes/pits/trenches/manway openings, etc, that are to be left open shall be surrounded with a 48 inch high mesh fence with highly visible orange plastic coating. The fence shall be securely anchored with tension wires and posts as required to prevent sagging and located a minimum of 3 feet from the opening so as to prevent an individual, should they fall across the fencing, from falling into the opening. Holes shall also be covered, when not being worked in, with three quarter inch plywood or a metal grating that will prevent small children from entering the hole.

5.1. OSHA Requirements. All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and with the Corps of Engineers (COE) Safety Manual 385-1-1, dated 03 Sep 96.

5.2. State Requirements. All companies who conduct business within the state of Texas must, in accordance with Texas Workman Compensation laws (Texas House Bill 62), have an approved company safety policy and an Accident Prevention Plan. The plan, approved by the Texas Workman Compensation Commission (TWCC), shall be submitted For Information Only (FIO) in accordance with paragraph SUBMITTAL REQUIREMENTS. In addition to meeting the TWCC requirements; the plan must also include the requirements of COE Safety Manual 385-1-1.

5.3. Welding, Cutting, and Brazing: Contractor shall obtain required advance approval for any process that includes welding, soldering, brazing, cutting with or use of a torch, or any other operation that involves a flame or equipment that produces a high degree of heat. Approval must be requested 24 hours in advance via an AF Form 592. Assigned COR will assist in filling out and processing the AF Form 592 when/if required. Operations shall not commence until the Dyess Fire Department approves the AF Form 592 and assigns a control number. Contractor shall put a fire watch in place and shall have appropriate fire extinguishers on-site at the location of the work. Contractor shall coordinate work start to allow an on-site inspection by Dyess Fire Prevention personnel prior to any portion of the work that requires the AF Form 592.

5.4. Work Clearance: An AF Form 103, Base Civil Engineer Work Clearance Request, shall be completed by the contractor and approved by 7 CES prior to start of work; furthermore, the document must be renewed every 30 days until the completion of the contract. Preparation and approval of the AF Form 103 can be worked through the assigned 7 CES COR.

5.5. Confined Space: Contractors shall obtain all necessary approvals and permits for entry into confined space prior to work start.

6. Disposition of Waste, Excess, Scrap, and Salvage Materials. The title to all waste, excess, scrap, and salvage materials generated as a direct result of this contract is vested in the Contractor - unless specifically excepted below.

Further (unless listed below in exceptions), these materials shall be disposed of off the Base by the Contractor in

DYESS AFB

accordance with all applicable Federal, State, and Local Regulations. Following is a list of materials (Exceptions) that will be generated as a result of this contract and shall be turned-into the Government at a location at Dyess AFB designated by the contract:

Exceptions: None.

7. Radiation Permits and Authorizations. Contractors contemplating the use of devices containing radioactive materials (i.e., soil moisture/density probes) or non-ionizing radiation producing equipment (radio frequency radiation emitters or lasers) while performing work on this contract must obtain written authorization/permit from the Dyess AFB Radiation Safety Officer (RSO), 7 ADOS/SGGB. To obtain the required authorization permit, an application to bring a radioactive device on Dyess AFB must be forwarded to 7 ADOS/SGGB, 697 Hospital Road, Dyess AFB, TX 79607-1367 (this is mailing address, physical address is 880 Third St.) or (915)696-2325/3289, at least 45 days prior to the anticipated use. Without the proper authorization, Contractors will not be allowed to bring these devices on base. Also, Contractor shall provide Bioenvironmental Engineering (7 ADOS/SGGB) a copy of contractor’s radioactive materials permit and training certificates, if radioactive material will be brought onto Dyess

AFB.

8. Security Requirements

8.1 Levels of Security. Dyess AFB security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Dyess AFB in question.

8.1.1 The lowest level of security exists in “GENERAL ACCESS” areas. These areas are all of Dyess AFB outside of the "USAF Controlled" and "USAF Restricted" areas.

8.1.2 “USAF Controlled” access areas are the mid-level security areas. Presence within the CONTROLLED ACCESS AREA is by authorization; however, the movement of authorized personnel in and out of these AREAS is generally not impeded.

8.1.3 The highest level of security on Dyess AFB is that within the “USAF RESTRICTED AREAS”.

These areas are subdivided to be known as Protection Level 1, 2 or 3 AREAS. Work schedule requests or changes to existing schedules for work to be performed in a “USAF RESTRICTED AREA” shall be submitted at least 7 calendar days in advance for approval and coordination of Dyess AFB Security Forces.

8.2 Closed Base. Dyess AFB is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a Contractor employee is issued an identification card. The COR shall provide information necessary to obtain identification cards. The contractor shall be responsible to ensure that all of its employees obtain, and keep on their person at all times while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the contractor shall be responsible for turn in of identification cards to the COR or to the Pass and Registration Office of the Security Forces.

NOTE: Failure to turn in badges will result in WITHHOLDING OF FINAL PAYMENT and revocation of any future badges issued by Pass and Registration Office to the employee and the contractor.

8.3 Dyess Form 173. The Dyess AFB Form 552a(b)(7). Disclosure is Mandatory: Failure to provide the information and Social Security Number (SSN) could result in denied access to the Dyess AFB installation.

8.3.1 Effective 1 Nov 04, a completed signed original Dyess Form 173 (Mar 04) must be delivered to Pass & ID by 0900 on the duty day prior to the desired day of entry onto Dyess AFB. All information on the Dyess Form 173 must be typed and the authorizing signature must be in blue or black ink. Personal information provided on the Dyess Form 173 will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the

DYESS AFB

Visitor Control Center on the desired day of entry, and turned over to Abilene Police Department.

8.3.2 The approving authority (individual on the 577) can make “ink changes” in red ink to correct any errors noted on the form. All changes have to be initialed by the approval authority.

8.3.3 All Contractor day laborers will be processed via the Texas Law Enforcement Terminal System (TLETS—police wants/warrants check). At this time, someone with military credentials or a Trusted Agent will physically have to meet them to sponsor them onto the installation. Once it is determined the individual is cleared from any wants or warrants and their state or federal identification is valid, their pass will be issued.

8.3.4 Once the Dyess Form 173 has been vetted through TLETS and checked for errors, the Pass and Registration Section shall issue a Contractor badge utilizing the original Dyess Form 173.

Once a badge is obtained, they need only show the badge at the installation gate for entry onto the installation.

8.3.5 The Dyess Form 173 will be maintained at the VCC for 30 days in order to issue badge credentials. If the Contractor hasn’t requested credentials prior to the 30 days expiration, the form will be void and must be resubmitted if credentials are later requested. After one year on file the expired Dyess Form 173 will be destroyed.

8.4 Trusted Agent Letter for Day Labor Requests.

8.4.1 Purpose of Letter: To provide sponsoring authority to specific contractor individuals as identified by their sponsoring agency (7 CONS, 7 CES, etc) to sponsor day laborers on for one to thirty day periods.

8.4.2 The Letter Process:

8.4.2.1 The sponsoring agency, in coordination with their contractor, shall identify contractor individuals that require sponsoring/vouching authority. This authority is given to the contractor for the purpose of sponsoring day laborers/job site personnel sub-contracted as a result of an unexpected or new requirement not previously identified in the current contract. This authority will not be given to contractors for convenience only, but should be limited to the smallest group of manager or foreman contractor personnel needed to complete their assigned contract. It is the responsibility of the sponsoring agency to ensure the Trusted Agent Letter remains current. A Trusted Agent must possess a valid driver’s license and have been issued contractor badge credentials for a minimum of six weeks. Additionally, all reasonable actions should occur to prevent use of this process when a known laborer/sub-contractor was required well in advance of the day labor/sub-contractor request. (Effective Date: Immediately)

8.4.2.2 The sponsoring agency shall provide this letter to the Pass and Registration Section who will maintain it on file. The Pass and Registration section shall post a copy of the letter at the VCC, as a reference, to verify which contractor personnel have sponsoring/vouching authority

8.5 The Process to get Day Labors/Job Site Personnel Sub-Contracted onto the Installation: The contractor individuals identified in the Trusted Agent Letter will be physically present to sponsor individuals requiring one to thirty days entrance. The VCC clerk will verify the identity of all individuals by checking their valid State/Federal Identification card. The VCC clerk will check 100% of the individuals via the TLETS. Should any individual not possess a valid identification card, they will be turned away at the VCC and entry to the installation denied. All information must be validated by the clerk before the contractor will be allowed to proceed onto the installation with the sponsored individuals.

Should an AF Form 75 be issued, the driver will be required to produce a valid driver’s license, current insurance card, and current registration for the vehicle being operated. Once on the installation, the

DYESS AFB

Trusted Agent Contractor shall be responsible for the actions of the sponsored individuals. Should an incident occur with a sponsored guest, and negligence be proven on the part of the Trusted Agent Contractor, their vouching/sponsoring authority will be revoked. The Trusted Agent Letter can be adjusted to add and delete names of Trusted Agent Contractors as needed, as long as the provisions of this paragraph are followed. At no time will the Trusted Agent Contractor depart the installation and leave any of his/her sponsored individuals with another contractor that does not have the same vouching/sponsoring privileges.

8.6 All contractor companies must attend a contractor briefing given by Pass and Registration, who will provide a more detailed explanation regarding contractor badges and their uses. Pass and Registration reserves the right to not issue a contractor badge due to erroneous information or failure to disclose information on the Dyess Form 173. Any derogatory information received from the background check will result in the non-issuance of the contractor badge.

9. Identification of Contractor Vehicles. Contractor vehicles must be marked on each side with company name with either permanent or semi-permanent/magnetic signage. All contractor vehicles shall enter Dyess AFB via the Tye Gate. Exceptions to Tye Gate are on weekends or between the hours of 1800 – 0630 during the weekdays when the Dyess AFB Main Gate may be used.

10. Other Vehicle and Licensing Requirements:

10.1 All contractor employees who will be driving a vehicle on Dyess AFB shall have a current driver’s license with them at all times while on Dyess AFB.

10.2 All contractor vehicles to be operated on Dyess AFB will have a valid state registration, vehicle inspection, and insurance. Proof of registration and vehicle insurance must be physically available at all times while the vehicle is on Dyess AFB.

10.3 Any contractor employee who will be operating heavy equipment or specialized equipment that requires a license or certification shall be so licensed/certified with proof presented to the contracting prior to work start.

SERVICE

OIL WATER SEPARATOR SURVEY

DYESS AFB

APPENDIX A

Table 1. Dyess AFB Industrial Wastewater Pretreatment Unit Inventory

Unit ID Facility

ID Facility Name Status Capacity (gallons) Installation

Configuration Type

Discharge Location

OWS 007 007 Blast Shield Active 3,000 Underground Enhanced Sanitary Sewer

OWS

4160 Fuels Maintenance Active 5,580 Underground Enhanced Sanitary Sewer

OWS

4225 Corrosion Control Active 5,750 Underground Enhanced Sanitary Sewer

OWS

Engine Regional

Repair Center Active 4,070 Underground Enhanced

Sanitary Sewer

OWS

Aircraft Fuel Systems

Repair Active 4,870 Underground Enhanced

Sanitary Sewer

OWS

5205 Unknown Active 5,250 Underground Enhanced Sanitary Sewer

OWS

5212 Fuels Hydrants Active 5,430 Underground Enhanced Sanitary Sewer

SI 7210 7210

Auto Skills Center POV Wash Rack

Active 400 Underground Other Sanitary Sewer

OWS

AGE & Transportation

Wash Rack Active 2,000 Underground Enhanced

Sanitary Sewer

SI 8042A 8042

AGE & Transportation

Wash Rack Active 200 Underground Other

Sanitary Sewer

(via OWS 8041)

SI 8042B 8042

AGE & Transportation

Wash Rack Active 180 Underground Other

Sanitary Sewer

(via OWS 8041)

OWS

North POL Bulk

Storage Active 3,000 Underground Enhanced

Sanitary Sewer

OWS

9190 Horizontal Wash Bay Active 325 Underground API - Multi Sanitary Sewer

OWS

11957

11957 Golf Course Maintenance

Active 210 Underground API - Multi Sanitary Sewer

SERVICE

DYESS AFB