4.0 22Q0262 SOL.pdf

SEE ADDENDUM

(No Collect Calls)

N0040622Q0262 22-Feb-2022

b. TELEPHONE NUMBER

360-476-2360

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 08 Mar 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N004069. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

REBECCA C. BRUCKER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N6275822RCUS766

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC PUGET SOUND

467 W STREET, 2ND FLR

ATTN: REBECCA BRUCKER

BREMERTON WA 98314

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N62758 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

N62758 SRF AND JRMC

GOVT REPRESENTATIVE

N62758 SRF AND JRMC

GOVT REPRESENTATIVE

SEE PAGE 4 OF ORDER FOR SHIPMENT REQUEST PROC

BREMERTON WA 00000

TEL: FAX:

360-476-1115FAX:

TEL: 360-476-2360 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,250

NAICS:

334511

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF41

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

NOTICE TO OFFERORS

NOTICE TO INTERESTED PARTIES

1. This solicitation is for the procurement of description in support of SRF YOKOSUKA/SASEBO. It is anticipated that this solicitation will result in an award of a Firm, Fixed-Price Service type contract.

2. The entire solicitation shall be filled out, signed, and returned as part of your quote. See block 8 on page 1 of the solicitation for the closing date and time.

3. The deadline for submission of questions regarding the solicitation’s terms, conditions, specifications, and/or the statement of work (SOW) / performance work statement (PWS) is 2 days prior to the solicitation’s closing date.

4. Quotes will be evaluated in accordance with clause 52.212-2.

5. SINGLE AWARD FOR ALL ITEMS: Due to the interrelationship of supplies and/or services to be provided hereunder, the Government reserves the right to make a single award to the quoter whose quote is considered in the best interest of the government, price and other factors considered. Therefore, quoters who quote less than the entire effort specified herein may be determined to be unacceptable.

6. “EXCEPTIONS: All quoters MUST note all exceptions from the solicitation’s terms conditions, specifications, and/or the statement of work / performance work statement, if any. It will be assumed that any quote without mention of any exceptions will take no exception from all specifications, terms and conditions, clauses, or provisions within the solicitation.”

7. All questions in regards to this solicitation shall be submitted, via email, to the Purchasing Agent / Contract

Specialist (listed below):

Name: REBECCA BRUCKER Email: REBECCA.C.BRUCKER.CIV@US.NAVY.MIL

PLEASE PROVIDE:

COMPANY NAME: __________________________________________________________

SAM CAGE CODE NUMBER: ____________________________________________

POC NAME: _______________________________________________

E-MAIL ADDRESS: ________________________________________

PHONE NUMBER: _________________________________________

LIST THE MFG AND COUNTRY OF ORIGIN:_______________________________

LIST YOUR COMPANIES SIZE: LARGE OR SMALL

INTERESTED PARTIES, YOU MUST FILL OUT AND RETURN PROVISIONS: 52.204-24, 52.204-26, AND 52.209-11 WITH YOUR QUOTE!

(YOUR COMPANY MUST BE REGISTERED WITH **SAM** (SYSTEM AWARD FOR

MANAGEMENT** IN ORDER TO RECEIVE A GOVERNMENT AWARD) (SAM REGISTRATION IS

FREE)

INTERNET ADDRESS FOR SAM IS: https://www.sam.gov

Government terms and conditions will be followed.

***For large or heavy items: metals, pipe, lumber etc. please ensure the shipment is properly wrapped, strapped, palletized or boxed up for shipment so it can be moved with a forklift.***

NOTE: In accordance with 52.212-4(f), in part, "The contractor will be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the contractor.." The contractor SHALL notify the Contracting Office and/or customer POC in writing immediately, but NO LATER THAN 2 weeks prior to expiration, for any delays, to include delivery dates and periods of performance specified in the schedule.

LIST MFG. & COUNTRY OF ORIGIN FOR EA LINE THAT IS A SUPPLY.

**************THE FOLLOWING INFORMATION MUST BE PROVIDED******************

CLIN Manufacturer's Name Manufacturer’s Size Part Number Country of Origin

REQUESTED DELIVERY SCHEDULE

All items to be shipped within 30 days after receipt of offer. Special order items with longer lead time will be evaluated on an individual basis taking into consideration customer need

CLIN QUANTITY REQUESTED DELIVERY

0001 30 DAYS ARO

0002 30 DAYS ARO

0003 30 DAYS ARO

0004 30 DAYS ARO

0005 30 DAYS ARO

0006 30 DAYS ARO

0007 30 DAYS ARO

0008 30 DAYS ARO

0009 30 DAYS ARO

0010 30 DAYS ARO

OFFEROR'S PROPOSED DELIVERY SCHEDULE

CLIN QUANTITY PROPOSED DELIVERY

PAYMENT INFORMATION WILL BE ENTERED IN ANY RESULTING AWARD BY:

WIDE AREA WORK FLOW PAYMENT:

The contractor shall utilize the electronic invoicing upon delivery of supplies indicated herein. Invoices must be submitted electronically using Wide Area Work Flow (WAWF) – Receipt and Acceptance. The contractor shall self-register at the web site: https://wawf.eb.mil . Contractor training is available on the Internet at https://wawftrainingeb.mil . Additional support can be accessed by calling the NAVY WAWF Assistance Line:

1-866-618-5988

SEE DFARS CLAUSE 252.232-7006 IN AWARD

"Base Access Defense Biometric Identification System (DBIDS):

Commander, Navy Installations Command (CNIC), has established the Defense Biometric

Identification System

(DBIDS) to improve management and force protection at Navy installations. The Navy has transitioned from using

The Navy Commercial Access Control System (NCACS) to the DBIDS for contractors and vendors requiring access to an installation. DBIDS is a standardized process for granting unescorted access privileges to vendors, contractors, Suppliers, and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek Access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy Installations by submitting identification credentials for verification and Undergoing a criminal screening/background check.

Alternatively, if the vendor so chooses, it may voluntarily elect

To obtain long-term credentials through enrollment registration, backing vetting, screening, issuance of credentials through a designated independent contractor DBIDS service provider.

THIS WILL BE FOB ORIGIN, THE USE OF THIS NO COST SHIPPING SYTEM IS MANDATORY.

***For large or heavy items: metals, pipe, lumber etc. please ensure the shipment is properly wrapped, strapped, palletized or boxed up for shipment so it can be moved with a forklift.***

The following will help you understand receiving PREPAID SHIPPING LABELS at our cost.

Naval Supply System Support Shipment Procedures:

If you would like to take a look at the actual website, I have provided the link below. Information for required fields would be provided to vendor who wins contract https://www.navsup.navy.mil/site/rts

1. Our purchase orders are emailed.

2. On page 4 of our order is where NAVSUP WSS Transportation shipping information and instructions are located.

3. As soon as the material is ready to ship, you will want to access the NAVSUP WSS Transportation website.

4. With the provided link, information for field’s #1-#5 and #24 is provided by us and the remaining fields pertain to the package and your information that you are required to fill out.

5. Once you submit this information, within 2-4 business days NAVSUP WSS will email 2 shipping labels (the shipping address) and a shipping invoice for a company that they have arranged to pick up the package.

6. Once the package is ready to be shipped, with the labels attached, you will want to contact the shipping company.

7. The shipping company will pick up the package and take it to where NOLSC has arranged it to be delivered to.

8. At this time, you will be able to submit invoice for payment.

HELPDESK NAVSUP LOC Ready-To-Ship Notice Contact Numbers

Email (preferred): navsup_wss_facts_sp@navy.milmailto:NAVSUP_LOC_STS@navy.mil

FAX: (757) 443-5517

Phone: (757) 443-5449 Business Hours: M-F 7:30 AM to 7:00 PM ET.

The Government will award on the basis of price unless the contracting officer is aware of past performance information related to the low price quote/offer which indicates that quote/offer may not represent best value. In that case, the Government reserves the right to consider the past performance of other quotes/offers, conduct a price, past performance tradeoff, and award to other than the lowest price quote/offer.

***NOTICE***

The public health considerations occasioned by the Coronavirus Disease 2019 (COVID-2019) continue to evolve. Every contractor should be mindful of current events, travel warnings, and health advisories, and of the potential impacts on personnel safety and contracted supplies and services. Offerors are responsible for understanding any travel restrictions or medical warnings/advisories that may be in effect for the place of performance and should price their proposal accordingly. Relevant information may be obtained from the U.S. Center for Disease Control at https://www.cdc.gov/coronavirus/2019-ncov/index.html, and from the U.S.

Department of State at:

https://travel.state.gov/content/travel/en/traveladvisories/COVID-19

-Country -Specific-Information.html.

1. At the direction of [insert relevant Command or civilian authority], contractor and subcontractor employees meeting any of the four criteria below are restricted from entering any U.S. Navy Instillation:

(a) Employees who have been in the People's Republic of China, South Korea, Italy, or Iran, or any region that the U.S. Center for Disease Control designates as a Warning Level 3 or higher due to COVID-19 [or other locations identified by the Command or civil authority]. These locations are referred to as "relevant locations." Contractor employees are restricted from entering [name installation or location] for 14 days from the latest date of departure from a relevant location.

(b) Employees who have been in close physical contact for an extended period of time with someone who has returned from a relevant location. Contractor employees are restricted from entering [name installation or location] for 14 days from the last day on which the employee had close physical contact with someone who has returned from a relevant location.

(c) Employees who have been in close physical contact with someone identified as having COVID-19. Contractor employees are restricted from entering [name installation or location] for 14 days from the last day on which the employee had close physical contact with someone identified as having COVID-19.

(d) Employees who have been diagnosed with COVID-19. Contractor employees who have been diagnosed with COVID-19 will not be permitted to access [name installation or location] until they have been cleared to do so by military personnel or by cognizant medical experts for those not serviced by military medical services.

2. Contractors will notify the U.S. Navy's contracting officer if they become aware that any of their employees or subcontractors who would otherwise seek to access [name installation or location] as part of performing contract requirements meet one or more of the four criteria above. The notice will provide the name of the contractor or subcontractor employee, identify the applicable criterion or criteria that applies, and explain (for criteria (a), (b), or (c)) when the 14 day period concludes.

FACE MASK INSTRUCTIONS MUST BE FOLLOWED:

Navy is committed to taking every precaution to ensure the health and wellbeing of our people and the nation in response to the coronavirus disease 2019 (covid-19) pandemic. Navy supports, and will continue to implement, all measures necessary to mitigate risks to the force, to our mission and to the spread of the disease. The center for disease control and prevention (CDC) recommends wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain, especially in areas of significant community-based transmission.

Effective immediately, to the extent practical, ALL individuals, “this includes Navy Contractors,” on DOD property, installations, and facilities are required to wear cloth face coverings when they cannot maintain six feet of social distance.

The below CDC guidance is acceptable. Face coverings will:

a. Fit snugly but comfortably against the side of the face

b. Be from nose to chin full face coverings (like ski masks) are not authorized

c. Be secured with ties or ear loops

d. Preferably include multiple layers of fabric if material is cloth

e. Allow for breathing without restriction

f. Medical or construction type masks, or other cloth covering such as bandanas, scarfs, etc. are acceptable. When in doubt, priority will be compliance with the CDC guidance for function over appearance or preferred date of implementation.

Questions pertaining to this memo or requests for copies of the references should be addressed to the Contracting Officer.

CONTRACTOR TRAVEL REQUIREMENTS

The following are the requirements for entry into Japan as of 12 DECEMBER 2021 that Contractors shall comply with. See Section 3 for Pre-departure requirements and Section 4 for procedures upon arrival in Japan.

1. IN UPDATE TO REF F, THE PURPOSE OF THIS MESSAGE IS TO

PROVIDE UPDATED POINT OF CONTACT INFORMATION TO SYSCOMS, WARFARE

CENTERS AND CONTRACTING ACTIVITIES RESPONSIBLE FOR THE COORDINATION

OF SHIP REPAIR AND MODERNIZATION EFFORTS IN JAPAN.

2. GUIDANCE ISO DOD AND INTERNATIONAL RESTRICTIONS AS A RESULT OF

COVID-19 MITIGATION ACTIONS. SRF-JRMC IS UTILIZING THE FUNCTIONALITY

OF THE REGIONAL MAINTENANCE AND MODERNIZATION COORDINATION OFFICE

(RMMCO) IDENTIFIED IN REFS (A) AND (B) TO MANAGE THESE UNIQUE TRAVEL

REQUIREMENTS.

3. ANY PERSONNEL SUPPORTING SRF-JRMC MAINTENANCE AND MODERNIZATION

SHALL COMPLY WITH THE GUIDANCE PROVIDED OR RISK DENIAL OF ENTRY TO

JAPAN AND/OR COMMANDER FLEET ACTIVITIES YOKOSUKA (CFAY) OR

COMMANDER FLEET ACTIVITIES SASEBO (CFAS). DUE TO COVID-19

RESTRICTIONS, ENTRY REQUIREMENTS TO JAPAN IN SUPPORT OF MISSION

ESSENTIAL MAINTENANCE/MODERNIZATION IN WHICH SRF-JRMC SERVES AS

THE NAVAL SUPERVISORY AUTHORITY (NSA) ARE AS FOLLOWS (PRE-DEPARTURE):

A. PERSONNEL MUST HAVE A VALID PASSPORT FOR THE INTENDED PERIOD

OF STAY IN JAPAN.

B. APPROVAL MUST BE OBTAINED THROUGH TRAVEL TRACKER INDIVIDUAL

ANTI-TERRORIST PLAN (TT/IATP) VIA THE IATP.PACOM.MIL WEBSITE. THIS

REQUIRES LEVEL 1 ANTI-TERRORIST AND SURVIVAL, EVASION, RESISTANCE,

AND ESCAPE (SERE) TRAINING BE ACCOMPLISHED VIA

JKODIRECT.JTEN.MIL/ATLAS2/PAGE/LOGIN/LOGIN.JSF WEBSITE; AND A

PERSONNEL RECOVERY MISSION SOFTWARE (PRMS) SUBMISSION THROUGH

PRMSGLOBAL.PRMS.AF.MIL.

C. APPROVAL MUST BE OBTAINED THROUGH AIRCRAFT AND PERSONNEL

AUTOMATED CLEARANCE SYSTEM (APACS) FOR ENTRY TO INDOPACOM AOR. (FOR

SRF-JRMC SPONSORED WORK, SEA21 WILL PROVIDE O7 APPROVAL. ALL OTHER

SPONSORS WILL OBTAIN O7 LEVEL APPROVAL VIA THEIR COC).

HTTPS:APACS.MILCLOUD.MIL

D. PERSONNEL MUST CONTACT THE SRF-JRMC YOKOSUKA, SASEBO AND CVN

RMMCO OFFICES AT DIST-RMMCO-YOKOSUKA(AT)SRF.NAVY.MIL,

DIST-RMMCO-SASEBO(AT)SRF.NAVY.MIL, OR

DIST-CVN76-RMMCO(AT)SRF.NAVY.MIL RESPECTIVELY, FOR ARRIVAL

PREPARATIONS AND VERIFICATION OF REQUIREMENTS.

E. FOR THOSE WITHOUT A COMMAND ACCESS CARD (CAC), BASE ACCESS

REQUESTS MUST BE THROUGH THE YOKOSUKA SECURITY OFFICER

MR. SEAEN DANYIS AT SEAEN.DANYUS(AT)SRF.NAVY.MIL OR THE SASEBO

SECURITY OFFICER MR. ANTONIO QUIJANO AT

ANTONIO.QUIJANO(AT)SRF.NAVY.MIL CONSISTING OF:

1. VISIT REQUEST LETTER ON COMPANY LETTERHEAD

2. INSTALLATION ACCESS REQUEST FORM

3. LETTER OF AUTHORIZATION (LOA) OR ORDERS

4. SECNAV 5512-1

5. COLOR COPY OF TRAVELERS PASSPORT

6. USFJ FORM 27

F. A PRE-DEPARTURE HEALTH SCREENING OF ALL TRAVELERS WILL BE

ACCOMPLISHED ICW RMMCO PRIOR TO BEING PERMITTED TO COMMENCE

TRAVEL.

G. UPON RMMCO VERIFICATION THAT ALL TRAVEL REQUIREMENTS ARE

MET, SRF-JRMC WILL ISSUE A SERIALIZED GOVERNMENT OF JAPAN (GOJ)

APPROVAL LETTER TO ACCOMPANY ALL OTHER REQUIRED DOCUMENTS, TO

INCLUDE; LETTER OF AUTHORIZATION (LOA) OR ORDERS AS PROOF OF SOFA

STATUS AND VALID PASSPORT. THESE DOCUMENTS WILL BE PRESENTED TO

JAPANESE IMMIGRATION OFFICIALS UPON ARRIVAL AT PORT OF ENTRY.

CURRENT AUTHORIZED PORT OF ENTRIES INCLUDE COMMERCIAL AIRPORTS AT

TOKYO (NRT OR HND) AND MILAIR VIA YOKOTA AND OTHER LOCATIONS

APPROVED BY C7F OR CPF.

4. UPON COMMENCING TRAVEL, THE FOLLOWING POST-DEPARTURE

REQUIREMENTS ARE IN EFFECT:

A. TRANSPORTATION FROM THE PORT OF ENTRY TO CFAY OR CFAS WILL

BE COORDINATED THROUGH THE RMMCO OFFICE. RMMCO OFFICE WILL PROVIDE

GOVERNMENT TRANSPORTATION INFORMATION ONLY. TRANSPORTATION WILL

BE VIA GOVERNMENT TRANSPORTATION AND SHALL NOT INCLUDE USE OF PUBLIC

TRANSPORTATION BETWEEN PORT OF ENTRY AND LOCAL RESTRICTION OF

MOVEMENT (ROM) BASE (CFAY OR CFAS). IT IS THE TRAVELERS

RESPONSIBILITY TO UTILIZE GOVERNMENT TRANSPORTATION FROM PORT OF

ENTRY TO CFAY OR CFAS.

B. TRAVELERS WILL BE TESTED FOR COVID-19 UPON ENTERING JAPAN

AND ARE HIGHLY RECOMMENDED TO BE TESTED FOR COVID VIRUS WITHIN

72 HOURS PRIOR TO TRAVELING. TRAVELERS WHO ARE FOUND POSITIVE FOR

COVID-19 MUST BE PREPARED FOR:

1. ISOLATION FOR A MINIMUM OF 14 DAYS WITHIN CFAY

BARRACKS OR DESIGNATED QUARANTINE FACILITY.

2. ROOM CLEANING CHARGE UP TO $1000.

3. CASH OR ELECTRONIC FUNDS TRANSFER TO ALLOW FOR

PURCHASING OF FOOD AND INCIDENTALS.

C. TRAVELERS WILL ENTER A 14 DAY ROM PERIOD ON BASE

(CFAY OR CFAS) AND WILL NOT BE ALLOWED TO UTILIZE PUBLIC

TRANSPORTATION. DAILY SELF HEALTH CHECKS WILL COMMENCE UPON

ENTRY INTO JAPAN. TRAVELERS SHOULD INCLUDE A PERSONAL THERMOMETER

FOR TAKING DAILY TEMPERATURE READINGS. THE DAILY HEALTH CHECKS WILL

BE REPORTED TO THE APPROPRIATE RMMCO OFFICE OR ON-SITE SPONSOR. IN

THE EVENT A TRAVELER SHOWS INDICATION OF INFLUENZA LIKE ILLNESS

(ILI), SRF-JRMC RMMCO OFFICE WILL COORDINATE FURTHER HEALTH

ASSESSMENT REQUIREMENTS WITH THE LOCAL MILITARY TREATMENT FACILITY

(MTF).

D. UPON COMPLETION OF THE 14-DAY ROM PERIOD, THE RMMCO OFFICE

WILL COORDINATE THE BASE CHECK IN PROCESS. ENTRY ON TO

COMMANDER FLEET ACTIVITIES YOKOSUKA OR SASEBO WILL REQUIRE:

1. CAC (IF GOVERNMENT EMPLOYEE)

2. REGISTRATION IN DBIDS IS CRITICAL TO ENSURE BASE ACCESS

PRIORITY ISO MISSION ESSENTIAL TASKING IN CASE BASE HPCON LEVEL

CHANGES.

3. VISIT REQUEST VIA JPAS FOR SHIPBOARD ENTRY.

4. GOVERNMENT ORDERS (IF GOVERNMENT EMPLOYEE) OR LETTER

OF AUTHORIZATION (IF CONTRACTOR EMPLOYEE). THESE DOCUMENTS SHOULD

INDICATE MISSION ESSENTIAL NATURE OF WORK.

5. SATISFACTORY DAILY SELF HEALTH CHECK.

E. COMMENCE WORK THROUGH WORK COMPLETION PERIOD. DAILY HEALTH

SCREENINGS WILL BE REQUIRED TO BE CONDUCTED BY EACH TRAVELER AND

REPORTED TO THEIR RESPECTIVE ONSITE LEAD OR SPONSOR, AND REPORTED TO

THE RMMCO OFFICE. ADDITIONAL SCREENINGS BY BASE OR SHIP PERSONNEL

ARE LIKELY AND MAY INCLUDE TEMPERATURE CHECKS. FACE MASKS ARE

MANDATORY TO BE WORN AT ALL TIMES WHILE ON BASE (CFAY OR CFAS), AND

HIGHLY ENCOURAGED TO BE WORN OFF BASE. IF AT ANY TIME A TRAVELER

SHOWS INDICATIONS OF ILI, THEY SHOULD RETURN OR REMAIN AT THEIR

TEMPORARY LODGING AND REPORT STATUS TO THEIR RESPECTIVE ONSITE

LEAD OR SPONSOR, TO BE REPORTED TO THE RMMCO OFFICE.

F. UPON COMPLETION OF WORK, TRAVELERS SHALL REPORT AND CHECKOUT

WITH THE RMMCO OFFICE TO VERIFY ANY ADDITIONAL PERMISSIONS REQUIRED

FOR EXITING JAPAN.

5. ADDITIONAL REQUIREMENTS:

A. IAW REF A, ALTERATION INSTALL TEAM (AIT)S ARE REQUIRED TO

START RMMCO CHECK-IN PROCESS PRIOR TO ARRIVAL IN JAPAN. RMMCO

YOKOSUKA POCS ARE MR. STEVEN FARRIS AND MR. RICHARD PETERS,

DSN (315)243-0994, EMAIL: DIST-RMMCO-YOKOSUKA(AT)SRF.NAVY.MIL.

RMMCO SASEBO POCS ARE MR. THOMAS BUCK AND MR. LEONARDERIC MANALO,

DSN (315)252-6602/2805, EMAIL: DIST-RMMCO-SASEBO(AT)SRF.NAVY.MIL.

RMMCO CVN POCS ARE MR. RENATO DACUMOS,

RENATO.DACUMOS(AT)SRF.NAVY.MIL, DSN (315)243-2282, AND

MS. SARAH BROWN, SARAH.BROWN.CTR(AT)SRF.NAVY.MIL, DSN (315)243-2290,

OR DIST-CVN76-RMMCO(AT)SRF.NAVY.MIL.

B. IAW REF C, COUNTRY CLEARANCE REQUESTS ARE TO BE SUBMITTED A

MINIMUM OF 30 DAYS PRIOR TO TRAVEL.

C. ANY TRAVELER ENTERING CFAY OR CFAS IS SUBJECT TO DEBARMENT

FROM BASE AND REVOCATION OF VISIT CLEARANCE IF FOUND IN VIOLATION

OF ROM AND OR LIBERTY REQUIREMENTS.

STATEMENT OF WORK

PERFORMANCE WORK STATEMENT

1. GENERAL SCOPE OF WORK:

This performance work statement (PWS) defines the scope of the contract; identifies technical reference documents applicable to performance of this contract; and describes the general tasks that the Government will require under this contract onboard and in support of the USS RALPH JOHNSON (DDG-114) ship in SRF- JRMC Yokosuka, Japan.

The periodic radiographic inspection of Sonar Dome Rubber Windows (SDRW) is required to be accomplished while the ship is waterborne. Inspections must be accomplished by NAVSEA approved contractors, per information in Section 7 of Reference B.

RADIOGRAPHY OPERATIONS PLANNING WORK SHEET (Attachment I) to be submitted at least 14 working days prior to commencement of work, per 3.4 listed below.

2. REFERENCES:

The following references are applicable and the contractor must comply with the references listed:

• NSI 009-112 FY-22: Prevention of Radiographic-Inspection Ionizing-Radiation Hazard; accomplish

• Naval Research Laboratory; Technical Data Requirements for the Radiographic Inspection of Sonar Dome Rubber Windows (SDRW), Revision 9, January 2020

3. WORK STATEMENT ITEM:

• The contractor will perform the radiographic inspection on the SDRW in accordance with Reference B, NRL Technical Data Requirements for the Radiographic Inspection of Sonar Dome Rubber Windows (SDRW), Revision 9, January 2020, and in accordance to Reference A, NSI 009-112 FY-22: Prevention of Radiographic-Inspection Ionizing-Radiation Hazard;

accomplish.

• No radiography is to be performed without the SRF-JRMC RSO/ARSO specific permission.

SRF-JRMC RSO/ARSO will be notified by the contractor and acquire said permission before commencing the radiographic inspection.

• The Contractor must submit to SRF-JRMC (RSO) an illustration showing the 2 mR/hr boundary prior to being given permission to start radiography. The contractor will provide the calculations to prove the location of the 2mr/hr boundary.

• The Contractor will submit written notification of intention to commence radiographic operations and illustration per 3.3, in hard copy or electronic media, to SRF-JRMC (C-106RSO) not later than 14 working days prior to commencement of radiography operations. Notification will identify the date, time, location, type of radiography performed (gamma, x-ray), and purpose of the radiography. The contractor’s notification shall include the completion of RADIOGRAPHY OPERATIONS PLANNING WORK SHEET, (Attachment I). The SRF- JRMC RSO/ARSO shall review and approve the Contractor’s Attachment I and the diagram of the boundary.

• The contractor shall establish a physical boundary at the 2 mr/hr (0.02 mSv/hr) boundary.

The perimeter of the radiation area shall be a physical barrier established by an enclosure, or by stanchions and rope, as necessary. Post this boundary with "Radiation Area", "Radiography in Progress" "Keep gns shall be visible to any person approaching the radiation area barrier from any accessible direction. Signs are to be provided by contractor.

• The Contractor is required to establish boundary guards around the 2 mR/hr boundary to prevent unauthorized access across the 2 mR/hr boundary and the guards must have direct communication with the Lead Radiographer. Note:

Waterborne Radiographic Inspection requirement:

• 3 radiographers(must be qualified to enter pressurized compartment)

• 2 Boundary men-one inside the ship to prevent ships force from entering the dome and one outside to prevent personnel near the dome

In dry dock Radiographic Inspection:

• 3 radiographers(must be qualified to enter the dome)

• 5 Boundary men

3.6. The contractor radiographer shall maintain constant surveillance of the entire area boundary through direct observation or by positive communication with barrier monitors who are in a position to provide visual surveillance. The intent of this requirement is to enable the radiographer to immediately shut down x-ray production or retract the source if a person penetrates the radiation area boundary.

3.7. If an unauthorized individual crosses the boundary, the boundary monitor shall immediately notify the radiographer who will immediately stop radiography operations.

3.8. Any boundary violation shall be reported to the SRF Radiation Safety Officer (RSO) immediately. A follow-up report shall be submitted in writing within 4 hours of the violation. The report shall include the time of violation, name of individual(s), the names of the radiography crew, including boundary guards, the kVp, mA, duration of actual exposure and beam direction for the x-ray machine or if using source material, the half value of the collimator and the beam direction at the time of violation. A diagram showing the location of the violation and the egress path in relation to the source shall be included. Any format that includes all data above is acceptable.

3.9. The entire boundary shall be monitored using radiation detection equipment appropriate for the source of radiation during the first radiation exposure of the day. If the beam’s orientation, kVp, mA, collimation, or shielding is changed between exposures, the boundary shall be re-surveyed and if necessary re-posted. The results of the monitoring shall be documented and include the time, date and location of the survey, the highest radiation level recorded, the kVp, mA, and beam direction of the x-ray machine or if using gamma source material, the halve value of the collimator and beam direction at the time of the exposure. A copy of the survey shall be provided to SRF-JRMC (C106) within 24 hours of completion of radiography operations. Any format that includes all data above is acceptable.

3.9.1. In addition to the above boundary reporting requirements, the contractor radiographer shall cease and make safe all radiographic operations and notify SRF’S RSO upon loss or theft of radioactive material or x-ray producing devices.

4. GOVERNMENT FURNISHED EQUIPMENT:

4.1. The Government will provide workspace onboard the ship/shop as required in the performance of the work in radiographic inspection.

4.2. General consumable supplies, including materials to erect the boundary, will also be provided as necessary.

4.3. Rigging assistance and trade support as needed.

5. CONTRACTOR FURNISHED PROPERTY:

The Contractor shall provide all management, labor, parts, signs, special test equipment, radios for communication throughout the radiographic inspection, and tools necessary to perform work outlined in the delivery order, except those listed in Government Furnished Property. In performance of this requirement, KTR to provide own MARINE CHEMIST SERVICES.

6. PLACE OF PERFORMANCE:

The worksite is onboard the USS RALPH JOHNSON (DDG-114), SRF-JRMC Yokosuka, Japan, pier side.

1. Points Of Contact (POCs)

Technical Point of Contact (TPOC)

Business Agent: James Fitzgerald Office (from U.S.): 011-81-46-816-4239 Email: Address: james.fitzgerald@srf.navy.mil U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

SPONSOR / PROJECT POC

USCS Project Superintendent: LT. Stephen Hall Office (from U.S.): 011-81-70-2462-9942 Email: Address: Stephen.Hall@srf.navy.mil

PROJECT POC

MLC Project Superintendent: Hirohiko Koike Office (from U.S.): 011-81-80-5471- Email: Address: Hirohiko.Koike.JA@srf.navy.mil

2. Radiation Safety Officer (RSO) C106R

RSO: Mr. Hank Ramsey Office (from U.S.): 011-81-46-816-7066, Cell 011-81-90-1724-4821 Email: herbert.ramsey@srf.navy.mil

3. PERIOD OF PERFORMANCE:

POP Planning Worksheet: 28 MARCH

POP X-Ray: 11 APR 2022 – 22 APR 2022

Total POP: 28 March – 22 April 2022

4. ESTIMATED WORK HOURS:

Normal work is scheduled for accomplishment between the hours of 8:00AM to 4:45PM, with a 45-minute lunch break, Monday through Friday. Unless the offeror states otherwise in his proposal, the Contractor shall observe the same holidays as the Government and shall be open for business at all other times. The contractor may be required to work additional hours outside of the normal work schedule, as requested/directed from the project management.

5. TRAVEL REQUIREMENTS:

All travel requirements shall be the responsibility of the contractor.

6. TRANSPORTATION OF THE EQUIPMENT/MATERIAL:

Shipping and handling of equipment and material to and from the contractor facility and SRF- JRMC Yokosuka, Japan, in support of the requirement shall be the responsibility of the contractor.

7. GENERAL INFORMATION:

7.1. Nothing contained in the performance work statement shall relieve the Contractor from complying with applicable Federal, state, and local Japanese laws, codes, ordinances, and regulations, including the obtaining of licenses and permits that may be required for the Contractor or Subcontractor(s) to perform a particular function, such as hazardous waste handling or disposal, or example.

7.2. Medical treatment. Government emergency vehicles and medical personnel shall only be used in emergency situations affecting contractor personnel whose life may be in danger or who are seriously injured. Government facilities may be used in these instances as the first point of treatment. Transfer to a non-Government medical treatment facility shall be made as soon as possible and as determined by attending medical authorities.

8. CONTRACTOR IN THE WORKPLACE:

8.1. Identification. All Contractor spaces/desks shall be clearly marked as contractor spaces only.

8.2. All e-mail addresses used by contractor personnel shall identify the company name.

8.3. All contractor correspondence shall be clearly marked with company name or letterhead.

8.4. Contractor personnel shall insure that when answering telephones that they identify themselves as contractor personnel.

8.5. Contractor personnel are not to handle/operate any lifting and handling equipment or other shop equipment, machines or tools without written consent from project superintendent prior to accomplishment of the task.

9. SAFETY AND ENVIRONMENTAL

9.1. Safety Requirements. The contractor shall establish, administer, and enforce safety rules that will meet the current requirements of the Occupational Safety and Health Administration (OSHA), and all applicable work item references. Work to be performed under this contract shall be accomplished using the guidelines identified Contractors and Subcontractors. When necessary, work shall be coordinated with the Safety Department to ensure all safety and health requirements are considered.

9.2. Safety Equipment. The contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses and hearing protection). If required, the Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

9.3. Prior to commencing work, the Contractor representative(s) shall arrange with the Receiving

Activity Point of Contact, to meet in conference with the customer, shop supervision, and other necessary personnel to discuss and develop mutual understandings relative to the administration of the Safety Program.

9.4. Environmental Requirements. Work performed under this contract shall be in compliance with all Japanese, Navy, Federal, State and local regulations, and all work items references, pertaining to the environment at all times. When necessary, work shall be coordinated with the Environmental Department to ensure that regulations are considered.

9.5. Responsibilities. The contractor bears sole responsibility for the safety of his her employees and compliance with environmental regulations. Naval safety personnel will monitor the safety of procedures, conduct inspections of the workplace, and perform safety related investigations, evaluations.

The contractor shall conduct routine inspections of work and storage areas under his cognizance to maintain compliance with the cleanliness, material and waste management, air and water pollution controls, and provides general oversight on the environmental issues associated with this contract.

9.6. Situations that warrant corrective action will be brought to the attention of the contractor through the

Contracting Officer Representative (COR). If violations could cause major damage or loss of life, Safety or Environmental personnel may contact contractor supervisory personnel on site and request corrective action or work stoppage. The COR will be notified immediately. The Commanding Officer has final authority for Station safety and environmental matters. He has delegated the Safety and Occupational Health Manager the authority to represent the Command in all safety matters and to resolve any disputes which may arise, and he has delegated the Environmental Manager the authority to represent the Command in all safety matters and to resolve any disputes, which may arise. Any interpretation of the various environmental regulations will be made by the Safety or Environmental Manager.

9.7. Accident Reporting. All accidents occurring on Station are reported to the Station Safety Department. If accidents occur after regular working hours the Command Duty Officer, shall be notified. Motor vehicle accidents occurring on Station are reported to both the Safety Department and Security Manager. In all cases, the accident scene must be preserved until the Government investigator has authorized movement of the materials and vehicles involved. Materials and equipment may be moved only as necessary to facilitate the removal of injured persons. The contractor shall forward a copy of all accident reports involving contractor employees to the COR. If Government property is involved, a copy of the accident report shall also be forwarded to the Government Property Administrator (GPA).

10. SECURITY

10.1. Admittance to The Work: Upon contract award, employees or representatives of the Contractor may require access to the Receiving Activities Operations Area (OA) or Industrial Area (IA) and shall be admitted to the work site only after they have been issued a Security Pass/ID Badge.

10.2. Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances, and will be denied access to the activity.

10.3. It shall be the Contractor's responsibility to collect and account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required.

10.4. Foreign Nationals or Affiliations - Foreign Nationals (non U.S. Citizens) or persons affiliated with, or employed by, a foreign owned company will not be granted access to a Naval Activity's OA/IA, without prior written approval from Commander, Naval Sea Systems Command.

11. PERFORMANCE REQUIREMENT STATEMENT SUMMARY

Primary Performance Standard Performance Standard/AQL Performance Assessment Method

Contractor performed in accordance with all NRL, SRF, and NAVSEA requirements.

Services performed met the requirements 100% of the time

The Surveillance Officer will evaluate basis and assess this on a task order by task order basis and assess compliance through review of the PWS and assess overall compliance

Reports required for illustrations, boundary violations and all other information

Met the requirements 100% of the time

COR will retain copies of reports in a file for each job

Contractor met the performance requirements of each individual task order

Services performed meet requirements 100% of the time

Review of performance by Surveillance Officer

The contractor maintained close liaison and good communications with the Government

Any problems or questions encountered by either party are addressed within 2 business days

Review of performance by Surveillance Officer

The contractor invoiced in a timely manner and in accordance with the contract

Invoices submitted with COR/Surveillance Officer signature

Review of performance by Surveillance Officer

Combating Trafficking in Persons - Using mindful observance and attentive listening the Surveillance Officer will monitor the contractor’s performance regarding trafficking in persons such that non-compliance with FAR clause 52.222-50, Combating Trafficking in Persons, is brought to the immediate attention of the contracting officer.

100% compliance with FAR 52.222-

All times the Surveillance Officer interfaces with the contractor

AQL = Acceptable Quality Level

12. CONTRACTOR MANPOWER REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for CFAO via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Contractors will notify the U.S. Navy’s contracting officer, and the SRF-JRMC Regional Maintenance & Modernization Coordination Office (RMMCO), at the email address below, to verify the status of any contractor employee who is scheduled to travel to Japan in support of SRF-JRMC mission requirements. Travel shall not commence until the SRF-JRMC RMMCO Office has provided entry approval via email.

Email contacts:

Dist-RMMCO-yokosuka@srf.navy.mil

Attachment I

RADIOGRAPHY OPERATIONS PLANNING WORK SHEET

A. General Information

1. Prime Contractor Name:

2. Sub-Contractor Name (if applicable):

3. Proposed Date(s) of Planned Radiography:

B. Transportation and vehicle Information

1. Manufacturer:

2. Model:

3. License Plate Number:

4. Sign on Vehicle:

5. Driver’s Name:

6. Passengers:

7. Location of Radiography site (ship, building, pier):

8. Transportation Route to be taken to and from work site while on base:

C. If conducting gamma radiography complete the following:

1. Radioisotope: Serial Number:

2. Activity: Date of Determination of Activity:

3. Collimator Serial Number:

4. Half Value Thickness:

D. If conducting x-ray radiography complete the following:

1. Machine Manufacturer:

2. Serial Number:

3. Maximum kVp:

4. Maximum mA:

5. Total Number of Exposures:

6. Direction of Beam:

E. Provide a diagram of the work site that illustrates:

1. The location of the radiography, including major features such as walls, bulkheads, tanks, walkways or passageways that may provide shielding or difficulty in controlling the area.

2. The location of the exposure device drive cable, guide tube, and end stop if using gamma radiography equipment, or the location of the tube head and control panel if conducting x-ray radiography.

3. The location of the 2 mr/hr (0.02 mSv/hr) controlled boundary.

Attachment I

4. The closest distance that workers are allowed to the x-ray tube head or gamma radiography source as specified in “Ordnance on Prevention of Ionizing Radiation Hazards, Ministry of Labor Ordinance No. 41 of 30 September 1972 and as amended by the Ministry of Health, Labor, and Welfare Ordinance No. 172 of 16 July 2001.

F. Provide the calculations for the 2 mr/hr (0.02 mSv/hr) controlled boundary from the distance from the gamma radiography source, or the x-ray machine tube head, to the location where the boundary shall be established.

G. Review/Approval:

Contractor’s Radiographer:

Name

Signature

Date:

SRF-JRMC RSO (the SRF's RSO) Approval:

Name

Signature

Date:

o f

COVID INFORMATION

COVID ROM/HOLDING PERIOD INFORMATION

Current Command Fleet Activities Yokosuka (CFAY) and SRF-JRMC policy for Fully-Vaccinated/Immunized Personnel:

Personnel arriving via commercial air who receive a Government of Japan (GOJ) arrival test are restricted to their ROM location until they receive a negative arrival test result, regardless of vaccination status. Upon receipt of a negative arrival test result, the traveler will comply with the remainder of their ROM in accordance with this guidance.

Travel ROM for fully-vaccinated/immunized asymptomatic personnel will consist of a 7-day holding period.

During this holding period, personnel may report to their work site. In addition to pre- and arrival testing, personnel will be required to take a viral exit test on or after day 5 of their travel ROM and must be in receipt of a negative result in order to clear the holding period on day 7. It is recommended to limit close contacts for members prior to their 5-day exit ROM test, to include avoiding in-person meetings, work from individual offices away from others if possible, and telework is encouraged. Personnel should avoid activities with higher than normal risk of transmission and limit contact with unvaccinated individuals prior to their 5-day exit test.

Personnel are required to remain on installation until clearing holding period and not utilize public lodging or transportation until cleared from holding period.

Travel ROM for unvaccinated and partially-vaccinated asymptomatic personnel will consist of 7 days (168 hours after arrival in the Japan AOR) restriction to lodging. In addition to pre- and arrival testing, personnel will be required to take a viral exit test on or after day 5 of their travel ROM and must be in receipt of a negative result in order to clear the holding period on day 7. If test is negative, the individual may exit their lodging restrictions after day 7 of travel ROM period.

COVID INFORMATION

Information for Contractor Employees Seeking to Enter Japan

4. The following is provided for the information of contractors to the U.S. Navy whose employees need to enter Japan to perform contract requirements. The information is current as of April 4, 2020. While the information is believed to be accurate, policies and procedures are continuing to change on a regular basis.

5. In response to the COVID-19 outbreak, the Government of Japan has banned the entry of non-Japanese citizens into Japan who have visited a number of listed countries within the immediately preceding 14 days. The United States is one of the listed countries. See https://www.japan.travel/en/coronavirus/ for a list of the current restrictions. Notwithstanding the list, Japan is permitting individuals to enter Japan who are covered by the Status of Forces Agreement (SOFA) between the U.S. and Japan. The SOFA covers employees of contractors to the U.S.

Navy who are U.S. nationals, are not ordinarily resident in Japan, whose presence in Japan is at the official invitation of the United States Government, and who are in Japan solely for official purposes in connection with the U.S. armed forces.

3. Japan is allowing contractor employees within the scope of the SOFA to enter Japan so long as two conditions are met: First, travelers are not permitted to use public transportation from the initial point of entry to Japan, including domestic air travel. Second, the incoming traveler must be placed in a Restriction of Movement

(ROM)

status under U.S. control for the initial 14 days after they arrive in Japan.

N0040622Q0262

5. All contractor personnel arriving in Japan should utilize the process outlined in the attached USFJ Instruction to ensure they are recognized as members of the civilian component under Article 1.b. of the SOFA. The process requires that a contractor contact the contracting officer for the contract on which its employee will perform in Japan prior to the employee traveling to Japan. Contact is made through the Synchronized Pre-deployment and Operational Tracker (SPOT) system. The contractor will provide information to the contracting officer about the traveling employee. Following review, the contracting officer will issue the contractor a Letter of Authorization (LOA). The incoming contractor employee will hand carry a copy of the LOA and show it to the Japanese immigration authority at the port of entry as evidence of SOFA status. Contractors who do not have current access to SPOT should contact their contracting officer for information about accessing SPOT.

6. It is essential that contractors carefully manage each trip into Japan by a contractor employee to ensure that both of the conditions above are fully met. It is suggested that the best way for personnel to arrive in Japan for travel to Misawa, Iwakuni/Sasebo, or Okinawa is via the PATRIOT EXPRESS. This will allow for uninterrupted travel to their final destination. If going to Sasebo or to any base in Okinawa other than Kadena AB, travel from Iwakuni or Kadena AB will need to be by private conveyance or GOV. If a traveler headed outside the Kanto Plain arrives via commercial air, they will need to use government transportation to Yokota AB or NAF Atsugi and then do onward movement by milair - or do their 14 day ROM and then travel to their final destination by commercial transport. For personnel arriving on the Kanto Plain, they can travel via PATRIOT EXPRESS or by commercial air. However, travel from the airport to their place where they will satisfy the ROM requirement will need to be by private conveyance or GOV.

7. Some travelers have had difficulty with airlines allowing the travelers to get on flights or with Japan’s Ministry of Health allowing the SOFA persons to avoid quarantine in the immediate vicinity of the airport of initial arrival in Japan. Ensuring that each contractor employee has a copy of the SPOT LOA documenting their SOFA status should minimize these issues. Japan’s Ministry of Foreign Affairs issued a letter of 1 April 2020 describing the two conditions that must be met for those covered by the SOFA to be allowed access to Japan. A copy is attached. In addition to the LOA, it may be helpful for incoming contractor employees to bring a copy of the 1 April 2020 letter with them. The letter sets the conditions that apply for entrance but, by itself, doesn’t establish that the holder of the letter is covered by the SOFA. The separate LOA is necessary to confirm that the employee is covered by the SOFA. The letter of 1 April 2020 includes representation that US Forces Japan will provide transportation from an airport of port of entry to a US Forces japan facility. The letter should not be understood as changing the terms or conditions of any existing contract to require that the U.S. Navy or U.S.

Government provide contractor employees transportation where that transportation is not otherwise addressed in the relevant contract.

8. This memo is intended to provide current information for contractors whose employees need to enter Japan to perform contract requirements. Nothing in the memo should be understood to change the terms or conditions of an existing contract. Any such changes must be made by an authorized contracting officer.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1

SONAR DOME RUBBER WINDOW RAIOGRAHIC TEST

FFP

Service to be performed IAW Statement of Work

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

MILSTRIP: N6275822RCUS766

PURCHASE REQUEST NUMBER:…