36C26321Q0452 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 04-12-2021 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade

SD

57741 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade

SD

57741 To all Offerors/Bidders

36C26321Q0452 04-12-2021

X X X

X

This amendment is to include a copy of the attached questions submitted and their responses.

This amendment also extends the date due for offerors to 4/20/2021, to allow for scheduling any site visits offerors may wish to conduct.

Pamela Phillips Contracting Officer April 12, 2021

1. In the Solicitation (Page 5) in Section 3. STATEMENT OF WORK, under Emergency Services, it states “Contractor shall diagnosis, repair, replace parts and perform labor to correct the problem.” Are Acts of God including those phenomena that are uncontrollable by the Contractor also to be fully covered (i.e. lightning, utility company power failures, single phasing, and/or transients or spikes, etc.)? VFD’s are in place to offer protection from surges and dirty power. Each failure will need to be analyzed.

2. In the Solicitation (Page 5) in Section 3. STATEMENT OF WORK, under Emergency Services, it states “Contractor shall diagnosis, repair, replace parts and perform labor to correct the problem.” Is refrigerant (including both labor and material) to be covered and included by the Contractor for the duration of the contract? Refrigerant loss due to component failure is not the responsibility of contractor. i.e. Ruptured line. Refrigerant loss due to minor leaks to maintain peak efficiency will be part of the service.

3. In the Solicitation (Page 5) in Section 3. STATEMENT OF WORK, under Emergency Services, it states “Contractor shall diagnosis, repair, replace parts and perform labor to correct the problem.” Then in the same section, under Additional Repairs, it states “in the event equipment requires repairs that fall outside of this Statement of Work (SOW), a detailed itemized Quote will be provide to the COR/CO for approval. This quote will list individual parts and labor. No work will begin until the COR or CO have given the approval.” What specific repairs would “fall outside of this Statement of Work”? Please provide examples so that the SOW is better understood, if possible. If a bonifide emergency exists, MVAHCS will need quote for repairs. CO must give approval for repairs outside of the SOW.

4. In the Solicitation (Page 8) under Appendix A, it states “Maintain the following items related to the equipment listed above, per designated schedule: Calibration services of the flow meters/DP sensors.” How many flow meters are to be covered by the Contractor? How many DP Sensors are to be covered by the Contractor? Two Flow Meters and Two DP Sensors

5. In the Solicitation (Page 8) under Appendix A, it states “Maintain the following items related to the equipment listed above, per designated schedule: Vibration Analysis of the pumps.” How many pumps are required to be annually vibration serviced? Recommend contractor to conduct a site visit and determine what is involved in this process.

6. In the Solicitation (Page 8) under Appendix A, it states “Maintain the following items related to the equipment listed above, per designated schedule: Vibration Analysis of the pumps.” Is the Contractor required to perform annual mechanical Preventive Maintenance on each Pump? Are emergency service parts and labor required for the pumps? Yes. Emergency pump repairs are a case by case basis

7. In the Solicitation (Page 8) under Appendix A, it states “Maintain the following items related to the equipment listed above, per designated schedule: Vibration Analysis of Cooling Towers.” Is the Contractor required to perform annual mechanical Preventive Maintenance on each Cooling Tower? Are emergency service parts and labor required for the Cooling Towers? Yes. Emergency Repairs are on a case by case basis

8. In the Solicitation (Page 8) under Appendix A, it states “Maintain the following items related to the equipment listed above, per designated schedule: Vibration Analysis of the Cooling Towers.” How many towers are required to be annually vibration serviced? Eight Cooling towers

9. Contractor shall diagnosis, repair, replace parts and perform labor to correct the problem.” Then in the same section, under Additional Repairs, it states “in the event equipment requires repairs that fall outside of this Statement of Work (SOW), a detailed itemized Quote will be provide to the COR/CO for approval. This quote will list individual parts and labor. No work will begin until the COR or CO have given the approval.” What specific repairs would “fall outside of this Statement of Work”? Please provide examples so that the SOW is better understood, if possible. Contractor will provide preventative maintenance and services in accordance with manufactures recommendations of equipment. Bonifide Emergencies are anything that will prevent the chiller from operating properly. Determined by ambient outside air conditions. MVHACS Chiller Plant supervisor will determine when it is considered and emergency.

10. In the Solicitation (Page 5) in Section 3. STATEMENT OF WORK, under Emergency Services, it states “Contractor shall diagnosis, repair, replace parts and perform labor to correct the problem.” Then in the same section, under Additional Repairs, it states “in the event equipment requires repairs that fall outside of this Statement of Work (SOW), a detailed itemized Quote will be provide to the COR/CO for approval. This quote will list individual parts and labor. No work will begin until the COR or CO have given the approval.” What specific repairs would “fall outside of this Statement of Work”? Please provide examples so that the SOW is better understood, if possible. Quote is required before work is performed. MVAHCS will acquire other quotes to achieve best value pricing. Example: Compressor failure.

11. If during the condenser tube cleanings of the chillers, blocked tubes are discovered due to excessive fouling caused by inadequate chemical treatment of the cooling towers, who is responsible for the added cost of acid washing the tubes to clean them? Contractor. Tubes are cleaned during spring startup outlined in this contract. Water treatment contractor will be brought into the discussion to assist in finding the root cause of the fouling.

12. If during the condenser tube cleanings (and/or eddy currents being performed), the Contractor discovers weak, ruptured, or thin tubes that require permanently plugging, is the Contractor responsible for the costs of permanently plugging the tubes? Yes. Please inform Chiller Plant Supervisor of the issue.

Contractors are always encouraged to conduct a site visit during the solicitation phase of the contract. This provides the contractor time to evaluate the system covered under the contract. By doing so, it helps alleviate any gray areas that are unclear in the SOW.