36H79718R0025-004.docx

36H79718R0023

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

644-B68026 36H79718R0025 08-15-2018 Donnie Reeves / Donnie.Reeves@va.gov 708-786-4935 09-18-2018 2:00pm CT OPAL/ Naitonal Acquisition Center P.O. Box 76 1st Ave., One Blk North of Cermak Road Hines IL 60141 X X 333318 N/A X VA Medical Center 650 E Indian School Road Building # 2 Phoenix AZ 85012 Department of Veterans Affairs OPAL/ National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141

Department of Veterans Affairs

CHIEF, FISCAL DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

PO BOX 7005

HINES IL 60141-7005

Small Piece Folders X X Donnie Reeves Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer / Donnie Reeves OPAL/National Acquistion Center P.O. Box 76 1st Ave., One Blk North of Cermak Road Building 37 Hines IL 60141

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

CHIEF, FISCAL DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

PO BOX 7005

HINES IL 60141-7005

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE OF SUPPLIES & DELIVERY

Offerors are requested to provide an offer on the line item listed below. The item must be delivered within 90 days after receipt of award. Installation of the equipment shall be within 60 days after delivery of equipment. The trade-in listed must be removed prior to delivery of new equipment. Removal of trade-in equipment shall be the contractor’s responsibility. The item must be installed in accordance with the attached Technical/Performance Specifications. Final price should include the cost of the item, installation costs, minus any trade-in value.

ITEM # 1 – Small Piece Folders

Qty: 3 Unit Price ______________ Total $____________

Less Trade-in allowance "AS IS - WHERE IS" condition: $____________

3 EA– G.A. Braun Small Piece Folders – Model Number – SPFRF

Installation: $____________ Equipment Rigging Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation) Total Installed Price

(Total price of equipment plus installation minus trade-in): $______________

SHIP TO:

Department of Veterans Affairs Medical Center VA Medical Center Laundry Facility Bldg. # 2 Phoenix AZ 85012

B.3 DELIVERY SCHEDULE

EVENT

DELIVERY TIME

Equipment Delivery

90 days after award

Installation

60 days after equipment delivery

Shakedown

2 workdays after installation

B.3 STATEMENT OF WORK

TABLE OF CONTENTS

Subject Page

1. Project Special Requirements………………………………………………………..........….08

1. General Installation Requirements…………………………………………………………

Any request for information must be submitted at least 7 calendar days prior to the closing of the solicitation.

This acquisition covers the acquisition and installation of Small Piece Folders (three) within an existing textile care processing facility located at:

Department of Veterans Affairs VA Medical Center Laundry Facility Bldg. # 2 650 E. Indian School Road Phoenix, AZ 85012

The contractor will furnish and install three (3) color touch screen-controlled Small Piece Folders. Folders shall include a digital counter and be return to feed. Refer to the attached Technical Performance Specifications attachment for further equipment specifics.

Any changes to the building to accommodate installation of new equipment require prior approval from the assigned Contracting Officer (CO).

The contractor shall furnish all supervision, labor, equipment, tools, safety, rigging, hoisting and supplies necessary to meet the terms and conditions of this contract in accordance with the Statement of Work (SOW). This SOW includes layout, delivery, installation of equipment and training of VA personnel on the new laundry equipment, in conformance with the attached Technical Performance Specifications. All items provided by the contractor shall be new. Upon completion of installation, Equipment Management Specialists, from VA Central Office, will inspect the installation, equipment and production testing of the newly installed equipment. The systems offered must be semi-automated.

Equipment and materials shall be suitable for installation in the exact space of current equipment. Existing equipment shall not be moved, except to install new equipment and then replaced back into current position. They shall be arranged for safe and convenient operation and maintenance and, if applicable, with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment and include lockout and tag-out requirements for all industrial equipment provided.

Project Special Requirements:

1. The contractor shall provide all labor, materials, tools, equipment and layout/installation (LI) services necessary for the complete design and installation of three (3) New Small Piece Folders at the VA laundry in Phoenix, AZ.

2. Within the layout of the laundry, the contractor shall move and/or relocate any spot cooling vents applicable to the installation of the new equipment to the new work station areas.

3. Within the layout of the laundry, the successful offeror(s) shall relocate or add lighting for any new work station or storage area as required.

4. The contractor shall ensure all valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings where possible.

5. Per the Checklist for Information Security in the Initiation Phase of Acquisitions, Handbook 6500.6 Appendix A; the C&A requirements do not apply, and that a Security Accreditation Package is not required.

6. This equipment does not require download of information and will not connect to any network or computers. This equipment does not collect or store PHI/PII/III.

7. Contractor or subcontractor’s requesting on site visit must be escorted at all times, by a VA employee for while visiting. If contractor or subcontractors plan to be on site for more than two days, they will need to complete VA Privacy and Information Security Awareness and Rules of Behavior (VA10176 or VHA equivalent). Annual privacy requirement must be completed for all employees including contractors.

General Installation Requirements:

1. Existing utilities shall be utilized to meet the performance requirements of this specification. Connection points for all equipment shall be the contractor’s responsibility. When existing service lines require demolition, they shall be removed back to the source.

2. Utilities will be provided (water, electric and air located within the textile facility. Should additional utilities be required, these shall be the responsibility of the contractor. It will be the contractor’s responsibility to connect their supply lines within the laundry.

3. All exposed utility/ductwork/piping systems, control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

4. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

a. All mounting holes will be utilized for anchoring equipment.

b. Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with an approved fire-retardant material (not foam) and shall match existing materials on both sides of the penetration. (e.g., concrete, wallboard, etc.).

c. If required for offered equipment, structural alterations to the building will be the responsibility of the contractor after approval of the contract officer.

d. The contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

e. All installation and/or modifications of utilities and building structures, as required, shall match existing materials. No wooden construction allowed.

f. All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new, and made in the USA. All equipment to be made in the USA, Energy Star rated; motors shall be FEMP rated.

g. All pipes and ductwork shall be insulated. All insulation shall be wrapped with white PVC plastic as indicated below. PVC covering shall be a minimum .020” thickness. Flow markings and identification of all pipes, vents, ductwork and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Spray-painting stencils is not acceptable.

h. Installation of piping, sleeves, inserts, hangers and equipment for this project shall be in accordance with approved design drawings. Locate drains, piping, sleeves, inserts, hangers and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed so as to comply with accepted national and local plumbing practices.

i. Holes through concrete and masonry shall be cut with diamond core or concrete saw.

j. Hole locations shall not adversely affect strength of structural sections such as ribs or beams. Repair of interior and exterior concrete services of existing drain troughs is required.

k. Holes shall be laid out in advance for review by appropriate medical center personnel.

l. If necessary to drill through structural sections, a structural engineer shall be contacted by the contractor to determine the proper location.

m. Install gauges, thermometers, valves and other mechanical and electrical devices with due regard for ease of reading, operating and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

n. Valve Tags: Furnish and install valve tags on all air, gas and water valves on equipment and connection points. Tags shall be engraved, black filled numbers and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2-inch round brass disc; tags shall be attached with brass hooks or brass chain.

o. The contractor shall provide two (2) valve lists on typed plastic-coated cards, sized 8-1/2-inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the designated Contracting Office Representative (COR) and inspectors.

p. Equipment, motors, piping, ductwork and any other components or materials shall be protected against physical damage from carts by guardrails.

q. Damaged equipment frame, doors, panels, cylinder, cylinder panels, control box etc. shall be placed in operating condition or returned to source of supply for repair or replacement, as determined by the inspectors or contracting officer.

r. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to dryers, washers, electronic boxes, mechanical equipment, etc., Where ever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

Site Specific Installation requirements:

8. Plumbing:

a. Grooved or mechanical fittings allowed on piping.

b. Valves less than or equal to 2” dia. shall be ball valves; greater than 2” shall be butterfly.

c. PVC piping allowed unless buried and pre-approved by the Contracting Officer Representative (COR)

d. Always install dense insulation inserts and saddles at hanger supports.

9. Electrical:

a. Use NO conduit less than ¾” in diameter

b. Panels are to be labeled for all circuits and identify each with its feed.

c. No flex conduit allowed unless for lighting only (lighting whips cannot exceed 3’ in length).

d. Always supply grounding kits with VFDs.

10. HVAC:

a. No internally insulated duct allowed

b. No turning vanes allowed in exhaust or return ductwork

c. Maximum length of flexible ducting is 4’

d. No ‘egg crate’ or perforated diffusers or grilles allowed

e. “Spriovent” type air filter/separators are preferred

11. Protection:

The contractor shall provide any protective methodology or devices necessary to protect the equipment from:

a. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags and electrical storms.

b. Data loss due to electrical power problems. All equipment electronics shall be protected with a power monitor hook-up point and power monitor.

c. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment. This existing equipment will be re-furbished and/or re-installed in operational condition matching or exceeding operating conditions prior to start of installation work.

12. Electrical Installation:

Installation shall be in accordance with the National Electrical Code (NEC 70-11).

Install a new power disconnect box for each piece of equipment offered.

Conduits, Fittings, and Electrical Wire: All electrical installations shall conform to requirements of the NEC.

a. All electrical wire shall be copper, heat resistant grade, thermoplastic insulated. Control wiring shall be (stranded) THHN/THWN or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers.

b. All power wiring shall have a minimum conduit size of ¾ inch in diameter. Color coding of all wiring shall be in accordance with established VA medical center criteria.

c. All low voltage communication wire used for data management systems, liquid supply systems and intercoms shall be installed in minimum 3/4-inch diameter protective conduit. Wire nuts shall not be used for any connections.

13. Electrical Wiring: Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

a. Wire nuts shall not be used and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

b. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters and limit switches installed on or within the equipment and shall be done with materials specified as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

14. Electrical Identification:

Nameplates - center on device, cover plate, or enclosure. Installation shall be in accordance with the National Electrical Code (NEC).

a. Use designations defined in the contract documents. Indicate loads served using designations from electrical schedules and designations from the trade furnishing the equipment served.

b. Lettering shall include name of equipment including the textile care processing equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

c. All labeling shall be on laminated plastic nameplates.

d. Nameplates shall be laminated phenolic with a Blue surface and white core. Use 1/16-inch thick material for plates up to 2-inch X 4-inch. For larger sizes, use 1/8-inch thick material.

e. All outlets and boxes shall be marked with branch identification.

15. Plumbing Installation:

Installation shall be in accordance with the National Standard Plumbing Code and the following:

General:

a. Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting.

b. All pipe runs shall be laid out to avoid interference with other work.

c. Install valves with stem in horizontal position. All valves shall be easily accessible. No gate valves less than 2” allowed.

d. Pipe saddles shall be on the outside of all insulation and PVC coverings.

e. Escutcheons shall be installed at all floor, wall and ceiling locations that pipe, vents and ductwork penetrate.

16. Persons Authorized To Make Contract Changes The Contracting Officer is the ONLY individual authorized to approve any change in the contract which shall result in an increase or decrease of the contract price or which shall in any way change the terms or conditions of the contract.

17. Technical Industry Standards The supplies or equipment required by this invitation for offer or request for proposal must conform to the standards of the following:

National Electric Code (NEC) 70-11, 2014 Edition National Electrical Manufacturers Association (NEMA), 2013 Edition:

MG1 (2014)...Motors and Generators.

MG2 (2014)...Safety Standard for Construction and Guide for Selections, Installation and Use.

National Fire Protection Association (NFPA) 2012 Edition:

ALL NFPA Standards and codes.

American National Standards Institute (ANSI) 2010 Edition:

Occupational Safety and Health Administration (OSHA) 2014 Edition:

29 CFR 1910.

FEMP: Federal Energy Management Program (energy efficient product rating) Sheet Metal and Air Conditioning Contractors National Association (SMACNA) 2010 Edition Air Moving and Conditioning Association, Inc (AMCA) Standards, 2009 Edition Sheet Metal Contractors National Association Inc. Publication, 2010 Edition:

HVAC Duct Construction Standards-Metal & Flexible CITY, COUNTY, STATE, VA AND NATIONAL ENVIRONMENTAL, FIRE AND SAFETY REGULATIONS/STANDARDS.

Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

The contractor shall be required to submit proof that the item(s) he/she furnishes conforms to this requirement of Technical Industry Standards. This proof may be in the form of a label or seal affixed to the equipment or supplies, warranting that they have been tested in accordance with and conform to the specified standards. The seal or label of any nationally recognized laboratory such as those listed by the National Fire Protection Association, Boston, Massachusetts, in the current edition of their publication "Research on Fire," is acceptable. Proof may also be furnished in the form of a certificate from one of these laboratories certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

18. Seal, Label or Stamp Approval:

a. Where an item of equipment or appliance shall conform to requirements of a referenced agency, conformance shall be evidenced by attachment of seal, label or stamp to such item. Seal, label or stamp of Underwriter's Laboratories, Factory Mutual Laboratories, American Gas Association Laboratories, ASME, or suitable nationally recognized testing laboratory listed by National Fire Protection Association, Boston, Massachusetts, will be accepted as evidence that item furnished conforms to the standards.

b. The contractor shall be required to submit proof that the item furnished conforms to this requirement. This proof may be in the form of a label or seal affixed to the equipment or supplies, warranting that they have been tested in accordance with and conform to the specified standards. The seal or label of any nationally recognized laboratory such as those listed by the National Fire Protection Association, Boston, Massachusetts, in the current edition of their publication "Research on Fire," is acceptable. Proof may also be furnished in the form of a certificate from one of these laboratories certifying that the item furnished have been tested in accordance with and conform to the specified standards.

19. Period of Performance: Delivery and Installation Delivery shall be made within 90 days after the notice of award. The required delivery date shall be annotated on the contract. Delivery dates specified may be adjusted by the Contracting Officer to coincide with the date the hospital will be ready to receive installation. The contracting officer will advise the successful offeror(s) of the new delivery date at least 45 days prior to the original or adjusted delivery dates. Deliveries, cranes or haulage will be arranged so as NOT to interfere with normal ancillary hospital services such as nutrition/food service, laundry delivery, maintenance routes, etc.

Installation shall be completed within 60 calendar days on all line items after delivery for a total period of performance of 150 days for all line items from notice of award to complete installation.

a. Staging area: an area for staging of contractor’s support materials will be provided as indicated by the COR.

20. Installation

a. The contractor shall be responsible for determination of, and compliance with, federal and state or local code requirements, design data, and other factors necessary to install the system at each location.

b. The contractor shall verify the location of extant utilities and shall specify any additional utilities required or any utilities which require relocation or removal. Contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services. Contractor shall provide at least two business days’ notice to the government's on-site representative prior to installation or modification of or connection to utilities. Cables and connections to the hospital-furnished telephone system, if required, are the responsibility of the contractor.

c. Rigging and special handling costs, if required to move the equipment from dock area to the installation site within the consignee's premises, shall be borne by the contractor. Contractor is responsible for protection of the new equipment throughout the installation process.

d. The contractor is responsible for uncrating of the equipment and removal of associated refuse. The contractor shall remove rubbish and debris from the site daily, unless otherwise directed. Burning is not acceptable. The contractor shall store all materials which cannot be removed daily in an area to be specified by the COR. All waste material shall be sorted for recycling.

e. The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment listed on the delivery order and connections of all cables. The contractor is responsible for furnishing and pulling all interconnecting wiring and cabling, including wiring and cabling to be pulled through conduit and raceways. It is the responsibility of the contractor to install junction boxes; wall/ceiling mounts and support structures it has supplied.

f. The contractor must provide qualified field engineers or technicians to install and conduct all necessary tests which shall begin within (30) ninety days after receipt of notice to proceed from the COR.

g. It shall be the contractor's responsibility to inform the Contracting Officer and COR of any problems as they occur in connection with installation or which shall affect optimum performance once installation is completed. Such matters as inadequacy of power supply, limitations of site or inadequate preparation of site shall be reported prior to start of installation. Installation shall not proceed under such circumstances until authorized by the Contracting Officer.

h. Once installation is started, it shall be continuous, eight (8) hours per day Monday to Friday between the hours of 8:00 am and 4:30 pm excluding federal holidays. Compliance with this requirement shall be manifest by the continuous presence of the Project Supervisor plus engineers or technicians on the job site during the daily working period. Project Supervisor shall hold an OSHA 30 certification; all other site personnel shall carry a minimum of OSHA 10 certification. Installation shall be continuous, without interruption, until all installation and testing work has been completed. The contractor must provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment. A weekly status meeting of all parties with the COR is suggested.

i. In the event that progress of the installation is interrupted through no fault of the contractor, the continuous installation referenced in the preceding paragraphs may be terminated until such time as the cause of delay has been eliminated, and then shall be resumed within twenty-four (24) hours after the contractor has been notified that work may again proceed. Such termination of continuous installation shall be made only after notice has been given to the Contracting Officer. Contractor must notify the Contracting Officer within 48 hours of termination of installation.

21. Training of Operating Personnel

The price quoted shall include contractor responsibility for providing on-site orientation and training of using personnel in operation and care of the equipment furnished and for training time shall be a minimum of 5 days for operation and 5 days for maintenance. This training shall include actual demonstration and operation of the equipment, preventive maintenance, and any adjustments or other actions which may be undertaken by operating personnel in the event of failure of equipment, provided that such adjustment or action shall in no way jeopardize the Government's rights under contract guarantee clause. Upon completion of installation, this training shall be given by qualified contractor representatives on a date to be determined by the COR. Operator and maintenance training shall not be conducted concurrently.

The contractor shall consult with the COR or person acting in that capacity regarding the time this training will begin. These officials will be responsible for arranging for the presence of personnel to be trained.

22. Acceptance Procedures Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by VACO, Equipment Management Specialists. For purposes of determining the payment due date under this contract, and for no other purpose, the date of acceptance of the goods or services provided under this contract shall be the actual date of acceptance by the Government or the number of days after request for inspection indicated herein, whichever is earlier, provided delay in acceptance is not the fault of the contractor.

Upon completion of installation the equipment will be turned over to the hospital for use. The contractor shall furnish, upon completion of installation, a written notice of readiness for inspection to the Contracting Officer, VA National Acquisition Center (NAC). Final acceptance of the equipment and installation will be based upon an inspection and test to be performed at Government expense within thirty (30) calendar days from date of receipt of request for inspection. If equipment passes inspection, guarantee date of commencement is the date of the final acceptance inspection. If acceptance inspection is not conducted within thirty days from the date of requested inspection, then the Government shall accept installation with guarantee date commencing with date of receipt of notification for inspection.

Use of the equipment during the period between completion of installation and inspection and/or inspection and re-inspection shall not negate the right on the part of the Government to reject the equipment, should it fail, nor to preclude default action against the contractor in the event of failure to correct deficiencies.

In the event the equipment is rejected, contractor will be advised as to deficiencies which were cause for rejection. It shall be contractor's responsibility to correct reported deficiencies and to advise the Contracting Officer when all corrections have been made and equipment is ready for re-inspection. Re-inspection(s) will be performed by VACO, Equipment Management Specialist's with all costs incurred chargeable to the contractor's account.

If deficiencies found at the time of inspection are corrected within fourteen (14) calendar days from date of notice of rejection, date of acceptance will be the date of the original final acceptance inspection. If corrections are not accomplished within the specified time, the guarantee commencement date shall then be the date of the final acceptance re-inspection.

23. Service Service during the guarantee period (per VAAR 852.246-70) shall be provided within 24 hours of notice from the Contracting Officer or COR. A service request will be issued upon any failure which degrades system performance, whether it prevents systems operation and disrupts continued operation or not, requires service within 24 hours. Telephone response does not satisfy this requirement. Service requests must be accomplished via email to the Contracting Officer or COR and may be followed up vial email. Upon initial notification of equipment failure, response shall be made within 24 hours with a plan to bring equipment back to operational status. Plan must include complete service of equipment within 72 hours. Any parts required to repair equipment must be expedited in order to meet the 72 hour requirement.

Prior to and during the guarantee period, service at other than normal working hours (6:30 AM - 5:00 PM, excluding weekends and holidays), if at the request of the hospital, will be charged at an hourly rate which is the difference between current regular rate and overtime rate. Otherwise, all services shall be performed at no charge to the Government during this period.

24. Service During Warranty The one-year warranty after acceptance will include all parts, labor, preventive maintenance and adjustments necessary for operation of the equipment at a level meeting all requirements of the specifications.

25. Availability of Parts and Service The contractor guarantees availability of servicing and replacement parts for a period of ten (10) years.

26. SITE SPECIFIC REQUIREMENTS:

Badge requirements:

The contractor’s personnel (including subcontractors) anticipated to be on site for more than 2 days will need to obtain a PIV badge through the VA COR. In addition, the job supervisor must show his/her OSHA 30 card/certification. Other site personnel are required to show they have a minimum of OSHA 10 certification. [Note: PIV badges require at least 30 days to secure so it would be beneficial for the contractor to start this process immediately.]

27. Equipment Modification, Removal, or Recall (JAN 2008) If any equipment awarded under this solicitation requires modification, is removed, or recalled by the contractor or manufacturer due to defects in the product or if any required modification, removal, or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the contractor or manufacturer.

a. Notify Chief, HTME Contract Administration Division, VA National Acquisition Center, PO Box 76, Building 37, Hines, IL 60141, in writing by the most expeditious manner possible. Provide two copies of the notification, which shall include, but not be limited to the following:

1. Complete item description and/or identification, order number from customers, and the contract number assigned as a result of an award to this solicitation.

2. Reasons for modifications, removal, or recall.

3. Necessary instructions for return for credit, replacement, or corrective action.

b. A copy of the notification above shall be provided to:

1. Manager, Product Recall Office, National Center for Patient Safety, Veterans Health Administration, 24 Frank Lloyd Wright Drive, Lobby M, Ann Arbor, MI 48106.

2. Contracting Officers Representative at the facility that purchased the product.

3. Contracting Officer and include a list of all agencies and/or VA facilities notified. 53. SERVICE BULLETINS (MAY 1995) Two (2) copies of each service bulletin affecting safety or maintenance of equipment furnished under this contract will be forwarded to the receiving activity for a period of ten (10) years after date of delivery. In addition, one copy will be furnished to each of the following:

Frank Zacchigna, Chief, HTME Contracts Division Frank.Zacchigna@va.gov

28. APPLICATION SOFTWARE AND OPERATING SYSTEM REQUIREMENTS (JUL 2008)

Application software (e.g.: image acquisition, manipulation, reconstruction, analysis, display, etc.), and any Off the Shelf Commercial Operating System (OS) necessary for operation and maintenance of the system being purchased, are to be provided by the contractor. The OS must be the latest major release currently available for purchase in the commercial marketplace or no older than one release prior to the latest major release. Application software updates compatible with the offered system's hardware shall be kept current at no cost to the Government as long as the equipment is in use in VA or any other Government agency health facility.

a. For the purpose of this clause, updates are defined as all modifications to correct or improve system operation and current functions including known remedies for security vulnerabilities. Upgrades are defined as providing additional functions and will be made available for purchase.

b. Updates that are bundled with upgrades shall be provided at no cost. The contractor may restrict added upgrade functions if restriction does not limit existing functions.

c. Modifications of software by the Government will not be made without prior consent of contractor.

d. Government may move the application software and OS if the original hardware fails.

e. Software and commercial OS provided must not be self-canceling, which is interpreted to mean the function of the software will not be stopped due to elapsing time or other condition not identified with the original equipment purchase. The prime contractor is responsible to ensure any third-party provided software is included in this restriction. No “renewable” licenses or agreements will be entered into by either the Contracting Officer or the using facility.

f. The data rights clause found at FAR 52.227-14, Rights in Data (May 2014), is incorporated into this solicitation and all resulting contracts and orders for equipment containing commercial computer software. However, the Government shall not have the right to unilaterally modify the commercial computer software if it is embedded in medical equipment.

g. Additionally, the Government shall have networking rights for all commercial computer software that it acquires through contracts and orders for equipment awarded under this solicitation. The Government shall be the licensee and all such software acquired shall be for a perpetual duration.

B.5 LIST OF DELIVERABLES

1. Provided Within 45 Days After Award The contractor is responsible for visiting the site of installation, surveying power and other utility requirements, room dimensions and other physical characteristics of the room necessary for proper room layout and providing the COR with three (3) complete layout plans and descriptive literature of all equipment. The drawings shall be ¼ inch scale drawings of layout of the textile care processing equipment offered. Drawings shall include adjacent equipment in laundry facility to show that equipment offered will fit into the location or space available.

The contractor will provide final as built drawings at completion of project in AutoCAD electronic format (latest Edition) to the COR.

DRAWING AND ROOM PREPARATION INSTRUCTIONS

1. The contractor bears all responsibility for all new utility connections. These documents shall fully define and illustrate all proposed changes to heating, ventilation, (e.g., air exchanges, etc.) and air conditioning systems (e.g., loads, designated/rated operation of all computer equipment, etc.); utility connections, chases and conduits to include communications; room illumination; plumbing; drains; improvement to floor/ceiling or roof loading capacities; penetrations of fire and load bearing walls and finished floors; and other changes to the characteristics of the existing physical plant necessary for the contractor to install a fully operational system. The contractor shall make maximum use of existing structures (i.e., wall/ceiling mounts, junction boxes, raceways and conduits) in preparation of drawings. Power line recommendations shall conform to NEMA Standard XR2-2000.

2. If the physical structure must be modified to permit transport of the equipment to the installation site, the contractor shall be fully responsible for the modifications and the structure attached to and for restoring the modifications and the structure attached to their original or better condition. Prior to any modification, approval must be granted by the Contracting Officer.

3. The contractor shall identify a responsible and knowledgeable representative to explain the drawings and make any necessary changes. This representative shall visit the site upon request of the Contracting Officer or the COR for review and clarification of the drawings. More than one visit may be required if significant changes need to be made.

4. Approval for the contractor to proceed with installation shall be contingent upon the acceptance of design submittals and written notification to proceed with installation by the COR.

5. The VA does not guarantee any drawings of the laundry facilities will be provided. Drawings may be, but are not guaranteed to be, obtained from your recommended site visit. Additionally, the VA does not guarantee the accuracy of the drawings and strongly urges a site visit.

A. Provided at the Time of Equipment Delivery:

1. The contractor shall supply two operation/service (maintenance) manuals and 2 CD copies with each piece of equipment. As a minimum, the manual(s) shall be bound and identical to the manual(s) provided to the manufacturer's designated field service representative as well as comply with all the requirements in paragraphs (b) through (i) of this section. Sections, headings and section sequence identified in (b) through (i) of this clause are typical and may vary between manufacturers. Variances in the sections, headings and section sequence, however, do not relieve the manufacturer of his/her responsibility in supplying the technical data called for therein.

a. Title Page and Front Matter. The title page shall include the equipment nomenclature, model number, effective date of the manual and the manufacturer's name and address. If the manual applies to a particular version of the equipment only, the title page shall also list that equipment's serial number. Front matter shall consist of the Table of Contents, List of Tables, List of Illustrations and a frontispiece (photograph or line drawing) depicting the equipment.

b. Section I, General Description. This section shall provide a generalized description of the equipment or devices and shall describe its purpose or intended use. Included in this section will be a table listing all pertinent equipment specifications, power requirements, environmental limitations and physical dimensions.

c. Section II, Installation. Section II shall provide pertinent installation information. It shall list all input and output connectors using applicable reference designators and functional names as they appear on the equipment. Included in this listing will be a brief description of the function of each connector along with the connector type. Instructions shall be provided as to the recommended method of repacking the equipment for shipment (packing material, labeling, etc.)

d. Section III, Operation. Section III shall fully describe the operation of the equipment and shall include a listing of each control with a brief description of its function and step-by-step procedures for each operating mode. Procedures shall use the control(s) nomenclature as it appears on the equipment and shall be keyed to one or more illustrations of the equipment. Operating procedures shall include any preoperational checks, calibration adjustments and operation tests. Notes, cautions and warnings shall be set off from the text body so they may easily be recognizable and will draw the attention of the reader. Illustrations should be used wherever possible depicting equipment connections for test, calibration, patient monitoring and measurements. For large, complex and/or highly versatile equipment capable of many operating modes and in other instances where the Operation Section is quite large, operational information may be bound separately in the form of an Operators Manual. The providing of a separate Operators manual does not relieve the supplier of his responsibility for providing the minimum acceptable maintenance data specified herein.

Where applicable, flow charts and narrative descriptions of software shall be provided. If programming is either built-in and/or user modifiable, a complete software listing shall be supplied. Equipment items with software packages shall also include diagnostic routines and sample outputs. Submission information shall be given in the Maintenance Section to identify equipment malfunctions which are software related.

e. Section IV, Principles of Operation. This section shall describe in narrative form the principles of operation of the equipment. Circuitry shall be discussed in sufficient detail to be understood by technicians and engineers who possess a working knowledge of electronics and a general familiarity with the overall application of the devices. The circuit descriptions should start at the overall equipment level and proceed to more detailed circuit descriptions. The overall description shall be keyed to a functional block diagram of the equipment. Circuit descriptions shall be keyed to schematic diagrams discussed in paragraph (i) below. It is recommended that for complex or special circuits, simplified schematics should be included in this section.

f. Section V, Maintenance. The maintenance section shall contain a list of recommended test equipment, special tools, preventive maintenance instructions, including calibration procedures and tools, and corrective information. The list of test equipment shall be that recommended by the manufacturer and shall be designated by manufacturer and model number. Special tools are those items not commercially available or those that are designed specifically for the equipment being supplied. Sufficient data shall be provided to enable their purchase by VA. Preventive maintenance instructions shall consist of those recommended by the manufacturer to preclude unnecessary failures. Procedures and the recommended frequency of performance shall be included for visual inspection, cleaning, lubricating, mechanical adjustments and circuit calibration. Corrective maintenance shall consist of the data necessary to troubleshoot and rectify a problem and shall include procedures for realigning and testing the equipment.