3c - STATEMENT OF WORK.doc

PR #:

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

Station Grand Haven Communications Watchroom, Storage, and Officer in Charge Office Window Replacement and Refitting <Contracting Officer enter final date solicitation is released>

1.0 GENERAL

1.1 Background

Units current windows are original to the building which was built in 1984. The insulation properties of the windows are failing and increasing the energy costs to properly heat or cool these spaces. Due to the age and style windows are unable to be maintained by units personnel or outside contractors.

1.2 Scope

Windows serve to add natural light, visibility, and ventilation to spaces. At the same time windos shall provide security and add to energy efficiency. Windows shall comply with Energy Star reccomendations. Windows shall meet the requirement of all local, state, and USCG building codes or requirements.

a) Remove and dispose of 20 sliding glass windows, frames, and insulation from the Communications watchroom, Storage, and Officer in Charge office.

b) Replace and install 20 windows with updated frames and insulation as per and state requirements.

c) Windows installed shall comply with FEMA Costal Construction standards or equivalent.

d) Windows in main view room (12 Total) shall be coated with I89 film Tinted Glass/Reflective Glass or equivalent.

e) Windows that are currently installed and have the ability to open shall have that same ability maintained upon replacement.

f) Measurements below are approximate. Contractors will be required to conduct on site measurements.

i) OIC OFFICE

58 x 58 two lite slide window (1)

26 x 55 picture windows (2)

25 x 56 picture windows (2)

Outside Main View

57x57 two lite slide window (1)

Main View Room

29 x 54 Casement windows (12)

1.3 APPLICABLE DOCUMENTS

Reference any documents (include date and version) that pertain to the requirement and are necessary for the contractor to perform the contract. If only portions of a document apply, be sure to clearly state the applicable portion(s). Also be sure to cite the document properly using conventional citation formats for statutes, regulations, etc. Be sure to attach, link, or otherwise make the required documents available to contractors.

2.0 SPECIFIC REQUIREMENTS/TASKS

All services shall meet DHS / USCG Architecture policies, standards, and procedures.

3.0 CONTRACTOR PERSONNEL

It is the responsibility of the contractor to propose qualified contractor personnel to perform all requirements specified in the SOW. As a general rule, the government should not specify education, experience or other qualifications for contractor personnel. In some instances, however, it may be necessary for the government to specify contractor qualifications, certifications, and/or education.

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.43 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.1 Period of Performance

Select the appropriate paragraph and delete the others, or develop language of your own.

The period of performance for this contract is one year from the date of award.

-or- The period of performance for this contract shall not exceed XXX calendar days from the date of award.

-or-

The period of performance for this contract shall not exceed [insert specific date].

-or-

The period of performance for this contract is a one-year base period with four one-year option periods as follows:

Base Period insert dates [e.g., May 1, 2012 through April 30, 2013] Option Period One insert dates [e.g., May 1, 2013 through April 30, 2014] Option Period Two insert dates [e.g., May 1, 2014 through April 30, 2015] Option Period Three insert dates [e.g., May 1, 2015 through April 30, 2016] Option Period Four insert dates [e.g., May 1, 2016 through April 30, 2017]

4.2 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at <insert street address, City, State>.

4.3 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of XXXX and XXXX EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.4 Travel

Contractor travel shall be required to support this requirement. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

-or-

Contractor travel may be required to support this requirement. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

-or-

Contractor travel shall not be required for this requirement.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Contractor shall have XX business days to make corrections and redeliver.

LAST UPDATED: XX/XX/XXXX

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