3c_Statement of Work.pdf

RFQ #:65100PR240000380 ADDENDA

LAST UPDATED: 02/02/2023 PAGE 1/6

1.0 STATEMENT OF WORK (SOW)

1.0 GENERAL

1.1 BACKGROUND

The mission of the U.S. Coast Guard Aviation Training Center located at 8501 Tanner Williams Rd. Mobile, AL 36608 is to provide and maintain a safe, clean, and healthy environment for all residents, military/civilian personnel, and members of the public. To accomplish this mission, it is essential that the facilities specified herein have these services performed.

1.2 SCOPE

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, and services necessary to maintain equipment, and perform the items identified in Section 2 located at Coast Guard Aviation Training Center, Mobile, AL. The Contractor shall perform in accordance with this Statement of Work (SOW) as well as all applicable local, state, and federal regulations.

ATC SOW will not be changed or otherwise modified without prior written approval of the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price or delivery dates as a result thereof.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 Lease and maintenance of the following Parts Washers and Supplies:

# Service

Description Item to be Serviced Service

Increment Location Quantity

1 Parts Washer Rental and Preventative Maintenance Services/Inspections

Four Model 90 Heated Sink-on-55-Gal Drum, Aqueous Parts Washers. Equipped with Flexible Flow-Through Hose and Brush and Using Non- Hazardous Cleaning Solution.

Parts Washers will be used for Degreasing Small Parts.

Maintenance Interval Once every three months (May, Aug, Nov, Feb)

MWR Auto Hobby Shop, Ground Support Equipment, Hangar 2 (Two Units)

00016

2 Parts Washer Rental and Preventative Maintenance Services/Inspections

One Model 30 Sink-on-30-Gal Drum Parts Washer Using Petroleum Naphtha, Equipped with Spigot and Brush. Parts Washer will be used for Cleaning Weapons.

Maintenance Interval Three Services Required (May, September, January)

Aviation Special Missions

3 Paint Gun Rental and Preventative Maintenance Services/Inspections

One Model SEC 1077/HD Paint Gun Cleaner with Stand-Mounted Cleaning Basin. Equipped with Two Air- Operated Spigots, Ventilation System, and Circulating Pumps.

Maintenance Interval Four Services Required (Quarterly)

Composite Shop

4 Preventative Maintenance Services/Inspections

One Government Owned Model 53 Sink-on-55-Gal Drum Parts Washer, Using Non-Hazardous Cleaning

Maintenance Interval Four Services, Using Non-Hazardous Cleaning Solution.

Hangar 1 00004 file:///C:/Users/DRBritain/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/SCOPE%20PARAGRAPHS.doc

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Solution. Parts Washer will be used for Degreasing Small Parts.

Once every three months (May, Aug, Nov, Feb), 5 Purchase of 55-Gallon Drums of Non-Hazardous Aqueous Parts Washer Cleaning Solution.

Purchase and Delivery of 55- Gal Non-Hazardous Ultra Kleen Cleaning Solution.

Drums. One Drum every three months.

(May, Aug, Nov, Feb)

Hangar 2 00004

6 Aqueous Testing N/A Monthly ATC Mobile 00012

7 Manifest Information Upload

N/A Monthly ATC Mobile 00012

2.2 The vendor will be responsible for the maintenance and servicing of the leased equipment, ensuring its optimal functionality throughout the contract term. The vendor shall perform parts cleaning services according to industry best practices and safety guidelines. The Service Provider shall provide the ATC with the specified leased equipment in good working condition, ensuring its proper installation and setup. The vendor shall regularly inspect, service, and maintain the leased equipment to ensure its continued functionality and safety compliance.

2.3 Maintenance will include parts cleaning unit, solvent (DOT hazardous regulated or non-regulated), pick up of used solvent, cleaning, and repairs. All equipment repairs and replacement is included under this SOW. Preventative maintenance will be conducted each time the unit is serviced.

2.4 Parts Cleaner Maintenance. The Contractor shall provide both routine and on-call maintenance service on all parts cleaners in accordance with the requested service interval listed in the contract line-item description. The Contractor shall furnish all repair parts, labor, tools, equipment, and transportation required to accomplish inspecting, cleaning, lubricating, adjusting, calibrating, vacuuming (if required), and repairing items.

Contractor shall maintain all equipment in this contract at levels necessary to provide the specified functions to meet the manufacturer's current equipment specifications and applicable Government regulations and directives.

2.5 Handle, transport, and dispose of all non-hazardous and hazardous cleaning solution per EPA, federal, state, and local laws and codes, and other applicable regulations.

2.6 License. The Contractor or subcontractor shall possess all necessary state and federal licenses and permits, which are required by EPA, federal, state, and local laws and codes, and other applicable regulations, for the transport, treatment, storage, and disposal of recyclable materials mentioned in this contract. The Contractor shall possess a valid state treatment/storage/disposal (TSD) permit if any co-mingling of solvent occurs within the state. All the above shall be kept current and updated throughout the entire term of the contract and during any resultant activity relating to the performance of the contract. A copy of any permit or license shall be provided within 48 hours of the request.

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2.7 The Contractor shall take proper safety and health precautions to protect Government and Contractor personnel, the public, and the property of others from hazardous waste exposure/contamination.

2.8 Citations against the Contractor for noncompliance with environmental standards are a matter for resolution between the Contractor and the issuing office. Payment of fines and/or penalty charges associated with citations issued by EPA, federal, state, or local officials shall be the responsibility of the Contractor and not made the subject of claims.

2.9 The Contractor shall perform contract services in a safe, efficient, and lawful manner using trained and qualified personnel. Work shall be accomplished in strict conformity with the best commercial practices for this type of service.

2.10 The Contractor is solely responsible for notification to the installations Fire Dept via 911 for all amounts that are above incidental spillage (drips). All cleanups of spills or leaks will be in accordance with all applicable federal, state, local and municipal laws, and regulations. Cleanup will be performed at no cost to the Government. The Contractor will report all such spills or leaks, regardless of quantity, upon discovery. A written follow-up report shall be submitted no later than 24 hours after the initial telephonic report.

2.11 The Contractor shall assume responsibility for any ground or water pollution resulting from a spill when the Contractor is handling, transporting, or disposing of cleaning solutions, filters, and other hazardous and non- hazardous materials. The Contractor shall clean up the pollution in accordance with EPA, federal, state, and local laws and codes, and other applicable regulations, and pay all costs and expenses incurred.

2.12 Provide and prepare hazardous material manifests which shall be signed by a Government representative at the site prior to removing used cleaning solution or filters from the base, if required by current EPA regulations.

2.13 Mark and label containers that have hazardous materials in accordance with 40

CFR 262.

2.14 Safety Data Sheet (SDS). A current SDS shall be submitted to ATC, for each type of cleaning solvent utilized in support of this contract. Contractor shall also furnish a current SDS at each location where deliveries are made for each type of cleaning solvent used at that location (Deliverable 4). It shall be furnished immediately upon commencement of the service contract and within 30 calendar days of a change in formulation of cleaning solutions provided. The Safety Data Sheet shall identify all hazardous materials furnished by the Contractor.

2.15 OSHA Compliant Operating Instruction Labels. The Contractor shall provide parts cleaners with labeling which will instruct the operator(s) of the parts cleaners how to

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operate them safely and properly in accordance with OSHA 1910.145 and OSHA 1910.1200.

2.16 Contractor shall provide one additional 55-gallon drum of non-hazardous aqueous parts washer cleaning solution quarterly (four drums per year).

2.17 Contractor shall perform aqueous testing prior to disposal of the used non-hazardous aqueous parts washer cleaning solution.

2.18 Contractor shall upload hazardous waste manifests to all required federal databases in accordance with all local, state, and federal laws.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 EMPLOYEE IDENTIFICATION

3.2.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and always display all identification and visitor badges in plain view above the waist.

3.2.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government always issued badge in plain view above the waist.

3.3 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

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The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

However, the Government at a later date may require all Contractor personnel to have Secret clearances.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is Base Year: May 1, 2024, through April 30, 2025.

Option Year 1: May 1, 2025, through April 30, 2026.

Option Year 2: May 1, 2026, through April 30, 2027.

Option Year 3: May 1, 2027, through April 30, 2028.

Option Year 4: May 1, 2028, through April 30, 2029.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the United States Coast Guard ATC Mobile at 8501 Tanner Williams Rd. Mobile, AL 36608.

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:30 AM and 3:30 PM CST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the workspace, equipment and supplies necessary to perform the on-site portion of Contractor services required in this contract, unless specifically stated otherwise in this work statement.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment and services necessary to fulfill the requirements of this contract. The Government will provide all necessary information, data and documents to the Contractor for work required under this contract.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Government Representative will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-

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acceptance. If the deliverable is acceptable, the Government Representative will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The Government Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Government Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Government Representative will have 07 business days to review deliverables and make comments. The Contractor shall have 07 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.