S02 -36C26324Q1205.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

To be provided on awarded task order(s)

36C26324Q1205

6. SOLICITATION ISSUE DATE

9-17-2024

Erica Miller 319-688-3703 09-22-2024

5:00PM CDT

36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

X 100

X

484210

$34 Million

N/A

X

36C636

Department of Veterans Affairs VA Nebraska-Western Iowa Health Care Sys 4101 Woolworth Ave

Omaha NE 68105

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

Department of Veterans Affairs Tungsten Electronic Invoicing VA Tungsten Number: AAA544240062 va.registration@tungsten-network.com Refer to VAAR Clause 852.232-72

X

See CONTINUATION Page

Furniture Moving, Installation and Storage Services for the Nebraska Western Iowa Health Care System (NWIHCS) facilities of Omaha, Grand Island, Lincoln and all assigned Community Based Outpatient Clinics (CBOCs).

This requirement contains a 100% SB set-aside This solicitation will result in the establishment of an Indefinite Delivery Indefinite Quantity (IDIQ) service contract for a period of five years.

Period of performance Base Year 09/30/2024 - 05/31/2025 Option Year 1: 06/01/2025 to 05/31/2026 Option Year 2: 06/01/2026 to 05/31/2027 Option Year 3: 06/01/2027 to 05/31/2028 Option Year 4: 06/01/2028 to 05/31/2029

See CONTINUATION Page Services shall be purchased via one or more task orders during the period of performance.

X

X 1

Jesse Sweesy Contracting Officer

36C26324Q1205

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SPECIFICATIONS / SOW

B.3 PRICE/COST SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

C.6 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.8 52.223-4 RECOVERED MATERIAL CERTIFICATION (MAY 2008)

C.9 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

C.10 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION (APR 1984)

C.11 VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.13 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..30

C.14 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.15 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.16 VAAR 852.237-70 INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE

(OCT 2019)

C.17 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Contracting Officer 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SPECIFICATIONS / SOW

Statement of Work

The contractor shall provide Furniture Moving, Installation, and Storage Services for the VA Nebraska- Western Iowa Health Care System (NWIHCS), specifically for the facilities listed below.

Medical Centers:

Omaha VA Medical Center, 4101 Woolworth Ave, Omaha, NE 68105

Grand Island VA Medical Center, 2201 No. Broadwell Avenue, Grand Island, NE 68803 Lincoln VA Medical Center, 420 Victory Park Drive, Lincoln, NE 68510

Clinics/Leases

Bellevue, 2206 Longo Drive, Suite 102, Bellevue, NE 68005 New Sarpy County Clinic to replace Bellevue in Summer 2024, 1330 Jersey Street, Papillion, NE 68046 Shenandoah, 2043 A Avenue, Shenandoah, IA 51601 North Platte, 600 East Francis, Suite 302, North Platte, NE 69101 Norfolk, 3204 Raash Drive, Norfolk, NE 68701 O’Neill, Avera St. Anthony’s Hospital, 555 E. John Street, O’Neill, NE 68763 Holdrege, 1118 Burlington Street, Holdrege, NE 68949 Whole Health, 1941 South 42nd Street, Suite 509, Omaha, NE 68105 Community Resource and Referral Center (CRRC), 925 Dorcas Street, Omaha, NE Polytrauma Clinic at Center Mall, 1941 South 42nd Street, Suite 227, Omaha, NE 68105

Admin Space at Center Mall, 1941 South 42nd Street, Suite 215, Omaha, NE 68105 Roman Hruska Federal Courthouse, 111 South 18th Plaza, Various Suites, Omaha, NE 68012 Omaha Veteran Center, 2132 S 42nd Street, Omaha, NE 68105 Lincoln Veteran Center, 211 South 84th Street, Lincoln, NE 68510 VHA Admin 2nd Floor, Denny Federal Building, 100 Centennial Mall North, Lincoln, NE 68508 Community Living Center (CLC), 11111 S 84th Street, Papillion, NE 68046

PERIOD OF PERFORMANCE

This procurement shall be for a single award indefinite delivery indefinite quantity contract with a period of performance from 04/01/2024 to 03/31/2029. Funds will be obligated via issuance of written, signed task orders against the indefinite delivery indefinite quantity contract. Only warranted VA contracting officers are allowed to issued tasks order for these services.

Ordering Periods:

Base Ordering Period: 09/30/2024 to 05/31/2025 Ordering Period 1: 06/01/2025 to 05/31/2026

Ordering Period 2: 06/01/2026 to 05/31/2027 Ordering Period 3: 06/01/2027 to 05/31/2028 Ordering Period 4: 06/01/2028 to 05/31/2029

Normal Duty Hours are Monday through Friday 8:00 AM to 5:00 PM Central Time.

Off Duty Hours: Monday through Friday 5:00 PM to 8:00 AM Central Time, and Saturdays and Sundays. The contractor shall be required to start urgent/off duty work within three hours of notification from the VA Technical Representative. Any exceptions to this need to be approved by the VA Technical Representative.

Off duty hours shall also include the following Federal Holidays.

New Year's Day (January 1) Birthday of Martin Luther King, Jr. (Third Monday in January) Washington's Birthday/ President’s Day (Third Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4) Labor Day (First Monday in September) Columbus Day (Second Monday in October) Veterans Day (November 11) Thanksgiving Day (Fourth Thursday in November) Christmas Day (December 25)

GENERAL CONTRACTOR REQUIREMENTS

The Contractor shall provide services based on the following requirements.

It is the intent of these specifications to govern receiving of furniture and furnishings, maintaining a current inventory of new and existing furnishings, and perform moves to include:

Moving furniture and belongings Disassembly and assembly of furniture Accepting delivery of new furniture at the Contractor’s warehouse Storage of new furniture until ready for moves and installation Installation of new furniture to include systems furniture Removal and storage of existing furniture Installation of signage, artwork, medical accessories, IT equipment on larger projects, and other wall mounted items Systems furniture projects could involve up to 150 workstations during any given move.

Move patient records. Patient records shall always depart and arrive within a single day and will never be stored outside of a VA facility.

The contractor is responsible for ensuring that its company and personnel maintain any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise. The contractor shall retain documentation of such records. The

Government will not pay for expenses to meet this requirement. The Contractor is responsible for ensuring staff are trained and certified for planning and installing product to maintain the integrity of the manufacturer’s warranty. The contractor must have certification to provide installation services for the following manufacturers, at a minimum.

Herman Miller Steelcase Teknion

KI

Knoll Haworth

The Contractor shall furnish all labor, equipment, materials, tools, supervision, and expertise required to receive, move, disassemble, and assemble furniture and miscellaneous items for the VA Nebraska-Western Iowa Health Care System. The contractor will be responsible for hanging some wall mounted medical equipment, wall mounted sit-stands, and accessories to include security-mounted artwork, signage, literature racks, bulletin boards, and marker boards. The placement of all wall mounted items shall be coordinated with the VA Technical Representative prior to installation.

The VA Technical Representative will provide the contractor with an electronic copy of the furniture component listings, and installation drawings so the contractor can coordinate receiving, storage, and installation. The VA Technical Representative will provide an electronic calendar of task lists each week. The VA Technical Representative shall enter inventory orders to be delivered by the contractor in the contractor’s inventory system and include these in the daily task lists.

The contractor’s project manager shall be responsible for providing the installation crew with copies of furniture component listing and installation drawings previously provided by VA prior to a project commencing. The contractor’s project manager shall coordinate sequencing and staging with the VA Technical Representative on larger projects. The project manager will be responsible for estimating time required for large projects for planning purposes.

The contractor shall assign a single point of contact that will consistently be a project manager as needed and that person will manage the work performed under the contract and shall coordinate work with other contractor personnel. The project manager shall have a cell phone with email capabilities to simplify communication between the contractor personnel and VA personnel. In addition, the project manager may be required to attend occasional meetings for larger moves to accurately estimate move duration and scheduling.

The contractor shall also have a lead installer who shall be responsible for directing contractor personnel to each job site and providing specific job site instructions which were provided by the VA Technical Representative to the contractor’s project manager. The lead installer shall ensure that the job is completed and inspect the job site before notifying the VA Technical Representative that the work is complete. The lead installer must clearly communicate with VA personnel. The contractor’s lead installer should be the same person for each VA project to the maximum extent practicable. The lead installer shall have a cell phone and the phone shall have email capabilities and shall be provided by the Vendor to simplify communication between the vendor and VA staff.

The contractor personnel shall be dressed professionally to include attire such as the contractor’s uniform or the contractor’s company logo, at a minimum.

On average, the contractor will be scheduled three days a week but this will vary with work load.

When called for projects, the contractor will be requested to work no less than two hours per call. The individual projects, however, could extend several days, depending on size of the project. When contacted to respond to an urgent move or installation request, the contractor must be available within three hours of an urgent request.

The contractor shall be required to provide bankers boxes and packaging tape as needed, to the VA personnel for staff moves at no additional costs to VA. Boxes will be small size, approximately 18 inches wide x 12 inches high x 12 inches deep. The quantity and location of the boxes will be determined by the VA Technical Representative. The average quantity of boxes requested in a year is 700 yearly.

The contractor may be requested to add/change furniture locks, at no additional cost to VA, as furniture comes back to the contractor’s warehouse without keys. The average amount of keys are 75 per year and forty locksets/key combos per year. The contractor shall also provide minor repairs to damaged furniture when possible. Examples of minor repairs include replacing awheel on a chair and re-gluing castors. The minor repairs shall be at no additional cost to VA.

The Contractor shall provide sufficient and consistent personnel and crews based on workload as required to accomplish assigned tasks in the time frame stated per a project timeline.

The Contractor shall provide, operate, manage and maintain a trained, uniformed team of personnel to provide the services.

The Contractor’s personnel shall have the ability to meet and communicate with the general public, ability to read English, understand and apply printed rules, detailed orders, instructions, and furniture drawing layouts. The contractor’s personnel shall also have familiarity with a variety of commercial furniture product disassembly and assembly parts and components, and be able to physically perform the functions required in the performance of the assigned duties.

The contractor is responsible for identifying when a project is complete, per plans and specifications, and reporting to the VA Technical Representative for inspection when required.

The contractor is only to take instruction from the VA Technical Representative or VA Contracting Officer during any assignment. The contractor shall notify the VA Technical Representative regarding any schedule implications (if work is taking longer or is completed quicker than scheduled), if there are missing products, or if there is a warranty issue.

If electronic task list cannot be completed as a result of government delay, the contractor will notify the VA Technical Representative within 4 hrs so that the uncompleted tasks can be rescheduled.

If the electronic task list cannot be completed as a result of government delay, the contractor will notify the VA to reschedule.

Furniture Inventory Software - The contractor is responsible to keep up an accurate electronic inventory in Clear Spider which is a web based solution that is accessible by VA Staff. The current software containing this database is Clear Spider. The contractor is responsible for transferring the data or gaining access to this software system and having all data fully available to VA staff within thirty days after contract award. The contractor shall own and maintain the database throughout the life of the contract.

CONTRACTOR’S STORAGE OR WAREHOUSE FACILITY

Some items require temperature control warehousing/storage and those items will be identified by the VA Technical Representative. Temperature controlled is defined as being between 50 degrees and 80 degrees Fahrenheit. The storage space will consist of a concrete floor that is accessible through a minimum opening of an 8 feet by 8 feet garage door. When existing VA furniture is received at the contractor’s warehouse, the contractor shall sometimes be required to store the furniture for a period of time in the contractor’s warehouse until it can be placed in the respective VA facility.

The contractor shall receive and store new furniture in their warehouse and notify VA points of contact within 24 hours of receipt of the shipment so a receiving report can be processed. The square footage of storage space required for new and existing furniture will vary between 8,000 square feet and 20,000 square feet and is dependent on workload and timing of installation of large projects.

The contractor shall store furniture inventory until installation of product is scheduled by the VA Technical Representative. The contractor will notify the VA Technical Representative upon receiving VA furniture to initiate receiving reports and schedule installation.

The contractor is responsible for unpacking and disposing of all packaging materials. All items that can be recycled shall be recycled. The contractor shall leave work spaces clean and vacuum work spaces if necessary after work is completed.

The contractor shall evaluate packaging for visible freight damage and immediately notify the freight company and the VA Technical Representative if damaged product is received. Damage of both concealed and visible freight damage should be photographed and detailed information shall be provided to the VA Technical Representative via email within twelve hours of receiving.

The contractor is responsible for filing a freight claim. The contractor shall not deliver freight-damaged items to a VA facility; rather, the contractor shall store items until claim resolution. The vendor shall notify the VA Technical Representative when replacement items arrive.

The contractor shall evaluate the furnishings for manufacturer’s defects, missing or incorrect parts, immediately upon receiving. The contractor shall notify the VA Technical Representative immediately to determine if the product should be delivered to a VA facility for installation. The contractor shall document the defect to include photographs and detailed information and provide the data to the VA Technical Representative.

The contractor shall inventory all existing furniture that is stored in their warehouse and continually keep the inventory database up-to-date as items are added and removed from inventory. The inventory program shall be available on a website and shall be accessible at all times to both VA personnel and contractor personnel. The inventory shall include a naming convention assigned to each inventoried item, photograph(s) of each piece, a description, size (width x height x depth), quantity, manufacturer, model, and location stored in warehouse. The inventory shall be updated weekly to reflect accurate information. The categories for inventory shall be coordinated with the VA Technical Representative. The inventory system shall allow the VA Technical Representative to create furniture orders from inventory to include delivery dates.

The contractor’s storage or warehouse facility is required to be no more than twenty miles from the Omaha VA Medical Center located at 4101 Woolworth Avenue, Omaha, Nebraska 68105.

The contractor’s warehouse must be able to receive shipments Monday through Friday (excluding federal holidays), between 7:00 AM to 5:00 PM Central Time.

The furniture inventory must be moved and inventoried within thirty days after contractor award by the successor contractor

CONTRACT INVOICES

The services listed in the Price/Cost Schedule are lump sum requirements per hour, and include all labor, resources, incidental and related services, to provide the storage, moving, and installation services. There shall be no extra costs to the Government for services that are detailed and required of the contractor within this Performance Work Statement.

The contractor shall provide monthly invoices in arrears of services for all work performed in accordance with the line items of the contract. Invoices must be submitted to VA electronically via the Tungsten Network. Refer to VAAR Clause 852.232-72 for additional language.

Invoices shall be submitted no later than fourteen calendar days after the end of the month.

Invoices shall reflect line items/costs stated in the contract.

The contractor is responsible for tracking the hours for services provided. The contractor must submit an invoice with all hours completed the previous month detailed as well as sheets tracking weekly tasks and total hours for each.

Prior to submitting an invoice for payment, the contractor must provide the following information to the VA Technical Representative for review and concurrence.

An invoice shall be provided with separate monthly costs per hour/per individual contract line item. (Example, Warehouse square footage/sq ft cost/total cost, Moves in Omaha etc).

The square footage of storage/warehouse space shall be determined precisely on a monthly basis at time of invoicing.

Provide all backup documents, to include the schedule from each day worked along with hours per task assigned on the calendar provided by the VA.

SPECIAL CONTRACT REQUIREMENTS

The services in this contract may be changed by written modification only. The modification shall be prepared by the VA Contracting Officer and, prior to becoming effective, shall be approved by the contractor as part of the bilateral modification process.

The services to be performed by the contractor shall be performed in accordance with VA policies and procedures of the VA facility. Under no circumstances will the contractor’s employees be considered VA employees.

The contractor shall have insurance for general liability, worker’s compensation, and vehicle insurance. The contractor shall be responsible to furnish to the VA, after contract award, a certificate of insurance evidencing that all required coverage has been obtained. The contractor shall be responsible for maintaining the insurance coverage for the duration of the contract.

CONTRACTOR QUALIFICATIONS

Personnel assigned by the contractor to perform the services covered by this contract shall be experienced in installing a variety of different manufacturers’ products, to included systems furniture. The contractor’s Project Manager and Lead installer must have a minimum of two years of experience performing furniture and systems furniture installation services.

All certifications held by the personnel working on this contract shall be full and unrestricted.

The qualifications of such personnel shall also be subject to review by the VA Technical Representative. Each person assigned to work under this contract shall be certified and trained in furniture installation services and operation of any equipment used.

QUALITY ASSURANCE SURVEILLANCE PLAN

The monitoring of the contractor’s performance shall be done by the VA Technical Representative. Incidents of contractor noncompliance, as evidenced by the monitoring procedures, shall be first discussed with the contractor and if no resolution can be found, then forwarded to the VA Contracting Officer for final resolution.

The Quality Assurance Surveillance Plan (QASP) shall outline the evaluation criteria to ensure the contractor is aware of the quality and criteria required to meet the terms of the contract.

The VA Technical Representative shall assess the contractor performance once per month, and will provide a written assessment to the contractor and VA Contracting Officer.

The evaluation criteria and standards are listed below.

TASK # CRITERIA STANDARD RATING

1 The contractor shall provide a timely, within three hours, response time for urgent or off duty work requested by

VA.

Per each calendar month, no more than two documented occurrences of the contractor not responding to for urgent or off duty with three hours of notification by the VA Technical Representative or VA Contracting Officer.

Pass / Fail

2 The contractor shall provide the timely submission of complete and accurate invoices to VA no later than fourteen calendar days after the end of the month.

Per each calendar month, no more than two documented occurrences of the contractor invoicing after the fourteenth calendar day after the end of a month.

Pass / Fail

3 The contractor shall be required to thoroughly complete each project before notifying the VA Technical Representative that the project’s work is complete. The contractor shall notify the VA Technical Representative of any variance to the schedule, to include any work not completed and/or missing parts/components.

Per each calendar month, no more than two documented occurrences of the contractor not ensuring that a project is complete before project closeout. All punch list items and any other work must be complete before work is officially accepted by the VA Technical Representative.

Pass / Fail

4 The contractor shall adhere to scheduled work times unless notified by the VA Technical Representative.

The order of the schedule shall be followed unless approved by the VA Technical Representative.

Per each calendar month, no more than two documented occurrences of the contractor not ensuring that all scheduled work is completed per agreed upon schedule.

Pass / Fail

5 The contractor shall accurately maintain an inventory, and update the web-based inventory system on a weekly basis

Per each calendar month, no more than two documented occurrences of the contractor not keeping an accurate inventory.

Pass / Fail

6 The contractor shall avoid contractor-caused delays to project schedules.

Per each calendar month, no more than four documented occurrences of contractor-caused delays to project schedules.

Pass / Fail

CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

All contractor employees who require access to the Department of Veterans Affairs computer systems and/or sensitive information shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security, Information Security Officer and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access.

Position Sensitivity. The position sensitivity has been designated as low risk.

Background Investigation. The level of background investigation commensurate with the required level of access is a low-level National Agency Check with Inquiries (NACI).

VA Privacy Awareness Training: Each contractor assigned work under the contract is required to receive and document completion of VA Privacy Awareness training, annually.

Contractor Responsibilities.

The contractor shall ensure all personnel requiring access to the computer systems are able to read, write, speak, and understand the English language.

Complete the Fingerprint Request Form, to be furnished by the VA after award.

Complete the Background Investigation Request Worksheets, to be furnished by the VA after award. The VA Contracting Officer will send the documentation to the Veteran’s Service Center to complete the fingerprint adjudication.

The contractor personnel will be required to complete an Electronic Questionnaire for Investigations Processing (e-QIP).

The contractor, when notified of an unfavorable adjudication determination by the Government, shall withdraw the contractor’s employee from working under the contract.

PRICE/COST SCHEDULE

The contract guaranteed minimum is $15,000 for the base ordering period of performance, and will be awarded at time of contract award via the initial task order award.

The contract maximum ordering limitation shall be $1,800,000.00 for the lifetime of the contract.

Quantities listed in the Price/Cost Schedule below are estimates only and are based on historical data for the services. Actual quantities on task orders may be more or less than the estimated quantities listed based on the needs for services of the VA Nebraska-Western Iowa Health Care System.

Only warranted VA Contracting Officers from the Department of Veterans Affairs Network Contracting Office 23 may issue task orders against this single award indefinite delivery indefinite quantity contract.

B.3 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

Fixed Price, Indefinite delivery, indefinite quantity contract for Furniture, Installation and Storage Services for the VA, NE-Western IA Health Care System (NWIHCS) for the facilities of Omaha, Grand Island, Lincoln and leases and clinics of NWI Base Year Contract Period: Base POP Begin: 09-30-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving PRODUCT/SERVICE CODE: N071 - Installation of Equipment - Furniture

Installation and Storage Services for the VA, NE-Western IA Health Care System (NWIHCS) for the facilities of Omaha, Grand Island, Lincoln and leases and clinics of NWI Option Year 1 Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods

Installation and Storage Services for the VA, NE-Western IA Health Care System (NWIHCS) for the facilities of Omaha, Grand Island, Lincoln and leases and clinics of NWI Option Year 2 Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods

Installation and Storage Services for the VA, NE-Western IA Health Care System (NWIHCS) for the facilities of Omaha, Grand Island, Lincoln and leases and clinics of NWI Option Year 3 Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods

Installation and Storage Services for the VA, NE-Western IA Health Care System (NWIHCS) for the facilities of Omaha, Grand Island, Lincoln and leases and clinics of NWI Total Option Year 4 Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of the contract through the completion of the contract..

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 10.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of 1,000;

(2) Any order for a combination of items in excess of 50,000.00; or

(3) A series of orders from the same ordering office within 1 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements…