36E77619R0023-001.docx

A/E SERVICES FOR PROJECT 679-19-107

A/E- Correct Seismic Deficiencies B61

SCOPE OF WORK:

The A/E team, including architects, engineers, surveyors, and professional consultants shall provide design services for the development of specifications and drawings to correct seismic deficiencies in building 61. Project will install seismic bracing for non-structural building components and equipment in building 61. Project shall be designed according H-18-8 VA Seismic Design Requirements, VHA Directive 7512 “Seismic Safety of VA Buildings” , FEMA 396, VA Master Construction Specifications, and IBC codes for healthcare facilities. Submission requirements for this seismic project will come from VA Program Guide, PG-18-15 Volume F A/E Submission Instructions for Seismic Upgrade Projects.

The A/E is to include 35%, 65%, and 100% design submissions for design review meetings and final RTA mylars and electronic files for both specifications and drawings. Also included as part of contract are construction cost estimates, all required site investigations, site visits and construction period services.

Prior to assignment of any work on-site, the contractor, along with all sub-contractors, shall procure and wear VA issued ID badges at all times. The ID procedure will be discussed at the pre-con meeting.

Contractor shall not take any photographs or videos without the authority of the contracting officer in writing. Contractor, along with VA personnel, shall discuss work assignments and check-in check-out procedures at the pre-con meeting.

VA designated employee will escort contractor during work in patient care areas and IT closets.

RECORDS AND INFORMATION MANAGEMENT

Project No. 679-19-107 Project Title: A/E Correct Seismic Deficiencies B61

Upon completion or termination of the applicable contract(s) or agreement(s), return and/or destroy, at Covered Entity’s option, VA information gathered, created, received, or processed during the performance of the contract(s) or agreement(s). No data will be retained by Business Associate, or contractor, subcontractor, or other agent of Business Associate, unless retention is required by law and specifically permitted by Covered Entity. As deemed appropriate by and under the direction of Covered Entity, Business Associate shall provide written assurance that all VA information has been returned to Covered Entity or destroyed by Business Associate. If immediate return or destruction of all data is not possible, Business Associate shall notify Covered Entity and assure that all VA information retained will be safeguarded to prevent unauthorized Uses or Disclosures.

Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

Part I Schematic/Preliminary Design:

Preliminary design concept submission not required, however must have initial meeting to determine general scope for 15% submission. (See requirements for 15% submission below).

Part II. Construction Documents DD, and CD Develop construction documents (drawings, equipment specifications, etc.). The development of construction documents will be done in accordance with all VA criteria and construction standards including the VACO Physical Security Design Manual for Life Safety Protected facilities (See submission requirements below).

Scale shall be indicated by note and by graphic scale on each drawing. The drawings scales shall be both numeric and metric.

Plan sheets shall have north arrow indications.

Section symbols shall note the sheet location of detail involved.

Details other than standard details shall note the sheet number and drawing location of detailed features.

Where a portion of a plan or elevation appears on a sheet, a key plan shall be provided to show the location of the portion with aspect to the other portion.

The relationship of details, plans, elevations and sections shall be indicated by cross-reference.

Standard abbreviations, identical to any listed in the specifications for the same item, shall be used when possible.

Equipment capacities, if required shall be carefully delineated to distinguish between new, existing and replacement items or work. All drawings shall be carefully delineated to distinguish between new, existing and replacement items or work.

All drawings shall reflect the detail and accuracy of the percent design complete. Contract drawings shall be on paper reproducible.

These specifications shall be developed using VA Master Specs and shall reflect the accuracy and detail of the percent design complete.

All drawings to be in Auto-cad (release 2015 or later) and turned over to the Department of Veterans Affairs on CD-R recordacle discs (80 min./ 700 MB or greater storage).

Drawing scale shall be both metric and numerical. Both dimensions shall be detailed on all drawings.

PART I:

DESIGN REVIEW SUBMISSION REQUIREMENTS (15% REVIEW)

1. Site surveys, meet with staff, and verify existing conditions.

2. Investigate existing site location and assess conditions of all utilities/systems. Site electrical loading of existing system to determine capacity of new lighting. Report of findings.

3. Cost estimate – 4 copies

4. Coordinate project development /renovation with station engineer and VA design group.

5. Site (15% complete) – (4) blue line copies (2 full size & 2 half size)

6. Listing of Spec. Sections for Construction Documents

7. Provide impact statements in regards to relocation of utilities, system modifications, and functions.

8. Discuss/develop list of equipment relocation’s, salvage, and new installations.

9. Provide input for determining which type of bidding process the VA should use i.e. competitive, 8a set aside, competitive 8a bid, etc. Future estimates for construction shall be base on selected bid process.

10. Develop VISN CAM submittal package to include drawings, estimates, report, space drawings, etc. on the selected option. – (1) package.

11. See attachment detailing requirements for specs, drawings, and estimate (H-08-15 Volume C) (www.va.gov/facmgt/standard/aeinfo/aesubmin.doc)

PART II:

DESIGN DEVELOPMENT SUBMISSION (35% REVIEW) DD

5. See attachment detailing requirements for specs, drawings, and estimate (H-08-15 Volume C) (www.va.gov/facmgt/standard/aeinfo/aesubmin.doc)

PART III:

DESIGN DEVELOPMENT SUBMISSION (75% REVIEW) DD

5. See attachment detailing requirements for specs, drawings, and estimate (H-08-15 Volume C) (www.va.gov/facmgt/standard/aeinfo/aesubmin.doc)

CONSTRUCTION DOCUMENTS SUBMISSION (FINAL DESIGN 100%) CD

4. List of Submittals

5. A/E to submit one (1) complete design package (specs & drawings) to VISN Fire/Safety Officer and VISN CAM Officer for review and comments. A/E to incorporate comments into final design document before reproduction.

6. A/E to provide Mylars for reproduction after completion of the project and will include all redlined deviations to the project accepted by the A/EVA signatures plus 2 blue line copies (1 full size & 1 half size).

7. Provide contract drawings on CD-R recordable discs (Auto Cad Release 2006 or later)

8. See attachment detailing requirements for specs, drawings, and estimate (H-08-15 Volume C) (www.va.gov/facmgt/standard/aeinfo/aesubmin.doc)

NOTE: Department of Veterans Affairs "as-builts" are not up to date and must be field verified. A/E will take minutes of all design review meetings and provide the Department of Veterans Affairs with a copy in 3 working days of meeting. Department of Veterans Affairs assumes no responsibility for the correctness of the current “as-builts”.