36C26318Q9987-000.docx

36C26318Q9987 FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE

(MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Z Maintenance for Emergency Electrical Generator- VISN 23 57741 36C26318Q9987 09-26-2018 N 811310 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade SD 57741 Robert Gamble robert.gamble@va.gov 2805 Dodd Rd # 250 Eagan MN 55121 robert.gamble@va.gov The Department of Veterans Affairs, Network 23 Contracting Office, Fort Meade, SD intends to award a contract in accordance with FAR Part 13. The North America Industry Classification System Code [NAICS] is 811310, emergency generator maintenance and the size standard is $7.5 million. This solicitation set aside for qualified Service Disabled Veteran Owned Small Business (SDVOSB)

Maintenance tasks under this PWS shall be performed at 2805 Dodd Rd # 250, Eagan MN. 55121 The Government intends to make a single award with period of performance of approximately October 1, 2018 through September 30, 2019 with four (4) one year option periods to be exercised at the Government’s discretion.

The solicitation is scheduled to be issued on or about September 20, 2018 and will be issued via Fed Biz Opps Electronic Posting System at http://www.fedbizopps.gov. Offerors are responsible for checking the web site regularly to obtain amendments. Questions regarding this solicitation must be in writing to be received no later than 10 AM local time, September 24, 2018. Questions may be sent by email to: Robert.gamble@va.gov. No telephonic inquiries will be accepted.

Vendors are reminded that representatives from their company SHALL NOT contact VISN 23 personnel to request this RFQ during this solicitation process. All questions and concerns regarding this solicitation shall be directed to the Contracting Officer.

All responsible sources may submit a response, which if timely received, will be considered by The Department of Veterans Affairs, NCO23, Fort Meade, SD. This synopsis is for notification purposes only and does not constitute a solicitation for bids or proposals. Quotes must be signed and submitted in writing approximately by September 26 , 2018 at 10:00 AM local time; be in accordance with the solicitation instructions outlined in the solicitation; and be timely. No web based proposals or faxes will be accepted.

ALL DATES ARE TENTATIVE AT THIS TIME. Firm dates will be established and will be accurately shown on the issued Request for Quote.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED

SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL

AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FA

R 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES W

HICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF

SIGNER (TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR

SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

499-18-25-6189-0001 36C26318Q9987 09-20-2018

ROBERT

GAMBLE (robert.gamble@va.gov) 605-347-2511 . 7815 09-26-2018 1000 am MST 36C568 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade SD 57741 X X 811310 X N/A X Department of Veterans Affairs VA Black Hills HCS Fort Meade Campus 113 Comanche Rd.

Fort Meade SD 57741 36C568 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade SD 57741

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

EMERGENCY GENERATOR MAINTENANCE

Important notice to offerors:

Please review and follow INSTRUCTIONS TO OFFERORS in clause 52.212-1 addendum Submit all questions written via e-mail; no telephonic questions will be accepted.

Incorporates the attached Wage Determination in Section D WD 15-5367 (Rev.-8) 01/16/2018 X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: INSERT FIRM NAME, ADDRESS, PHONE, DUNS, TAX ID, GOVERNMENT CONTRACT NUMBER HERE

DUNS# ____________________

b. GOVERNMENT: Robert Gamble, Contract Specialist Department of Veterans Affairs VA Black Hills HCS Fort Meade Campus 113 Comanche Rd.

Fort Meade SD 57741

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICES: All invoices from the contractor shall be submitted electronically per 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) enclosed in section C of this document. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

a. Under this contract, unless otherwise delegated in writing to the Contracting Officer’s Representative (COR), the Contracting Officer is the only person authorized to approve changes or modify any of the requirements. The contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction, of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The Contracting Officer is responsible for the overall administration of the contract.

b. Representatives of Contracting Officers in accordance with VAAR 852.270-1, January 2008: The Contracting Officer reserves the right to designate representative(s) to act for him/her in furnishing technical guidance and advice or generally supervise the work to be performed under this contract. Such designation will be in writing and will define the scope and limitations of the designee's authority. A copy of the designation shall be furnished to the contractor.

QUOTERS MUS T COMPLEATE AND RETURN ALL INFORMATION DESIGNATED IN 52.212-1, INSTRUCTIONS TO QUOTERSS- COMMERCIAL ITEMS, PARAGRAPH b TO Robert.gamble@va.gov PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD

INSTRUCTIONS IN PROVIDING QUOTE

THIS SECTION IS FOR INSTUCTIONAL PURPOSES ONLY OF THE CONTENT WE WOULD LIKE TO KNOW ABOUT YOUR COMPANY. THIS SECTION IS NOT AN OUTLINE OF EVALUATION FACTORS. THE SPECIFIC EVALUATION FACTORS AND BASIS FOR AWARD ARE STATED IN CLAUSE 52.212-2.

1. Proposal Format: The preferred format is as follows:

1. Original Copy: Quotes must include in section A of this form, as a minimum, the name of the organization, Duns and Bradstreet Number, Cage Number, Federal Tax Identification Number, address, phone and fax numbers, and point of contract (POC) information (e.g., full name, phone number, and e-mail address).

1. The quote document should be submitted in a narrative form (minus the separately filled out schedule of items/price schedule), which should clearly address the below outlined bullets.

· Offeror’s capability statement

· Examples of at least three (3) projects of similar complexity completed in the last five years.

· The Offeror’s pricing proposal, indicating pricing on each and every line item listed in the price schedule. The Offeror’s DUNS number must be shown on the SF 1449.

1. Submission of the Proposal Completed Packet: Offerors shall electronically submit their quote package, and it must arrive on or before the day and time the quote is due to Robert.gamble@va.gov. Please include the name, address, and phone number of your company on each submittal.

Technical Questions: Offerors shall submit all technical questions regarding this solicitation to the Contracting Officer in writing via e-mail robert.gamble@va.gov. Verbal questions will not be addressed. All responses to questions, which may affect quotes, will be incorporated into a written amendment to the solicitation.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Services to maintain and repair emergency electrical generator located at VISN 23 VA Midwest Health Care Network Office 2805 Dodd Rd Suite 250 Eagan MN 55121 - Emergency Operations Center.

OPTION YEAR ONE: Services to maintain and repair emergency electrical generator located at VISN 23 VA Midwest Health Care Network Office 2805 Dodd Rd Suite 250 Eagan MN 55121 - Emergency Operations Center.

OPTION YEAR TWO: Services to maintain and repair emergency electrical generator located at VISN 23 VA Midwest Health Care Network Office 2805 Dodd Rd Suite 250 Eagan MN 55121 - Emergency Operations Center.

OPTION YEAR THREE: Services to maintain and repair emergency electrical generator located at VISN 23 VA Midwest Health Care Network Office 2805 Dodd Rd Suite 250 Eagan MN 55121 - Emergency Operations Center.

OPTION YEAR FOUR: Services to maintain and repair emergency electrical generator located at VISN 23 VA Midwest Health Care Network Office 2805 Dodd Rd Suite 250 Eagan MN 55121 - Emergency Operations Center.

B.4 DELIVERY SCHEDULE

All CLINS

36C26318Q9987

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GENERAL; the Contractor shall perform routine and emergency maintenance, testing and inspections, to include all labor, materials, and incidentals, for one GENERAC 60KW emergency diesel electrical generator set (EDGS), owned by the Department of Veterans Affairs, Veterans Integrated Service Network 23 (VA VISN 23). This service includes the gen-set, emergency power distribution panels, ATS, and annunciator, and includes all repair/replacement components, oil and engine coolant as needed, project management and written reports as specified in this Performance Work Statement (PWS). The service does not involve the storage, generating, transmitting, or exchanging of VA sensitive information and does not require C&A or a MOU-ISA for system interconnection.

A. PLACE OF PERFORMANCE

a. Maintenance tasks under this PWS shall be performed at 2805 Dodd Rd # 250, Eagan MN. 55121.

b. The following work may be performed at Contractor locations: processing parts and maintenance billing, coordination of repairs, coordination of load testing and order of parts, with prior approval of the Contacting Officer representative (COR).

B. GENERATOR ENVIRONMENT; the EDGS is in a weather proof enclosure outside of the building, the switchgear is within a locked electrical closet on the second floor.

C. PERFORMANCE PERIOD

a. The Period of performance (PoP) shall be 12 months from date of award, with four options for 12 months each.

b. Any routine work at the Government site shall not take place on Federal holidays or weekends unless directed by the contacting Officer (CO). The CO shall direct emergency services If needed, the CO may direct the Contractor to work after normal work hours including holidays and weekends.

c. There is ten (10) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

d. Under current definitions, four are set by date:

e. If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

f. The other six are set by a day of the week and month:

D. MANAGEMENT PLAN AND CONTACT LIST

a. The Contractor shall submit, for approval by the VA, a Contractor Project Management Plan (CPMP). The plan lays out the Contractor’s approach, timeline, and tools used in the execution of the contract. The CPMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks, and resource support. The CPMP shall also include how the Contractor will coordinate and execute; planning, routine and ad hoc data collection, and reporting, per this PWS. The Contractor shall update the VA approved CPMP throughout the period of performance. The Contractor shall provide a list of Emergency Contact personnel to the VA and ensure that the stationary diesel generator technician certifications for these personnel are current. The Contractor’s Personnel Emergency Contact List shall include contact phone numbers. The VA may periodically test the list for responsiveness.

b. Deliverables;

i. Contractor’s Project Management Plan

ii. Emergency Personnel Contact List

E. GENERAL GENERATOR MAINTENANCE

a. To optimize the availability of the EDGS; the maintenance shall include weekly automatic test running of the generator under connected load for one hour (start time per the COR). The general maintenance requirements include monthly inspections, quarterly supervised test running of the generator, and preventive maintenance. In addition, emergency repairs are to be completed within 80 hours of the contractor notifying the COR of the need for the emergency repairs and receiving approval to perform the work, or the COR notifying the contractor of the need for emergency repairs.

b. The Contractor shall provide maintenance on the emergency electrical generator set, described here, including all associated wiring; and related equipment necessary for an operational system. This maintenance includes the fuel tank, fuel, Automatic transfer switch, switchgear, and the annunciator panel in Room 287.

c. The generator set is a GENERAC 60KW diesel electrical generator, Model 14353970100, SN 2116067. The Generator System includes command and control. The Contractor shall contact GENERAC for maintenance/operational information for the command and control center hardware and software (includes transfer switch, and switchgear, and Programmable Logic Control (PLC) logic).

F. GENERATOR MAINTENANCE DETAILS

a. The Contractor shall perform different levels of maintenance and operational testing on the generator set over the course of the PoP to ensure that the generator is available and capable of performing at required load levels. The maintenance and testing performed shall be consistent with this PWS, and NFPA 110 as applicable. In addition, contractor maintenance shall include facility electrical infrastructure between the generator set and the generator equipment closet. The following defines the type of maintenance and load testing, as well as the frequency of the functions. In addition, the Contractor shall provide to the COR written reports, monthly or as needed, of the status of the generator, based on the inspections, maintenance and load testing performed.

b. Items needing corrective action for monthly preventive maintenance that do not need COR approval.

i. Leaks

ii. Replace dead or dull lamps

iii. Paint touch-up

iv. Tightening of bolts and clamps

v. Closed door

vi. Tighten battery cables

vii. Top off coolant

viii. Top off oil

ix. General lubrication

c. Routine preventive maintenance per manufacturer’s recommendations and this PWS that do not need COR approval, but schedule with the COR as necessary.

i. Oil; drain and replace with new oil

ii. Use a certified laboratory to test fuel quality in the main fuel tank yearly, and include test results in the monthly maintenance report.

iii. Filters; replace, per manufactures recommendations, or as needed for proper operation of the electrical generator set

1. Fuel Filter

2. Air Filter

3. Water Filter

4. Oil Filter

iv. Switchgear, yearly inspection

1. Check operation of timers

2. Check operation of remote start contacts

3. Check operation of in-phase check

4. Check voltage drop across main normal and emergency contacts

5. Check for loose contacts

6. Visual inspection for evidence of arcing and or hot spots

7. Clean transfer switch and cabinet

8. Replace PLC batteries

9. Replace lamps as necessary

10. Lubricate switch

v. The Contractor shall report all the work performed in the Monthly Maintenance Report.

d. Additional odd-year maintenance; During years ending in an odd number, the contractor shall perform the following odd-year only tasks and document the activities in the Monthly Maintenance Report.

i. Replace all lead acid start batteries

ii. Drain all coolant and replace with fresh, de-ionized water and new anti-freeze to provide protection down to -40 degrees Fahrenheit.

iii. Replace all belts, hoses, and hose clamps

iv. Thermal Imaging of all electrical components

v. The Contractor shall include odd-year Maintenance activities in the Monthly Maintenance Report.

e. If EMERGENCY REPAIRS to the generator set, or its ancillary equipment, becoming necessary (temperature sensors, water pump, fuel injectors, voltage regulators, armature windings, etc.); the Contractor shall submit to the COR for approval, the estimated cost to make the emergency repairs; including labor, materials, and incidental expenses. The COR’s approval is necessary prior to performing any unscheduled maintenance. The government reserves the right to use an alternate supplier for emergency repairs.

f. Deliverable;

i. EDGS maintenance and repair services

ii. Monthly Maintenance Report (and Emergency Maintenance Reports as required) G. GENERATOR TESTING; The Contractor shall perform quarterly operational tests on the EDGS during the PoP to ensure that it is available and capable of performing at required load levels. The contractor shall record the results of the operational tests and submit to the COR, in the Monthly Maintenance Report.

H. QUARTERLY GENERATOR TESTING DETAIL

a. Quarterly, and in coordination with the COR, the contractor shall run the generator set under connected load for a minimum of one hour (transfer load from utility) or until the system reaches normal operating conditions. The test shall be conducted between 8:00am and 9:00am on Tuesdays, unless rescheduled to a different day or time by the COR.

b. In the Monthly Maintenance Report, the Contractor shall include a list of any failed or questionable components, and corrective action taken, or needing to be taken. The contractor shall provide in the Monthly Maintenance Report, at a minimum, the following data elements for the EDGS testing.

1. System Operation Checks/Generator Run Test

2. Visual inspection of the Generator enclosures (Good, Fair or Poor)

3. Visual inspection of the transfer switch/switch gear test (good, fair, or poor)

4. Visual inspection of the transfer switch/switch gear lamps (good or bad)

5. Visual inspection of the transfer switch/switch gear housing (good, fair, or poor)

6. Generator performance in accordance with standard generator operations (good, fair, or poor)

7. Visual inspection of the control panel (good, fair, or poor)

8. Record time generator takes to come on-line – from initiation of test to closing of output circuit breaker

9. Visual inspection of damper operations and controls for opening and closing (repair as necessary (good, fair, or poor)

10. Battery Checks (indicate rating; good, fair, or poor);

a. Record condition of starting batteries (readings in Volts and Amps)

b. Record float charge (pre-start readings in volts and amps)

c. Record alternator engine (A/T) while generator is running (reading in volts and amps)

d. Battery Terminals

e. Record battery fluid level, if applicable (full or low, add as required)

f. Battery load test (during generator engine cranking, readings in volts and amps)

g. Record specific gravity

h. Battery racks cleaned (yes/no)

11. Fuel Systems Checks (indicate rating good, fair, poor)

a. Filters, replace as required

b. Fuel separator

c. Lines

d. Solenoid

e. Record fuel tanks level (reading in gallons)

f. Fuel Pump

12. Visual inspection of crankcase vent tube basin (replaces and repairs as necessary) (good, fir, or poor)

13. Cooling System/Block Heater Checks (indicate, rating, good, fair, poor)

a. Filters

b. Heaters

c. Leaks

d. Sample taken (yes/no and provide sample resolute)

e. Level (full or low) add as required

f. Hoses

g. Belts

h. Diesel coolant additive (DCA) (yes/no)

14. Lubrication System Checks (indicate rating, good, fair, poor)

a. Level (full or low) add as required

b. Leaks

c. Filter

d. Sample taken (yes/no and provide sample resolute)

15. Ignition System Checks (rating, good, fair, poor)

16. Diesel Fuel injection (rating, good, fair, poor)

17. Turbo charger (good, fair, poor)

18. Exhaust System Checks (indicate, good, fair, or poor)

a. Leaks (good, minor, moderate)

b. Condensation (yes/no)

c. Wet Stack (yes/no)

d. Flex pipe (good, fair, or poor)

e. Rain cap (good, fair, or poor)

19. Electrical Gauge Readings, AC leg voltages

a. AB

b. BC

c. CA

d. AN

e. BN

f. CN

20. Electrical Gauge Readings, AC amps

a. A

b. B

c. C

21. Electrical Gauge Readings, output Frequency (HZ)

22. Mechanical Gauge Readings

a. Record oil pressure (PSIG)

b. Record Engine Temperature (Fahrenheit)

c. Record hour meter (hours)

23. Air Filter Checks

a. Element (good, fair, poor)

b. Restrictions (yes/no)

24. Cleaning

a. Generator (yes/no)

b. Pad (yes/no)

c. Fuel pipes (yes/no)

d. Paint touch up (yes/no)

e. Battery racks (yes/no)

f. Starting battery tops (yes/no)

25. Final View Checks;

a. Unit housing (good, fair, or poor)

b. Decal (good, fair, or poor)

c. System Auto Ready (yes/no)

d. Circuit Breaker on (yes/no)

e. ATS in Auto (yes/no)

f. Power command PC time verified (yes/no)

g. All indicator lamps illuminated (good or bad)

h. Activate test button on fuel pumps (yes/no)

i. Repair all observed leaks and seepage (yes/no)

j. Door Closed and locked (yes/ no)

k. Replace dead or dull lamps

l. Paint touch-up

m. Tightening of bolts and clamps

n. Closed door

o. Tighten battery cables

p. Top off coolant

q. Lubrication Report

c. All costs for expendables (except fuel) and costs for labor, and incidentals, normally associated with routine testing of the EDGS; are to be included (and itemized) in the yearly contract base price for the service, and do not need prior approval by the COR.

d. Deliverables; quarterly EDGS test. Include in the Monthly Maintenance Report, the generator test run report, and an estimate of costs for any unscheduled repairs identified.

I. WEEKLY TESTING; the generator controller shall automatically run the EDGS weekly between 7:45am and 8.45am, on Wednesdays (or as directed by the COR). The EDGS shall return to normal standby conditions and the system to normal power after the weekly test.

J. PRICING

a. The Contractor shall submit a single fixed price for 12 months, base year, for preventive maintenance and routine testing for the emergency electrical generator set, per the PWS. The contractor shall commence scheduled service upon contract award.

b. The Contractor shall submit a single fixed price for each of four option years, considering additional “odd” year maintenance. The award of the option years shall be at the discretion of the government

c. Pricing to include all routine maintenance costs, parts, labor, incidentals incurred.

K. MISCELLANEOUS

a. The contractor shall comply with OSHA and NFPA safety standards, and VA security requirements as applicable.

b. The lead technicians working under this PWS shall be fully certified on emergency electrical generator set of the type described herein.

c. The work area shall be returned to an acceptable appearance after any work is completed. All disposals of materials are to be off-site.

d. No tools, storage space, etc. will be provided to the contractor by the government.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with…