36H79721R0005_1.docx

ACQUISITION PLAN

MADISON, WI

Textile Care Processing Facility

10/14/2020 Department of Veterans Affairs RFP 36H79721R0005 Comment by Anderson, Denetra: I got this number off the PO

Table of Contents

PART A: ACQUISITION BACKGROUND AND OBJECTIVES

(Al) STATEMENT OF NEED

VA Medical Center, Laundry Facility, Madison WI 53705 has a need to replace, laundry equipment at the Textile Care Processing Facility (TCPF). This procurement will provide acquisition of the equipment to meet the anticipated TCPF workload while ensuring competition:

ITEM # 1 – 60/65 Pound Soft Mount Washer Extractors with Steam Injection: Comment by Shirley-Diaz, Linda: Missing quantity should it be Two (2) Comment by Shirley-Diaz, Linda:

The project consists of successful offeror furnishing all labor, tools, and materials, equipment and supervision to provide and install TCPF systems as described in the project scope of work. All work shall be performed in strict accordance with the scope of work. Project location is at the Department of Veterans Affairs, VA Medical Center, Laundry Facility, Madison WI 53705.

(A2) APPLICABLE CONDITIONS

Offered equipment shall adhere to the Technical/Performance Specifications and installation shall be in compliant with the statement of work, as well as all applicable city, county, state, and federal regulations and codes and Occupational Safety and Health Administration (OSHA) standards that may impact this requirement.

Equipment and materials shall be suitable for installation in available space. In order to install the new equipment, other existing equipment may need to be removed and reinstalled by the contractor. Any changes to the building (i.e. drilling holes, floor patching, etc.) to accommodate the performance of the equipment will be the responsibility of the contractor, with prior approval by the assigned Contracting Officer.

(A3) COST

The estimated cost for the replacement equipment was quoted at $151,086.00. The estimate was developed from the history of previous Department of Veterans Affairs (VA) laundry equipment procurements and past professional experience of the technical team. The costs have been updated as the procurement has approached the solicitation.

a. Life-cycle cost - Not applicable

b. Design-to-cost - Not applicable

c. Application of should-cost - Not applicable

Total Costs: $151,086.00

(A4) CAPABILITY OR PERFORMANCE

The contractor shall provide all equipment/installation applicable to the line item awarded, as specified in the statement of work, including delivery, installation, supervision, and training VA personnel on the operation of the new equipment. The laundry facility will not close during installation. Installation times will be coordinated with the Contracting Officer Representative (COR).

a. The removal/re-installation of existing equipment shall be required. Such actions shall be coordinated with the Contracting Officer, Logistics Service, or person acting in that capacity, at the VA Medical Center, Laundry Facility, Madison WI 53705. Therefore, the contractor should become thoroughly familiar with all conditions that may affect the installation of the equipment. It is the responsibility of the offeror to make a site visit to determine what equipment, if any, may need to be moved and reinstalled.

b. Existing utilities (electric gas, water, steam and air) shall be utilized to meet the performance of this specification. Should additional utilities be required, they shall be provided and run to the new equipment at the responsibility of the contractor. Electrical installation shall be in accordance with the National Electrical Code (NEC). All plumbing shall be installed in accordance with the National Standard Plumbing Code.

(A5) DELIVERY OR PERFORMANCE-PERIOD REQUIREMENTS

The period of performance for this contract is 125 days. This includes 60 days for delivery after contract award, 60 days for installation and 5 days for shakedown. Delivery dates specified may be adjusted by the contracting officer to coincide with the date the medical center will be ready to receive installation. The contracting officer will advise the contractor of the new delivery date at least 45 days prior to the original or adjusted delivery dates. Comment by Shirley-Diaz, Linda: Please look at the SOW to find out what the Period of Performance is

(A6) TRADE-OFFS

Trade-offs between costs, performance, and schedule are anticipated for this procurement in efforts to determine the best value to the governments. Trade-offs between costs will be modified by affordability considerations. Any cost trade-offs will be accomplished through cost/performance trade-off analysis. The Government is willing to spend up to the Government Estimate Cost to increase the performance aspects of the contract. Any impacts to the schedule that might result from changes in performance/cost will be taken into consideration when determining the best value to the government.

(A7) RISKS

Technical Risk: Overall, technical risk is considered LOW for the following reason:

a. This project is susceptible to malfunction due to electrical power problems, including burnouts, emergency power interruptions, electrical surges, sags and electrical storms. In addition, the possibility of data loss exists due to possible electrical problems.

b. Technical Risk Mitigation Plan: The Government's risk will be reduced by the installation of a lightening protection on the roof. In addition, all equipment electronics shall be protected with a power monitor hook-up point and power monitor. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment. Installation shall be in accordance with the NEC. In addition, inspection and testing will be performed by VA Asset Management Service, Textile Care Quality Assurance Specialists

Cost Risk: Cost risk is considered LOW for the following reasons:

a. The procurement will be competed, minimizing cost (price) risk.

b. The Statement of Work (SOW) and well-defined Technical Performance Specifications identify the work effort, materials, schedule, etc., thereby reducing the Government's risk. The cost estimate reflects actual costs based on previous procurements of laundry equipment.

Schedule Risk: Schedule risk is LOW for the following reason:

a. The schedule risk is low due to the government's capability to operate with its current equipment. The total period of performance is 125 days, with delivery in 60 days after award, installation within 60 days of delivery and 5-day shakedown. The organization can sustain so long as delivery remains on schedule.

(A8) ACQUISITION STREAMLINING

This acquisition is not specifically designated as subject to acquisition streamlining.

PART B: PLAN OF ACTION

(Bl) SOURCES

The VA Medical Center Laundry Facility, Madison WI 53705, has a requirement for replacement laundry equipment.

· 60/65 Pound Soft Mount Washer Extractors with Steam Injection: Comment by Shirley-Diaz, Linda: Quantity Two (2)

Market Research was conducted for this requirement to locate potential firms under applicable NAICS Code 333318. The research accomplished by querying the VetBiz (VIP), SAM, and Small Business Administration (SBA) websites produced the following results:

· Market research from VIP indicates that there are 93-SDVOSB/VOSB vendors with the NAICS code 333318, "Other Commercial and Service Industry Machinery Manufacturing". The Dynamic Small Business Search indicates that there are 49-8a certified, 86-HUB zone certified, 454- Veteran owned, 13-SDBs, 278-service-disabled and 461-woman or women owned businesses with NAICS code 333318. SAM indicates 2184-small business records with NAICS code 333318. Comment by Shirley-Diaz, Linda: This information will change. When we perform the Market Research

· To satisfy the recent SCOTUS Kingdomware ruling, a Sources Sought notice was placed on FBO, seeking Service Disabled Veteran Owned Business SDVOSB/VOSB responses. A copy of the Technical Performance Specifications was attached. The sources sought notice asked for SDVOSB/VOSB to respond with the following:

· Company Name, Address, Size Standard, DUNS #, Cage Code

· Point of Contact name, phone number, and email address

· NAICS Code 333318 and Small Business Size Standard 1000 employee (to determine business size standard)

· Commercial Laundry Equipment Price List

· Capability Statement

· Provide proof of past performance (provide 2 commercial laundry contracts you have installed in the last 5 years)

There were three SDVOSB responses received in response to the posted Sources Sought Notice.

· Interactive Control Systems Comment by Shirley-Diaz, Linda: This will change based on the results from the sources sought

· Purchinex

· HurtVet

All companies provided Letters of Intent to validate their capabilities to manufacture and install the requested equipment. Therefore, the 'VA Rule of Two' 38 U.S.C. 8127 and 8128 requirement is satisfied.

(B2) COMPETITION

This requirement is a 100% SDVOSB set aside and shall be issued in accordance with FAR Part 12, 15, and 19 procedures. The solicitation shall be issued through FedBizOpps (FBO), seeking competition to the maximum extent practicable in accordance with the Competition in Contracting Act of 1984 (CICA)

(B3) CONTRACT TYPE SELECTION

The anticipated contract for this procurement is a Firm-Fixed-Price contract in accordance with procedures set forth in FAR Part12, 15, and 19.

This purchase of equipment is the primary purpose of this solicitation. It will procure commercial items and the installation is performed routinely throughout the private sector and poses little or no risk to the contractor or the Government, hence the Firm Fixed Price aspect of this determination.

(B4) SOURCE-SELECTION PROCEDURES

The Government will consider the offeror's adherence to the terms and conditions specified in the solicitation. The areas of evaluation will include technical excellence, price, and past performance.

Order of Importance - the Government will award one or more contracts resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and which represent the best overall value to the Government, considering price, and other non-price factors listed below. Non-price factors, when combined, are slightly more important than price. The sub-factors for Technical Excellence are Equipment Capability, Space Utilization and Installation Timeline, which are equal in importance.

Technical Excellence – an adjectival rating system will be used to rate technical excellence in accordance with the rating instructions included herein. Technical Excellence information included in the offerors proposal as well as information received from discussions, if conducted, will be used to evaluate technical excellence.

Past Performance – an adjectival rating system will be used to rate past performance in accordance with the rating instructions included herein. Past performance information included in the offerors proposal as well as information from other sources known to the Contracting Officer, such as Past Performance Information System (PPIRS) and Contractor Performance Assessment Reporting System (CPARS), will be used to evaluate past performance. A questionnaire will be used to make contact with the information provided within the offerors’ proposal.

Price – the Government will compare the offerors’ proposals based on the total price of the line item with the other proposals received in their competitive categories. Evaluation of priced proposals will be made in accordance with the price factor evaluation attachment included herein Source Selection Procedures best value will be utilized for this requirement.

(B5) ACQUISITION CONSIDERATIONS

The contract anticipated for this procurement is a Firm-Fixed-Price contract in accordance with procedures set forth in FAR Part 12, 15, and 19.

Options are not applicable to this requirement and shall not be utilized.

(B6) BUDGETING AND FUNDING

Funding shall be provided through the Medical Facilities Appropriation for equipment. The budget estimate was developed from actual laundry equipment procurements and professional experience by VA TCPF professionals. The government’s estimate is $151,086.00.

Fiscal Year 2020 equipment funding has been obligated to the National Acquisition Center for this procurement, PO #618-B99002. This funding must be used no later than October 2020 to prevent the expiration of funds. Comment by Shirley-Diaz, Linda: Fiscal year 2021 Comment by Shirley-Diaz, Linda: You have this information in the packet refer to email from Frank look at PO doucment

(B7) PRODUCT OR SERVICE DESCRIPTIONS

This requirement is to procure TCPF equipment systems for a TCPF located at the VA Medical Center, VA Great Lakes Healthcare System, Facility Management Service, Madison, WI.

(B8) PRIORITIES, ALLOCATIONS, AND ALLOTMENTS

There are no special priorities, allocations, or allotments for this acquisition.

(B9) CONTRACTOR VERSUS GOVERNMENT PERFORMANCE

The Government does not possess the necessary in-house resources to provide the required equipment.

(Bl0) INHERENTLY GOVERNMENT AL FUNCTIONS

This acquisition will be a supply procurement.

(B11) MANAGEMENT INFORMATION REQUIREMENTS

The VA will utilize a contractor provided schedule to monitor progress of the various aspects of the work. The contractor will provide a schedule that breaks down the various work items showing time and dependencies.

(Bl2) MAKE OR BUY

Make or Buy analysis is not applicable to this acquisition.

(Bl3) TEST AND EVALUATION

Test and evaluation will be conducted by VA personnel to ensure compliance with contract requirements prior to acceptance and final payment.

(B14) LOGISTICS CONSIDERATIONS

The Contractor will have access to existing installation utility services, but no proximity is guaranteed. All cables and connections shall be at Contractor’s expense. Truck traffic, parking and material storage will be controlled as necessary to facilitate orderly construction and maintain safe campus access.

(Bl5) GOVERNMENT-FURNISHED PROPERTY

No Government Furnished Property will be required for the performance of the resultant contract.

(B16) GOVERNMENT-FURNISHED INFORMATION

There will be no Government-Furnished information.

(Bl7) ENVIRONMENT AL AND ENERGY CONSERVATION OBJECTIVES

Contractor is required to comply with energy conservation requirements described for the equipment in the scope of work.

VA Energy Conservation objectives, as authorized in FAR Part 23, will be supported with the execution of this project.

(Bl8) SECURITY CONSIDERATIONS

Successful offeror shall be required to adhere to all rules and regulations of the Medical Center while providing any services on VA property.

(Bl9) CONTRACT ADMINISTRATION Comment by Anderson, Denetra: Not sure about this… Comment by Shirley-Diaz, Linda: This is good.

This project will be administered by the Contract Specialist, Linda Shirley-Diaz. The Contracting Officer Representative (COR) is located on site at the VA Great Lakes Healthcare System, Facility Management Service, Madison, Wisconsin. The COR will be responsible for quality control through Inspection and acceptance of all deliverables, as appropriate; to determine the contractor's adherence to prescribed performance requirements as outlined within the contract specifications and drawings.

(B20) OTHER CONSIDERATIONS

No other considerations are applicable to this requirement.

(B21) MILESTONES Comment by Anderson, Denetra:

October 2020 -Publish RFP November 2020 - RFP Due December 2020 -Award Comment by Anderson, Denetra: Needs updating Comment by Shirley-Diaz, Linda: Yes dates will need to be updated.

(B22) ACQUISTION PLAN TEAM MEMBERS

Asst. Chief, EMS Minneapolis, MN VA Medical Center U.S. Department of Veterans Affairs

Reviewed By: Date:___________________ Linda Shirley-Diaz Contract Specialist U.S. Department of Veterans Affairs