36C26319Q0628-002.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: _36C263-19-AP-2323__________________________________________

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO

23),4801Veterans Drive, MN 56303. Organization Activity: Minneapolis VA Health Care System (MVAHCS), One Veterans Drive Minneapolis, MN 55417, 618-19-2-040-0104.

2. Nature and/or Description of the Action Being Processed:

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for a firm fixed-price, Brand Name Only, 100% SDVSOB Set-aside purchase order for GE central stations in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR

13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: This procurement is for the replacement of 46 GE central stations in the nursing stations of the Minneapolis VA’s CIC (Clinical Information Center). The central stations are utilized to receive patient vitals information (SPO2, heart rate, NIBP) from bedside patient monitors and telemetry packs. Information is sent to the CIC via a separate proprietary GE network.

The Minneapolis VA is also purchasing GE Reporting Software (Alarm Spotlight Media & AI Onprem) as an addon to their existing GE software, Carescape. The reporting software adds additional alarm features and allows for tracking and capturing alarm data for review, comparison and training.

IGCE:

Delivery: 120 days ARO

4. Statutory Authority Permitting Other than Full and Open Competition: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2) and through statutory authority 41 U.S.C. 3304(a)(1).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Minneapolis VA currently utilizes a GE brand patient monitoring closed system that consists of central stations, servers, switches, wireless access points, cabling, bedside monitors, mobile telemetry monitors and software. The current central stations located in the CIC nurses’ stations are end of life and need to be replaced. The rest of the GE system and equipment are still working and within their life cycle. The new central stations need to be GE stations as no other manufacturer’s central stations are compatible with the existing GE system and equipment. If another

OFOC SOP Revision 08 Page 2 of 3

Revision 08 Date: 04/18/2018 manufacturer’s central stations were purchased it would require replacing all the existing GE system and equipment at a significantly higher cost.

The Minneapolis VA is also in need of an add on to their existing GE patient monitoring software.

They require additional alarm features and reporting capability for tracking and capturing alarm data for review, comparison and training. As the current patient monitoring software, Carescape, is manufactured by GE the software for these additional capabilities needs to be GE software for compatibility and connectivity.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This procurement will be solicited through FBO as a 100% SDVOSB set-aside, Brand Name Only RFQ to promote competition.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The cost is anticipated to be fair and reasonable based on competition, and comparison against the IGCE, previous purchases and list prices.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: VetBiz was searched under NAICS code 334510 which returned 163 results. The manufacturer, GE a large business, was contacted and they stated that there are 2 SDVOSB authorized distributors (Alko Enterprises Inc and TrillaMed LLC) for their items.

Based on this the solicitation will be set-aside for SDVOSBs.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: NA

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

a. GE Medical Systems Information Technologies

b. Alko Enterprises Inc

c. TrillaMed LLC

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: Market research will be conducted for future procurements to determine if there are other vendors and manufacturers that can meet the government’s requirements.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Benjamin Chang Date Biomed Chief – Minneapolis VA

OFOC SOP Revision 08 Page 3 of 3

Revision 08 Date: 04/18/2018

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Eric Zintek Date Contracting Officer – NCO 23 STC

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Jameson Schwartz Date Branch Chief – NCO 23 STC