3950-01-F16-4579_JOTFOC_Purchase.pdf

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Attached to
WINCH, AIR, SPUD, S Federal contract opportunity
Solicitation number
70Z08523QAN021B00
Issued by
Department of Homeland Security US Coast Guard

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RFQ 70Z08523QAN021B00.docx DOCX document
FAR Clauses.docx DOCX document
Payment and Shipping information.DOCX DOCX document

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PROJECT/TASK

NUMBER

CODE

CODE

CODEONE LEVEL ABOVE CONTRACTING OFFICER TELEPHONE NUMBER DATE

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE” ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISTION NUMBER ESTIMATED AMOUNT (OVER $3,000 BUT NOT

EXCEEDING $250,000)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN

DEVELOPED OR ARE NOT AVAILABLE

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE

ACQUISITIONS ARE REQUIRED

SIGNATURE AND TITLE OF CUSTOMER TELEPHONE NUMBER DATE

SIGNATURE OF CONTRACTING OFFICER TELEPHONE NUMBER DATE

Sheet1

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENTS REQUIREMENT STATEMENTS SUCH AS ONLY KNOWN SOURCE OR ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:
PURCHASE REQUEST OR REQUISTION NUMBER: 2123403B4500AN021
PROJECTTASK NUMBER: 554249
ESTIMATED AMOUNT OVER 3000 BUT NOT EXCEEDING 150000: $30,000.00
BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: Purchase of:

One (01) Winch NSN: 3950-01-F16-4579 P/N: HU40-9.5 SMILAX ONLY

Proposed Vendor: Ram Winch & Hoist Cage: 3RTJ9

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: These winch's were originally converted by the proposed vendor in accordance with safety issues brought up by the Commanding Officer of the Smilax and were converted to to and underslung winch. These winch's are installed only on the CGC Smilax. A failure of this critical piece of equipment could have a detrimental impact to the cutter and its primary mission capabilities.
REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES: The winch was designed by and is a proprietary commercial item of the proposed vendor. As they are the only company that has the rights to the drawings which were developed to correct a critical safety issue which was brought up by the Coast Guard and the Cutter Commanding Officer. There fore only the proposed vendor can overhaul these winch's
EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE: When Coast Guard purchased the original equipment there were no requirements for manufacturer's drawings, detailed parts lists, design or testing procedures. Proposed vendor is only know manufacturer that has the techniques, design specifications, testing, quality assurance capability, and documentation necessary to manufacture these overhaul parts as used on board 100' WLIC, CGC Smilax.
PROVIDE A STATEMENT OF ACTIONS IF ANY THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED: COR will continue to conduct market research with a focus on locating vendors that are able to meet requirements, however without technical data described above obtaining full and open competition will be difficult. The Coast Guard cannot require any vendor to release proprietary information.
SIGNATURE AND TITLE OF CUSTOMER:
CODE: SFLC-IBCTPL
TELEPHONE NUMBER: 410-762-6827
DATE: November 3, 2022
SIGNATURE OF CONTRACTING OFFICER:
CODE_2:
TELEPHONE NUMBER_2:
DATE_2:
ONE LEVEL ABOUT CONTRACTING OFFICER:
CODE_3:
TELEPHONE NUMBER_3:
DATE_3:
2022-11-03T06:30:26-0400
KANE.CHARLES.D.1075567428

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