36C26321Q0540 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul

MN

55101 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul

MN

55101 To all Offerors/Bidders

36C26321Q0540

X

See CONTINUATION Page X The purpose of this amendment is to address questions received referring to this solicitation.

An updated Statement of Work and updated schedule are attached.

Solicitation ending date has not changed.

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

On-Site remedial Services and Annual Preventive Maintenance Services for Uninterruptable Power Supplies for X-Ray with battery replacement, CT Scanner with battery replacement, and IT Servers Building 4. At the VA health care system 4801 Veterans Dr. St. Cloud 56303.

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Batteries. Eaton/PWHR 12390W4FR. 390watts/cell (X-Ray UPS)

Batteries. Eaton/PWHR 12540W4FR. 540watts/cell (CT scanner UPS)

Unforeseen Repairs and Parts. This lot is not defined, priced, or awarded for a specific repair and is subject to a Not to Exceed (NTE) ceiling price. The Contractor will provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the contractor deems appropriate. No used parts will be used to repair the equipment. Contractor shall furnish the COR or VA Technical Representative with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote for what that item would have cost for commercial pricing, so the Government has a basis for determining the price fair and reasonable or as an alternative, provide a quote used for another federal agency for similar item.

On-Site remedial Services and Annual Preventive Maintenance Services for Uninterruptable Power Supplies for X-Ray, CT, IT Servers Building 4, and MRI. At the VA health care system 4801 Veterans Dr. St. Cloud 56303.

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Unforeseen Repairs and Parts. This lot is not defined, priced, or awarded for a specific repair and is subject to a Not to Exceed (NTE) ceiling price. The Contractor will provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the contractor deems appropriate. No used parts will be used to repair the equipment. Contractor shall furnish the COR or VA Technical Representative with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote for what that item would have cost for commercial pricing, so the Government has a basis for determining the price fair and reasonable or as an alternative, provide a quote used for another federal agency for similar item.

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

On-Site remedial Services and Annual Preventive Maintenance Services for Uninterruptable Power Supplies for X-Ray, CT, MRI, and IT Servers Building 4 with battery replacement. At VA health care system 4801 Veterans Dr. St. Cloud 56303.

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Batteries. Data Safe HX, 12HX505-FR. 12v506watts/cell (IT Server)

Unforeseen Repairs and Parts. This lot is not defined, priced, or awarded for a specific repair and is subject to a Not to Exceed (NTE) ceiling price. The Contractor will provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the contractor deems appropriate. No used parts will be used to repair the equipment. Contractor shall furnish the COR or VA Technical Representative with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote for what that item would have cost for commercial pricing, so the Government has a basis for determining the price fair and reasonable or as an alternative, provide a quote used for another federal agency for similar item.

On-Site remedial Services and Annual Preventive Maintenance Services for Uninterruptable Power Supplies for X-Ray, CT, IT Servers Building 4 and MRI. At the VA health care system 4801 Veterans Dr. St. Cloud 56303.

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Unforeseen Repairs and Parts. This lot is not defined, priced, or awarded for a specific repair and is subject to a Not to Exceed (NTE) ceiling price. The Contractor will provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the contractor deems appropriate. No used parts will be used to repair the equipment. Contractor shall furnish the COR or VA Technical Representative with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote for what that item would have cost for commercial pricing, so the Government has a basis for determining the price fair and reasonable or as an alternative, provide a quote used for another federal agency for similar item.

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

On-Site remedial Services and Annual Preventive Maintenance Services for Uninterruptable Power Supplies for X-Ray, CT, IT Servers Building 4 and MRI. At the VA health care system 4801 Veterans Dr. St. Cloud 56303.

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Unforeseen Repairs and Parts. This lot is not defined, priced, or awarded for a specific repair and is subject to a Not to Exceed (NTE) ceiling price. The Contractor will provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the contractor deems appropriate. No used parts will be used to repair the equipment. Contractor shall furnish the COR or VA Technical Representative with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote for what that item would have cost for commercial pricing, so the Government has a basis for determining the price fair and reasonable or as an alternative, provide a quote used for another federal agency for similar item.

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

SCOPE of WORK Uninterruptable Power Supply (UPS) Annual Inspection & Maintenance

1. General Scope of Contract:

Procurement of annual inspection, preventative maintenance (PM) and maintain full on-site remedial services for Uninterruptable Power Supplies (UPS). The contractor will comply with all applicable Federal Acquisition Regulations and VA Acquisitions Regulations. This contract shall cover scheduled (preventive maintenance) and unscheduled (emergent and/or unforeseen) maintenance following all OEM recommended practices and procedures. All parts, labor, and travel shall be included. Battery replacements are included in this contract as specified in the schedule for services.

This contract shall be used to maintain and repair the emergency backup power, UPSs, at the St Cloud VA Health Care System (STCVAHCS), 4801 Veterans Drive, St. Cloud, Minnesota, 56301. These systems support the services such as MRI, X-ray, CT, and IT Server Center building 4. Proper maintenance of the UPS equipment is essential to ensure continued operation in case of an unplanned power outage.

2. General Requirements:

· The vendor shall perform preventive maintenance (PM) per UPS, according to manufacturer’s specifications and requirements. This shall include all electronics and batteries. Vendor shall provide all tools, PM kits, and parts necessary to complete the PM per the manufacturer’s specifications.

· Work shall be performed during normal business hours Monday through Friday 8:00 am to 4:00 pm excluding Federal Holidays, unless otherwise authorized by the site's COR.

· Vendor shall provide and wear appropriate Personal Protective Equipment (PPE) when necessary as required by VA guidelines

· Vendor shall adhere to the VHA smoke-free campus policy

· Only OEM parts or equivalent, or better, shall be used

· The vendor shall pre-schedule all routine maintenance services. Report to/in with the Electric Shop prior to starting any work to verify there has been coordination of services with the applicable using service

· Vender to place UPS back into normal status and verify proper operational status before leaving site

· Vender is to notify the Electric Shop of clearing station and the status of UPS(s) worked on or serviced

3. Required Services:

Annual Preventive Maintenance per UPS/System:

· Visual Inspection: Inspect the UPS and/or PDU solution to ensure that all system components are clean and functioning within designed specifications

· Environmental Inspection: Verify and document that the system’s environment is within specified operating conditions, including, but not limited to, room temperature, airflow, and dust contamination

· Mechanical/Electrical Inspection: Inspect all power and control wire termination points and all UPS and/or PDU system components according to OEM recommendations

· Functional Verification: Check UPS and/or PDU system event and alarm logs. Verify that input, output and bypass voltage, and current values are within design specifications. Verify transfer to battery operation and transfer to and from static bypass. Verify parallel operation performance.

· Implement Updates: Verify and implement all required field advisories and modifications. Check all circuit board revisions and update as needed

· Provide Documentation: Deliver a site report documenting all UPS and/or PDU system status and on-site activities. Recommend any additional services as required resulting from the Preventive Maintenance activities listed above. This report shall be delivered electronically within 7 calendar days after completing any/all work.

On-site Remedial Services per visit:

· Check UPS and/or PDU System Status: Document the status of the UPS and/or PDU system upon arrival to the STCVAHCS Campus

· Check UPS Alarms: View event logs and display for alarms/information on the UPS

· Diagnose: Troubleshoot reported issue(s) as required

· Repair: Replace any/all defective parts and repair the system as required

· Test: Complete functional tests conducted after corrective actions are taken

· Prepare and Deliver Reports: Describe the defect and/or failure and explain the corrective action(s) taken. A detailed report shall be provided.

· All service performed on-site, including Preventive Maintenance and Remedial Services, will be executed during normal business hours unless otherwise requested by the Government

· All services shall be performed on-site by certified service personnel

· Any/All Remedial Services that could not be accomplished and so rendering the UPS inoperable, shall have a maximum return time for continued repair for the next day Emergency and/or Unforeseen Repair

· Vendor shall provide guaranteed four (4) hour on-site emergency response, twenty-four (24) hours/day, seven (7) days a week to be paid out at additional cost from contract

· Unforeseen repair not covered under regular routine maintenance

· This is an all-inclusive repair for the operation of the UPS system

· Contractor shall provide an itemized estimate and justification to the COR

· COR will verify required funding and purchase order (PO) procedures prior to contractor completing any repair

· This repair must be approved through a modification to the contract

Vendor may use dock space to store batteries but must install within 7 business days from delivery. A manual cart is available for use.

Can be invoiced annually.

4. Period of Performance:

Contract period of performance: Base Year and four (4) Option Years as detailed below

Qualifications:

· All Preventative Maintenance (PM) and Corrective Maintenance (CM) shall be provided by manufacturer certified and/or trained technician per manufacturer of any/all UPS’s.

UPS UNITS:

Cabinet #: (UTSBC-25KVA)

IT SERVERS 187-004

Rating: 390watts/cell

Mobile CT Scanner UPS 2 A006-001

Rating: 540watts/cell

SCHEDULE:

CONTRACT

YEAR

REQUIREMENTS

Base Year (2021)

*Annual inspections shall be performed in accordance with each UPS OEM service manual recommendations. Inspection and Maintenance to be performed on the IT Servers, X-Ray, CT Scanner UPS’s.

(NOTE: MIR UPS is not included in the Base Year of this contract.)

Additional Requirement.

*Replace Batteries with Manufacture recommended, equivalent or better for the X- RAY UPS 1, and Mobile CT Scanner UPS 2. Current batteries are listed for each UPS.

Option Year 1

*Annual inspections shall be performed in accordance with each UPS OEM service manual recommendations.

Option Year 2

* Annual inspections shall be performed in accordance with each UPS OEM service manual recommendations.

Additional Requirement.

* Replace Batteries with Manufacture recommended, equivalent or better for the “IT SERVERS” UPS equipment. Current batteries listed for each UPS.

Option Year 3

* Annual inspections shall be performed in accordance with each UPS OEM service manual recommendations.

Option Year 4

* Annual inspections shall be performed in accordance with each UPS OEM service manual recommendations.