36C77623Q0318 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 131-23-2-1072-0111 N/A 36C776 Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence

OH

44131 36C776 Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence

OH

44131 To all Offerors/Bidders

To All Offerors/Bidders 36C77623Q0318 05-21-2023

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

Extended to 05/30/2023 at 1:00 PM EST.

X The purpose of Amendment 0002 to Solicitation 36C77623Q0318 is to:

1) Answer Vendor Questions (See Attached)

2) Provided Updated SOW Section 7.3.2 (See Attached)

All other terms and conditions of the RFQ remain unchanged and in full force and effect.

Alan Willingham Contracting Officer Vendor Question:

We received this RFP and wanted to confirm you are sourcing Las Vegas?

Answer:

At this time, we are only requesting quotes from hotels in the Atlanta, Orlando or Washington D.C. area.

Vendor Question:

Is this a small business set aside that will require our hotels to submit their bids through a 3rd party?

Answer:

This is a small business set aside and therefore only proposals from those entities that are qualified in any class of small business will be considered for this requirement.

Vendor Question:

Will the agency prefer vendors to provide decorations, backdrops, and branded swag bags?

Answer:

No Vendor Question:

Explain what "24hr hold" means on Scope of work.

Answer:

Hotel vendor shall hold rooms for 24 hours on the check in date to ensure late arriving guests will have accommodations.

Vendor Question:

Has [sic] 2 SDVOSB responded to this RFQ or solicitation in stating their capabilities to perform the duties requested?

Answer:

This is a small business set-aside. Based on our market research, we had 2 or more small businesses that were found to be capable, therefore the requirement was set aside for small business. During the Request for Information period; we did not receive 2 or more responses from either Service-Disabled Veteran Owned Small Businesses (SDVOSBs); Veteran Owned Small Businesses (SDVOSBs) or Woman-Owned Small Businesses (WOSB). Please note that SDVOSBs, VOSBs and/or WOSBs are invited to submit a proposal to this requirement as they are considered Small Business.

Vendor Question:

Is Vendor responsible for shipping items from your location or will the agency ship item and vendor will be responsible for pick up, security and storage?

Answer:

See revised section from SOW

7.3.2 Storage/Handling/Shipping

· Hold and store, transport to meeting rooms – all conference training materials

· Receive and transport to meeting area

· 5-20 boxes up to 50 lbs. each, 2-crates up to 80 lbs. each, incoming

· 2-8 boxes up to 50 lbs. each, 2-crates up to 80 lbs. each, outgoing

· Approximately 350 lbs. inbound and outbound

· Shipping costs to and from VA site shall be paid by VA separately Vendor Question:

Will the hotel be required to provide food for the attendees?

Answer:

All food will be purchased by attendees individually. Refreshments are not required.

Vendor Question:

Regarding the Q and A recently posted, did we read this correctly that you are not accepting quotes from third parties?

Answer:

This is a small business set-aside. Based on our market research, we had 2 or more small businesses that were found to be capable, therefore the requirement was set aside for small business. During the Request for Information period; we did not receive 2 or more responses from either Service-Disabled Veteran Owned Small Businesses (SDVOSBs); Veteran Owned Small Businesses (SDVOSBs) or Woman-Owned Small Businesses (WOSB). Please note that SDVOSBs, VOSBs and/or WOSBs are invited to submit a proposal to this requirement as they are considered Small Business.

Vendor Question:

Can you give us some clarification on the shipping details?

The solicitation states "Vendor is responsible for shipping from our location, pick up, security and storage and shipping the items back."

Answer:

See revised section from SOW

7.3.2 Storage/Handling/Shipping

· Hold and store, transport to meeting rooms – all conference training materials

· Receive and transport to meeting area

· 5-20 boxes up to 50 lbs. each, 2-crates up to 80 lbs. each, incoming

· 2-8 boxes up to 50 lbs. each, 2-crates up to 80 lbs. each, outgoing

· Approximately 350 lbs. inbound and outbound

· Shipping costs to and from VA site shall be paid by VA separately Vendor Question:

Does the vendor have to pay for the shipping of your items, or do they just need to store items that are shipped to the venue?

Answer:

See revised section from SOW

7.3.2 Storage/Handling/Shipping

· Hold and store, transport to meeting rooms – all conference training materials

· Receive and transport to meeting area

· 5-20 boxes up to 50 lbs. each, 2-crates up to 80 lbs. each, incoming

· 2-8 boxes up to 50 lbs. each, 2-crates up to 80 lbs. each, outgoing

· Approximately 350 lbs. inbound and outbound

· Shipping costs to and from VA site shall be paid by VA separately

See attached document: P09 - SOW Final - Enviornmental Conference 230524.

End of Document