4.02d Attachment IV OCLC Sole Source.pdf

Source Selection Information – See FAR 2.101 and 3.104

JUSTIFICATION FOR SOLE SOURCE (Simplified Acquisitions - MPT to <$250K)

Document number: N0016123RC007A5

The supplies or services described herein are being solicited on a sole source basis and competition is precluded for reasons indicated below. There are no substitutes available for the supplies or services.

Check One:

☐ Service:

Contractor:

Contractor Address:

Contractor POC:

Phone #:

Email:

Cage Code/DUNS:

☒ Supply:

Restricted to the following source. If a sole source manufacturer distributes via dealers, ALSO provide dealer information.)

Original Manufacturer Name: OCLC

Manufacturer: OCLC

Manufacturer POC: Karen Tkach

Manufacturer Phone #: 614-764-6302

Manufacturer Address: 6565 Kilgour Place Dublin, Ohio 43017

Dealer/Rep: N/A

Dealer/Rep Address Phone No. N/A

Email: N/A

Description of the supplies or services required, the estimated price/cost, and required delivery date.

Requirements

1. provide interlibrary loan software solution w/ hosting.

2. provide interlibrary loan collaborative solution.

3. provide metadata enhancement solutions.

Deliverables

Delivery date: 1 Jan 2023. PoP: 1 Jan 2023-31 Dec 2023.

ILLiad software: $7,010.25

ILLiad hosting: $6,811.92

WorldShare SaaS: $8,137.30

FirstSearch DB: $6,461.33

Cataloging/metadata: $44,700.32.34

Total: $73,121.12

Describe in detail why only this source can furnish the requirements to the exclusion of other sources.

(what specific characteristics of the supplies or services limit the availability to a sole source (e.g., unique features, function of the item, etc.)?)

OCLC offers cataloging support and WorldShare ILL, allowing us to function as a modern catalog with critical catalog support services. ILLiad is a proprietary interlibrary loan program that enables us to manage loan of materials from peer libraries. Finally, FirstSearch is a research database and indexing service that supports finding content in the OCLC network. No other vendor can provide the range of subscriptions needed to support the library.

☒ The supplies or services must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

WorldShare, FirstSearch,and ILLiad are all different web services that can be linked to via our website, research guide service, discovery service, and link resolver. All services are current subscriptions that already satisfactorily interact with our existing web sites and online services.

☒ A patent, copyright or proprietary data limits competition.

WorldShare and FirstSearch are the intellectual property of OCLC and cannot be acquired from any other vendor. Only OCLC is licensed to handle the ILLiad software (owned by Atlas) and host it.

☒ These are "direct replacement" parts/components for existing equipment.

Currently in use: Cataloging & Metadata, WorldShare, FirstSearch, and ILLiad.

Other information to support a sole source action:

The Nimitz Library staff is trained to use the OCLC software and databases to catalog books, borrow books from other libraries across the United States and loan books to other libraries across the United

States. Each staff workstation that uses OCLC for their daily position duties has software loaded and macros are set up to do their work. Our enterprise library system, Alma, is also set up to accept bibliographic records which are downloaded and available to staff immediately.

Document number: N0016123RC007A5

I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS COMPLETE AND ACCURATE TO THE BEST OF

MY KNOWLEDGE. I UNDERSTAND THAT THE PROCESSING OF THIS SOLE SOURCE JUSTIFICATION

PRECLUDES THE USE OF FULL AND OPEN COMPETITION.

Signature Date

Activity Title

I HEREBY DETERMINE THAT THE CIRCUMSTANCES OF THE CONTRACT ACTION DEEM ONLY ONE

SOURCE REASONABLY AVAILABLE IN ACCORDANCE WITH FAR 13.106-1(b)(1)(i).

Contracting Officer Signature Date

NAVSUP Fleet Logistics Center, Norfolk Contracting

Department <<adjust as necessary – Philadelphia

Office, Mechanicsburg Office>>

20 Oct 2022

Associate DirectorNimitz Library, USNA