36H79720R0001-035.docx

36H79720R0001

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36H79720R0001 -20 Donnie Reeves, Donnie.Reeves@va.gov (708)786-4987 -2020 National Acquisition Center st Avenue, One Block North of Cermak Building 37 Hines, IL 60141 X X 333318 1000 Employees N/A X Doris Miller VA Central Texas Veterans Healthcare Center Laundry Building 226 Waco, TX 76711 Department of Veterans Affairs OPAL/ National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141

Department of Veterans Affairs

CHIEF, FISCAL

DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

PO BOX 7005

HINES IL 60141-7005

INDUSTRIAL LAUNDRY PLANT MANAGEMENT SYSTEM

(ILPMS)

LINT CLEANING BLOWDOWN FAN SYSTEM

X X Donnie Reeves Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contract Specialist, Christina Kerns

Department of Veterans Affairs OPAL, NAC, NCS, HTME Contracts P.O. Box 76 1st Ave., One Block North of Cermak Road Hines IL 60440

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

CHIEF, FISCAL DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

PO BOX 7005

HINES IL 60141-7005

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE OF SUPPLIES

This contract may be a single award or multiple award 100% Small Business set-aside contract. The item must be delivered within 90 days after receipt of award. Installation of the equipment shall begin after delivery up to 30 days. The shakedown period of 5 days shall begin after the installation period. The items must be installed in accordance with the attached Technical Performance Specifications. Final price should include the cost of the item, and installation cost.

ITEM # 1 – INDUSTRIAL LAUNDRY PLANT MAMANGEMENT SYSTEM (ILPMS): Furnish and install 1 Industrial Laundry Plant Management system.

Qty: Unit Price$ ______________ Total $____________

No Trade In

Installation: $_____________ Equipment Rigging Plumbing and Pressure Piping work Electrical work Other (Identify)

(Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation) Total Installed Price (Total price of equipment plus installation): $_____________ ITEM # 2 – LINT CLEANING BLOWDOWN FAN SYSTEM: Furnish and install new, one (1) Lint Cleaning Blowdown Fan System.

Qty: Unit Price$ ______________ Total $____________

No Trade In

Installation: $_____________ Equipment Rigging Plumbing and Pressure Piping work Electrical work Other (Identify)

(Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation) Total Installed Price (Total price of equipment plus installation): $_____________

SHIP TO:

Doris Miller VA Central Texas Veterans Healthcare System 4800 Memorial Drive Laundry Building 226 Waco, Texas 76711

B.3 STATEMENT OF WORK

TABLE OF CONTENTS

Subject Page

1. Project Special Requirements………………………………………………………………….............….8

1. General Installation Requirements……………………………………………………………..……………

Any request for information must be submitted at least 7 calendar days prior to the closing of the solicitation.

This acquisition covers the acquisition and installation of one (1) Industrial Laundry Plant Management System and (1) Lint Cleaning Blowdown Fan System within an existing textile care processing facility located at:

Doris Miller VA Central Texas Veterans Healthcare System 4800 Memorial Drive Laundry Building 226 Waco, Texas 76711

The contractor shall furnish all supervision, labor, equipment, tools, safety, rigging, hoisting and supplies necessary to meet the terms and conditions of this contract in accordance with the Statement of Work (SOW). This SOW includes layout, delivery, installation of equipment and training of VA personnel on the new laundry equipment, in conformance with the attached Technical Performance Specifications. All items provided by the contractor shall be new. Upon completion of installation, Equipment Management Specialists, from VA Central Office, will inspect the installation, equipment and production testing of the newly installed equipment. The systems offered must be semi-automated.

Existing equipment shall not be moved, except to install new equipment and then replaced back into current position. They shall be arranged for safe and convenient operation and maintenance and, if applicable, with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment and include lockout and tag-out requirements for all industrial equipment provided.

Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance (Ref. OSHA 29 CFR 1910 and National Fire Protection Association (NFPA)) and, if applicable with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment.

The contractor shall supply one (1) wall mounted lock-out and tag-out cabinet with the lock-out/tag-out devices for equipment offered. All lock-out / tag-out locations shall be marked and identified on the machine with instructions on lock-out procedures for the equipment offered. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out / tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, water, air, hydraulic etc. Relief valves shall be installed for lock-out / tag-out locations to relieve residual air etc.

Number and nomenclature will separately identify all equipment with no less than 2-inch numbers and letters. Each piece of equipment will be separately identified. Example: Lint Blow Down System. The equipment offered shall be made compatible with requirements specified in performance specifications. Connections to VA supplied utilities shall be from building entry point to new equipment. Penetrations in floors, walls and ceilings not utilized will be filled with existing floor; wall and ceiling like material. All braces, pipes, conduit and duct work that will not be utilized shall be removed back to the source.

The textile facility will not be closed. The contractor will have 24-hour access to the laundry facility seven days a week.

Project Special Requirements:

1. The contractor shall provide all labor, materials, tools, equipment and layout/installation (LI) services necessary for the complete design and installation of new equipment at the VA laundry in Waco, Texas.

2. If welding is required, the contractor must follow station procedures to obtain a burn permit.

3. All valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings where possible.

4. All electrical work shall originate from existing electrical panels to the new equipment. All conduit and wiring shall be new.

5. Lightning Protection – The Waco campus is susceptible to lightning damage. As such, all computer equipment shall be provided uninterrupted power supply (UPS) protection.

6. Recycling Procedures: (Policy statement from General Environmental Management System (GEMS) manual)

a. As much as possible, The Contractor shall divert discarded items and other wastes to recycling than trash disposal. Items which need to be sent for recycling or resale, unless not feasible, include pallets, metals (iron, copper, brass, etc.) cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and construction debris. Also, after recycling, contractor shall provide the Doris Miller Veterans Healthcare System receipts or tickets for the amount (i.e. pounds) of products recycled. No trash disposal of electronics is allowed.

b. Waste materials and items held for recycling shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and in a manner consistent with applicable federal state and VA laws and regulations governing such accumulation. Actions include using drip drains pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing OSHA and National Fire Protection Association (NFPA) limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least 10 feet from exterior walls of buildings.

c. Painted or treated lumber; paint chips; potential asbestos containing items; or asbestos contaminated items should not be recycled and shall be disposed of properly.

d. No waste disposal is allowed on Medical Center property or VA dumpsters.

General Installation Requirements: (As Applicable)

1. Existing utilities shall be utilized to meet the performance requirements of this specification. Connection points for air, gas, water, steam, condensate and electrical shall be new. Electrical service shall be new from the existing electrical panel to the new equipment.

2. Utilities will be provided (water, electric and air) located within the textile facility. Should additional utilities be required, these shall be the responsibility of the contractor. It will be the contractor’s responsibility to connect their supply lines within the laundry.

3. All exposed utility control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

4. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

a. All mounting holes will be utilized for anchoring equipment.

b. Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with an approved fire-retardant material (not foam) and shall match existing materials on both sides of the penetration. (e.g., concrete, wallboard, etc.).

c. If required for offered equipment, structural alterations to the building will be the responsibility of the contractor.

d. The contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

e. All installation and/or modifications of utilities and building structures, as required, shall match existing materials. No wooden construction allowed.

f. All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new. Energy Star rated; motors shall be Federal Energy Management Program (FEMP) rated.

g. All pipes and ductwork shall be insulated. All conduits and air pipes will not be painted. All vents shall be painted. All insulation shall be wrapped with white polyvinyl chloride (PVC) plastic as indicated below. PVC covering shall be a minimum .020” thickness. Flow markings and identification of all pipes, vents, ductwork and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Spray-painting stencils is not acceptable.

h. Installation of piping, sleeves, inserts, hangers and equipment for this project shall be in accordance with approved design drawings. Locate drains, piping, sleeves, inserts, hangers and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed to comply with accepted national and local plumbing practices. Mechanical or grooved fittings on mechanical piping is acceptable.

i. Holes through concrete and masonry shall be cut with diamond core or concrete saw.

j. Hole locations shall not adversely affect strength of structural sections such as ribs or beams. Repair of interior and exterior concrete services of existing drain troughs is required. All drains shall be cleaned.

k. Holes shall be laid out in advance for review by appropriate medical center personnel.

l. If necessary to drill through structural sections, a structural engineer shall be contacted by the contractor to determine the proper location.

m. Install gauges, thermometers, valves and other mechanical and electrical devices with due regard for ease of reading, operating and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

n. Valve Tags: Furnish and install valve tags on all air, gas and water valves on equipment and connection points. Tags shall be engraved with identification (gas, air etc.), black filled identification, numbers and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2 inch round brass disc; tags shall be attached with brass hooks or brass chain.

o. The contractor shall provide two (2) valve lists on typed plastic-coated cards, sized 8-1/2 inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the designated Contracting Office Representative (COR) and inspectors.

p. Equipment, motors, piping, ductwork and any other components or materials shall be protected against physical damage from carts by guardrails.

q. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to dryers, washers, electronic boxes, mechanical equipment, etc., Where ever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

r. Damaged equipment frame, doors, panels, cylinder, cylinder panels, control box etc. shall be placed in operating condition or returned to source of supply for repair or replacement, as determined by the inspectors or contracting officer.

5. A minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects is required in accordance with OSHA 1910.219.

6. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

7. Site Specific Installation requirements:

a. Plumbing:

i. Grooved or mechanical fittings allowed on piping.

ii. Valves less than or equal to 2” dia. shall be ball valves; greater than 2” shall be butterfly.

iii. No PVC piping unless buried and pre-approved by the COR.

iv. Always install dense insulation inserts and saddles at hanger support.

b. Electrical:

i. Use NO conduit less than ¾” in diameter

ii. Panels are to be labeled for all circuits and identify each with its feed

iii. No flex conduit allowed unless for lighting only (lighting whips cannot exceed 2’ in length).

iv. Compression fittings allowed.

v. Always supply grounding kits with VFDs.

8. Protection:

The contractor shall provide any protective methodology or devices necessary to protect the equipment from:

1. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags and electrical storms.

2. Data loss due to electrical power problems. All equipment electronics shall be protected with a power monitor hook-up point and power monitor.

3. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

4. Uninterrupted Power Supply (UPS) shall be installed for all computer equipment. (Minimum 2-hour back-up)

9. Electrical Installation:

Installation shall be in accordance with the National Electrical Code (NEC 70-11).

Install a new power disconnect box for each piece of equipment offered.

10. Conduits, Fittings, and Electrical Wire:

All electrical installations shall conform to requirements of the NEC.

a. All electrical wire shall be copper, heat resistant grade, thermoplastic insulated. Control wiring shall be (stranded) thermoplastic high heat-resistant nylon-coated (THHN)/ thermoplastic heat and water-resistant nylon-coated (THWN) or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers.

b. All power wiring shall have a minimum conduit size of ¾ inch in diameter. Color coding of all wiring shall be in accordance with established Doris Miller VA criteria.

c. All low voltage communication wire used for data management systems, liquid supply systems and intercoms shall be installed in minimum 3/4 inch diameter protective conduit. Wire nuts shall not be used for any connections.

11. Electrical Wiring:

Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

a. Wire nuts shall not be used and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

b. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters and limit switches installed on or within the equipment and shall be done with materials specified as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

CONTROL, COMMUNICATION AND SIGNAL WIRING INSTALLATION

Install wiring and connect to perform the functions intended.

Install a separate power supply circuit for each system so the malfunctions in any system will not affect other systems.

All communication wiring for computers, liquid supply systems shall be installed in Electrical Nonmetallic Tubing (ENT) flexible conduit. Wash system controls, dryer controls etc. shall be installed in Electronic Metallic Tube (EMT) conduit.

CONTROL, COMMUNICATION AND SIGNAL SYSTEM IDENTIFICATION

Install a permanent wire marker on each wire at each termination.

Identifying numbers and letters on the wire markers shall correspond to those on the wiring diagrams used for installing the systems.

Wire markers shall retain their markings after cleaning.

In each manhole and handhold, install embossed brass tags to identify the system serviced and its function.

All communication wiring (liquid supply system, textile management system etc) shall be installed in ENT flexible conduit.

12. Electrical Identification:

Nameplates - center on device, cover plate, or enclosure. Installation shall be in accordance with the National Electrical Code (NEC).

a. Use designations defined in the contract documents. Indicate loads served using designations from electrical schedules and designations from the trade furnishing the equipment served.

b. Lettering shall include name of equipment including the textile care processing equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

c. All labeling shall be on laminated plastic nameplates.

d. Nameplates shall be laminated phenolic with a Blue surface (480 Volts) Black surface (208 Volts) and white core. Use 1/16-inch thick material for plates up to 2-inch X 4-inch. For larger sizes, use 1/8-inch thick material.

e. All 4-plex outlets and boxes shall be marked with circuit and branch identification.

PRODUCTS

Receptacles

General: All receptacles shall be listed by Underwriters Laboratories, Inc.

Mounting screws, mounting strap and terminal screws shall be brass or a copper alloy metal.

Receptacles shall have provisions for back wiring from four (minimum) separate wiring holes and side wiring from four captivity held binding screws.

GFI Four-plex receptacles shall be single phase, 20 ampere, 120 volts, 2-pole, 3-wire, NEMA 5-2OR.

The duplex type shall have break-off feature for two circuit operation. The ungrounded pole of each receptacle shall be provided with a separate terminal.

Bodies shall be white in color.

Four-plex Receptacles with Ground Fault Interrupter: Shall be an integral unit suitable for mounting in a standard outlet box.

Ground fault interrupter shall consist of a differential current transformer, solid state sensing circuitry and a circuit interrupter switch. It shall be rated for operation on a 160 Hz, 120 volt, 20 ampere branch circuit. Device shall have nominal sensitivity to ground leakage current of five milliamperes and shall function to interrupt the current supply for any value of ground leakage current above five milliamperes on the load side of the device. Device shall have a minimum nominal tripping time of 1/30th of a second.

Receptacles 20, 30 and 50 ampere, 250 volt: Shall be complete with appropriate cord- grip plug.

Weatherproof Receptacles: Shall consist of a duplex receptacle, mounted in box with gasket, weatherproof, cast metal cover plate and cap over each receptacle opening. The cap shall be permanently attached to the cover plate by a spring hinged flap. The weatherproof integrity shall not be affected when heavy duty specification or hospital grade attachment plug caps are inserted. Cover plates on outlet boxes mounted flush in the wall shall be gasket to the wall in a watertight manner.

Wall Plates:

Wall plates for switches and receptacles shall be as specified by the COR for special decor. Oversize plates will not be acceptable.

Color shall be white unless otherwise specified.

Standard NEMA design, so that products of different manufacturers must be interchangeable.

For receptacles or switches mounted adjacent to each other, wall plates shall be common for each group of receptacles or switches.

Provide 4-Plex receptacle at each equipment location for mechanics use.

Marking Pen Labeling: Use for all junction and outlet boxes or portions of junction boxes with power wiring, communication systems, pull and junction boxes, and conduit installed for future use. For all boxes with power wiring, indicate appropriate panel and circuit number(s) where applicable, etc. Label inside covers in finished areas and outside covers in unfinished areas. Use permanent, waterproof, quick drying marking pen.

Label Tapes: Label each conductor at origin and destination points and at all junction boxes where two or more feeder or control circuits are present. Identify with branch circuit or feeder number for power and lighting circuits, and with control conductors, number as indicated on schematic and interconnection diagrams or equipment manufacturer's drawings for control wiring. Use cloth, plastic, split sleeve or tubing type wire and cable label markers.

Provide additional lighting above Tunnel Washers and washer extractors for maintenance.

13. Plumbing Installation:

Installation shall be in accordance with the National Standard Plumbing Code and the following:

General:

a. Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting.

b. All pipe runs shall be laid out to avoid interference with other work.

c. Install valves with stem in horizontal position. All valves shall be easily accessible. No gate valves less than 2-inch allowed.

d. Pipe saddles shall be on the outside of all insulation and PVC coverings.

e. Escutcheons shall be installed at all floor, wall and ceiling locations that pipe, vents and ductwork penetrate.

14. PERSONS AUTHORIZED TO MAKE CONTRACT CHANGES:

The Contracting Officer is the ONLY individual authorized to approve any change in the contract which shall result in an increase or decrease of the contract price or which shall in any way change the terms or conditions of the contract.

15. APPLICABLE DOCUMENTS

As applicable, the textile care processing system will be performance tested in accordance with latest publication of referenced specifications, codes, standards and VA performance/production testing requirements specified in Technical Performance Specifications. Performance and production testing will be conducted by VA after installation and a contractor’s 5 workday shakedown of the equipment is completed.

16. TECHNICAL INDUSTRY STANDARDS:

The supplies or equipment required by this invitation for offer or request for proposal must conform to the standards of the following:

National Electric Code (NEC) 70-11, 2014 Edition

National Electrical Manufacturers Association (NEMA), 2013 Edition:

MG1 (2014)...Motors and Generators.

MG2 (2014)...Safety Standard for Construction and Guide for Selections, Installation and Use.

National Fire Protection Association (NFPA) 2012 Edition:

ALL NFPA Standards and codes.

American National Standards Institute (ANSI) 2010 Edition:

Occupational Safety and Health Administration (OSHA) 2014 Edition:

29 CFR 1910.

FEMP: Federal Energy Management Program (energy efficient product rating)

Sheet Metal and Air Conditioning Contractors National Association (SMACNA) 2010 Edition

Air Moving and Conditioning Association, Inc. (AMCA) Standards, 2009 Edition

Sheet Metal Contractors National Association Inc. Publication, 2010 Edition:

HVAC Duct Construction Standards-Metal & Flexible

CITY, COUNTY, STATE, VA AND NATIONAL ENVIRONMENTAL, FIRE AND SAFETY REGULATIONS/STANDARDS.

Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

The contractor is required to submit proof that the items furnished conforms to this requirement of Technical Industry Standards. This proof may be in the form of a label or seal affixed to the equipment or supplies, warranting that they have been tested in accordance with and conform to the specified standards. The seal or label of any nationally recognized laboratory such as those listed by the National Fire Protection Association, Boston, Massachusetts, in the current edition of their publication "Research on Fire," is acceptable. Proof may also be furnished in the form of a certificate from one of these laboratories certifying that the items furnished have been tested in accordance with and conform to the specified standards.

17. SEAL, LABEL, OR STAMP OF APPROVAL:

a. Where an item of equipment or appliance shall conform to requirements of a referenced agency, conformance shall be evidenced by attachment of seal, label or stamp to such item. Seal, label or stamp of Underwriter's Laboratories, Factory Mutual Laboratories, American Gas Association Laboratories, ASME, or suitable nationally recognized testing laboratory listed by National Fire Protection Association, Boston, Massachusetts, will be accepted as evidence that item furnished conforms to the standards.

b. The contractor shall be required to submit proof that the item(s) he/she furnishes conforms to this requirement. This proof may be in the form of a label or seal affixed to the equipment or supplies, warranting that they have been tested in accordance with and conform to the specified standards. The seal or label of any nationally recognized laboratory such as those listed by the National Fire Protection Association, Boston, Massachusetts, in the current edition of their publication "Research on Fire," is acceptable. Proof may also be furnished in the form of a certificate from one of these laboratories certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

18. MANUFACTURED PRODUCTS:

Materials and equipment furnished shall be of current production by manufacturers regularly engaged in the manufacture of such items. Manufacturers of equipment assemblies which include components made by others shall assume complete responsibility for the final assembled unit and operation of the system or systems. All components of an assembled unit need not be products of the same manufacturer. Constituent parts which are alike shall be the product of a single manufacturer. Components shall be compatible with each other and with the total assembled unit for the intended service. Moving parts of any element of equipment of the unit normally requiring lubrication shall have means provided for such lubrication and shall be lubricated at factory prior to delivery. Factory wiring shall be identified on the equipment being furnished and on all wiring diagrams.

19. SAFETY STANDARDS:

Design, manufacture, and installation of the textile care processing system shall meet requirements of "Safety Code For Laundry Machinery And Operations:" American National Standards Institute (ANSI) Z8-1.

20. MOTORS AND ELECTRICAL COMPONENTS

Provide electrical components including motors; disconnect switches, motor controllers, motor control devices and electrical circuits and connections. Electrical equipment in hazardous locations shall be explosion-proof. The contractor shall provide all electrical wiring, conduit and all electrical devices, controls, cutouts, etc., necessary for the installation and operation of complete systems and equipment furnished. All equipment shall be grounded by green conductors in lieu of conduit ground system.

Motors shall be of energy efficient design having a power factor of Premium E or greater.

21. MOTOR INSTALLATION

Installation shall be in accordance with the National Electrical Code (NEC). (2014 Edition)

22. PERIOD OF PERFORMANCE DELIVERY & INSTALLATION:

Delivery of new equipment shall be made within 90 days after the notice of award. The required delivery date shall be annotated on the contract. Delivery dates specified may be adjusted by the Contracting Officer to coincide with the date the hospital will be ready to receive installation. The contracting officer will advise the contractor of the new delivery date at least 45 days prior to the original or adjusted delivery dates.

Truck Delivery:

Truck delivery is accepted 8:00 a.m. to 2:30 p.m., local time, Monday through Friday, excluding Federal holidays.

All equipment must be installed within 30 days after delivery. The shakedown period will be 5 days after the final installation day. The Waco laundry facility will remain open and work performed will not impede the daily workload of the laundry. The total period of performance is not to exceed 125 calendar days which includes a 5 day shake down for all items from notice of award to complete installation.

Staging area: an area for staging of contractor’s support materials will be provided as indicated by the COR.

23. COMMERCIAL INTERIM PAYMENT:

a. Definition: A commercial interim payment is a payment given to the contractor after some work has been done (FAR 32.202-2). For the purposes of this contract, delivery of the equipment shall constitute "some work done".

b. Upon delivery of the equipment, the contractor is entitled to a single interim payment consisting of 80 percent of the equipment price. To receive the interim payment, the contractor shall submit an invoice in the amount of the equipment purchase price. The invoice shall be submitted in accordance with 52.212-4, Contract Terms and Conditions -- Commercial Items, paragraph (g) and the invoice submission instructions provided above.

c. Verification of the contractor's entitlement to the interim payment shall be accomplished by the medical center providing to the contracting officer a receiving report confirming receipt of the equipment. Upon receipt of the receiving report and the contractor's properly submitted invoice, the contracting officer shall authorize and process the 80 percent interim payment.

d. The Government shall retain the remaining 20 percent of the purchase price and cost of installation until such time as the installation has been completed and the Government has inspected and accepted the installed equipment.

e. Commercial interim payments are contract financing payments for prompt payment purposes and therefore are not subject to the interest penalty provisions of the Prompt Payment Act (FAR 32.202).

24. INSTALLATION:

a. The contractor shall be responsible for determination of, and compliance with, federal and state or local code requirements, design data, and other factors necessary to design and install the system at each location.

b. The contractor shall verify the location of extant utilities and shall specify any additional utilities required or any utilities which require relocation or removal. The contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services. The contractor shall provide at least two business days’ notice to the government's on-site representative prior to installation or modification of or connection to utilities. Cables and connections to the hospital-furnished telephone system, if required, are the responsibility of the contractor.

c. Rigging and special handling costs, if required to move the equipment from dock area to the installation site within the consignee's premises, shall be borne by the contractor. The contractor is responsible for protection of the new equipment throughout the construction process.

d. The contractor is responsible for uncrating of the equipment and removal of associated refuse. The contractor shall remove rubbish and debris from the site daily, unless otherwise directed. Burning is not acceptable. The contractor shall store all materials which cannot be removed daily in an area to be specified by the Contracting Officer’s Representative. All waste material shall be sorted for recycling.

e. The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment listed on the delivery order and connections of all cables. The contractor is responsible for furnishing and pulling all interconnecting wiring and cabling, including wiring and cabling to be pulled through conduit and raceways. It is the responsibility of the equipment contractor to install junction boxes; wall/ceiling mounts and support structures it has supplied.

f. The equipment contractor must provide qualified field engineers or technicians to install and conduct all necessary tests which shall begin within (90) ninety days after receipt of notice to proceed from the COR.

g. It shall be the contractor's responsibility to inform the Contracting Officer and Contracting Officer’s Representative of any problems as they occur in connection with installation, or which shall affect optimum performance once installation is completed. Such matters as inadequacy of power supply, limitations of site or inadequate preparation of site shall be reported prior to start of installation. Installation shall not proceed under such circumstances until authorized by the Contracting Officer.

h. Once installation is started, it shall be continuous, eight (8) hours per day Monday to Friday between the hours of 8:00 am and 4:30 pm excluding federal holidays. Compliance with this requirement shall be manifest by the continuous presence of the Project Supervisor plus engineers or technicians on the job site during the daily working period. Project Supervisor shall hold an OSHA 30 certification; all other site personnel shall carry a minimum of OSHA 10 certification. Installation shall be continuous, without interruption, until all installation and testing work has been completed. The contractor must provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment. A weekly status meeting of all parties with the COR is suggested.

i. In the event that progress of the installation is interrupted through no fault of the contractor, the continuous installation referenced in the preceding paragraphs may be terminated until such time as the cause of delay has been eliminated, and then shall be resumed within twenty-four (24) hours after the contractor has been notified that work may again proceed. Such termination of continuous installation shall be made only after notice has been given to the Contracting Officer. The contractor must notify the Contracting Officer within 48 hours of termination of installation.

25. TRAINING OF OPERATING PERSONNEL:

The price quoted shall include the contractor responsibility for providing on-site orientation and training of using personnel in operation and care of the equipment furnished. This training must be provided by professional trainers from the equipment manufacturer and shall include actual demonstration and operation of the equipment, preventive maintenance, and any adjustments or other actions which may be undertaken by operating personnel in the event of failure of equipment, provided that such adjustment or action shall in no way jeopardize the Government's rights under contract guarantee clause. Upon completion of installation, this training shall be given by qualified contractor representatives on a date to be determined by the Contracting Officer’s Representative. Operator and maintenance training shall not be conducted concurrently.

The contractor shall consult with the Contracting Officer’s Representative regarding the time this training will begin. These officials will be responsible for arranging for the presence of personnel to be trained.

The contractor shall submit a list of the training materials and training video’s to be provided to the COR prior to commencement of training.

26. ACCEPTANCE PROCEDURES:

Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by VACO, Equipment Management Specialists. For purposes of determining the payment due date under this contract, and for no other purpose, the date of acceptance of the goods or services provided under this contract shall be the actual date of acceptance by the Government or the number of days after request for inspection indicated herein, whichever is earlier, provided delay in acceptance is not the fault of the contractor.

Upon completion of installation the equipment will be turned over to the hospital for use. The contractor shall furnish, upon completion of installation, a written notice of readiness for inspection to the Contracting Officer, VA National Acquisition Center (NAC), via email to christina.kerns@va.gov. Final acceptance of the equipment and installation will be based upon an inspection and test to be performed at Government expense within thirty (30) calendar days from date of receipt of request for inspection.

If equipment passes inspection, the warranty date of commencement is the date of the final acceptance inspection. If acceptance inspection is not conducted within thirty days from the date of requested inspection, then the Government shall accept installation with guarantee date commencing with date of receipt of notification for inspection.

Use of the equipment during the period between completion of installation and inspection and/or inspection and re-inspection shall not negate the right on the part of the Government to reject the equipment, should it fail, nor to preclude default action against the contractor in the event of failure to correct deficiencies.

In the event the equipment is rejected, contractor will be advised as to the deficiencies which were cause for rejection. It shall be contractor's responsibility to correct reported deficiencies and to advise the Contracting Officer when all corrections have been made and equipment is ready for re-inspection. All deficiencies shall be corrected within 30 days of receipt of notification. Re-inspection(s) will be performed by VACO, Equipment Management Specialist's with all costs incurred chargeable to the contractor's account. Charges for re-inspections will be deducted from the final invoice.

If deficiencies found at the time of inspection are corrected within fourteen (14) calendar days from date of notice of rejection, date of acceptance will be the date of the original final acceptance inspection. If corrections are not accomplished within the specified time, the guarantee commencement date shall then be the date of the final acceptance re-inspection.

27. WARRANTY

The contractor guarantees the equipment against defective material, workmanship and performance for a period of one year. Said warranty is to run from date of acceptance of the equipment by the Government to a one-year period. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the guarantee period. Replacement of material and parts shall be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor. If a longer warranty period exits for the contractor’s commercial customers, the longer period will apply to this contract.

28. AVAILABILITY OF PARTS AND SERVICE:

The contractor guarantees availability of servicing and replacement parts for a period of ten (10) years. The contractor shall supply the VA site personnel with a list of recommended spare parts for each and every piece of equipment plus expendables for one (1) month’s operation at acceptance.

SERVICE

Service during the warranty period shall be provided within 24 hours of notice from the Contracting Officer or COR. A service request will be issued upon any failure which degrades system performance, whether it prevents systems operation and disrupts continued operation or not, requires service within 24 hours. Telephone response does not satisfy this requirement. Service requests must be accomplished via email to the Contracting Officer or COR and may be followed up via email. Upon initial notification of equipment failure, response shall be made within 24 hours with a plan to bring equipment back to operational status. Plan must include complete service of equipment within 72 hours. Any parts required to repair equipment must be expedited in order to meet the 72 hour requirement.

Service required on equipment prior to the start of the warranty period will be performed at no charge to the Government during this period. The one-year warranty after acceptance inspection will include all parts, labor, preventive maintenance and adjustments necessary for operation of the equipment at a level meeting all requirements of the purchase description/salient characteristics/specifications.

29. SITE SPECIFIC REQUIREMENTS:

Badge requirements:

The contractor’s personnel (including subcontractors) anticipated to be on site for more than 2 days will need to obtain a PIV badge through the VA COR. [Note: PIV badges require at least 30 days to secure so it would be beneficial for the contractor to start this process immediately.]

In addition, the job supervisor must show his/her OSHA 30 card/certification. Other site personnel are required to show they have a minimum of OSHA 10 certification.

B.4 LIST OF DELIVERABLES

1. Provided Within 45 Days After Award

The contractor is responsible for visiting the site of installation, surveying power and other utility requirements, room dimensions and other physical characteristics of the room necessary for proper room layout and providing the COR with three (3) complete layout plans and descriptive literature…