36H79719R0009-007.docx

36H79719R0009

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

564-B90034 36H79719R0009 11-2 -2019 Donnie Reeves, Donnie.Reeves@va.gov 708-786-4935 12-11-2019 at 2:00pm CT Department of Veterans Affairs OALC, NAC, NCS, HTME Contracts PO Box 76 1st Ave., One Block North of Cermak Rd.

Hines IL 60141 X X Y 333318 1000 Employees N/A X VA Medical Center 1100 North College Avenue Fayetteville AR 72703 Department of Veterans Affairs OPAL/ National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141

Department of Veterans Affairs

CHIEF, FISCAL DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

PO BOX 7005

HINES IL 60141-7005

Small Piece Folder Return to Feed X x Donnie Reeves Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer

OALC, NAC, NCS, HTME Contracts PO Box 76 1st Ave., One Block North of Cermak Rd.

Hines IL 60141

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

CHIEF, FISCAL DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

PO BOX 7005

HINES IL 60141-7005

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE OF SUPPLIES & DELIVERY

This is a single award, 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside contract. The item must be delivered within 90 days after receipt of award. Installation of the equipment shall begin after delivery up to 15 days. The shakedown period of 5 days must be included in the installation period. The trade-in listed must be removed prior to delivery of new equipment. Removal of trade-in equipment shall be the contractor’s responsibility. The item must be installed in accordance with the attached Technical Performance Specifications. Final price should include the cost of the item, installation cost, minus trade-in value.

ITEM # 1 – Small Piece Folder return to feed: Furnish and install one (1) each.

2 EA – Toledo Floor Scales – Model – 8136 Installation: $____________ Equipment Rigging Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation)

Total Installed Price (Total price of equipment plus installation minus trade-in): $____________

SHIP TO:

VA Medical Center 1100 North College Avenue Fayetteville, AR 72703

B.3 STATEMENT OF WORK

TABLE OF CONTENTS

Subject Page

1. Project Special Requirements………………………………………………………………….............….07

1. General Installation Requirements……………………………………………………………..……………

Request for Information will be accepted until no later than seven calendar days prior to the close of the solicitation. This acquisition covers the acquisition and installation of one new Small Piece Folder Return to feed.

VA Medical Center 1100 North College Avenue Fayetteville, AR 72703

The contractor shall furnish all supervision, labor, equipment, tools, safety, rigging, hoisting and supplies necessary to meet the terms and conditions of this contract in accordance with the Statement of Work (SOW). This SOW includes layout, delivery, installation of equipment and training of VA personnel on the new laundry equipment, in conformance with the attached Technical Performance Specifications. The item provided by the contractor shall be new. Upon completion of installation, Equipment Management Specialists, from VA Central Office, will inspect the installation, equipment and production testing of the newly installed equipment. The systems offered must be semi-automated.

Existing equipment shall not be moved, except to install new equipment and then replaced back into current position. They shall be arranged for safe and convenient operation and maintenance and, if applicable, with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment and include lockout and tag-out requirements for all industrial equipment provided.

1. PROJECT SPECIAL REQUIREMENTS

1. The contractor shall provide all labor, materials, tools, and equipment necessary for the complete design and installation of new laundry equipment at the VA laundry in Fayetteville, AR.

1. All new utilities, electric, air shall be new and connected from the mechanical room and electrical panels to the new equipment. Electrical shall be connected to the nearest electrical panels and shall be new.

1. It is the contractor’s responsibility to acquire all permits required by the city of Fayetteville, and the state of Arkansas for the installation of offered equipment and to meet all Environmental Protection Agency (EPA) requirements.

1. All valves for the new equipment shall be ball valves with the appropriate ratings where possible.

1. The contractor is responsible to contact the Chief, Environmental Management Service at the Fayetteville, AR. Medical Center for instructions/specifications for the disposal of demolition material outlined in the GEMS Manual - recycling procedures, including what materials may be landfilled, and the required certification forms.

1. GENERAL INSTALLATION REQUIREMENTS

1. Existing utilities shall be utilized to meet the performance requirements of this specification. Connection points for ALL equipment shall be new from the mechanical room to the new equipment. Gas piping from building entry point to new equipment shall be new. Electrical service shall be new from the existing electrical panels to the new equipment.

2. Utilities will be provided (water, electric and air located within the textile facility. Should additional utilities be required, these shall be the responsibility of the contractor. It will be the contractor’s responsibility to connect their supply lines within the laundry.

3. All exposed utility/ductwork/piping systems and motors that are exposed to floor traffic shall be appropriately guarded and protected.

4. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

a. All mounting holes shall be utilized for anchoring equipment.

b. Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with a fire retardant material and shall match existing materials on both sides of the penetration. (e.g., concrete, wallboard, etc.).

c. Contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

d. All installation and/or modifications of utilities and building structures, as required, shall match existing materials.

e. All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new.

f. All pipes and ductwork shall be insulated. All conduits, air pipes and vents shall be in accordance with list below. All insulation shall be wrapped with PVC plastic as indicated below. PVC covering shall be a minimum .020 thickness. Flow markings and identification of all pipes, vents, ductwork and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Spray-painting stencils is not acceptable.

g. Installation of piping, sleeves, inserts, hangers and equipment for this project shall be in accordance with approved design drawings. Locate drains, piping, sleeves, inserts, hangers and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed so as to comply with accepted national and local plumbing practices.

h. Holes through concrete and masonry shall be cut with diamond core or concrete saw.

i. Hole locations shall not adversely affect strength of structural sections such as ribs or beams. Repair of interior and exterior concrete services of existing drain troughs is required.

j. Holes shall be laid out in advance for review by appropriate medical center personnel.

k. Install gauges, thermometers, valves and other mechanical and electrical devices with due regard for ease of reading, operating and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

l. Valve Tags: Furnish and install valve tags on all air, thermal connection valves and water valves on equipment and connection points of the washer. Tags shall be engraved, black filled numbers and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2 inch round brass disc; tags shall be attached with brass hooks or brass chain.

m. Contractor shall provide two (2) valve tag lists on typed plastic coated cards, sized 8-1/2 inch X 11 inch showing tag number, manufacturer, function and area of control for each service or system, to the designated COR and inspectors.

n. Equipment, motors, piping, vent/ductwork and any other components or materials shall be protected against physical damage from carts by guardrails.

o. Damaged equipment frame, doors, panels, cylinder, cylinder panels, control box etc. shall be placed in operating condition or returned to source of supply for repair or replacement, as determined by the inspectors or contracting officer.

p. All new equipment shall include operating instructions. All operating instructions shall be printed on laminated plastic name plants. Nameplates shall be laminated phenolic with a colored surface and white core with magnetic backing.

5. The facility has verified that a minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects is required.

6. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit. All conveyors (soil storage, transfer, sorting, loading, dryer, clean take away etc.) shall include guards under the conveyors.

7. The contractor shall supply the lockout tag-out devices for each piece of equipment. The contractor shall provide lock-out tag-out wall mounted kits for all devices supplied. Wall mounted lock-out and tag-out kits shall be installed on each floor of the laundry for the mechanics use. All lock-out/tag-out locations shall be marked and identified on the machine with instructions on lock-out procedures for the equipment. Lock-out / Tag-out procedures shall be permanently mounted to each piece of equipment to include all gas, electrical, air, hydraulic etc. Pressure relief valves shall be installed for lock-out / tag-out procedures.

8. Number and nomenclature must separately identify all equipment with no less than 2-inch numbers and letters with separate identification on each piece of equipment or component. Example: Tunnel Washer Number 1, Dryer Number 1.

9. The VA reserves the right to conduct preliminary inspections after 25%, 50%, 75% and 100% of installation before the project is completed. These inspections are normally conducted for large projects by Equipment Management Specialists (EMS). The contractor shall inform EMS of their installation progress, within 30 days of each phase of progress. Based on their progress at the above intervals, an inspection may be scheduled, and EMS will be on site to conduct the inspection.

10. Electrical connections shall be from existing electrical panels. Air piping shall be new from the mechanical room to the new equipment. Penetrations in floors, walls and ceilings not utilized will be filled with existing floor; wall and ceiling like material. All braces, pipes (steam, condensate, water, air, conduit and duct work that will not be reutilized shall be removed. A minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects is required.

11. Equipment shall be furnished complete in all details and shall be of such material, design, finish, performance and durability to conform in all respects to the standards of mechanical and electrical workmanship. Installation shall conform to standards of workmanship and safety codes. Any additional electrical service that may be required shall be the responsibility of the contractor.

12. The contractor shall provide any protective methodology or devices necessary to protect the entire system from:

a. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags and electrical storms.

b. Data loss due to electrical power problems. For all computer systems/controls an Uninterruptable Power Supply (UPS) shall be supplied. UPS shall have a minimum 2-hour energy back-up supply.

c. The contractor of the new equipment shall supply back-up system controls software for operations. Backup programs shall be supplied to the VAMC Leavenworth facility in case of program loss.

13. Contractor has the responsibility of visiting the installation site and surveying planned utility systems to determine if the systems are adequate for operation of the offered textile care processing system.

14. All electrical wiring and connections shall be new and installed in new ¾ inch conduit.

15. All piping, hangers, sleeves, all-thread that is not being utilized for laundry operations in the laundry and mechanical room shall be removed.

17. The textile facility will not be closed during the project. The contractor will have 24-hour access to the laundry facility, seven days a week.

18. APPLICABLE DOCUMENTS

As applicable, the textile care processing system will be performance tested in accordance with latest publication of referenced specifications, codes, standards and VA performance/production testing requirements specified in "Technical Specifications". Performance and production testing will be conducted by VA after installation and a contractor’s Five workday shakedown of the equipment is completed.

19. TECHNICAL INDUSTRY STANDARDS

The supplies or equipment required by this request for proposal must conform to the standards of the following:

National Electrical Manufacturers Association (NEMA): 2014 Edition

All motors shall be Premium E or better.

All National Fire Protection Association (NFPA) Codes and Standards 2017 Edition): The contractor shall comply with ALL NFPA Codes and Standards:

American National Standards Institute (ANSI) : 2012 Edition) Z8.1-1972 Safety Requirements for Commercial Laundry and Dry Cleaning Operations.

Occupational Safety and Health Administration (OSHA) : 29 CFR 1910 (2014 Edition). Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

Sheet Metal and Air Conditioning Contractors National Association (SMACNA) (2010 Edition).

CITY, COUNTY, STATE , VA AND NATIONAL ENVIRONMENTAL, FIRE AND SAFETY REGULATIONS/STANDARDS and Federal Unified Facility Guidelines Specifications

Air Moving and Conditioning Association, Inc. (AMCA), Standards (2009 Edition):

Sheet Metal Contractors National Association, Inc. Publication (2010 Edition): HVAC Duct Construction Standards - Metal & Flexible.

20. MANUFACTURED PRODUCTS

Materials and equipment furnished shall be of current production by manufacturers regularly engaged in the manufacture of such items. Manufacturers of equipment assemblies which include components made by others shall assume complete responsibility for the final assembled unit and operation of the system or systems. All components of an assembled unit need not be products of the same manufacturer. Constituent parts which are alike shall be the product of a single manufacturer. Components shall be compatible with each other and with the total assembled unit for the intended service. Moving parts of any element of equipment of the unit normally requiring lubrication shall have means provided for such lubrication and shall be lubricated at factory prior to delivery. Factory wiring shall be identified on the equipment being furnished and on all wiring diagrams.

21. SAFETY STANDARDS

Design, manufacture, and installation of the textile care processing system shall meet requirements of "Safety Code For Laundry Machinery And Operations:" ANSI Z8-1.

22. INSTALLATION MOTORS AND ELECTRICAL COMPONENTS

Provide electrical components including motors; disconnect switches, motor controllers, motor control devices and electrical circuits and connections. Electrical equipment in hazardous locations shall be explosion-proof. The contractor shall provide all electrical wiring, conduit and all electrical devices, controls, cutouts, etc., necessary for the installation and operation of complete systems and equipment furnished. All equipment shall be grounded by green conductors in lieu of conduit ground system.

Motors shall be of energy efficient design having a power factor of Premium E or greater.

23. MOTOR INSTALLATION

Installation shall be in accordance with the National Electrical Code (NEC). (2014 Edition)

24. INSTALLATION CONDUITS, FITTINGS, AND ELECTRICAL WIRE

a. All electrical installations shall conform to requirements of the National Electrical Code (NEC). (2014 Edition)

b. All electrical wire shall be copper, heat resistant grade, thermoplastic insulated. Control wiring shall be (stranded) THHN/THWN or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers.

c. All power wiring shall have a minimum conduit size of 3/4 inch inside diameter (ID). Color coding of all wiring shall be in accordance with established VA medical center criteria.

d. All electrical including low voltage communication wire used for data management systems, liquid supply systems and intercoms shall be installed in EMT, minimum 3/4-inch diameter protective conduit. Wire nuts shall not be used for any connections.

25. INSTALLATION ELECTRICAL WIRING

a. Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

b. Wire nuts shall not be used and solder-less connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors.

c. Wiring shall be provided between motors, controllers, timers, push buttons, starters and limit switches installed on or within the equipment and shall be done with materials specified as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation. No more than three (2) feet in length.

d. Compression fittings are permissible for installation.

e. All wiring shall terminate in connection boxes with provisions for connections beyond the machine; each conductor shall be identified by a different color.

26. INSTALLATION OF ELECTRICAL IDENTIFICATION

a. Nameplates – Required for all new and refurbished equipment – shall be centered on device, cover plate, or enclosure.

b. Use designations defined in the contract documents. Indicate loads served using designations from electrical schedules and designations from the trade furnishing the equipment served.

c. Lettering shall include the name of equipment, including the textile care processing equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

d. All labeling shall be on laminated plastic nameplates.

e. Nameplates shall be laminated phenolic with a Blue surface (480 Volts) Black surface (208 Volts) and white core. Use 1/16-inch thick material for plates up to 2 inch X 4 inch. For larger sizes, use 1/8-inch thick material.

f. Nameplates shall be installed with screws on equipment and panels.

Air Piping:

Interior to the building and outdoor external air piping shall be copper tube.

Installation shall be in accordance with the National Standard Plumbing Code.

All piping shall be installed parallel to walls and column centerlines (unless expressed otherwise by facility engineering). Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting. Copper piping work shall be performed in accordance with best practices requiring accurately cut clean joints and soldering in accordance with the recommended practices for the material and solder employed.

All pipe runs shall be laid out to avoid interference with other work.

Install ball valves in horizontal position. All valves shall be easily accessible.

Pipe saddles shall be on the outside of all insulation and PVC coverings.

Pipe escutcheons will be used for all pipe penetrations through walls, floors and ceilings.

Fittings:

Butt weld fittings are required and shall be wrought steel. ANSI B16.9 (2014 Edition)

Socket Welds are required with threaded fittings and shall be forged steel, ANSI B16.9. (2014 Edition)

Joints shall be welded in accordance with ANSI B31.8. (2014 Edition)

27. ACCEPTANCE PROCEDURES

Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by VACO, Equipment Management Specialists. For purposes of determining the payment due date under this contract, and for no other purpose, the date of acceptance of the goods or services provided under this contract shall be the actual date of acceptance by the Government or the number of days after request for inspection indicated herein, whichever is earlier, provided delay in acceptance is not the fault of the contractor.

Upon completion of installation the equipment will be turned over to the hospital for use. The contractor shall furnish, upon completion of installation, a written notice of readiness for inspection to the Contracting Officer, VA National Acquisition Center (NAC). Final acceptance of the equipment and installation will be based upon an inspection and test to be performed at Government expense within thirty (30) calendar days from date of receipt of request for inspection. If equipment passes inspection, guarantee date of commencement is the date of the final acceptance inspection. If acceptance inspection is not conducted within thirty days from the date of requested inspection, then the Government shall accept installation with guarantee date commencing with date of receipt of notification for inspection.

Use of the equipment during the period between completion of installation and inspection and/or inspection and re-inspection shall not negate the right on the part of the Government to reject the equipment, should it fail, nor to preclude default action against the contractor in the event of failure to correct deficiencies.

In the event the equipment is rejected, contractor will be advised as to deficiencies which were cause for rejection. It shall be contractor's responsibility to correct reported deficiencies and to advise the Contracting Officer when all corrections have been made and equipment is ready for re-inspection. Re-inspection(s) will be performed by VACO, Equipment Management Specialist's with all costs incurred chargeable to the contractor's account.

If deficiencies found at the time of inspection are corrected within fourteen (14) calendar days from date of notice of rejection, date of acceptance will be the date of the original final acceptance inspection. If corrections are not accomplished within the specified time, the guarantee commencement date shall then be the date of the final acceptance re-inspection.

28. TIME OF DELIVERY-INSTALLATION TIMEFRAME

Delivery of new equipment shall be made within 90 calendar days after award. The required delivery date will be annotated on the contract. Delivery dates specified may be adjusted by the contracting officer to coincide with the date the hospital will be ready to receive installation. The contracting officer shall advise the contractor of the new delivery date at least 45 days prior to the original or adjusted delivery dates.

Truck Delivery:

Truck delivery is accepted 8:00 a.m. to 2:30 p.m., local time, Monday through Friday, excluding Federal holidays.

All equipment must be installed within 10 days after delivery. The shakedown period will be 5 days after the final installation day. The Fayetteville laundry facility will remain open and work performed will not impede the daily workload of the laundry. The total period of performance is not to exceed 100 calendar days which includes a 2 day shake down for all items from notice of award to complete installation.

29. SERVICE

Service during the guarantee period (per VAAR 852.246-70) shall be provided within 24 hours of notice from the Contracting Officer or COR. A service request will be issued upon any failure which degrades system performance, whether it prevents systems operation and disrupts continued operation or not, requires service within 24 hours. Telephone response does not satisfy this requirement. Upon initial notification of equipment failure, response shall be made within 24 hours with a plan to bring equipment back to operational status. Plan must include complete service of equipment within 72 hours. Any parts required to repair equipment must be expedited in order to meet the 72 hour requirement.

Prior to and during the guarantee period, service at other than normal working hours (6:30 AM - 5:00 PM, excluding weekends and holidays), if at the request of the hospital, will be charged at an hourly rate which is the difference between current regular rate and overtime rate. Otherwise, all services shall be performed at no charge to the Government during this period.

30. AVAILABILITY OF PARTS AND SERVICE

The contractor guarantees availability of servicing and replacement parts for a period of ten (10) years.

31. PERSONS AUTHORIZED TO MAKE CONTRACT CHANGES

The Contracting Officer is the ONLY individual authorized to approve any change in the contract which shall result in an increase or decrease of the contract price or which shall in any way change the terms or conditions of the contract.

32. INSTALLATION

a. The contractor shall be responsible for determination of and compliance with federal and state or local code requirements, design data, and other factors necessary to design and install the system at each location.

b. Contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services. Contractor shall provide at least two business days’ notice to the COR prior to installation or modification of or connection to utilities. Cables and connections to the hospital-furnished telephone system, if required, are the responsibility of the contractor.

c. Rigging and special handling costs, if required to move the equipment from dock area to the installation site within the consignee's premises, shall be borne by the contractor.

d. Contractor is responsible for uncrating of the equipment and removal of associated refuse. The contractor shall remove rubbish and debris from the site daily, unless otherwise directed. Burning is not acceptable. The contractor shall store all materials which cannot be removed daily in an area to be specified by the Contracting Officer’s Representative.

e. The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment listed on the delivery order and connections of all cables. The contractor is responsible for furnishing and pulling all interconnecting wiring and cabling, including wiring and cabling to be pulled through conduit and raceways. It is the responsibility of the equipment contractor to install junction boxes; wall/ceiling mounts and support structures it has supplied. The contractor shall be responsible for furnishing all conduit and raceways.

f. The equipment contractor must provide qualified field engineers or technicians to install and conduct all necessary tests which shall begin within (10) ten days after receipt of notice to proceed from the Contracting Officer.

g. It shall be the contractor's responsibility to inform the Contracting Officer and Contracting Officer’s Representative (COR) of any problems as they occur in connection with installation or which shall affect optimum performance once installation is completed. Such matters as inadequacy of power supply, limitations of site or inadequate preparation of site shall be reported prior to start of installation. Installation shall not proceed under such circumstances until authorized by the Contracting Officer.

h. Installation shall be continuous, without interruption, until all installation and testing work has been completed. Compliance with this requirement shall be manifest by the continuous presence of the engineers or technicians on the job site during the daily working period. The contractor must provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment.

i. In the event that progress of the installation is interrupted through no fault of the contractor, the continuous installation referenced in the preceding paragraphs may be terminated until such time as the cause of delay has been eliminated, and then shall be resumed within twenty-four (24) hours after the contractor has been notified that work may again proceed. Such termination of continuous installation shall be made only after notice has been given to the Contracting Officer. Contractor must notify the Contracting Officer within 48 hours of termination of installation.

37. TRAINING OF OPERATING PERSONNEL

The price quoted shall include contractor responsibility for providing on-site orientation and training of using personnel in operation and care of the equipment furnished and for training time shall be a minimum of 1 days for operation and 1 days for maintenance. This training shall include actual demonstration and operation of the equipment, preventive maintenance, and any adjustments or other actions which may be undertaken by operating personnel in the event of failure of equipment, provided that such adjustment or action shall in no way jeopardize the Government's rights under contract guarantee clause. Upon completion of installation, this training shall be given by qualified contractor representatives on a date to be determined by the COR. Operator and maintenance training shall not be conducted concurrently.

The contractor shall consult with the COR or person acting in that capacity regarding the time this training will begin. These officials will be responsible for arranging for the presence of personnel to be trained.

38. SITE SPECIFIC REQUIREMENTS

Badge requirements:

Contractor(s)’s personnel (including subcontractors) anticipated to be on site for more than 2 days will need to obtain a PIV badge through the VA COR. In addition, the job supervisor must show his/her OSHA 30 card/certification. Other site personnel are required to show they have a minimum of OSHA 10 certification. [Note: PIV badges require at least 30 days to secure so it would be beneficial for the contractor to start this process immediately.]

39. Equipment Modification, Removal, or Recalls If any equipment awarded under this solicitation requires modification, is removed, or recalled by the contractor or manufacturer due to defects in the product or if any required modification, removal, or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the contractor or manufacturer.

a. Notify Chief, HTME Contract Administration Division, VA National Acquisition Center, PO Box 76, Building 37, Hines, IL 60141, in writing by the most expeditious manner possible. Provide two copies of the notification, which shall include, but not be limited to the following:

i. Complete item description and/or identification, order number from customers, and the contract number assigned as a result of an award to this solicitation.

ii. Reasons for modifications, removal, or recall.

iii. Necessary instructions for return for credit, replacement, or corrective action.

iv. A copy of the notification above shall be provided to:

v. Manager, Product Recall Office, National Center for Patient Safety, Veterans Health Administration, 24 Frank Lloyd Wright Drive, Lobby M, Ann Arbor, MI 48106.

vi. Contracting Officers Representative at the facility that purchased the product.

vii. Contracting Officer and include a list of all agencies and/or VA facilities notified. 53. SERVICE BULLETINS (MAY 1995)

viii. Two (2) copies of each service bulletin affecting safety or maintenance of equipment furnished under this contract will be forwarded to the receiving activity for a period of ten (10) years after date of delivery. In addition, one copy will be furnished to each of the following:

Frank Zacchigna, Chief, HTME Contracts Division Frank.Zacchigna@va.gov

40. Application Software and Operating System Requirements

Application software (e.g.: image acquisition, manipulation, reconstruction, analysis, display, etc.), and any Off the Shelf Commercial Operating System (OS) necessary for operation and maintenance of the system being purchased, are to be provided by the contractor. The OS must be the latest major release currently available for purchase in the commercial marketplace or no older than one release prior to the latest major release. Application software updates compatible with the offered system's hardware shall be kept current at no cost to the Government as long as the equipment is in use in VA or any other Government agency health facility.

a. For the purpose of this clause, updates are defined as all modifications to correct or improve system operation and current functions including known remedies for security vulnerabilities. Upgrades are defined as providing additional functions and will be made available for purchase.

b. Updates that are bundled with upgrades shall be provided at no cost. The contractor may restrict added upgrade functions if restriction does not limit existing functions.

c. Modifications of software by the Government will not be made without prior consent of contractor.

d. Government may move the application software and OS if the original hardware fails.

e. Software and commercial OS provided must not be self-canceling, which is interpreted to mean the function of the software will not be stopped due to elapsing time or other condition not identified with the original equipment purchase. The prime contractor is responsible to ensure any third-party provided software is included in this restriction. No “renewable” licenses or agreements will be entered into by either the Contracting Officer or the using facility.

f. The data rights clause found at FAR 52.227-14, Rights in Data (May 2014), is incorporated into this solicitation and all resulting contracts and orders for equipment containing commercial computer software. However, the Government shall not have the right to unilaterally modify the commercial computer software if it is embedded in medical equipment.

g. Additionally, the Government shall have networking rights for all commercial computer software that it acquires through contracts and orders for equipment awarded under this solicitation. The Government shall be the licensee and all such software acquired shall be for a perpetual duration.

41. PRODUCTS

Receptacles

General: All receptacles shall be listed by Underwriters Laboratories, Inc.

Mounting screws, mounting strap and terminal screws shall be brass or a copper alloy metal.

Receptacles shall have provisions for back wiring from four (minimum) separate wiring holes and side wiring from four captivity held binding screws.

GFI Four-plex receptacles shall be single phase, 20 ampere, 120 volts, 2-pole, 3-wire, NEMA 5-2OR.

The duplex type shall have break-off feature for two circuit operation. The ungrounded pole of each receptacle shall be provided with a separate terminal.

Bodies shall be white in color.

Four-plex Receptacles with Ground Fault Interrupter: Shall be an integral unit suitable for mounting in a standard outlet box.

Ground fault interrupter shall consist of a differential current transformer, solid state sensing circuitry and a circuit interrupter switch. It shall be rated for operation on a 160 Hz, 120 volt, 20 ampere branch circuit. Device shall have nominal sensitivity to ground leakage current of five milliamperes and shall function to interrupt the current supply for any value of ground leakage current above five milliamperes on the load side of the device. Device shall have a minimum nominal tripping time of 1/30th of a second.

Receptacles 20, 30 and 50 ampere, 250 volt: Shall be complete with appropriate cord grip plug.

Weatherproof Receptacles: Shall consist of a duplex receptacle, mounted in box with gasket, weatherproof, cast metal cover plate and cap over each receptacle opening. The cap shall be permanently attached to the cover plate by a spring hinged flap. The weatherproof integrity shall not be affected when heavy duty specification or hospital grade attachment plug caps are inserted. Cover plates on outlet boxes mounted flush in the wall shall be gasket to the wall in a watertight manner.

Wall Plates:

Wall plates for switches and receptacles shall be as specified by the COR for special decor. Oversize plates will not be acceptable.

Color shall be white unless otherwise specified.

Standard NEMA design, so that products of different manufacturers must be interchangeable.

For receptacles or switches mounted adjacent to each other, wall plates shall be common for each group of receptacles or switches.

Provide 4-Plex receptacle at each equipment location for mechanics use.

Marking Pen Labeling: Use for all junction and outlet boxes or portions of junction boxes with power wiring, communication systems, pull and junction boxes, and conduit installed for future use. For all boxes with power wiring, indicate appropriate panel and circuit number(s) where applicable, etc.. Label inside covers in finished areas and outside covers in unfinished areas. Use permanent, waterproof, quick drying marking pen.

Label Tapes: Label each conductor at origin and destination points and at all junction boxes where two or more feeder or control circuits are present. Identify with branch circuit or feeder number for power and lighting circuits, and with control conductors, number as indicated on schematic and interconnection diagrams or equipment manufacturer's drawings for control wiring. Use cloth, plastic, split sleeve or tubing type wire and cable label markers.

Provide additional lighting above Tunnel Washers and washer extractors for maintenance.

36H79719R0009

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B.4 LIST OF DELIVERABLES

1. Provided Within 45 Days After Award

The contractor is responsible for visiting the site of installation, surveying power and other utility requirements, room dimensions and other physical characteristics of the room necessary for proper room layout and providing the Contracting Officer’s Representative with three (3) complete layout plans and descriptive literature of all equipment. The drawings shall be ¼ inch scale drawings of layout of the textile care processing equipment offered. Drawings shall include adjacent equipment to show that equipment offered will fit into the location or space available.

Contractor(s) will provide final as built drawings at completion of project in hard copy and AutoCAD electronic format (latest Edition) to the COR.

DRAWING AND ROOM PREPARATION INSTRUCTIONS

1. Contractor(s) bears all responsibility for all new utility connections. These documents shall fully define and illustrate all proposed changes to heating, ventilation, (e.g., air exchanges, etc.) and air conditioning systems (e.g., loads, designated/rated operation of all computer equipment, etc.); utility connections, chases and conduits to include communications; room illumination; plumbing; drains; improvement to floor/ceiling or roof loading capacities; penetrations of fire and load bearing walls and finished floors; and other changes to the characteristics of the existing physical plant necessary for the contractor to install a fully operational system. Offeror(s) shall make maximum use of existing structures (i.e., wall/ceiling mounts, junction boxes, raceways and conduits) in preparation of drawings. Power line recommendations shall conform to NEMA Standard XR2-2000.

2. If the physical structure must be modified to permit transport of the equipment to the installation site, the successful offeror(s) shall be fully responsible for the modifications and the structure attached to and for restoring the modifications and the structure attached to their original or better condition.

3. The contractor(s) shall identify a responsible and knowledgeable representative to explain the drawings and make any necessary changes. This representative shall visit the site upon request of the Contracting Officer or the Contracting Officer’s Representative for review and clarification of the drawings. More than one visit may be required if significant changes are required.

4. Approval for the contractor(s) to proceed with installation shall be contingent upon the acceptance of design submittals and written notification to proceed with installation by the Contracting Officer’s Representative.

5. NO DRAWINGS WILL BE PROVIDED BY THE FAYETTEVILLE, AR FACILITY. The bidding contractor is responsibility for making site visit(s) for verification of space and drawing preparation and is responsible to verify all existing conditions.

1. Provided at the Time of Equipment Delivery:

0. The contractor shall supply two operation/service (maintenance) manuals and 2 storage devices with each piece of equipment. As a minimum, the manual(s) shall be bound and identical to the manual(s) provided to the manufacturer's designated field service representative as well as comply with all the requirements in paragraphs (b) through (i) of this section. Sections, headings and section sequence identified in (b) through (i) of this clause are typical and may vary between manufacturers. Variances in the sections, headings and section sequence, however, do not relieve the manufacturer of his/her responsibility in supplying the technical data called for therein.

1. Title Page and Front Matter. The title page shall include the equipment nomenclature, model number, effective date of the manual and the manufacturer's name and address. If the manual applies to a particular version of the equipment only, the title page shall also list that equipment's serial number. Front matter shall consist of the Table of Contents, List of Tables, List of Illustrations and a frontispiece (photograph or line drawing) depicting the equipment.

1. Section I, General Description. This section shall provide a generalized description of the equipment or devices and shall describe its purpose or intended use. Included in this section will be a table listing all pertinent equipment specifications, power requirements, environmental limitations and physical dimensions.

1. Section II, Installation. Section II shall provide pertinent installation information. It shall list all input and output connectors using applicable reference designators and functional names as they appear on the equipment. Included in this listing will be a brief description of the function of each connector along with the connector type. Instructions shall be provided as to the recommended method of repacking the equipment for shipment (packing material, labeling, etc.)

1. Section III, Operation. Section III shall fully describe the operation of the equipment and shall include a listing of each control with a brief description of its function and step-by-step procedures for each operating mode. Procedures shall use the control(s) nomenclature as it appears on the equipment and shall be keyed to one or more illustrations of the equipment. Operating procedures shall include any preoperational checks, calibration adjustments and operation tests. Notes, cautions and warnings shall be set off from the text body so they may easily be recognizable and will draw the attention of the reader.