36C26319Q0208-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 63

636-19-2-5048-0002

36C26319Q0208 02-13-2019

Scott Morrison scott.morrison2@va.gov 605-336-3230 02-20-2019

3:00pm

00438/90C

Department of Veterans Affairs

Network Contract Office 23 (NCO 23)

2501 W. 22nd St.

Sioux Falls SD 57105

X 100 x

492110

1500 Employees

N/A

X

Department of Veterans Affairs

4101 Woolworth Avenue

Omaha NE 68105

00438/90C

Department of Veterans Affairs

Network Contract Office 23 (NCO 23)

2501 W. 22nd St.

Sioux Falls SD 57105

Tungsten Electronic Invoicing http://www.tungsten-network.com/ customer-campaigns/veterans-affairs/

VA Tungsten Number is: AAA544240062

See CONTINUATION Page

Courier Service for the Nebraska Western Iowa Health Care

System (NWIHCS), Community Based Out-Patient Clinics (CBOCs) and other designated locations. See the attached performance work statement for more information.

Wage Determination (WD) 05-5005 (Rev-7) dated 01/01/2019 applies to this procurement. http://www.wdol.gov

The Omaha, NE Veterans Administration anticipate award of a firm fixed price service contract containing four (4) each twelve month (12) option years.

This requirement is set aside for 100% Service Disabled

Veteran Owned Small Business(SDVOSB). Offerors must be listed in the www.vip.VetBiz.gov registry as an SDVOSB.

See CONTINUATION Page

636-3690152-5048-844100 2220 010044143 x x 1

Scott Morrison

Contracting Officer

CT

X

VA263-16-Q-0323

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (MAY

2015)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (FEB 2016)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.6 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997) . 28

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS 29

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

C.12 VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE

POSTER (DEC 1992)

C.13 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED

C.14 LIMITATIONS ON SUBCONTRACTING-MONITORING AND COMPLIANCE (JUN 2011) 32

C.16 VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (JAN 2008)

C.17 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2012)

C.18 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.19 NARA LANGUAGE 19

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2015)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (FEB 2016)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

E.9 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) .. 60

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Offeror to Complete SF1449 (page 1) Block 17

b. GOVERNMENT: Contracting Officer 36C263 Scott Morrison

Department of Veterans Affairs

Network Contract Office 23 (NCO 23)

2501 W. 22nd St.

Sioux Falls SD 57105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: The Department of Veterans Affairs, Financial Services

Center (FSC), has changed the accounts payable process and has transitioned to electronic invoicing.

Your participation in this existing process is required in order to continue providing products or services to the Department of Veteran Affairs in compliance with the Improper Payments Elimination and

Recovery Act of 2010 (IPERA) and Mandate AN97. To begin submitting electronic invoices, free of charge, please visit the following website: http://ob10.com/us/en/veterans-affairs-us/ and review the electronic invoicing process.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://ob10.com/us/en/veterans-affairs-us/

STATEMENT OF WORK

1. GENERAL OVERVIEW OF SERVICES

a. The VA Nebraska-Western Iowa Health Care System (VANWIHCS) located at 4101

Woolworth Ave., Omaha, Nebraska 68105 requests the services of a contractor to provide all supervision, labor, equipment, transportation, insurance, licensing, fees, fuel, and tolls necessary to perform Courier Services to and from the VA Nebraska

Western Iowa Health Care System (VANWIHCS), as well as, to and from the

Community Based Outpatient Clinics (CBOCs).

b. The contractor shall provide all labor, equipment, including Personal Protective

Equipment (PPE), temperature controlled coolers, dry ice, hand trucks, transportation, gasoline, insurance, and anything else needed to provide courier service for the

VANWIHCS.

c. The contractor shall pick up and deliver items such as blood and blood components, laboratory specimens, laboratory transport lockable containers, patient medical records, medical and non-medical supplies, pharmaceuticals, medical records, secure lock boxes, mail (varying in size), payroll records, radiological films, biomedical equipment, durable medical equipment, claim files, medical gases, and other related items as requested. All items shall be handled as confidential.

2. LOCATIONS OF SERVICES

a. American Red Cross, 3838 Dewey Ave, Omaha, NE 68105

b. Bellevue CBOC, 2206 Longo Drive, Suite 102, Bellevue, NE 68005

c. Community Resource & Referral Center (CRRC), 825 Dorcas St, Omaha, NE 68108

d. Grand Island CBOC, 2201 No. Broadwell Avenue, Grand Island, NE 68803

e. Holdredge CBOC, 1118 Burlington t, Holdrege, NE 68949

f. Hruska Federal Building, 111 South 18th Plaza, Omaha, NE 68102

g. Lincoln CBOC, 600 South 70th Street, Lincoln, NE 68510

h. Omaha Hospital, 4101 Woolworth Avenue, Omaha, NE 68105

i. Omaha Vet Center, 3047 S 72nd Street, Omaha, NE 68124

j. Norfolk CBOC, 710 S 13th, Suite 1200, Norfolk, NE 68701

*In December 2019, this location will be moving into the Federal Building at 300

East 3rd Street, North Platte, NE 69101.

k. North Platte CBOC, 600 E Francis, St, North Platte, NE 69101

l. Shenandoah CBOC, 512 S Fremont Shenandoah, IA 51601

m. University of Nebraska Medical Center (UNMC), S 42nd St & Emile St, Omaha, NE

68198

3. DAYS OF OPERATION

Services shall be provided every weekday (Monday through Friday) with the exception of

Federal holidays or observed Federal holidays. Federal holidays are as follows and include any other days specifically declared a federal holidays by the Government.

a. New Year's Day (January 1)

b. Birthday of Martin Luther King, Jr. (Third Monday in January)

c. Washington's Birthday (Third Monday in February)

d. Memorial Day (Last Monday in May)

e. Independence Day (July 4)

f. Labor Day (First Monday in September)

g. Columbus Day (Second Monday in October)

h. Veterans Day (November 11)

i. Thanksgiving Day (Fourth Thursday in November)

j. Christmas Day (December 25)

4. TRACKING

a. The contractor shall supply a code/PIN/ID number for each and every delivery individually so that requests for delivery or pick up are confirmed. The code/PIN/ID shall coincide with each requesting VA department’s deliveries separately and be attached with invoices to allow each VA department to verify their deliveries. The courier shall log the date and time of request, pickup, time of delivery, and the name and extension/phone number of the person requesting the service.

b. The contractor must have the capability of tracking specimens and other items from pickup location to delivery location. Documentation of tracking must be presented to the VA Technical Representative upon request.

5. PACKAGING AND TRANSPORTATION

a. All specimens shall be properly packaged and labeled to indicate the general nature of the material being transported. The contractor shall transport specimens in appropriate containers secured in the vehicle cabin to prevent movement.

b. Laboratory specimens shall be transported in accordance with specified temperature requirements. Room temperature specimens shall be transported inside a cooler and remain at temperature between 20 – 25 degrees Celsius. Refrigerated specimens must be transported in a cooler with regular ice or cold packs and remain at temperature between 2-10 degrees C. Frozen specimens will be transported in a cooler packed with dry ice and remain at temperature of -18 degrees C or colder.

c. The contractor must provide necessary ice, cold packs, and dry ice to maintain temperatures required for specimen stability. The contractor will provide and deliver dry ice, in an approved container for dry ice transport, to the VA Pathology

Laboratory upon request. The VA Laboratory and the contractor shall agree upon time of delivery and appropriate amount (measured in pounds) of dry ice to be provided. This dry ice will be used for temporary storage of frozen medical specimens during transport. There shall be no additional cost to VA for the dry ice or related supplies.

6. NON-TIME/TEMPERATURE SENSITIVE (NON-T/TS) ITEMS COURIER

REQUIREMENTS

A. Delivery of Non-T/TS items includes medical supplies, office supplies, durable medical equipment and prosthetics items, files, mail, medical records, cashier transfers, CDs, radiology films, pharmacy documents, pharmaceuticals, biomedical equipment, pathology and laboratory supplies.

B. Transport of non-perishable items may be handled by routine drivers on a daily basis;

generally, one stop per address for CBOCs and/or blood collection sites at designated areas within each site.

C. All delivery times will vary due to the particular content of loads, applicable deliveries, and destinations, but be within typical business hours which are Monday through Friday, 8:00 AM to 4:30 PM, for each location noted below.

D. Schedule

I. Delivery of Non-T/TS Items from Lincoln CBOC to Omaha Hospital - Round Trip - Once per Day

II. Delivery of Non-T/TS Items from Grand Island CBOC to Omaha Hospital - Round Trip - Once per Day

III. Delivery of Non-T/TS Items from Norfolk CBOC to Omaha Hospital - Round Trip - Once per Day

IV. Delivery of Non-T/TS Items from North Platte CBOC to Omaha Hospital - Round Trip - Once per Day

V. Delivery of Non-T/TS Items from Holdredge CBOC to Omaha Hospital - Round Trip - Once per Day

vi. Delivery of Non-T/TS Items from Shenandoah CBOC to Omaha Hospital - Round Trip - Once per Day

vii. Delivery of Non-T/TS Items from Bellevue CBOC to Omaha Hospital - Round Trip - Twice per Day

viii. Delivery of Non-T/TS Items from to CRRC to Omaha Hospital - Round Trip - Once per Day

7. LAB COURIER SERVICES

a. Time and Temperature Sensitive Item Delivery

i. This special transport requires trained personnel and tight schedules to preserve the integrity of the items being transported.

b. Separate transport environments for each T/TS must be provided, monitored, and maintained in each vehicle:

i. Room Temp (20 – 25 degrees Celsius)

ii. Refrigerated (2 – 10 degrees Celsius)

iii. Frozen (-18 degrees Celsius or below)

c. Transportation is required of items to and from the noted facility locations, to and from respective local area medical facilities, businesses, and veterans’ home addresses may be required on an emergent basis.

d. Daily T/TS Laboratory Delivery Requirements

Daily Times

(Central Time)

Function T/TS = Blood Collection Sites & CBOC Specimens

830 – 930 and

1130 – 1230 and

1600 – 1630

Then

1000 – 1100 and

1330 – 1430 and

2000 – 2130

Pick Up

Drop Off

Lincoln CBOC: 600 South 70th Street, Lincoln, NE

68510 (phone: 402-489-3802)

Omaha VA Medical Center: 4101 Woolworth

Avenue, Omaha, NE 68105 (phone: 402-346-8800)

Then

2000 – 2130

Pick Up

Drop Off

Holdrege CBOC: 1118 Burlington St, Holdrege, NE

68949

Grand Island VA, 2201 No. Broadwell Ave, Grand

Island, NE 68803 (phone: 308-382-3660) CLC

Nurses Station

1000 – 1030 and

1630 – 1700

Then

1300 – 1400 and

2000 – 2130

Pick Up

Drop Off

Grand Island VA: 2201 No. Broadwell Ave, Grand

Island, NE 68803 (phone: 308-382-3660)

Omaha VA Medical Center: 4101 Woolworth

Avenue, Omaha, NE 68105 (phone: 402-346-8800)

Then

1900 – 2000

Pick Up

Drop Off

Norfolk CBOC: 710 S 13th St, Suite 1200, Norfolk, NE 68701 (phone: 402-370-4570)

Omaha VA Medical Center: 4101 Woolworth

Avenue, Omaha, NE 68105 (phone: 402-346-8800)

1600 – 1615

Then

2000 – 2130

Pick Up

Drop Off

North Platte CBOC: 600 E Francis, St, North Platte, NE 69101

Grand Island VA, 2201 No. Broadwell Ave, Grand

Island, NE 68803 (phone: 308-382-3660) CLC

Nurses Station

1530 – 1600

Then

1730 – 1830

Pick Up

Drop Off

Shenandoah CBOC: 512 S Fremont Street, Shenandoah, IA 51601 (phone: 712-246-0092)

Omaha VA Medical Center: 4101 Woolworth

Avenue, Omaha, NE 68105 (phone: 402-346-8800)

1145 – 1230 and

1615 – 1700

Then

1200 – 1330 and

1730 – 2030

Pick Up

Drop Off

Bellevue CBOC

Bellevue Professional Center, 2206 Longo Drive, Suite 102 Bellevue, NE 68005

Omaha VA Medical Center: 4101 Woolworth

Avenue, Omaha, NE 68105 (phone: 402-346-8800)

1615 – 1700

Then

1900 – 2000

Pick Up

Drop Off

Community Resource & Referral Center (CRRC), 825

Dorcas Street, Omaha, NE 68108

Omaha VA Medical Center: 4101 Woolworth Avenue

Omaha, NE 68105 (phone: 402-346-8800)

8. STERILE PROCESSING SERVICES COURIER REQUIREMENTS

a. Transport unclean and sterile instruments between Grand Island CBOC and Lincoln

CBOC.

i. Lincoln CBOC: 600 South 70th Street, Lincoln, NE 68510

ii. Grand Island CBOC: 2201 No. Broadwell Avenue, Grand Island, NE 68803

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

Pick up from

Grand Island at

2:00 PM.

Deliver to

Lincoln at 4:00

PM. Pick up at

Pick up from

Grand Island at

2:00 PM.

Deliver to

Lincoln at 4:00

PM. Pick up at

Pick up from

Grand Island at

2:00 PM.

Deliver to

Lincoln at 4:00

PM. Pick up at

Pick up from

Grand Island at

2:00 PM.

Deliver to

Lincoln at 4:00

PM. Pick up at

Pick up from

Grand Island at

2:00 PM.

Deliver to

Lincoln at 4:00

PM. Pick up at

Lincoln and deliver to Grand

Island by 6:00

PM

Lincoln and deliver to Grand

Island by 6:00

PM

Lincoln and deliver to Grand

Island by 6:00

PM

Lincoln and deliver to Grand

Island by 6:00

PM

Lincoln and deliver to Grand

Island by 6:00

PM

Round Trip Round Trip Round Trip Round Trip Round Trip

9. USPS POSTAL MAIL AND INTRA-OFFICE MAIL COURIER SERVICES

a. The contractor shall provide pick up and delivery services of intra-office mail and

USPS mail from the Omaha Hospital Mail Room, Lincoln CBOC Mail Room, and

Grand Island CBOC Mail Room twice per day; once in the morning and once in the afternoon from each site. Mail must be delivered directly to each respective facility.

Mail is never to be left unattended. Mail shall be picked up and delivered Monday through Friday, excluding weekends and U.S. Federal holidays.

b. The contractor must be flexible in regards to pick up of outgoing mail for the occasional early pick up due to weather, schedule, etc. In the event of an early pick up time the contractor will be notified in a reasonable amount of time for coordination.

c. Omaha Mail Room Delivery Schedule

i. Intra-office mail going to sites from the Omaha Hospital must be picked up from the Omaha Hospital Mail Room no later than 10:00 AM for the morning trip and 2:00 PM for the afternoon trip. Transport of USPS mail to the Omaha

Post Office will generally not be required except in rare circumstances.

ii. The contractor shall transport intra-office mail to the other VA locations the same day.

iii. The contractor shall deliver and pick up all forms of mail/messages from the

Omaha Hospital and deliver to various affiliated medical agencies in the surrounding Omaha area, such as UNMC, Creighton Medical, once per day.

d. Hruska Federal Building Delivery Schedule

i. The contractor shall make two stops per day at the Hruska Federal building at all suites. One stop will occur in the morning and one stop in the afternoon.

The Hruska Federal Courthouse is located at 111 South 18th Plaza Omaha, Nebraska 68102, multiple suites within.

ii. The mail shall be taken to and from the Omaha Hospital Mail Room.

e. Grand Island Mail Room Delivery Schedule

i. Contractor shall provide pick up of USPS mail from the US Post Office in

Grand Island and deliver to the Mail Room at the Grand Island CBOC.

Inbound mail will be picked up from the US Post Office at 9:00 AM each weekday, excluding holidays, and delivered to the Grand Island CBOC

Mailroom.

ii. Outbound USPS mail will be picked up from the Grand Island CBOC

Mailroom between 2:45 PM and 3:15 PM and delivered to the US Post Office in Grand Island no later than 3:30 PM.

iii. The contractor shall transport intra-office mail to the other VA locations the same day.

f. Lincoln Mail Room Delivery Schedule

i. The contractor shall provide pick up of USPS mail from the Lincoln US Post

Office and deliver to the Lincoln CBOC Mail Room. Inbound mail will be picked up from the US Post Office no later than 12:00 PM each weekday, excluding holidays, and delivered to the Lincoln CBOC Mailroom.

ii. Outbound USPS mail will be picked up from the Lincoln CBOC Mailroom between 2:30 PM and 3:00 PM and delivered to the US Post Office in Lincoln no later than 4:00 PM.

iii. The contractor shall transport intra-office mail to the other VA locations the same day.

g. Overall Mail Schedule

i. Intra-Office Mail from Grand Island CBOC to Omaha Hospital - Round Trip -

Twice per Day

ii. Intra-Office Mail from Lincoln CBOC to Omaha Hospital - Round Trip -

Twice per Day

iii. Intra-Office Mail from Bellevue CBOC to Omaha Hospital - Round Trip -

Twice per Day

iv. Intra-Office Mail from University of Nebraska Medical Center (UNMC) to

Omaha Hospital Mail Room - Round Trip - Once per Day

v. Intra-Office Mail from Omaha Vet Center to Omaha Hospital - Round Trip -

Once per Day

vi. Intra-Office Mail from Hruska Federal Building to Omaha Hospital - Round

Trip - Twice per Day

10. EMERGENT/UNSCHEDULED PICK UPS/DELIVERIES

a. The contractor shall be required to support emergent and unscheduled pick-ups and deliveries as needed within a 150-mile radius of the VA Nebraska-Western Iowa

Health Care System for all locations noted in Paragraph 2 of this Performance Work

Statement. This will often be due to transportation of emergency supplies, equipment, including medical gases, blood, and blood products. In some cases, a laboratory sample may be drawn from a patient after the scheduled pick up or the specimen must be tested as soon as possible due to short storage life or a timely determination.

b. The contractor shall be available for emergent or unscheduled services to and from all locations listed in Paragraph 2 of this Performance Work Statement.

c. The contractor shall provide the courier services within two hours of notification for the requested services.

d. There shall be no additional costs to VA for the Emergent/Unscheduled trips. The contractor shall factor the costs into their firm fixed monthly price.

e. The sending and receiving facility requires the driver’s signatures as written documentation of pick-up and delivery by use of specimen/package track logs or other similar mechanism.

f. Below is an estimated usage per year for the emergent/unscheduled services. The number of trips listed below are estimates only, and requested services may be more or less than the estimated trips.

i. Emergent/Unscheduled Request for Courier Services for Omaha Hospital –

200 trips per each year

ii. Emergent/Unscheduled Request for Courier Services for Grand Island CBOC

– 100 trips per each year

iii. Emergent/Unscheduled Request for Courier Services for Lincoln CBOC – 100 trips per each year

iv. Emergent/Unscheduled Request for Courier Services for Bellevue CBOC – 10 trips per each year

v. Emergent/Unscheduled Request for Courier Services for Norfolk CBOC – 10 trips per each year

vi. Emergent/Unscheduled Request for Courier Services for Shenandoah CBOC –

10 trips per each year

vii. Emergent/Unscheduled Request for Courier Services for North Platte CBOC –

10 trips per each year

viii. Emergent/Unscheduled Request for Courier Services for Holdridge CBOC –

10 trips per each year

11. INCLEMENT WEATHER

a. The contractor shall contact the VA Technical Representative, Logistics Manager, Laboratory Manager, or Laboratory Administrative Officer should weather conditions delay or cause cancellation of services. Cancellations should only occur due to acts of nature.

b. Should it be necessary to cancel a delivery for other than Laboratory items, the contractor shall contact the origin point by phone conveying the reason for cancellation

12. TOLLS

a. With exception to services stated within this document, there shall be no additional charge(s) to the VA for toll or other transportation charges.

13. SPECIAL CONTRACT REQUIREMENTS

a. Medical gases transport: Contractor shall maintain any special licensing required to perform services as described within this document and shall be at the contractor’s expense for said licensing requirements which to transport medical gases.

14. DRIVERS

a. All drivers must be of legal age, possess a valid state driver’s license(s), and maintain a neat, clean and professional appearance. Drivers must be able to speak, understand, and write English. Drivers shall possess verifiable identification showing the person’s name and job title.

b. The contractor shall be responsible for the actions and conduct of its employees and shall ensure they comply with all VA facility and parking regulations, policies, and guidelines. Drivers shall not make any personal stops in performance of duties, nor shall any unauthorized passenger accompany the driver while performing duties identified in this document.

c. Drivers shall comply with the VA smoking policy and only smoke in designated areas. Smoking within vehicles shall not take place while transporting VA items.

d. Drivers transporting laboratory specimens must be trained in Universal Precautions for handling of biohazard materials and follow proper procedures in case of biohazard spills or accidents. Training shall also include mandatory Hazardous Materials training and the proper handling of dry ice. The contractor shall provide written documentation annually, or at the beginning of the driver’s employment, of

Hazardous Materials and other training that meets the laws and regulations of the US

Department of Transportation and the Centers for Disease Control governing the transport of clinical specimens.

e. The training records must include:

i. Employee’s name

ii. Completion date of most recent training

iii. Training materials (copy, description, or location)

iv. Name and address of hazmat trainer, and

v. Certification that the hazmat-trained employee has been trained and tested.

15. VEHICLES

a. All vehicles shall be registered, licensed and meet the minimum vehicle requirements as mandated by the Department of Transportation. The Government reserves the right to inspect contractor vehicles to validate the contractor’s ability to perform services stated within this document.

16. CONFIDENTIALITY OF RECORDS

a. The contractor shall ensure the confidentiality of all patient information and records being transported and shall be held liable in the event of any breach of confidentiality.

The contractor shall comply with provision of the Federal Privacy Act of 1974

(Public Law 93-579).

17. REPORTABLE INCIDENTS

a. In the event of a vehicle accident, the contractor shall furnish a verifiable report created by a third party (reporting police agency).

b. The report shall be delivered to the VA Contracting Officer and VA Technical

Representative within 24-hours of the incident.

i. Incidents/actions involving blood components or laboratory specimens must be reported immediately to the VA Technical Representative, who will then report to the effected departments.

ii. Incidents/actions involving breach of patient records or patient identifiable information must be reported immediately to the VA Technical

Representative and VA Contract Officer.

18. PERSONNEL POLICY:

a. Personnel working for the contractor shall not be considered Government employees.

b. The contractor shall supply their employees with a name badge or uniform with their name emblazoned upon it and ensure it is worn for proper identification when the contractor or contractor’s personnel are on site at the Government facility.

19. QUALITY CONTROL

a. The contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with requirements and specifications located within this document. The contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services.

The contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution. Upon receipt of a customer complaint the contractor shall immediately notify the VA Technical Representative.

The contractor is responsible for quality control and compliance with all requirements and specifications listed within this document.

20. QUALITY ASSURANCE SURVEILLANCE PLAN

A. The monitoring of the contractor’s performance shall be accomplished by the VA

Technical Representative. Incidents of contractor noncompliance, shall be first discussed between the contractor and COR. If no resolution can be found, then the matter shall be forwarded to the VA Contracting Officer for a final resolution.

B. The Quality Assurance Surveillance Plan (QASP) shall outline the performance criteria to ensure the contractor is aware of the quality and criteria required to meet the terms stated within this document.

C. The performance criteria and standards as listed below;

Performance Criteria Performance Standard Rating

The contractor shall be available for emergent or unscheduled courier services within a two-hour response time.

Per each calendar month, no more than two documented occurrences of the contractor not responding to emergent or unscheduled services within a two-hour response time.

Pass / Fail

The contractor shall provide timely Lab courier services.

Per each calendar month, no more than four documented occurrences of the contractor being late for a pick-up or delivery of Lab requirements.

Pass / Fail

The contractor shall provide timely Sterile Processing

Services (SPS) courier services.

Per each calendar month, no more than two documented occurrences of the contractor being late for a pick-up or delivery of Sterile Processing Services requirements.

Pass / Fail

The contractor shall provide timely USPS mail and intra-office mail courier services.

Per each calendar month, no more than two documented occurrences of the contractor being late for a pick-up or delivery of USPS mail and intra-office mail requirements.

Pass / Fail

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1001 12.00 MO ________________

Courier service

Contract Period: Base

POP Begin: 03-01-2019

POP End: 02-29-2020

2001 12.00 MO ________________

Courier service

Contract Period: Option 1

POP Begin: 03-01-2020

POP End: 02-28-2021

3001 12.00 MO ________________

Courier service

Contract Period: Option 2

POP Begin: 03-01-2021

POP End: 02-28-2022

4001 12.00 MO ________________

Courier service

Contract Period: Option 3

POP Begin: 03-01-2022

POP End: 02-28-2023

5001 12.00 MO ________________

Courier service

Contract Period: Option 4

POP Begin: 03-01-2023

POP End: 02-28-2024

GRAND TOTAL ________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds

Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other

Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the

Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the

Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the

Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in

32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31

U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety

Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data.

To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in

FAR subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see Subpart

32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-

Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the

EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the

Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

https://www.acquisition.gov/

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

(End of Addendum to 52.212-4)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS

(JAN 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-

78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I

(Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT

2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

[] (5) [Reserved]

[X] (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L.