P09 Final SOW_Compressor_ Murfreesboro.pdf

B.2 STATEMENT OF WORK

MID-SOUTH CMOP

Air Compressor Preventative Maintenance and Emergency Service Request

1.0 BACKGROUND: The VA Mid-South Consolidated Mail Outpatient Pharmacy (CMOP) processes high volume, mail prescription workloads using integrated, automated dispensing systems from seven locations to eligible Veterans throughout the United States. The Mid-South CMOP has a recurring requirement for Air Compressor and Dryer Maintenance.

The Mid-South CMOP requires this service in the event of a compressor down time. The resulting contract for this solicitation will be a firm fixed price contract for a duration of one (1) year plus four (4) one-year options.

Period of performance is estimated to begin on December 30, 2022.

2.0 OBJECTIVE: The objective of this procurement is to provide bi-monthly and annual recurring maintenance on two, KAESER ASD 40T screw-type air compressors and condensate treatment equipment at 3209 Elam Farm Road, Murfreesboro TN 37127-7787 for the Mid-South Consolidated Mail Outpatient Pharmacy (CMOP). The work described shall be performed by trained, qualified Kaeser or equivalent technicians in accordance with the manufacturer’s recommendations and specifications.

3.0 STATION INFORMATION

3.1 CONTRACTING OFFICER’S REPRESENTATIVE: Pursuant to VAAR Provision 852.270-1, Contracting Officer’s Representative (COR), shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications;

monitor Contractor's performance and notify both the CO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

3.2 ONSITE REQUIREMENTS: The Contractor's representative will schedule all work with the COR.

The COR will be designated at the time of award. All contract personnel shall present a government picture ID and sign in to receive a Contractor identification badge before any work is performed. After the work is performed, contractor shall return to the same location to sign out and turn-in said badge along with documented service report for the service performed. The badge is to be worn in a visible location on the worker at all times while on the premises of the CMOP property.

3.3 WORK TIME: Routine preventative maintenance will be done during normal business hours (8:00 am through 5:00 pm, Monday through Friday). Work should be conducted to minimize the duration of the compressor outage. The contractor’s representative shall report to the CMOP COR or designee prior to commencing work and at the completion of each workday.

Emergency response time is to be within two (2) hours after the initial call is placed by the COR or designee.

The hourly rate will commence at the time the technician reports to the COR in addition to the parts and material required for the repair which will be determined.

3.4 HOLIDAYS: The following federal holidays are observed; however, circumstances may warrant approval for work on those days upon authorization. Also, included are any other days specifically declared by the President of the United States.

New Year's Day Labor Day Martin Luther King Jr.'s Birthday Columbus Day Washington's Birthday Veterans' Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

Normally, when a holiday falls on a Sunday then the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, then the preceding Friday is observed by U.S.

Government agencies.

4.0 DESCRIPTION AND SCOPE OF WORK

4.1. Scope: Contractor shall provide preventative maintenance service every two months (6 times per year).

The contractor shall provide all labor, tools, replacement parts, filters, and lubricants to perform bi-monthly preventative maintenance. Contractor shall provide a cost proposal for each bi-monthly preventative maintenance as outlined in this statement of work.

If during this contract, the contractor identifies a required system repair (not identified in this SOW), then the contractor shall itemize parts and labor cost for the contracting officer’s determination.

Bi-monthly maintenance shall include all inspection and maintenance of the equipment to ensure its proper function to include:

Overall

• Wipe entire unit down to maintain appearance

• Clean aftercooler and oil cooler fins (air-cooled only)

• Check all pressure settings

• Check safety shutdown system

• Go over unit and check all bolts for tightness

Piston/Pump

• Check the inlet and discharge valves for sticking due to carbon deposits.

• Check for excessive air through the crank case breather indicating worn piston rings.

• Check for low oil pressure indicating worn bearings.

• Check the Pressure Relief Valve on the Oil Separator Tank

Motor (2000H)

• Grease motor bearings with the right type of grease.

• Check amp draw to prevent motor overload.

Direct Drive

• Verify that the direct drive system is perfectly aligned.

• Check frame and mounting block for “settling” which may cause misalignment and coupling damage.

• Check drive coupling for contamination and signs of wear and tear.

Gear

• Check spray bar for excessive contaminants and plugged orifices.

• Check for wear and “backlash”.

• Ensure proper lubrication.

Lubricants

• Use proper grade (see manual).

• Drain existing lubricant before refilling.

• Change petroleum oil

• Draw routine oil samples to determine maximum lubricant life.

• Use synthetic lubricant for maximum service life

Lubricant Filter and Lubricant Separator

• Change compressor oil filter

• Use only genuine replacement parts.

• Change when maximum pressure differential is reached or at each lubricant change, whichever occurs first. Change oil separator every 4,000 – 8,000 hours with synthetic oil.

Air Filter

• Use proper micron rating as specified by OEM.

• Check pressure differential and, if necessary, carefully “counter flow” compressed air through the filters to clean them.

• Check for worn/damaged seals.

• Check structural integrity.

• Replace after filter has been cleaned 2 or 3 times. Change air filter - 2,000 hours

Coolers

• Check for visible contamination and clean regularly.

Refrigerated Dryers Condenser Unit

• Periodically clean the fins with compressed air or a bristle brush to ensure enough refrigerant is transformed into a liquid state, for proper heat removal in the evaporator. Do not bend or damage the fins of the heat exchanger during cleaning.

Separator/Drain

• The most critical area for dryer performance is proper drain function at the separator. Separated water needs to be discharged from the system frequently to avoid reentrance into the air system.

• Check separator and drain function regularly by monitoring discharge amount. Even the best drain needs to be serviced or rebuilt at least once a year.

Controls

• Controls are very reliable and typically do not need any adjustments.

• Check pressure switch setting if condenser fan is not running during full load operation.

Heat Exchangers

• Check to ensure operability

Condensate Management System

• Replace filter bags or elements as needed. Check instruction manual for maintenance schedule.

4.2 EMERGENCY SERVICES:

For emergency repairs, the Contractor shall respond to Emergency repair calls within 2 hours of call and provide a technician within two (2) hours of notification of equipment failure, Monday through Friday, 8:00 AM through 5:00 PM.

In response to an emergency repair, the contractor technician may diagnose a problem within the equipment that will require off-site repair. The contractor technician will provide an estimate of the off-site repair that includes all costs, i.e., parts and labor to be approved by the Facility Director prior to commencing work.

4.3 LIST OF UNITS:

The equipment may change during the life of the contract due to depreciation or changes in technology, etc.

New equipment within the scope of this contract to be serviced will be added via a bilateral modification to the contract. A description of the equipment currently onsite is listed below.

Type of Equipment Make Model Serial Air Compressor Kaeser ASD 40 T 125 Psi 1067 With integrated refrigerator dryer

ABT 60 1796

Air Compressor Kaeser ASD 40 T 125 Psi 1069 With integrated refrigerator dryer

ABT 60 1807

Condensate Manifold 71376740 Condensate Treatment System

KCF-200 12886953

4.4 LOCATION:

Work shall be performed on the air compressors on-site at the following address:

VA Consolidated Mail Outpatient Pharmacy Attn: Bill Irwin 3209 Elam Farms Pkwy.

Murfreesboro, TN 37127-7787

4.5 TRAVEL: The cost of travel and/or travel time to and from the job site will be at the contractor’s expense, no cost to the Government.

4.6 WORKMANSHIP: All work will be performed by trained, qualified technicians in accordance with the manufacturer’s recommendations.

4.7 SERVICE TICKETS: All service tickets will show the Make, Model, Serial, and PM numbers of the equipment being serviced.

4.8 PERIOD OF SERVICE: The term of this contract is for the period of one year (December 30, 2022 to December 29, 2023) with four (4) optional years for renewal.

4.9 QUALIFICATION OF OFFERORS: Quotations will be considered only from offerors who provide evidence of the ability to provide maintenance service to the equipment listed in section 4.3. This can be resumes, past performance evaluations, previous contract showing similar equipment maintenance or any other documentation, licenses, certifications that indicate ability to perform the services required in the SOW.

4.10 SMOKING POLICY/PARKING: Smoking is not permitted within or around the CMOP facility. It is the responsibility of the Contractor to park in the appropriate designated parking areas. The CMOP will not validate or make reimbursement for parking violations of the Contractor under any conditions.

4.11 SAFETY REQUIREMENTS: In the performance of this contract, the contractor shall take necessary safety precautions as the Contracting Officer or his designee may determine to be reasonable to protect the lives and health of the occupancy of any building. The Contracting Officer or his designee will notify the contractor of any noncompliance with the foregoing provisions and action to be taken. After receipt of such notice, the contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the contractor, his representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any apart of the work and hold the contractor in default as provided for elsewhere in this contract.

4.12 STANDARDS OF CONDUCT: The Contracting Officer or Contracting Officer’s Representative shall refer to the Contractor for immediate action (including, but not limited to, removal from the work site) any contract technician whose personal or professional conduct jeopardizes or interferes with the regular and ordinary operation of the CMOP facility. Breach of conduct includes, but is not limited to, intoxication or debilitation resulting from drug use; theft; dereliction; negligence in performing tasks or other conduct resulting in complaints by staff or management.

4.13 DRUG SCREENING: Contract technicians performing services at the CMOP facility may be subject to random drug screening or screening for cause as determined by VA, to ensure compliance with the standard in 38 CFR 1.218.

4.14 CONTRACTOR RESOURCE REQUIREMENTS AND QUALIFICATIONS:

4.14.1 All contractors must be registered in the System for Award Management (SAM) database (http://www.SAM.gov) to be eligible for a government award.

4.14.2 All contractors providing a response as a Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) must be registered and verified in the Vendor Information Pages (VIP) database (https://www.vip.vetbiz.gov) at the time of the offer and at the time of award.

4.14.3 Contractor shall be required to provide documentation evidencing liability insurance coverage at the time of award and annually thereafter.

4.15 PAYMENT REQUIREMENTS: Upon notification of award, the Contractor must be vendorized in VA fiscal systems. The Contractor must:

(a) Submit a VA Form 10091 to the VA Finance Service Center (FSC), if one is not already on file.

(b) Submit a TIN and DUNS number to the Contracting Officer for vendorization in the local VA fiscal system, VistA, so a purchase order may be created.

(c) Register and create an account in the online VA payment system, Tungsten/OB10. Go to http://www.va.gov/oaa/invoicing/faqs.asp for more information

4.16 INVOICE SUBMISSIONS: Invoices shall be submitted upon completion of work.

Pursuant to FAR Clause 52.212-4(g), payment will be made after receipt of properly prepared invoices, provided that the following has been met:

a. Invoicing shall be accomplished using the OB/Tungsten network. Invoices mailed or faxed will not be paid. Invoices submitted directly to the FSC or the facility will not be accepted and will delay payment.

b. In order to properly administer this contract, it is mandatory that all technicians report to COR or designee, with the work/repair ticket after the work has been completed.

This procedure is necessary to ensure that internal accountability is maintained for all repairs. Failure to follow this procedure may jeopardize the payment of maintenance work and the contractor’s technician who ignores this procedure does so at his/her own risk.

B.2 STATEMENT OF WORK