Contract 36C26322P0998 (Awarded).pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

499-22-3-6765-0045

NNG15SD19B 36C26322P0998

3. AWARD/EFFECTIVE DATE

9-28-2022 36C26322Q0789

John Breyer 605-336-3230 (7847)

CDT

36C263

Department of Veterans Affairs Network Contracting Office 23 (NCO 23) 2501 W. 22nd St.

Sioux Falls, SD 57105

X

541519

$30 Million

N/A

X

Department of Veterans Affairs

VISN 23

2805 Dodd Road, Suite 250 Eagan, MN 55121

36C263

Department of Veterans Affairs Network Contracting Office 23 (NCO 23) 2501 W. 22nd St.

Sioux Falls, SD 57105

54HW2

ALVAREZ LLC

161 FORT EVANS RD NE STE 335

LEESBURG VA 20176

Y928UVG75CT6 3201

Department of Veterans Affairs Financial Services Center via the Tungsten Network Refer to VAAR Clause 852.232-72

See CONTINUATION Page

Hyland Acuo VNA & Modlink Software Support for VISN 23 facilities identified in the Statement of Work (Section B.3).

Periods of Performance:

Base: 9/28/2022 to 9/27/2023 Option Year 1: 9/28/2023 to 9/27/2024 Option Year 2: 9/28/2024 to 9/27/2025 Option Year 3: 9/28/2025 to 9/27/2026

Use PO# 499C20100 on all invoicing during the base Period of Performance.

$158,548.60 See CONTINUATION Page

499-22-3-6765-0045

499-3620160-6765-825500-2580-CS01U00A1

499C20100

X

X X 1 Alvarez# 120687

09-07-2022

All CLINS

Angela Stewart VA-VHA-RPOC-2022-19642 Robert Slover Account Executive 9/28/2022 09/28/2022

36C26322P0998

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ACCOUNTING AND APPROPRIATION DATA

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.2 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 41

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 44

C.9 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.10 IT CONTRACT SECURITY

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 BUSINESS ASSOCIATE AGREEMENT

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. CONTRACT ADMINISTRATION. All contract administration will be conducted by the following individuals:

a) Contractor Information Alvarez, LLC 161 Fort Evans Road NE, Suite 335 Leesburg, VA 20176 SAM UEI Number: Y928UVG75CT6

Attn: Robert Slover rslover@alvarez.com 571-386-0117

b) Government Information John Breyer Contract Specialist Department of Veterans Affairs Network Contracting Office 23 (NCO 23) 2501 W. 22nd Street Sioux Falls, SD 57105

2. CONTRACT REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award Management, and VAAR 852.232-72, Electronic Submission of Payment Requests.

3. INVOICES: Invoices shall be submitted in arrears. Invoices shall be based on the applicable fixed rates for services provided to VA as in accordance with the contract terms and conditions. The VA Technical Representative will review all invoices submitted. The VA Technical Representative is responsible for certifying invoices for payment for only those services received and deemed acceptable by VA.

4. GOVERNMENT INVOICE ADDRESS: All invoices shall be submitted by the contractor via the Tungsten Network (previously OB10) electronic invoicing system. Refer to the Tungsten Network website at http://www.tungsten-network.com/us/en/veterans-affairs-us/ for additional information for system registration, user guides, and help desk contacts.

5. ACKNOWLEDGEMENT OF AMENDMENTS: The offeror acknowledges receipt of Amendments to the Solicitation numbered and dated as follows: None

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA $46,380.18 $46,380.18

PEI-PER-0036-500K-M Acuo VNA UCP - Base License - up to 500K Annual Studies - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $46,380.18 499-22-3-6765-0045

0002 1.00 EA $1,461.68 $1,461.68

PEI-PER-0037-050K-M Temporal Edge Device Support - up to 50K Annual Studies - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $1,461.68 499-22-3-6765-0045

0003 5.00 EA $2,076.87 $10,384.35

PEI-PER-0037-075K-M Temporal Edge Device Support - up to 75K Annual Studies - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $10,384.35 499-22-3-6765-0045

0004 2.00 EA $3,272.71 $6,545.42

PEI-PER-0037-125K-M Temporal Edge Device Support - up to 125K Annual Studies - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $6,545.42 499-22-3-6765-0045

0005 1.00 EA $5,621.84 $5,621.84

PEI-PER-0037-250K-M Temporal Edge Device Support - up to 250K Annual Studies - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $5,621.84 499-22-3-6765-0045

0006 1.00 EA $9,276.04 $9,276.04

PEI-PER-0037-500K-M Temporal Edge Device Support - up to 500K Annual Studies - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment

Funding/Req. Number: 1 $9,276.04 499-22-3-6765-0045

0007 1.00 EA $9,276.04 $9,276.04

PEI-PER-0038-500K-M Multi-Database Feature - up to 500K Annual Studies - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $9,276.04 499-22-3-6765-0045

0008 1.00 EA $9,276.04 $9,276.04

PEI-PER-0039-500K-M PrePost Fetching DMWL HL7 - up to 500K Annual Studies - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $9,276.04 499-22-3-6765-0045

0009 1.00 EA $6,957.43 $6,957.43

PEI-PER-0040-500K-M Reconciliation - up to 500K Annual Studies - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment

Funding/Req. Number: 1 $6,957.43 499-22-3-6765-0045

0010 1.00 EA $6,957.43 $6,957.43

PEI-PER-0041-500K-M Content Based Routing Feature - up to 500K Annual Studies - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $6,957.43 499-22-3-6765-0045

0011 1.00 EA $4,638.02 $4,638.02

PEI-PER-0042-500K-M XDS-i Feature - up to 500K Annual Studies - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $4,638.02 499-22-3-6765-0045

0012 1.00 EA $2,409.36 $2,409.36

PEI-PER-0043-SWAD-M Acuo VNA UCP Test Server License - With HL7 - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment

Funding/Req. Number: 1 $2,409.36 499-22-3-6765-0045

0013 1.00 EA $16,140.54 $16,140.54

PEI-PER-0045-0001-M UCP Replication (Maintenance) Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $16,140.54 499-22-3-6765-0045

0014 1.00 EA $5,943.09 $5,943.09

PEI-PER-0051-0001-M Semantix HL7 Integration Engine for Acuo Main System - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $5,943.09 499-22-3-6765-0045

0015 1.00 EA $1,782.93 $1,782.93

PEI-PER-0052-0001-M Semantix HL7 Integration Engine for Acuo Main System - HA - Maintenance Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment

Funding/Req. Number: 1 $1,782.93 499-22-3-6765-0045

0016 1.00 EA $12,465.23 $12,465.23

PER9400 ModLink 50 Pack (Maintenance) Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $12,465.23 499-22-3-6765-0045

0017 1.00 EA $3,032.98 $3,032.98

PER9414 ModLink 50 Pack Forms (Maintenance) Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Funding/Req. Number: 1 $3,032.98 499-22-3-6765-0045

1001 1.00 EA $48,699.19 $48,699.19

PEI-PER-0036-500K-M Acuo VNA UCP - Base License - up to 500K Annual Studies - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1002 1.00 EA $1,534.76 $1,534.76

PEI-PER-0037-050K-M Temporal Edge Device Support - up to 50K Annual Studies - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1003 5.00 EA $2,180.71 $10,903.55

PEI-PER-0037-075K-M Temporal Edge Device Support - up to 75K Annual Studies - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1004 2.00 EA $3,436.35 $6,872.70

PEI-PER-0037-125K-M Temporal Edge Device Support - up to 125K Annual Studies - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1005 1.00 EA $5,902.93 $5,902.93

PEI-PER-0037-250K-M Temporal Edge Device Support - up to 250K Annual Studies - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1006 1.00 EA $9,739.84 $9,739.84

PEI-PER-0037-500K-M Temporal Edge Device Support - up to 500K Annual Studies - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment

1007 1.00 EA $9,739.84 $9,739.84

PEI-PER-0038-500K-M Multi-Database Feature - up to 500K Annual Studies - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1008 1.00 EA $9,739.84 $9,739.84

PEI-PER-0039-500K-M PrePost Fetching DMWL HL7 - up to 500K Annual Studies - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1009 1.00 EA $7,305.30 $7,305.30

PEI-PER-0040-500K-M Reconciliation - up to 500K Annual Studies - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1010 1.00 EA $7,305.30 $7,305.30

PEI-PER-0041-500K-M Content Based Routing Feature - up to 500K Annual Studies - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

1011 1.00 EA $4,869.92 $4,869.92

PEI-PER-0042-500K-M XDS-i Feature - up to 500K Annual Studies - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1012 1.00 EA $2,529.83 $2,529.83

PEI-PER-0043-SWAD-M Acuo VNA UCP Test Server License - With HL7 - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1013 1.00 EA $16,947.57 $16,947.57

PEI-PER-0045-0001-M UCP Replication (Maintenance) Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1014 1.00 EA $6,240.24 $6,240.24

PEI-PER-0051-0001-M Semantix HL7 Integration Engine for Acuo Main System - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

1015 1.00 EA $1,872.08 $1,872.08

PEI-PER-0052-0001-M Semantix HL7 Integration Engine for Acuo Main System - HA - Maintenance Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1016 1.00 EA $13,088.49 $13,088.49

PER9400 ModLink 50 Pack (Maintenance) Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1017 1.00 EA $3,184.63 $3,184.63

PER9414 ModLink 50 Pack Forms (Maintenance) Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2001 1.00 EA $51,134.15 $51,134.15

PEI-PER-0036-500K-M Acuo VNA UCP - Base License - up to 500K Annual Studies - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

2002 1.00 EA $1,611.50 $1,611.50

PEI-PER-0037-050K-M Temporal Edge Device Support - up to 50K Annual Studies - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2003 5.00 EA $2,289.75 $11,448.75

PEI-PER-0037-075K-M Temporal Edge Device Support - up to 75K Annual Studies - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2004 2.00 EA $3,608.17 $7,216.34

PEI-PER-0037-125K-M Temporal Edge Device Support - up to 125K Annual Studies - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2005 1.00 EA $6,198.08 $6,198.08

PEI-PER-0037-250K-M Temporal Edge Device Support - up to 250K Annual Studies - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

2006 1.00 EA $10,226.83 $10,226.83

PEI-PER-0037-500K-M Temporal Edge Device Support - up to 500K Annual Studies - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2007 1.00 EA $10,226.83 $10,226.83

PEI-PER-0038-500K-M Multi-Database Feature - up to 500K Annual Studies - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2008 1.00 EA $10,226.83 $10,226.83

PEI-PER-0039-500K-M PrePost Fetching DMWL HL7 - up to 500K Annual Studies - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2009 1.00 EA $7,670.57 $7,670.57

PEI-PER-0040-500K-M Reconciliation - up to 500K Annual Studies - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

2010 1.00 EA $7,670.57 $7,670.57

PEI-PER-0041-500K-M Content Based Routing Feature - up to 500K Annual Studies - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2011 1.00 EA $5,113.42 $5,113.42

PEI-PER-0042-500K-M XDS-i Feature - up to 500K Annual Studies - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2012 1.00 EA $2,656.32 $2,656.32

PEI-PER-0043-SWAD-M Acuo VNA UCP Test Server License - With HL7 - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2013 1.00 EA $17,794.95 $17,794.95

PEI-PER-0045-0001-M UCP Replication (Maintenance) Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

2014 1.00 EA $6,552.25 $6,552.25

PEI-PER-0051-0001-M Semantix HL7 Integration Engine for Acuo Main System - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2015 1.00 EA $1,965.68 $1,965.68

PEI-PER-0052-0001-M Semantix HL7 Integration Engine for Acuo Main System - HA - Maintenance Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2016 1.00 EA $13,742.91 $13,742.91

PER9400 ModLink 50 Pack (Maintenance) Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

2017 1.00 EA $3,343.86 $3,343.86

PER9414 ModLink 50 Pack Forms (Maintenance) Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

3001 1.00 EA $53,690.86 $53,690.86

PEI-PER-0036-500K-M Acuo VNA UCP - Base License - up to 500K Annual Studies - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

3002 1.00 EA $1,692.08 $1,692.08

PEI-PER-0037-050K-M Temporal Edge Device Support - up to 50K Annual Studies - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

3003 5.00 EA $2,404.24 $12,021.20

PEI-PER-0037-075K-M Temporal Edge Device Support - up to 75K Annual Studies - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

3004 2.00 EA $3,788.58 $7,577.16

PEI-PER-0037-125K-M Temporal Edge Device Support - up to 125K Annual Studies - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

3005 1.00 EA $6,507.98 $6,507.98

PEI-PER-0037-250K-M Temporal Edge Device Support - up to 250K Annual Studies - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

3006 1.00 EA $10,738.17 $10,738.17

PEI-PER-0037-500K-M Temporal Edge Device Support - up to 500K Annual Studies - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

3007 1.00 EA $10,738.17 $10,738.17

PEI-PER-0038-500K-M Multi-Database Feature - up to 500K Annual Studies - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

3008 1.00 EA $10,738.17 $10,738.17

PEI-PER-0039-500K-M PrePost Fetching DMWL HL7 - up to 500K Annual Studies - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

3009 1.00 EA $8,054.10 $8,054.10

PEI-PER-0040-500K-M Reconciliation - up to 500K Annual Studies - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

3010 1.00 EA $8,054.10 $8,054.10

PEI-PER-0041-500K-M Content Based Routing Feature - up to 500K Annual Studies - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

3011 1.00 EA $5,369.09 $5,369.09

PEI-PER-0042-500K-M XDS-i Feature - up to 500K Annual Studies - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

3012 1.00 EA $2,789.14 $2,789.14

PEI-PER-0043-SWAD-M Acuo VNA UCP Test Server License - With HL7 - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

3013 1.00 EA $18,684.70 $18,684.70

PEI-PER-0045-0001-M UCP Replication (Maintenance) Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

3014 1.00 EA $6,879.86 $6,879.86

PEI-PER-0051-0001-M Semantix HL7 Integration Engine for Acuo Main System - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

3015 1.00 EA $2,063.96 $2,063.96

PEI-PER-0052-0001-M Semantix HL7 Integration Engine for Acuo Main System - HA - Maintenance Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

3016 1.00 EA $14,430.06 $14,430.06

PER9400 ModLink 50 Pack (Maintenance) Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and

3017 1.00 EA $3,511.05 $3,511.05

PER9414 ModLink 50 Pack Forms (Maintenance) Contract Period: Option 3 POP Begin: 09-28-2025 POP End: 09-27-2026 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

GRAND TOTAL $683,364.30

ACCOUNTING AND APPROPRIATION DATA

ACRN APPROPRIATION

REQUISITION

NUMBER AMOUNT

1 499-3620160-6765-825500 BIOMEDICAL ENGIN-2580 Non- Medical Contract and-CS01U00A1

499-22-3-6765-0045 (P)

$158,548.60

B.3 STATEMENT OF WORK

1. SCOPE. Alverez, LLC shall provide all labor and expertise necessary to provide maintenance and support of Hyland Acuo VNA and PACSgear ModLink software applications. This includes software licenses; updates and upgrades, as they become available; as well as telephonic and remote VPN technical support for eight (8) VISN 23 area VA Medical Centers.

2. CONTRACT PERIOD. Initial base contract period for services shall be 9/28/2022 to 9/27/2023.

The contract shall contain a provision for three 1-year option year renewals.

Period Type Period of Performance

Base Year 9/28/2022 to 9/27/2023

Option Year 1 9/28/2023 to 9/27/2024

Option Year 2 9/28/2024 to 9/27/2025

Option Year 3 9/28/2025 to 9/27/2026

3. QUALIFICATIONS. Contractor must use technicians that have been trained by the Original Equipment Manufacturer (OEM) on the specific software, model of equipment, etc. requiring service. Technicians must provide, upon request, documentation of factory- certified service training on the specific software or equipment subject to this contract. All software upgrades or updates, parts, etc. used shall be OEM only. Reverse engineered or refurbished parts, if applicable, shall not be utilized under the terms of this contract without express written permission from the Contracting Officer.

4. GRAY MARKET PREVENTION. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This contract is for maintenance of medical equipment for VA Health Care Systems. No remanufactured or gray market items shall be acceptable. Contractor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller of the software, supplies, equipment, and/or OEM trained and authorized servicer, verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical equipment and services for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, VA reserves the right enforce any of its contractual remedies. This includes termination of the contract, solely at VA’s discretion.

5. SERVICE PLAN(S) AND CONTRACTOR SERVICES TO BE PROVIDED. Alverez, LLC shall provide labor and expertise necessary to provide annual maintenance and support of Hyland Acuo VNA and PACSgear ModLink software applications. This includes software licenses;

updates and upgrades, as they become available; as well as telephonic and remote VPN technical support. The following table lists the items/services to be covered/provided under this annual service agreement:

Line CLIN Description Qty

1 PEI-PER-

0036-500K-M

Acuo VNA UCP - Base License - up to 500K Annual Studies

- Maintenance

2 PEI-PER-

0037-050K-M

Temporal Edge Device Support - up to 50K Annual Studies - Maintenance

3 PEI-PER-

0037-075K-M

Temporal Edge Device Support - up to 75K Annual Studies - Maintenance

4 PEI-PER-

0037-125K-M

Temporal Edge Device Support - up to 125K Annual Studies

- Maintenance

5 PEI-PER-

0037-250K-M

Temporal Edge Device Support - up to 250K Annual Studies

- Maintenance

6 PEI-PER-

0037-500K-M

Temporal Edge Device Support - up to 500K Annual Studies

- Maintenance

7 PEI-PER-

0038-500K-M

Multi-Database Feature - up to 500K Annual Studies - Maintenance

8 PEI-PER-

0039-500K-M

PrePost Fetching DMWL HL7 - up to 500K Annual Studies - Maintenance

9 PEI-PER-

0040-500K-M

Reconciliation - up to 500K Annual Studies - Maintenance 1

10 PEI-PER-

0041-500K-M

Content Based Routing Feature - up to 500K Annual Studies

- Maintenance

11 PEI-PER-

0042-500K-M

XDS-i Feature - up to 500K Annual Studies - Maintenance 1

12 PEI-PER-

0043-SWAD-

M

Acuo VNA UCP Test Server License - With HL7 - Maintenance

13 PEI-PER-

0045-0001-M

UCP Replication (Maintenance) 1

14 PEI-PER-

0051-0001-M

Semantix HL7 Integration Engine for Acuo Main System - Maintenance

15 PEI-PER-

0052-0001-M

Semantix HL7 Integration Engine for Acuo Main System - HA

- Maintenance

16 PER9400 ModLink 50 Pack (Maintenance) 1

17 PER9414 ModLink 50 Pack Forms (Maintenance) 1

6. OTHER.

A. SUPPORTED VA SITES. VA Medical Centers, located in Minneapolis and St. Cloud, MN;

Sioux Falls and Sturgis (Ft. Mead), SD; Des Moines and Omaha, NE; Iowa City, IA; and Fargo, ND.

B. REMOTE ACCESS. VA agrees to provide a VA-approved remote method to the devices running the software so that the Contractor’s technicians can provide support and maintenance services required under this contract.

C. SOFTWARE AND/OR EQUIPMENT CHANGES. Software and/or equipment may be added or deleted from this service contract, as needed, upon notification by the Contracting Officer via a written bi-lateral contract modification.

D. FIELD SERVICE REPORTS/TICKET NUMBERS. At the conclusion of each scheduled or unscheduled service event, if requested by the VA Technical Representative, the contractor shall provide a copy of a written and/or electronic Field Service Report (FSR) and/or Ticket Number to the VA Technical Representative. FSR/Ticket Numbers will include a detailed description of the services provided and the date the services were performed.

E. SECURITY REQUIREMENTS. The following background checks, badge requirements, training, and Business Associate Agreement requirements are required per the VA Handbook

6500.6 Security Checklist, as determined by the specific VA facility Information Security Officer and/or Privacy Officer. The Contractor will coordinate with the VA Technical Representative (see paragraph I below) to coordinate and complete the following:

1. Background investigations and special agreement check. All contractor personnel are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is:

(a) Special Agreement Check (SAC). Individual’s fingerprints are electronically submitted to OPM by an agency to run a criminal history check. It can be done as a stand-alone check for the purpose of continuous evaluation, a follow-up to a report of arrest or used for the issuance of a government credential.

i. Have at minimum a completed and successfully adjudicated Special Agreement Check

(SAC) which includes a name and 10 fingerprint check.

(b) Visitor Pass - Contractor personnel will be required to obtain a daily visitor pass to gain access to the to any of the various VA facilities that require service under this contract

i. Have at minimum a completed identity verification using two form of government-issued photo ID.

2. Training Requirements – The following VA Talent Management System (TMS 2.0) training requirements must be completed by contractor personnel prior to performing any work required by the Statement of Work. In lieu of conducting the required training in the VA Talent Management System (TMS 2.0), hard-copy paper formats of the required training can be obtained from the Contracting Office. Completion certificates will be provided to the VA Technical Representative (see paragraph H below):

(a) TMS 10176 – VA Privacy and Information Security Awareness and Rules of Behavior

(b) TMS 10203 - Privacy and HIPAA Training

3. Business Associate Agreement (BAA). This service contract involves the potential exposure of the contractor’s technician to Protected Health Information (PHI), and therefore a Business Associate Agreement (BAA) shall be required between the contractor and the VA. A National BAA between the contractor and the VA is acceptable; however, if a national BAA does not exist, the contractor shall be required to sign a local BAA within 5 days of contract award.

F. CONTRACTOR CHECK-IN & BADGING. Contractor will coordinate all services to be completed with the VA Technical Representative (See paragraph H below). Any necessary in-person site visit services will be coordinated with the VA Technical Representative and the specific supported VAMC.

G. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR COMBATTING COVID-19.

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

H. VA TECHNICAL REPRESENTATIVE: The VA Technical Representative for this contract is Coleman McCarthy, VISN 23 Biomedical Engineer at coleman.mccarthy@va.gov or 612-447- 4590. If you are unable to reach the VA Technical Representative, contact the VISN 23 HTM Mail Group at VISN23BiomedicalNetworkStaff@va.gov.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if…