S02. 36C26225Q0376 0001 - SOW UPDATE.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

Y

Department of Veterans Affairs

NCO22

New Mexico VA Health Care System

1501 San Pedro Drive SE

Albuquerque NM 87108

Department of Veterans Affairs

NCO22

New Mexico VA Health Care System

1501 San Pedro Drive SE

Albuquerque NM 87108

To all Offerors/Bidders

36C26225Q0376

X

X X

X One (1)

The purpose of this amendment is to make an important correction to the frequency of the lawn mowing written in the statement of work.

See the below statement of work with the highlighted change.

Jordan Alonzo

Contract Specialist

SOW Updated 02/03/2025

Effective Date: 03/15/2023 Revision: 01

I. TITLE:

VA Loma Linda Healthcare System’s (VALLHCS) Grounds Maintenance

II. BACKGROUND INFORMATION:

VALLHCS requires general lawn maintenance service for its campus of approximately 135,000 square feet (3 acres) of turf lawn to include shearing edges, blowing, and trimming bushes. This work will be performed for a base year with four (4) option years. A current map of the facility is attached along with maps of the lawn and trimming areas.

III. OBJECTIVES:

The purpose of this contract is to provide comprehensive lawn and landscaping maintenance service for the VALLHCS campus, including the upkeep of the lawn care, shrubbery trimming around outlying buildings, related landscape elements to include the perimeter outside the fenced grass areas marked on the map to include the repair of any damaged sprinklers discovered during contracted maintenance activities. Contractor shall furnish all labor, materials, personnel protective equipment, supplies, services, permits, tools, equipment, supervision, qualified personnel, and other necessary resources to perform grounds maintenance.

IV. SCOPE:

Mowing and Lawn Care

• Contractor shall ensure mowing occurs weekly during the growing season and biweekly during winter season.

• Contractor shall ensure lawns maintain a uniform height of three

(3”) inches and no less than one and a half (1 ½”) inches depending on grass type and season.

• Contractor shall inspect all lawns for litter and debris prior to each mowing.

• Contractor shall ensure grass around the fence perimeter kept trim and free from overgrowth.

• Contractor shall ensure safety perimeter is established around surface site, with safety cones to ensure safe flow of vehicles and pedestrian traffic.

• Contractor shall blow down and remove all debris from areas mowed to include sidewalks, street cubs to present visually neat well-manicured landscape.

• Contractor shall ensure no clippings, mulched left on mowed surface after mowing to present a visually neat appearance.

Revision: 01

Edging, weed-eat, and Trimming.

• Contractor shall ensure all edging and trimming performed biweekly.

• Contractor shall edge trim around shrubs, trees, fences, curb-lines, concrete slabs, road and wayfinding signs, and the exterior of the

Main and outlying buildings, always ensuring a neat appearance.

• Contractor shall weed-eat and edge at a two (2”) inch minimum depth around all curbs, sidewalks to present visually a neat well-manicured landscape.

• Contractor shall ensure trimming of shrubs and trees around exterior outlying buildings, to include the Outpatient pharmacy, Valor Building 30, Cancer Center building, Audiology Building, Eye

Revision: 01

Clinic building, Employee Parking Structure, 505 Generator area, Barton Road entrance, and the main driveway entrance island.

• Contractor shall shear shrubs lightly shaping and pruned true to their plant types and species.

• Contractor shall ensure no over prune or hard prune shrubs.

• Contractor shall ensure removal of dead twigs, branches and suckers to always present a neat well-manicured landscape.

• Contractor shall blow down and remove all debris from trimmed, edging and weed-eating areas to include sidewalks, street cubs to present a visually neat well-manicured landscape.

Revision: 01

V. PERIOD OF PERFORMANCE:

30 days from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru

Sunday.

• Daytime hours: 5 am to 4 pm

• Evening hours: 4 pm to 10 pm Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

VI. PLACE OF PERFORMANCE:

VA Loma Linda 11201 Benton St.

Loma Linda, CA 92357

VII. LICENSING REQUIREMENTS:

The following shall be provided upon submittal of Quote:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

b. Landscaping contractor C-27

c. Tree service Contractor D-49

d. ISA Certification

VIII. SPECIFIC REQUIREMENTS:

a. Contractor shall conduct a site walk prior to commencement of work as necessary to survey existing conditions with VA Grounds Supervisor.

b. Contractor will inspect all turf and grounds area for litter and debris prior to each mowing, weed-eating, edging, and trimming.

c. Contractor shall provide lawns aeration once annually (Spring) per Grounds Supervisor.

d. Contractor shall furnish and apply Turf-grass Fertilization annually in the Spring or Fall season and provide a schedule to Grounds Supervisor.

e. Contractor shall use only battery powered charged blowers, shears, and any equipment needed to perform duties around air handlers specified by Grounds Supervisor per Safety recommendations.

f. Contractor shall NOT use any gas-powered equipment around VA Air Handlers Identified by Grounds Supervisor.

g. Contractor shall verify no leaks, and proper irrigation operation of sprinkler system and drip system prior to commencement of work with Grounds Supervisor.

h. Contractor shall be responsible for replacement of damaged, chipped, marred, and ruined sprinkler heads, drip system, valve boxes, and control markers, ruined at the fault of the contractor.

i. Contractor shall bear all cost associated with replacement of damaged

Revision: 01 sprinkler heads type (rain bird), drip system, structures and all equipment damaged by contractor.

j. Contractor shall be responsible for the disposal of all green waste per state and federal, and local regulations.

k. Contractor shall upon completion of services leave work sites in a clean condition, free of landscaping trash and debris.

l. Contractor shall be responsible to operate all equipment in a safe manner.

m. Contractor shall schedule start date with POC or designee five (5) business days in advance.

n. Contactor personnel shall have valid Loma Linda PIV badges before starting work.

o. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Grounds Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Grounds Supervisor that energy sources will be restored and require verification.

p. Contractor’s supervisor or lead technician are to check in with VALLHCS Grounds Supervisor, or in their absence, with Graphics Control prior to work each day.

q. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.

• OSHA 29CFR Regulations, www.osha.gov

• EPA Regulation, U.S. Environmental Protection Agency | US EPA

• NFPA 99, www.nfpa.org

• VHA Master Specification MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction & Facilities Management (va.gov)

1. Section 32 84 00 Planting Irrigation

2. Section 32 90 00 Planting

3. Section 31 20 00 Earthwork

IX. AUTHORIZED SERVICES:

Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the

Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.

X. DELEGATION OF AUTHORITY:

No additional service shall be provided without the approval from the

Contracting Officer (CO) or his/her designee of this contract. The

Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

http://www.osha.gov/ https://www.epa.gov/ http://www.nfpa.org/ https://www.cfm.va.gov/til/spec.asp https://www.cfm.va.gov/til/spec.asp https://www.cfm.va.gov/til/spec.asp

Revision: 01

XI. GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT

FURNISHED INFORMATION (GFI):

No Government equipment will be used by the Vendor.

XII. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-

97 the following National holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”:

New Year’s Day: January 1

Martin Luther King ‘s Birthday: Third Monday in

January

President’s Day: Third Monday in February

Memorial Day: Last Monday in May

Juneteenth Independence Day: June 19

Independence Day: July 4

Labor Day: First Monday in September

Columbus Day: Second Monday in October

Veterans Day: November 11

Thanksgiving Day: Fourth Thursday in

November

Christmas Day: December 25

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

XIII. CONTRACTOR EMPLOYEES AND BADGES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc.

All contractor personnel shall be required to wear VA always provided identification (I.D.) badges above the waist while on the VA grounds.

Contractor shall be required to coordinate with the COR to obtain the

VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service.

Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.

Revision: 01

XIV. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.

XV. SMOKING and VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

XVI. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service.

The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

XVII. COMPLAINTS:

Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor’s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.

The contract period of performance is 03/01/2025-02/28/2030.