36C26226Q0131.docx

SUBJECT*

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Danielle Carroll danielle.carroll4@va.gov 562-766-2296

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI) – SOURCES SOUGHT IS ISSUED SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.

1. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Business Capability, including Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses (SDVOSB/VOSB) interested and capable of performing the work.

2. The NAICS for this requirement is 561720 – Janitorial Services

3. We are requesting the service of a contractor to provide Deodorizer Services Support for Veteran Administration of Greater Los Angeles Healthcare System (VAGLAHS). Please provide an example of where and when you have performed these services. If this information is not provided it will be concluded that your company is not capable

4. Responses shall be submitted via email to Danielle.Carroll4@va.gov by December 12, 2025. Responses shall also include the interested Contractor’s Unique Entity Identification (from SAM) and the type of small business, if applicable, (e.g. Services Disabled Veteran Owned small business (SDVOSB), Veteran-owned small business (VOSB), 8(a), HUB-Zone, Women Owned Small Business, Small disadvantaged business, or Small Business).

5. Please see attached DRAFT Statement of work excerpt from the impending solicitation. This draft is for information only and no questions regarding this SOW will be considered.

See attached document: DRAFT PERFORMANCE WORK STATEMENT.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

SCOPE OF SERVICES

Contractor shall furnish all labor, materials, and supervision as necessary for the performance of the contract. The estimated total number of dispenser/odor control devices are 1027. They shall be non-aerosol type dispensers/devices.

DESCRIPTION OF SERVICES/WORK STATEMENT

(1) General Procedure:

The Contractor shall provide all necessary labor, equipment, parts, materials, and supplies to provide odor control services to the VA Greater Los Angeles Healthcare System (VAGLAHS). GLA is comprised of three campuses. The main campus, WLA, is over 400 acres and has well over 100 buildings including the main hospital that is approximately 1.3 million square feet. In addition to the WLA campus there is the Sepulveda campus that has approximately 20 buildings, downtown clinic, LAACC, is a single building with 5 stories, and our Ventura Clinic is a one-story building. The contractor must be capable of providing full service plus all equipment, parts, materials, and supplies. Routine service will be required every 21 days at all four sites, and contractor must respond within 2 business days once the contractor is notified when notified of damaged or malfunctioning devices. The product(s) used by the contractor will be capable of eliminating odors with no detection of unpleasant smell(s), and capable of providing a subtle pleasant fragrance upon request. Contractor is responsible for complete installation and servicing of all dispensers. In the event an area goes under construction, or a new area is opened, the contractor is responsible for removing and/or installing new dispensers. Estimated quantities will change based on changing requirements, and contractors must be capable of increasing or decreasing the number of devices up to 30% of estimated quantities. Any change greater than 30% will be mutually agreed upon by the government and contractor.

(2) Locations:

(3) Installation:

Dispensers/devises shall be non-aerosol type and shall be installed and maintained to maximize odor elimination without cover-ups. The Contractor shall provide the Contracting Officer Representative (COR) a selection of multiple fragrances, to include a neutral/odorless fragrance, no later than 48 hours prior to scheduled service. Change in fragrance in any location will be approved by the COR prior to installation. Contractor is responsible for installation of dispensers and replacement of missing or defective dispensers. Dispensers shall be wall mounted to maximize air flow and will not be installed in tile, metal, or marble.

(4) Service:

Contractor is responsible for ensuring that all dispensers are serviced every twenty-one (21) days. Service shall include but not limited to: switching out deodorizer and battery, cleaning the unit to maximize proper functionality, and replacing any broken or missing parts. Contractors shall be available at all times if called upon to replace or switch out any missing or non-working units.

(5) Acceptance Criteria:

Deodorizer used should eliminate odors and not a masking agent or cover-up. Dispensers must constantly deodorize the area to eliminate odors twenty-four (24) hours a day by use of a battery-operated fan in each unit is preferred. Units will not be dependent on existing air ventilation/circulation to provide desired results. Contractors shall not use aerosols or gels and shall be safe, nontoxic and biodegradable. Fragrances used must be a mix of natural essential and synthetic oils and shall be switched regularly.

(6) Pricing:

Cost for each dispenser and service shall be a firm fixed price. Service of dispensers shall be performed between the hours of 7:00 am and 4:30 pm Monday through Friday. Contractor will ensure that all dispensers are in proper working condition and shall repair or replace any malfunctioning dispensers.

(7) Work Areas:

Contractor-owned equipment or tools may not block exits, corridors, or impede access to entrances/exits or rooms and shall always be in the control of the contractor. If the Contractor leaves the work site, all tools shall be removed as well.

(8) Reporting Requirements:

The contractor shall report to the COR prior to performing any work (daily); which is mandatory. Upon completion of work (daily), the contractor shall document services rendered in a legible report format and log or as directed by the COR. The COR shall review the work and provide an “authorization signature” for services rendered.

(9) Personal Hygiene and Clothing:

In performance of this contract, contractor personnel shall be neat, clean, well groomed and shall otherwise exercise good personal hygiene. Appropriate and professional attire should be worn at all times. Athletic and athletic-style garments (i.e., jogging suits, sweat suits, running shorts, tee-shirts) shall not be worn by the Contractor employees.

(10) Smoking Policy:

Smoking is not permitted within or around the VA, except in designated areas.

(11) Cellular Phones:

Cellular phones are not acceptable in all areas, as they may interfere with medical equipment. Contractors shall not verify with the COR areas, where cellular phones cannot be used.

(12) Point of Contact:

Contractor should provide in the space provided below, the name, location, and telephone number of the office where services calls are to be placed.

Name: _____________________________

Address: ______________________________

Telephone Number: ______________________________ Email address: __________________________

(13) Ordering Activities and Officers:

The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative acting within the limits of his/her authority.

(14) Changes:

Only those services specified herein are authorized. Before performing any service of a non-contract nature, the Contractor shall advise the Contracting Officer of the reasons for the additional work. Changes to the resulting contract are not authorized, unless in writing by the Contracting Officer.

(15) Overtime and Holidays:

Any overtime and/or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

(16) Badges and Parking:

Contractor personnel are required to wear identification (I. D.) badges issued by the VA Security Office during the entire time they are on the VA Healthcare System grounds. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas.

Parking information is available from the VA Healthcare System Security Office. The VA Healthcare System shall not validate or reimburse for parking violations under any circumstance. Parking may be a problem at some sites and should be coordinated through the COR.

(17) National Holidays: Listed below are the ten national holidays:

When one of the holidays falls on Sunday, the following Monday shall be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a national holiday by U.S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a National holiday.

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