36C26319Q0056_0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 656-19-1-1436-0001 N/A 36C568 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade

SD

57741 36C568 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade

SD

57741 To all Offerors/Bidders

36C26319Q0056

X X X

The purpose of this amendment is to post additional answers to questions related to this solicitation.

SEE CONTINUATION PAGE

CONTINUATION PAGE

QUESTIONS AND ANSWERS

Question 1: P.3, 2.1 - since it usually takes a few days post-award to get the different parties organized for the walkthrough call, plus transit time for the containers, could the requirement to deliver consoles and carts "within 5 business days of contract award" have "or as soon as reasonably possible" added?

Answer 1: No, performance will need to begin 5 days after contract award.

Question 2: p.5, 4.4 - When a NAID certified company is performing the shredding process, the material arrives at recyclers and paper mills already rendered unreadable and non-reconstructable. Therefore, NAID does not certify recyclers or paper mills because they do not destroy documents, it only certifies companies that destroy documents to the accepted and regulated industry shredding process.

Answer 2: Regardless of the final destruction method, the Government requires a certificate of final destruction by a NAID certified company.

Question 3: P.7, 7.9. Liquidated Damages for Data Breach – if there is a data breach, how does the VA determine the number of people affected, and who determines the specified amount per affected individual?

Answer 3: See VA Handbook 6500.6, Appendix C, paragraph 7.a., 7, d. It is circumstantial as the VA would investigate to identify where the breach occurred, when, and how. Then the VA would try to identify the clinics affected and retrieve patient lists from those clinics in the time of question. The determination of amount affected per individual would be decided upon the Privacy Officer’ investigation.

Question 4: P.12, "Tiered evaluations for small business concerns" - when the work that is the subject of this solicitation was originally posted on eBuy under RFQ1335251, we questioned why it was not an SDVOSB set-aside. You responded that it was set-aside for small businesses via GSA "as a result of our market research determination that there is a lack of SDVOSB/VOSB vendor capability to perform the services at the St. Cloud VAMC locality", and that after further review it would be reposted via open market to allow nationwide SDVOSB/VOSBs a chance to quote. Our position remains that the tiered evaluation process is illegal and has no basis in law because of the Kingdomware decision, and if the "Rule of Two" is satisfied the VA must do a set-aside for SDVOSBs. Could you please confirm if the "Rule of Two" per the Kingdomware decision was satisfied during your market research for the current solicitation, and what type of research was conducted to make the determination?

Answer 4: The tiered evaluation process requires that an SDVOSB concern be evaluated first. Other tiers will not be considered or evaluated unless the “Rule of Two” cannot be satisfied. Please review clause 52.212-2 – Evaluation.

Question 5: On the SOW Revised Attachment A, under “Serviced By” and “NOTE” –

· Is the VA providing the consoles at the St. Cloud VAMC and the Brainerd location, or is it purchasing them from the contractor?

· If the VA is purchasing them, will a separate CLIN line be provided for that sale?

Answer 5: The SOW Attachment A is referring to the “SERVICE” of containers only. The containers will still need to be provided by the contractor. The St. Cloud VAMC will service the executive containers while the carts will be serviced at one location (Bldg 4) by the contractor.

Question 6: On the SOW Revised Attachment A, Column D –

· What exactly does it mean for the carts to be “taken to Bldg 4 and swapped out when full”?

· Are the 5 carts in those line items to be serviced by the contractor on a weekly basis? It is necessary to understand this in order to price correctly.

· If these 5 carts are not being serviced by the contractor, is the VA providing those carts or purchasing them from the contractor?

· If the VA is purchasing them, will a separate CLIN line be provided for that sale?

Answer 6: The statement stating, “taken to Bldg 4 and swapped out when full” refers to all carts will be located at Bldg 4 for service by the contractor. There will be differing locations where carts maybe staged until full. Once they are full they are taken to Bldg 4, by a VA employee, to be serviced by the contractor. The contractor will service only carts located at Bldg 4 on a weekly basis and on a monthly basis at the other CBOC locations.