SOW - Window Cleaning 4-11-2023.doc

Base Year The requirements listed in the following Scope of Work are to be applied upon issuance of the service/maintenance contract for the VAMC, Iowa City, Iowa

1. GENERAL:

Furnish all labor, supervision, management, management support, transportation, supplies, equipment, and materials, except Government furnished space and utilities as identified in these specifications, necessary for accomplishment of complete window cleaning services as described herein. In addition to these services, incidental cleaning functions not specifically listed but normally included as general practice with the window cleaning industry will be provided; this shall include, but not be limited to cleaning of insect and energy conservation screens, cleaning of window frames, sills, and sashes. In addition, the contractor shall replace any component elements of window units damaged during accomplishment of contractual service.

a. Primary Tasks:

· Cleaning of glazed surfaces

· Cleaning of frames, sills, and sashes

· Cleaning of insect and solar screens

· Cleaning of solar barrier films applied to glazed surfaces

· Cleaning of outside of windows on the Medical Center and surrounding buildings as noted. Cleaning of interior surface of windows will not be required.

2. SAFETY:

All work is to be performed in accordance with the guidelines established by Federal, State, and local ordinances.

Post award but prior to any work commencing, contractor will meet with Safety and Facilities staff either in person, or by telephone conference call. Where and how the contractor intends to tie off must be addressed to the satisfaction of the COTR and Safety Officer prior to commencement of any work.

Anchorage points are not available on the roof. Therefore, the personal fall arrest system (PFAS) anchorage must be installed as part of a complete personal fall arrest system which maintains a safety factor of at least two; and under the direction and supervision of a qualified person. All contractor employees must provide documentation of training that encompasses the application limits of the equipment and proper hook-up, anchoring, and tie-off techniques.

Contractor must provide a copy of the Contractor’s Safety Program, including Fall Protection policy and procedures. An on-site competent contractor must have documentation of the 30 hour OSHA training requirement. All contractors must show documentation of the 10 hour OSHA training.

Contractor must provide documentation of staff training records at least 30 days prior to commencement of work.

Required documentation includes the name and credentials of the competent person who will be on site while the work is being performed and daily written equipment checks on all equipment and rigging will be required.

3. HOURS OF OPERATION:

Normal business hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal Holidays.

4. SCHEDULING:

The Contractor shall provide the anticipated work schedules to the Contracting Officer’s Technical Representative (COTR) no later than the effective date of the contract. Contractor must report to the Housekeeping Officer or Supervisor, Facility Management, office each morning at 8:00 a.m. to discuss the planned washing. A daily schedule of areas to be serviced will be submitted in advance for each workday. Contractor will provide one washing during the month of May.

5. COVERAGE:

The Contractor shall provide service in the building/areas indicated in the list of area (s) or building (s) to be serviced. All references to locations of rooms, buildings, or functions and on any drawings or blueprints furnished are for information purposes only. Such references do not necessarily indicate that these locations or functional designations will remain stable. Changes in the functional designations or location which may affect this contract and which requires permanent adjustments in frequency or type of performance will be coordinated with the Contractor prior to initiation of such a change to assure adequate contractual coverage. The Schedule of Cleaning(s) indicates the basic cleaning frequencies; however, it is the responsibility of the Contractor to re-clean in areas where deficiencies have been identified, recorded and reported to the Contractor/Contractor’s representative (Project Manager). Following the Contractor’s re-cleaning, the Contracting Officer (CO) and/or his representative will re-evaluate such areas. Re-cleaning is required until the deficiency has been corrected.

6. START OF WORK:

Contractor is responsible for assessing whether any windows are broken or screens and/or security screws are missing prior to beginning washing and report immediately to COTR.

7. SPECIAL NOTE:

a. Window washing includes outside window, as well as the metal mullions, sills, and sashes as well as the glass. Washing cannot be done while it is raining. Glass must be clear and spot free after washing.

b. Contractor may not leave cleaning solutions unattended or stand on furniture.

c. Buildings at the VAMC, Iowa City, Iowa are as follows:

1, 2, 16, 20, 21, 40, 41, 42, 49, 50

PERFORMANCE REQUIREMENT SUMMARY:

Clean window surface, frames, and sills. Screens and safety bars removed for cleaning replaced and securely fastened.

SUPPLIES OR SERVICES AND PRICES/COST

Contractor to furnish all labor, materials, equipment and supervision to complete one (1) window washing services each year at the Iowa City VA Health Care System, located at 601 Highway 6 West, Iowa City. Services must be completed in accordance with statement of work and solicitation documents. The Contractor shall perform during the base year, one cleaning in May 2023, and one cleaning in May of each option period.

Base Year – 4/1/23 through 3/31/24 Window Washing Services as stated herein

1 Job May 2023

Option 1 – 4/1/24 through 3/31/25 Window Washing Services as stated herein

1 Job May 2024

Option 2 – 4/1/25 through 3/31/26

1 Job May 2025

Option 3 – 4/1/26 through 3/31/27

1 Job May 2026

Option 4 – 4/1/27 through 3/31/28

1 Job May 2027

TOTAL CONTRACT