4-01.IW255688.pdf

PCHBPINVl DC00180 Pa_ge ....J._ of ____.a_

INVITATION FOR BIDS

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PRO.CUREtv1ENT

IF NOT BIDDING

00 NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

oanv,,AllON Oi= 0000·$ If DFfl:Rf)fTT11AN AB.O\IE

SEE BELOW

.DEUVERV IN_ OAvs;CA·SH DISCOU�T_ .. _ DA.VS-OR iJET30 Chock bcilow, if pt•foronc• i;;f,'limod 1md111r 34 TAC R'uto 20,'306 .(..) Goods proauced or-01lered by a Texas bidder thal is owneq by a Te,as r.e.sld.enl se,vice-disabled veteran (..) G.oocls·produoodinTexasoroffered by a Texas bidder lhal ls not owned by a Texas re'si<lent �ervlce-<lisabled vetai�n

(] Agriculluf<! produots produced or .gro\'in in TX ( Agric�llure prod��IS aA(J serv�ei;otretw by Tl( bidder� L) Services offel)ld b y ·a f ex�� bidder lhal Is o:wne,d 6y a

Texas' resldeol servlce-dlsa.bled veteran (.j ServlcesofferedbyaT.ex.,sbld�erthal lsnotowne� by a Texas'resldent Sl!fvice-dlsahled ve1eran (.J Te)Co.s. vegetation native to the r.eglon, U USA produced st1ppijes. materials, equlprnent or agriC-Ultural pro·ducts U ProduclSor'p""'onsvlllh men(,i orph,.-slcal dlsabUhles (..) Produc1s· mad;, o.f recycled, remanuiactu,ed, or environmenlaly sensitive materiats 'inc1uding recycl·ed steel

U Energy etficlent. products U Rubberl� ;sphall paving m;iterlal U Recycled motor oil and lubricants U Producls produced ai l;,cOlties loc�ted on formerly

�ntaminaied prop8f1y U ProduclSandserlAcesfrom<ltonOfl\Jcally depressed or bligh1ed areas (..) vendors that me'el or exceed air quality' s\andards' U Recycled or reused c.omputer equipment of Qther manuracturer.s U Foods oflllghern·u1rlllonal'valuo·(for consumpUon rn a· public caf�leria only) LJ Commercial production companyoraijvertislng ageocy tocated in Tex.as.

IF BIDDING

Each bl d mus1 be.

placed in a·separa!e envelope wllfi bid opening d.:1to.

bid oumber� and.

purchaser name

:an.notated Immediately below return

�dre$S, on SEALES BID

ENVELOPE

ISSUE DATE:

BID NO.

JUNE 23, 202 6

IW 255688

BID OP.ENING3P.M.. JULY 09, 2026

PURCHASER: DAHLEN, CAROLYN

PJ:iONE: 93 6-437-38 62

FAXED BIOS WILL NOT BE ACCE.PTEO

UNLES_S NOTED BELOW

..,. FAILURE TO SIGN WILL DISQUALIFY BID •

AVTHoo,izEO :SIGNATURE oATE.

TYPED NAME OF SIGNER

IF BIDDING, RETURN SEALED BIDS TO':

TEXAS DEPARTME�l OF GRIMINAL JUSTICE CONTRACTS AND PROCUREMEfff DEPARTMENT TWO FINANCIAL PtAZA, STE. 625

HUNTSI/ILLE, TEXAS 77340

..,. VENDOR ADDR'ESSAND IDENTIFICATION NUMBER,,.

Bidder M�st Fill.

In

VENOOR'ID NUMBER

·Sce-E;:! M«l'l'lllntVII 1.7 f-,, vt�,a 'N.m!W lmllllCGO/IJ

Na.me of Firm

Sfreol Address

.City, Slli,18, Zip ey �Ing 1h!� tJ:ld, bf�r r.e1un� mat II 1.1 Tex�:; addtes$ 1$. .shQwn .as !ho -addres.s. of 1be bidder.,bidde<,quaffies. as a Texas Bidder as defined In �ctk>n 2-155 4"4-(ol OI the Toitt.,.t G(1v0ftlmtnl COdt)..

Bidder agr.ees, to compty with .all ;em:-� and oondiboris bekiw and on attacho.d p:.,gij$

QUOTE F.O.B. DESTINATION PREPAID ANO ALLOWED

********* FY 27 PURCHASE ORDER *********

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

REQUESTING BIDS TO ESTABLISH A PURCHASE ORDER FOR THE PROCUREMENT

OF PEST CONTROL SERVICES AT GIST UNIT, WITH THREE (3) ONE YEAR

CONTINUED ON NEXT PAGE

BU-70;1A {R8v, 10/17) IFS

Pest Control Services for Texas Department of Criminal Justice (TDCJ) Facilities

STATEMENT OF WORK

The Vendor shall provide pest control services, to include, inspection, extermination and prevention measures on a monthly basis at TDCJ Facilities.

The Vendor shall provide services in accordance with applicable federal and state law, including all constitutional, legal and court ordered requirements, whether now in effect or hereafter effected or implemented.

Awarded vendor must hold valid pest control license.

The Vendor shall supply a licensed technician that is employed by an individual with a commercial structural applicators license. The technician must be registered with the Texas Department of Agriculture and the Vendor who is providing the service.

The Vendor shall comply with the TDCJ's policies, procedures, personnel directives and regulations during the contract term, specifically PD-22 and PD-29, which is located on the TDCJ website at https://www.tdcj.texas.gov/divisions/hr/hr-policy/index.htm I.

The Vendor shall comply with the TDCJ's safety requirements and reporting procedures.

The vendor must have a local office within 100 miles of location to be treated.

It is the Vendor's responsibility to determine the amount of man hours necessary to cover the Facility. The treatment method used must be effective for no less than thirty

(30) days after each application.

The Vendor shall determine the need for and provide any personal protective items required for the safe performance of work. Protective clothing, equipment, and devices shall comply with the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) and the specific pesticide labels.

A. Pest Control Services

1. Pest populations that are included under this Contract:

The Vendor shall eradicate indoor populations of rats, mice, bedbugs, cockroaches, fleas, ticks, meal worms, ants, flies, silverfish, centipedes, millipedes, earwigs, spiders, crickets, wasps, moths, gnats and all other common insects including incidental/occasional invaders entering from out-of-doors (to include bees, hornets, and wasps), as well as all other arthropod pests not specifically excluded from this Contract. Populations of these pests that are located immediately outside of any Facility and pose a possible infestation problem to the Facility are also included.

2. Pest Populations that are excluded under this Contract:

Pest control options for populations of the following pests are considered special services and are not covered under this Contract:

• Birds, bats, snakes and all other vertebrates other than commensal rodents

• Termites, and other wood-destroying organisms

• Mosquitoes and other free-flying insects originating out of doors

• Fleas and ticks outdoors

3. Insect Control dc00180 Highlight dc00180 Highlight

In addition to traditional pest control methods, the Vendor may use non-chemical methods of control whenever possible, for example:

• Exclusion and trapping devices such as bait stations, pheromone traps and sticky boards rather than pesticides wherever appropriate.

• Bait formulations shall be used for cockroaches and any control device wherever appropriate. Bait shall be placed in areas inaccessible to employees and offenders.

The location of all monitoring devices, bait stations and other control devices shall be recorded in the pest control services reports.

4. Rodent Control

a. Outdoor Baiting

1) Rodenticide applications outside the building shall emphasize the direct treatment of rodent burrows whenever feasible. When rodent burrows cannot be located, exterior rodent control shall be accomplished with secured U.S. Environmental Protection Agency (EPA) registered tamper-resistant bait boxes.

2) The Service Technician must check bait stations monthly.

3) Each bait box shall be labeled externally with the Vendor's business name and address and shall have date and initial stickers placed on the inside of each lid.

Each sticker must be dated and initialed each month by the Service Technician.

4) Bait is to be secured within the bait station and should be changed at least every 90 days to ensure effectiveness.

5) Tracking powder, mechanical traps, and glue boards may be needed for additional rodent control.

b. Indoor Trapping

1) Rodent control inside occupied buildings shall be accomplished with bait stations.

2) The Service Technician must check bait stations monthly.

3) Each bait station must have a date and initial sticker on the inside of each lid and shall be dated and initialed each month by the Service Technician.

4) The Service Technician shall dispose of rodents killed or trapped upon inspection during the regularly scheduled service date.

5) Trap-checking and rodent removal will be the responsibility of TDCJ personnel outside of the Vendor's regularly scheduled service date.

6) Existing TDCJ bait stations will remain for Vendor use and shall be maintained/replaced during the contract period at Vendor's expense.

B. Schedule of Services:

1. Services shall include the following:

a) All food service areas are to be treated every 30 days and include a complete intense "clean-out" treatment annually.

b) All offender housing, dining rooms, laundry. restrooms, halls, service closets, communication closets, crawl spaces, basements, pipe chases, storage areas, dormitories, cell blocks, visitation areas, trusty camps, gyms, chapels, day rooms, medical areas, barber shops, libraries, commissaries, mechanical rooms to be treated every 90 days. This service may be broken into three segments by treating 1/3 of the Facility each month over a three (3) month period.

c) All administrative areas, and other areas that the Facility deems necessary, including the outside perimeter of buildings upon request.

2. All services are to be performed during normal business hours, Monday through Friday 8:00 am - 5:00 pm, unless otherwise specified.

3. The Vendor shall provide a Yearly Service Schedule at the time of award to specify days that services will be performed.

C. Reporting to the Unit and Required Reports

1. Upon reporting to the Facility, the Service Technician will check-in and the Unit Risk Manager (URM) shall meet them. The URM will provide the Service Technician with the Unit Pest Control Report and the Sanitation Report for Master Kitchens.

2. The URM will escort the Service Technician throughout the Facility and report to each office/building specified for treatment.

3. The Service Technician shall complete the Unit Pest Control Report and Sanitation Report for Master Kitchens, indicating check-in time, the area serviced, method used, the pesticide used, and the rate/concentration or amount of material applied. These reports will become the basis for the proof of services rendered in order to qualify the Vendor for payment. The URM, Warden, Food Service Manager (if applicable) and Service Technician shall sign the report(s). The URM shall retain the original and provide copies to the Food Service Manager and Service Technician.

4. No partial treatments of buildings shall be accepted unless the Service Technician can provide reasonable evidence to the URM that the infestation is localized within a specific area and will not spread beyond the area of treatment.

D. Emergency Service

1. The Vendor shall provide emergency service to treat infested areas, upon request, within seventy-two (72) hours of notification at an additional charge.

2. The Vendor's emergency service number shall provide the Facility access to the Vendor on a twenty-four (24) hour basis.

E. Inspections and Recommendations

1. During the monthly service the Service Technician shall perform inspections and provide detailed site-specific recommendations to the URM concerning repairs to the building(s), including any structural and procedural modifications that may be necessary in order to seal off entrance points of pests or rodents and also for the removal of harborages and food supplies.

2. Indication or evidence of termites or other wood destroying organisms should be reported immediately to the URM.

F. Pesticides, Chemicals and Bait Traps

1. All pesticides shall be approved for application in food handling/processing areas or for application in housing areas by the Texas Department of Agriculture (TDA) and the U.S. Environmental Protection Agency (EPA), used in strict accordance with the manufacturer's label instructions, and all other appropriate Federal, State, County or Local Agencies that have jurisdiction.

2. The Vendor shall submit to the URM, a Material Safety Data Sheet (MSDS) prior to any product(s) being used at the Facility.

3. The Vendor shall provide current labels for all pesticides to be used as well as a list of pesticide application equipment, rodent bait boxes, pest monitoring devices, pest surveillance and detection equipment, and any other pest control devices or equipment that may be used to provide services.

4. The chemical compounds used to kill the pests will provide residual control for as long as may be reasonably expected, while still complying with the rotational requirement to avoid resistant populations of pests.

5. The Vendor must use chemicals compatible with human safety and be applied in such a manner to minimize risks to humans.

IN THE SUBMISSION OF BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS

STATEMENT OF WORK; OTHERWISE, THE BID WILL NOT BE GIVEN CONSIDERATION.

BIDDER MAY ACKNOWLEDGE RECIEPT BY SIGNING AND UPLOADING ONE COPY OF

THIS NOTICE.

SIGNED: _________________________________

BIDDER

COMPANY NAME:__________________________